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Home My WebLink About2013-01-22 Council MinutesCOUNCIL MINUTES OF JANUARY 22, 2013 MINUTES OF THE JANUARY 22, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor PRESENT Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor (by video conferencing) ADMINISTRATION PRESENT: Interim CAO Laurie Watt Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:31 a.m. AGENDA 1.0 Adoption of Agenda Under Council Committee Reports 8.3 Trochu Fire Department 8.4 Three Hills Chamber of Commerce AGM 8.5 Red Deer River Municipal Users Group 8.6 Kneehill Regional FCSS Board Under Operations 4.4 Request from Village of Carbon to install Fuel Tank 17/13 Councillor Holsworth moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes REGULAR MTG 2.1 Approval of the January 8, 2013 Regular Meeting Minutes 18/13 Councillor Wittstock moved approval of the January 8, 2013 Council Meeting minutes as presented. CARRIED 1 Initials COUNCIL MINUTES OF JANUARY 22, 2013 FINANCIAL 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation November 30, 2012 19/13 Councillor Holsworth moved that Council receive the November 30, 2012 Bank Reconciliation as presented. CARRIED BANK REC 5.2 Bank Reconciliation December 31, 2012 20/13 Councillor Hoppins moved that Council receive the December 31, 2012 Bank Reconciliation as presented. CARRIED NEW BUSINESS 7.0 New Business RATE PAYER MTG 7.1 Ratepayers Meetings 21/13 Councillor Hoppins moved that Council approve and select April 10th, 2013 at the Three Hills Super 8 for holding the 2013 Ratepayer meeting. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 8:40 a.m. PEEWEE B PROV 7.2 PeeWee B Provincial Hockey Tournament HOCKEY TOURN Councillor Calhoun moved that Council approve %2 page advertising 22/13 sponsorship in the PeeWee B Provincial Hockey Tournament program in the amount of $300.00 (three hundred dollars). CARRIED AQUA 7 7.3 AQUA 7 Maintenance Contract MAINTENANCE Councillor Wittstock moved that Council direct administration 23/13 to submit a letter of intent to the AQUA 7 Regional Water Service Commission that they are interested in continuing to provide maintenance services to the AQUA 7 Water Services Commission for the ensuing three year period. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports DRUM SOLID WSTE 8.1 Drumheller & District Solid Waste - Written report by Councillor Calhoun on the meeting that was held on Decmeber 20, 2012. The next meeting will be held on February 21, 2013. PA Initials COUNCIL MINUTES OF JANUARY 22, 2013 CAAMD&C MTG 8.2 Central Zone Alberta Association of Municival Districts and Counties Directors Meeting- Written report by Reeve Long on the Central Zone Director's meeting held at the Kneehill County Office on January 11, 2013. The Central Zone meeting will be held on February 8, 2013 in Caroline, AB at the Kurt Browning Arena. Mike Kerr from Davies Park Executive Search Consultants entered the meeting at 8:56 a.m. TROCHU FIRE DEPT 8.3 Trochu Fire Department — Verbal report by Reeve Long on the Town of Trochu hosting a Recognition night for the Trochu Fire Department and Lawrence Hogg who has recently stepped down as Town of Trochu's Fire Chief after 30 years. 24/13 Councillor Hoppins moved that Council approve to donate $200.00 to the Trochu Fire Department Recognition night and authorize attendance of Council to attend the Saturday, March 30, 2013 event. CARRIED The meeting recessed from 9:01 a.m. to 9:06 a.m. IN -CAMERA 11.0 In -Camera 25/13 Councillor Holsworth moved that Council go into In -Camera at 9:06 a.m. CARRIED Councillor Painter, Debi Moon, Carolyn Van der Kuil, and Laurie Watt left the meeting at this time. 26/13 Councillor Calhoun moved the meeting out of In -Camera at 10:12 a.m. CARRIED Mike Kerr left the meeting at 10:12 a.m. The meeting recessed from 10:12 a.m. to 10:20 a.m. Councillor Painter, Debi Moon, Carolyn Van der Kuil, Laurie Watt, Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant were present when the meeting reconvened. