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Home My WebLink About2013-04-09 Council MinutesCOUNCIL MINUTES OF APRIL 9, 2013 MINUTES OF THE APRIL 9, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor PRESENT Division No. 3 Jerry Wittstock, Councillor (by video conferencing) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: Interim CAO Laurie Watt Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m. Present when the meeting convened was Bowen Clausen, Agriculture Fieldman and Fallon Sherlock Assistant Agriculture Fieldman. Bowen Clausen, Agriculture Fieldman introduced Fallon Sherlock to Council who will be working for Kneehill County as the Assistant Agriculture Fieldman. On behalf of Council Reeve Long welcomed Fallon Sherlock to the County. Bowen Clausen and Fallon Sherlock left the meeting at 8:32 a.m. AGENDA 1.0 Adoption of Agenda Under Council and Committee Reports 8.3 Wildrose Community Futures 8.4 Gordon King 100th Birthday Celebration 8.5 Kneehill Historical Society Fundraiser 136/13 Councillor Hoppins moved approval of the agenda as amended. CARRIED Initials COUNCIL MINUTES OF APRIL 9, 2013 MINUTES 2.0 Minutes REGULAR MTG 2.1 Approval of the March 26, 2013 Regular Meeting Minutes 137/13 Councillor Calhoun moved approval of the March 26, 2013 Council Meeting minutes as presented. CARRIED Council reviewed and gave direction on the Ratepayer PowerPoint presentation for the Ratepayer meeting being held on April 10, 2013. Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:55 a.m. Debi Moon, reporter for the Capital, entered the meeting at 9:00 a.m. The meeting recessed from 9:04 a.m. to 9:08 a.m. Bowen Clausen, Agriculture Fieldman was present when the meeting reconvened. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed. • Alberta Transportation paving projects and locations for 2013. • Highway 21 and Highway 27 gravel stockpile; Operations may consider a stockpile near this location once operations have concluded for this season and they can conduct an overall assessment in conjunction with the two new stockpile sites. 138/13 Councillor Painter moved that Council receive the Operations Summary report as presented. CARRIED POLICY #13-25 4.2 Seeding Roadsides — Policy # 13-25 139/13 Councillor Wittstock moved that Council approve the recommended policy changes to the Seeding Roadsides Policy # 13-25 as presented. CARRIED USED EQUIP SALE 4.3 Selling of Used Equipment 140/13 Councillor Calhoun moved that Council approve the sale of the John Deere 20OLC at the April 30, 2013 CPA Auction in Calgary. CARRIED PA Initials COUNCIL MINUTES OF APRIL 9, 2013 BRIDGE FILE #9260 4.4 Bridge File 9260- SE 2130 26 W4 141/13 Councillor Hoppins moved to accept the tender bid from Richardson Bros. for Bridge File 49260, SE 2130 26 W4. CARRIED Mike Morton, Director of Finance and Will Nyman, IT Support entered the meeting at 9:30 a.m. TOXIC RND-UP 4.5 Annual Toxic Round -Up 142/13 Councillor Calhoun moved that Council approve participation in the 2013 Toxic Roundup, which will be held on Saturday May 251H CARRIED The meeting recessed from 9:33 a.m. to 9:38 a.m. Pete McRae, Brandy Hay Evans and Bowen Clausen were absent when the meeting reconvened. FINANCIAL 5.0 Financial Reports ACCTG SOFTWARE 5.1 Accounting Software 143/13 Councillor Hoppins moved that Council approve the selection of Diamond Municipal Solutions as Kneehill County's accounting software provider. IN -CAMERA 11.0 In -Camera 144/13 Councillor Calhoun moved that Council go into In -Camera at 9:56 a.m. CARRIED Councillor Wittstock and Debi Moon left the meeting at 9:56 a.m. 145/13 Councillor Holsworth moved the meeting out of In -Camera at 10:13 a.m. CARRIED Councillor Wittstock and Debi Moon enter the meeting at 10:14 a.m. A vote was taken on motion 143/13. CARRIED 146/13 Councillor Calhoun moved