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Home My WebLink About2002-06-16 Council MinutesKNEEHILL COUNTY APPOINTMENTS: 8:30 A.M. 10:00 A.M. 10:30 A.M. is 11:00 A.M. PRESENTATIONS: AGENDA - COUNCIL MEETING July 16, 2002 Presentations Public Hearing - see agenda item # 19 Shawna Burke-Martin, Deloitte Touche - see agenda item #14 Rob Mayhew, Public Works Superintendent - see agenda item #8and Ian Martens, Utilities Officer - see agenda item #9 2002 Kneehill County Recreation Grant: Three Hills - $42,857.13; Trochu, Acme, Carbon, Torrington Ag Society - each $14,285.71 for a total of $99,999.97. Kneehill Ambulance Society (on behalf of the Community Lottery Board Society #66) - $5,823.82. GENERAL: 1. Approval of Agenda 2. Approval of Minutes 3. Administrator's Report 4. Correspondence Report 5. Executive Report 6. Financial Reports 7. Accounts Payable TRANSPORTATION: 8. Public Works Superintendent's Report 9. Utilities Reports: Linden Transfer Site Schmautz Transfer Site Swalwell Bulk Water Sales Three Hills Water Costs Hamlet Utilities 10. W. Magnuson Gravel Proposal 11. Torrington Tree Request .0 ADMINISTRATION: 12. Wild Rose Economic Development Corporation Entrepreneurial Assessment Tool (EAT) Questionnaire 13. Carbon Fire Budget 14. Deloitte Touche 15. Drumheller Ambulance Bylaw 16. Three Hills West Water Pipeline 17. Three Hills Community Centre Request 18. Recreation Corridors Legislative Review Workbook (B. Holsworth) PLANNING: 19. Public Hearing - Redesignation SW 26-28-24-W4 (Buyer) 20. Public Hearing Date - Redesignation SE 08-29-21-W4 (Tieken) COMMITTEE REPORTS: 21. June 14/02 Utilities Committee Meeting (V. Crawford) KNEEHILL COUNTY AGENDA - COUNCIL MEETING July 16, 2002 22. June 25/02 Kneehill Ambulance Meeting Report (M. Woods) 23. Torrington Tourism Action Committee Meeting Report (M. Woods) 24. July 2/02 Electoral Boundaries Meeting Report (K. Hoppins) 25. July 10/02 Three Hills & District Seed Cleaning Plant Meeting Report (K. Knievel) 26. July 10/02 Three Hills Arena Redevelopment Meeting (K. Hoppins) LATE ITEMS: 2 KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, July 16, 2002, commencing at 8:30 A.M. The following were present for the meeting: Reeve: Ken Hoppins Councillors: Brian Holsworth Carol Calhoun Jerry Wittstock Murray Woods Vern Crawford Ken Knievel Jennifer Deak Municipal Administrator Terry Nash Recording Secretary Division Six Division One Division Two Division Three Division Four Division Five Division Seven Prior to the Council meeting starting, the following presentations were made: 2002 Kneehill County Recreation Grants: Village of Acme $14,285.71 - Bert Jackson Village of Carbon $14,285.71 - Keith Bramley Torrington Ag Society $14,285.71 - Jeff Bauer Town of Three Hills $42,857.13 - Kevin Edwards Town of Trochu $14,285.71 - Ken King Community Lottery Board Society Grant Kneehill Ambulance Society $5,823.82 - Ken King Reeve Hoppins called the meeting to order at 8:35 A.M. Requests were made to add the following to the agenda: Under Transportation - Add Item #2 from Executive Committee Report - Request from Kahler/Kary for second approach SW 6-33-22-W4 Item #27 July 18, 2002 Kneehill Water Services Committee Minutes (M. Woods) Item #28 July 9, 2002 Family Farm Awards (K. Hoppins) Item #29 July 13, 2002 Letter - Randy Gieck CALA Item #30 Hamlet Weed Control Item #31 Bylaw 1464 - Speed Limits Item #32 July 3, 2002 Kneehill Housing Report (C. Calhoun) Item #33 2002 ASB Summer Tour (B. Holsworth) Item #34 July 11, 2002 Village of Linden Letter Re: Linden Fire & Rescue Department Fire Chief Item #35 July 15, 2002 ADHOC Recreation Report Item #36 Horseshoe Canyon Item #37 Lowen/Braaz Item #38 Responsible Firearms Owners Councillor Calhoun moved approval of the agenda, with the above amendments. CARRIED Councillor Holsworth noted the following amendments should be made to the June 25, 2002 Council minutes: On Page 3, "Reeve has authority to declare a disaster should conditions deteriorate" should be added to the motion "a drought alert be declared for Kneehill County. And On Page 11, Nature Conservancy grand opening date amended to September 6tn PRESENT PRESENTATIONS CALL TO ORDER AGENDA ADDITIONS AND APPROVAL