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. Initials COUNCIL MINUTES OF JANUARY 22, 2013 27/13 Councillor Calhoun moved that Council receive the Operations Summary report as presented. CARRIED PLOWING BUS RTES 4.2 Plowing of School Bus Routes 28/13 Councillor Hoppins moved that Council confirm Policy # 13-28 and continue to follow the lists of priorities for graders outlined in this policy. CARRIED Mike Morton, Director of Finance entered the meeting at 10:46 a.m. LRBP 4.3 Proposed Changes to the Local Road Bridge Program (LRBP) 29/13 Councillor Calhoun moved that Council wait to respond to this agenda item until after the Central Alberta Municipal District and County Zone meeting being held on February 8th to confirm responses. CARRIED CARBON FUEL RQST 4.4 Request from Village of Carbon to Install Fuel Tank 30/13 Councillor Hoppins moved that Council table this agenda item until further information is obtained. CARRIED Jerry Brett, Sr. Planner and Development Officer entered the meeting 10:58 a.m. Pete McRae, Brandy Hay Evans and Mike Morton left the meeting at 11:10 a.m. DELEGATIONS 3.0 Delegations 3.3 Southview Estates Kees and Jeannette Uittenbogerd have written to Council on behalf of Harvest Agriculture requesting that Council consider allowing the required Municipal Reserves (MR) payment to be a deferred payment over time rather than in one lump sum. IN -CAMERA 11.0 In -Camera Cont'd 31/13 Councillor Calhoun moved that Council go into In -Camera at 11:29 a.m. CARRIED Councillor Painter, and Debi Moon, left the meeting at this time. 32/13 Councillor Calhoun moved the meeting out of In -Camera at 11:43 a.m. CARRIED 2 Initials COUNCIL MINUTES OF JANUARY 22, 2013 33/13 Councillor Calhoun moved that Council approve, in principle, the deferred payment request and direct the Planning Department and County solicitor to develop, for Council's approval, an agreement to be placed on title by caveat. Recommendation will also include administration fees payable by developer. CARRIED Jerry Brett left the meeting at 11:44 a.m. COUNCIL REPORTS 8.0 Council and Committee Reports Cont'd 3 -HILLS CHAMBER 8.4 Three Hills Chamber of Commerce AGM— Written report by Reeve Long on the Three Hills and District Chamber of Commerce AGM held on January 17th, 2013. The Volunteer of the Year award was presented to Byrne Lammle for the hours of donated time and help he supplied over the years. RDRMUG 8.5 Red Deer River Municipal Users Group — Written report by Councillor Wittstock on the meeting he attended on January 17, 2013. FCSS 8.6 Kneehill Regional FCSS — Verbal report by Councillor Calhoun on attending the meeting held on January 17, 2013. 34/13 Councillor Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED The meeting recessed from 11:55a.m. to 1:14 p.m. DELEGATIONS 3.0 Delegations Cont'd 3.4 Drew Barnes — MLA Cypress -Medicine Hat — Critic for Infrastructure and Transportation Drew Barnes, Member of Legislative Assembly for the residents of Cypress- Medicine Hat presented to Council. Mr. Barnes is the Official Opposition Critic for Infrastructure and Transportation in Alberta. Mr. Barnes met with Council to better understand Kneehill County's local infrastructure and transportation needs. Drew Barnes left the meeting at 1:47 p.m. CORRESPONDENCE 9.0 Correspondence Report 35/13 Councillor Wittstock moved that Council receive the Correspondence Report. CARRIED 5 Initials COUNCIL MINUTES OF JANUARY 22, 2013 BUS PENDING 10.0 Council Business Pendine & Summary Reports 36/13 Councillor Calhoun moved that Council receive the Business Pending and Summary reports. CARRIED IN -CAMERA 11.0 In -Camera Cont'd 37/13 Councillor Holsworth moved that Council go into In -Camera at 1:55 p.m. CARRIED 38/13 Councillor Calhoun moved the meeting out of In -Camera at 2:02 p.m. CARRIED IN -CAMERA MOTION 11.1 Motions from In -Camera 39/13 Councillor Calhoun moved that Council defer the request for municipal services from the Village of Acme to their 2014 Strategic Planning discussions. Adjournment The meeting adjourned at 2:03 p.m. 0 CARRIED Reeve Interim CAO Initials