that Council approve the funds for the accounting software not to exceed $200,000.00 (two hundred thousand dollars) with funds to come out of the contingency reserve amending the amount approved in motion # 75/13. CARRIED Initials COUNCIL MINUTES OF APRIL 9, 2013 The meeting recessed from 10:20 a.m. to 10:29 a.m. Mike Morton and Will Nyman were absent when the meeting reconvened. NEW BUSINESS 7.0 New Business SALE SPARE TANKER7.1 Sale of Spare Fire Tanker Councillor Hoppins excused himself from the meeting due to a possible perceived pecuniary interest. Time: 10:29 a.m. 147/13 Reeve Long moved that Council accept the current letter of offer received from Richard W. Hoppins for the spare Fire Tanker as is, without the ladder, and to be picked up by Richard W. Hoppins from its current location. CARRIED Councillor Hoppins re-entered the meeting at 10:34 a.m. JOINT FIRE QMP 7.2 Joint Fire Ouality Management Plan (OMP 148/13 Councillor Holsworth moved that Council approve the Kneehill Joint Municipalities Fire Quality Management Plan as presented and forward to each of the participating municipalities for approval, as well as Safety Codes Council. CARRIED OPPS DEV COOP 7.3 Opportunity Development Cooperative 149/13 Councillor Holsworth moved that Council receive as information. CARRIED TAX RELIEF 2013 7.4 Tax Relief 2013 150/13 Councillor Calhoun moved that Council approve the cancellation of the 2013 taxes on Roll #32232043000, the Finn Hall site, and the 16 Gas Co- operative accounts identified by the following Roll numbers: 28200420420;28221810810;29222241500;29230920610;29263241600; 30212040900;30241931300;30253510100;31220841600;31221141600; 31233210100;31250241500;32272431200;33232920400;34241720510; 35240620400 CARRIED KNEEHILL WELLNES 7.5 Kneehill Wellness Centre AGM CENTRE AGM Councillor Calhoun moved that Council receive as information and send 151/13 regrets. El Initials COUNCIL MINUTES OF APRIL 9, 2013 Councillor Calhoun withdrew her motion. 152/13 Councillor Calhoun moved that Council authorize the attendance of Reeve Long at the Kneehill Wellness Centre Annual General Meeting on Saturday April 13, 2013 in Linden. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports TROCHU FIRE EVNG 8.1 Trochu Fire Appreciation Evening - Written report by Councillor Hoppins and Reeve Long on the event they attended on March 30, 2013. SRO MEETING 8.2 School Resource Officer Meeting— Written report by Councillor Hoppins on the meeting he attended. COMM FUTURES 8.3 Wildrose Community Futures- Written report by Councillor Holsworth on the meeting he attended on April 41h, 2013. GORDON KING 8.4 Gordon King's 100 Birthday Celebration- Written report by Reeve Long on the event he attended on March 30, 2013. Debi Moon left the meeting at 10:50 a.m. KHILL HIST SOCIETY 8.5 Kneehill Historical Society Fundraiser- Written report by Reeve Long on the event he attended on April 6, 2013. 153/13 Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 154/13 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED BUS PENDING 10.0 Council Business Pending & Summary Reports 155/13 Councillor Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED IN -CAMERA 11.0 In -Camera 156/13 Councillor Painter moved that Council go into In -Camera at 11:04 a.m. CARRIED Initials COUNCIL MINUTES OF APRIL 9, 2013 Councillor Wittstock left the meeting at 11:04 a.m. 157/13 Councillor Keiver moved the meeting out of In -Camera at 12:01 p.m. CARRIED The meeting recessed from 12:01 p.m. to 1:09 p.m. IN -CAMERA 11.0 In -Camera Cont'd 158/13 Councillor Painter moved that Council go into In -Camera at 1:10 p.m. CARRIED Bobby Painter left the meeting at 2:56 p.m. 159/13 Councillor Keiver moved the meeting out of In -Camera at 3:07 p.m. CARRIED Adiournment The meeting adjourned at 3:08 p.m. 0 Reeve Interim CAO Initials