AMENDMENTS TO JUNE 25/02 CM MINUTES JD/M1N KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 • E • C Councillor Holsworth moved approval of the June 25, 2002 Council minutes, with the APPROVAL OF above noted amendments. MINUTES CARRIED Councillor Crawford requested a copy of the June 25, 2002 letter from Three Hills West Water Pipeline Committee regarding project financing. The Administrator's Report was reviewed: - Orlando Toews has been appointed to provide planning services to Kneehill County. ADMIN REPORT Councillor Crawford moved the Reeve and Administrator be authorized to sign the letter PCPS LETTER OF of understanding from Parkland Community Planning Services with the following UNDERSTANING clarifications: FOR PLANNING - Acceptance of the outstanding files SERVICES - Responsibilityfor redesignations - List of files transferred CARRIED INTERIM CAO- T. Councillor Calhoun moved Terry Nash be appointed interim CAO until the position is NASH filled. CARRIED INTERIM SIGNING AUTHORIZATION Councillor Knievel moved Barb Long be granted interim signing authorization for - B LONG Kneehill County. Councillor Wittstock moved approval of the Administrator's Report. CARRIED APPROVAL OF ADM REPORT CARRIED Ms. Debi Moon, reporter for the Three Hills Capital, entered the meeting at 8:45 A.M. The Correspondence Report was reviewed: Under Item #4, Letter from AAMD&C - Response to Ambulance Service Review, Councillor Woods requested a copy. Under Item #6; Letter from AAMD&C - Draft Community Charter Legislation, Councillor Woods requested a copy. Under Item #16. Request from Sunnyslope Community Hall regarding Water Line connection. PHONE MESSAGE Ms. Marj Vetter entered the meeting at 9:05 A.M. CORR REPORT oJ- C. 1'Yl Councillor Crawford moved Kneehill County install a curb stop for the Sunnyslope Hall, ?CU4 0950Moi lceJ should the water line pass by the property tv,+h +R ??yha ?? Inq C 5 d SUNNYSLOPE CQflf1PC'?in fv-=he u .4er s4s+e' beth) 4e- response b,)Jf U6; the CARRIED HALL JJunnl s ffipe 1. & U R e pP?. •??:1?:lvf ???? uall Rnarrl_. AFTER HRS Under Item #14, Fire Notice Policy, Council requested that the fire ban information be ELECTORAL added to the after hours phone messaging system. BOUNDARIES Under Item #15, Red Deer River Basin Information Session, a Council representative will not able to attend. REC CORRIDORS Under Item #22, Fax from R. Marz re: Electoral Boundary Re-Distribution, Reeve Hoppins reported he had signed the letter and submitted it to the Electoral Boundaries Commission. ARB HEARING - Under Item #23 Fax from Susan Berdahl re: Recreation Corridors and Item #24 Fax from AUG 9/02 Alberta Association of Landowners for Protection of Agricultural Land re: Alberta Recreation Corridors Legislative Committee, Councillor Holsworth requested copies. MARIGOLD JD/MIN 2 KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 Under Item #26 2002 Assessment Review Board Hearing, the date for the Assessment LIBRARY Review Board was set for August 9th' 2002 at 8:30 a.m. Under Item #29, Marigold Library System re: Kneehill County Participation, Council ASSESSMENT requested an invitation be extended to the Marigold Library System to make a presentation CANCELLED=. at a Council meeting in September. VILLAGE OF Under Item #33, Letter from Village of Linden re 2002 Assessment and Tax Notice, the LINDEN following motion was made. Councillor Wittstock moved taxes in the amount of $40.04 on Roll #2185030 and #2187000 be cancelled, and the assessment roll be amended to reflect the properties as exempt for future years. CARRIED Councillor Wittstock moved acceptance of the Correspondence report, as presented. APPROVAL OF CORR REPORT CARRIED The minutes of the July 12, 2002 Executive Committee meeting were presented. • Under Executive Committee Item #2, Request from Kahler/Kary for second approach - MINUTES OF E.C. item was added to the agenda under Transportation. MEETING Under Executive Committee Item #3, Fire Invoice to Village of Delia - Mayor & Reeves Meeting July 17, 2002. Recommendation that Ken Hoppins attend to convey the County's 2ND APPROACH position as standing firm on the amount owing. Under Executive Committee Item #4 Assessment Review Board Appeal - Request to have DELIA FIRE Council read letter. Agreed that all appeals should be dealt with in the manner prescribed INVOICE by legislation. Under Executive Committee Item #5 Carbon Fire Emergency Telephone (572-3636). Both ARB APPEAL Torrington and Carbon emergency phones need a transitional voice mail message, advising that emergency calls should be dialed to 911, as this number will be disconnected on December 31, 2002. CARBON & TORR Councillor Calhoun moved approval of the accounts presented for payment subject to FIRE PHONES review by the Finance Committee of Reeve Hoppins, Councillor Calhoun, e QnneA4 M oK Councillor Knievel.Ct f cI CounUllor 0004s . Au aAto ?Lntcit- CARRIED r mart ACCTS PAYABLE Councillor Crawford moved acceptance of the Financial Reports as presented. CARRIED FINANCIAL The meeting recessed from 9:40 A.M. to 9:55 A.M. REPORTS Ms. Barb Reimer, Ms. Deanna Keiver, and Mr. Orlando Toews, of Parkland Community Planning Services, entered the meeting at 9:55. Date for next Municipal Planning Commission was tentatively set for July 23`d at 1:00 p.m. Councillor Woods moved Council recess in order to hear the Public Hearing scheduled P HEARING for 10:00 A.M. CARRIED Councillor Knievel moved Council reconvene, the Public Hearing portion of meeting ® being completed. CARRIED Time 10:10 A.M. Councillor Woods moved the first reading to Bylaw #1466, this being the bylaw to redesignate JD/MIN 3 KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 the South West Quarter of Section 26 in Township 28, Range 24, West 4' Meridian (SW 26-28- 24-W4) from Agriculture Conservation "AC" District to Agricultural "A" District. CARRIED Councillor Calhoun moved second reading to this bylaw. BYLAW 1466- REDESIGNATION CARRIED sw 26-28-24-w4 s Councillor Calhoun moved Bylaw #1466 be presented for a third and final reading at BUYER this time. CARRIED UNANIMOUSLY Councillor Knievel moved third and final reading to this bylaw. Time 10:15 A.M. Ms. Reimer, Ms. Keiver and Orlando Toews left the meeting at this time. CARRIED A request was received from the Planning department to set a Public Hearing date to amend the Land Use Bylaw to redesignate the S.E 8-29-21-W4 (John Tieken) from Agricultural Conservation District to Agricultural District. PH DATE TIEKEN - SE 8-29-21-w4 -w4 Councillor Holsworth moved Tuesday, August 20, 2002 at 10:00 A.M. be scheduled fora AUG 20/02 10:00 Public Hearing to hear this application for redesignation and further, the necessary A.M. notices be sent to all involved parties. CARRIED Council was asked to complete the Wild Rose Economic Development Corporation Entrepreneurial Assessment Tool (EAT) Questionnaire and return it as soon as possible for submission. , 0 The Carbon Fire Department has advised of a $1,400 repair on the water truck, noting they WREDC EAT expect the projected expenditures to exceed approved budget. QUESTIONNAIRE Councillor Crawford recommends this item be referred to the Fire Committee. A bylaw granting the Badlands Ambulance Services Society the right to provide ambulance service to the residents of the Drumheller rural Fire Protection Area was presented. CARBON FIRE REPAIRS Councillor Crawford moved first reading to Bylaw #1463, this being a bylaw establishing ambulance service areas for the municipality of Kneehill County. BYLAW 1463. CARRIED EST. AMB Councillor Calhoun moved second reading to this bylaw. SERVICE AREAS CARRIED FOR THE COUNTY Councillor Knievel moved this bylaw be presented for third and final reading. NOT CARRIED UNAMINOUSLY Councillor Woods asked Council to delay third reading until the first meeting in September to allow residents an opportunity to respond. July 15, 2002 Correspondence from Three Hills Community Centre requesting assistance in funding urgent major roof repairs. Councillor Crawford moved in light of the emergency repair being due to problem with infrastructure, Kneehill County provide funds not to exceed 50% of the total cost. JD/MIN 3RD READING AUG 20/02 3 HILLS COMM CENTRE FUNDING REQUEST FOR ROOF REPAIRS KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 MOTION DEFEATED DEFEATED Council noted there was not enough concrete information provided to allow them to make ® an informed decision at this time and requested that Three Hills Community Centre representatives attend a future Council meeting to discuss further. June 25, 2002 Correspondence received requesting the County provide financing for the landowner portion of the Three Hills West Water Pipeline. The loan would be repaid through a local improvement tax. Councillor Crawford moved this matter be referred to the Utilities Committee. 3HILLS WEST WATER PIPELINE- CARRIED FINANCING REQUEST A meeting was scheduled for the Utilities Committee on July 23, 2002 at 9:00 A.M. Ken Shaw and Shawna Burke-Martin of Deloitte Touche entered the meeting at 10:45 UTILITIES COMM A.M. MEETING JULY 23/02 ® Shawna Burke-Martin gave a history of the transactions that have resulted in an arrears balance of $10,878.18. In 1996 Municipal Affairs assessed the same pipeline to Koch Pipelines Roll #6824000 and Koch Exploration Roll#6831800. Koch did not file an appeal by the required deadline. Mr. Shaw indicated that Koch is willing to pay the school portion KOCH PIPELINES if the County would forgive the municipal portion plus arrears penalties. PRESENTATION - ARREARS ON Ken Shaw and Shawna Burke-Martin left the meeting at 11:10 A.M. TAXATION Councillor Woods moved the full payment be requested, in order to bring closure to this matter. FULL PYT - NO CARRIED FORGIVENESS OF Mr. Robert Mayhew, Public Works Superintendent and Mr. Ian Martens, Environmental PENALTIES Services Manager, entered the meeting at 11:15 A.M. The Public Works Superintendent's Report, attached and forming part of these minutes, PWS REPORT was presented. Under report item #7 written requests to draw water from ponds should be granted upon the signing of a save harmless agreement, by the applicant, acknowledging acceptance of H2O FROM PONDS liability. Under report item #11- Addendum to Policy 7-la, the Public Works Superintendent has POLICY 7-lA discretion to exceed policy by $.50/hr for temporary employees with 10 consecutive years, SALARY and $1.00/hr for temporary employees with 20 consecutive years. Councillor Woods moved the Addendum to Policy 7-1a be approved. CARRIED CAO SALARY Councillor Woods moved CAO salary be removed from the salary grid REMOVED FROM CARRIED GRID Request for second approach SW 6-33-22-W4 - Mr. Mayhew advised he has re-inspected the location and the current sight distance requirements cannot be met. 2ND APPROACH - Councillor Knievel moved site distance be relaxed to allow for a second approach and sw 6-33-22-w4 warning signs be erected. DEFEATED - SITE DISTANCE NOT DEFEATED MET It was further recommended Mr. Mayhew meet with the landowner to discuss ACCEPT PWS modifications to the existing approach to better accommodate truck traffic. REPORT JD/MIN 5 KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 Councillor Calhoun moved acceptance of the Public Works Superintendent's report. CARRIED • LINDEN WASTE Discussion was held regarding the operation of the Linden transfer site. The owner adjacent SITE to the Linden site has indicated that he is not interested in allowing expansion. A new rubble pit would have to go to a different location. The meeting recessed for lunch from 11:59 A.M. until 1:10 P.M. TIPPING FEES FOR SCHMAUTZ Councillor Crawford moved non-residents of Kneehill County be charged a tipping fee at the Kneehill County Waste Disposal Site (Schmautz pit) per the following schedule: Ton Truck - $5.00 1 Ton Truck - $10.00 Single Axle - $15.00 LINDEN SITE Tandem Axle - $20.00 RECLAIMED CARRIED MOTION - • Ian Martens reported that the Linden site has been reclaimed, but needs to be inspected by APPROVAL TO environment. IMPOSE WATER RESTRICTIONS Water usage priority issues were discussed, and referred to the policy committee. Councillor Woods moved the County's Utilities Officer be authorized to impose water restrictions to maintain the integrity of the water system. CARRIED METER READING The Town of Three Hills has proposed an increase in meter reading fees from $1.00/month INCREASE IN COST to $2.70/month per meter. Mr. Martens provided a cost comparison, and felt a considerable savings could be achieved by the County doing these billings. Ms. Deak noted the County invoices for utilities on a quarterly basis, and the Town monthly. Various meter reading options were discussed including self reporting. FLUSHING OF H2o Council directed that notice should be served to residents prior to flushing of water lines LINES and residents should be advised that they may need to install filtration devices in order to remove particulates from water. MAGNUSON REQUEST A request has been received to gravel 1.2 miles, at the NW 3-34-22-W4, that was not on the County's Road Program. The amount of gravel proposed was deemed inadequate, and it was noted the location is not accessible in the winter. This subdivision was approved by Alberta Environment with the condition that there would be no cost to Kneehill County. Councillor Woods moved request for gravel be denied. NO PLANTING OF CARRIED TREES IN BOULEVARDS A request has been received asking for permission to plant trees on the boulevard in Torrington. Councillor Calhoun moved the policy of no trees on boulevard be upheld, and the request to plant trees be denied. CARRIED BYLAW 1464 - Bylaw Number 1464, being a bylaw to amend bylaw 1269, a bylaw to regulate speed limits SPEED LIMITS on certain municipal and secondary roads within the 'municipality was presented. This amendment sets the maximum speed limit at 80 kph on the Linden West Road from Junction of SH 806 to Range Road 26-0, and the 1 kilometer portion east of the Village of Linden, on the Linden East Road (ending at the 50 Kilometer speed limit zone located in JD/MIN 6 KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 front of the Church of God in Christ). Councillor Wittstock moved first reading be given to Bylaw #1464, this being a bylaw to • amend bylaw 1269, being a bylaw to regulate speed limits on certain municipal and secondary roads within the municipality. CARRIED Councillor Calhoun moved second reading to this bylaw. CARRIED Councillor Knievel moved this bylaw be presented for third and final reading at this time. CARRIED UNANIMOUSLY Councillor Holsworth moved third reading to this bylaw. KEIVERS LAKE CARRIED CAMPGROUND TO JOIN 3HILLS WATER WEST Councillor Crawford moved Kneehill County provide a deposit of $1,000 and IrS 8U0 PIPELINE co'm'mitment for a membership for Kei° ' T k e to the Three Hills West Water Pipeline. amenm 11\ 10 ® CA ? conM?.kzFf ,\4ht Keiv&s kfL4 ReCREAfso1J RRif Ala aa. ?. N( CARRIED HORSESHOE CANYON Matters regarding Horseshoe Canyon Viewpoint were discussed. Reeve Hoppins will bring attention to these items at the Mayor & Reeves meeting he will be attending in Drumheller. Mr. Mayhew and Mr. Martens left the meeting at 1:55 P.M. The Recreation Corridors Legislative Review Workbook was completed by Councillor REC CORRIDORS Holsworth, and Steve Nedoshytko, assessor for Kneehill County, with the position that the LEG REVIEW County does not oppose trails, but opposes the location of the trail. WORKBOOK COMPLETED Councillor Holsworth moved the survey be submitted as prepared by the County's representatives. CARRIED KAS MEETING The following meeting reports were presented: REPORT June 25, 2002 Kneehill Ambulance Meeting report - previously e-mailed to Council. Councillor Woods moved the Ambulance Meeting report be accepted. TORR TOURISM CARRIED ACTION COMM MEETING REPORT - Torrington Tourism Action Committee Meeting Report- Councillor Woods asked that this report be referred to administration for action. ELECT - July 2, 2002 Electoral Boundaries Meeting Report - Reeve Hoppins noted that he BOUNDARIES had signed and faxed the letter of support. MEETING REPORT Reeve Hoppins moved approval of the Electoral Boundaries Meeting report as presented. CARRIED • - July 10, 2002 Three Hills & District Seed Cleaning Plant Meeting Report was presented by Councillor Knievel. Councillor Knievel moved approval of the Three Hills and District Seed Cleaning Plant meeting report as presented. 3HILL SEED JD/MIN 7 KNEED][LL COUNTY COUNCIL MINUTES !?.Lly 12002 CARRIED • - July 10, 2002 Three Hills Arena Redevelopment Meeting Report was presented by Reeve Hoppins. Reeve Hoppins moved approval of the Three I-J f+"s A f-eiia Redevelopment meeting report as presented. CARRIED - 2002 Farm Family Award Report - Reeve Hoppins reported that the Stampede Board does an excellent job on promoting agriculture through the Family Farm Award and recommended this program continue. Reeve Hoppins moved approval of the 2002 Fan4i1y Farm Award report as presented CARRIED Councillor Knievel moved Kneehill County present a commemorative plaque to the Ursula, Russell and Harvey Stankievech Famhies, in recognition of receiving the 2002 Family Farm Award. CARRIED A request was received from Randy Gieclc, on beh,:.if of the Cosway Adjacent Landowners, requesting use of County office as a place where i. tie ,public could pick up and return letters in opposition of the proposed legislation. Council agreed to allow the pick up and return of the letters at the County office. Council requested the park in Torrington be s pr,iyed for weeds. A review of the Hamlet weed control policy was referred to the Agricultunr AService Board. Councillor Calhoun reported on the last Kneehill. Housing Foundation meeting, noting that repairs would be funded from reserve, and borrow nu would not be necessary. She further noted that at the present time the new wing is full,, and the waiting list is again up to 30-40. Councillor Calhoun moved approval of 'the Kneehill i`Iousing report as presented. CARRIED Councillor Holsworth reported on the 2002 ASP Summer Tour advising there were 500- 600 in attendance. He reported that next year the tour would be held at Grand Prairie on July 15-18, 2003. Councillor Holsworth moved approve,,' of the 2d02 ASB Summer Tour report as presented. CARRIED Council accepted as information the July 11, .'4:002 letter from the Village of Linden advising Mr. Dallurn Reimer had been appointed 11 .'ire Chief. The Ad Hoc Recreation Committee presented a creation funding proposal for Council's consideration. A lengthy discussion ensued. Council was asked to submit their written cr,;mneiits on this proposal, via e-mail to Councillor Crawford, in order that they may be hrout,:1t to the next Council meeting as an agenda item. JD/MIN 8 KNEEHILL COUNTY COUNCIL MINUTES July 16, 2002 a 0 It was reported the gate blocking access on the road allowance (the lease road) at the SW 23-29-21-W4, has been padlocked. Councillor Holsworth moved the gate in question be removed by County staff as soon as possible. CARRIED The Alberta Western Firearms Heritage and Historical Act was reviewed by Council. Councillor Crawford moved Kneehill County endorse the Alberta Western Firearms Heritage and Historical Act sponsored by the Responsible Firearms Owners of Alberta. CARRIED Councillor Calhoun made a presentation to Jennifer Deak, in appreciation of her efforts while CAO for Kneehill County. Councillor Calhoun moved the meeting adjourn. Time 3:40 P.M. ------------ i- R?eeve Administrator S . - JD/MIN CARRIED BRAAZ/LOWEN AGREEMENT - PWS TO REMOVE LOCKED GATE ENDORSE THE HERITAGE AND HISTORICAL ACT- BY RESP FIREARMS OWNERS OF AB PRESENTATION TO J DEAK CAO ADJOURNMENT 9 05 - A k =1 W o 11 7.4 ADMINISTRATOR'S REPORT June 26 - July 16 2002 • i January 1, 2002 Balance Forward $ 0.00 Feb 19/02 Staff Coffee meeting to meet new PWS (Three Hills Bakery) Feb 21/02 Ratepayer Open House/Reception Feb 26/02 Ron Nickel Photography - Council Photo Mar 22/02 Employee Day - luncheon Jun 19/02 Kneehill County Golf Shirt to Robert Parks, HTE/MicroAge for exceptional work re: computer update Jun 28/02 CAAMD&C Special Meeting - pastries Jul 12/02 Employee golf Tournament - prizes BALANCE 31.56 130.56 416.23 400.00 0 46.81 11.97 359.49 $ 1,396.62 1. Mr. Ashley Bodnar, AB Municipal Affairs, has been scheduled to meet with towns and villages and County elected officials to discuss the Regional Partnership Program. This meeting has been set for August 13, 2002, at Kneehill County office commencing at 7:00 P.M. This directive came from the last Fire Visionary Committee meeting. All towns and villages have confirmed attendance for at least one representative to attend this meeting. Recommend Reeve and/or Deputy Reeve attend from Kneehill. 2. Policy Book - Yvonne Evans has reformatted the policy book and made changes to the policies as discussed at the Policy Committee meetings. New policy books have been compiled and both organizational and operational policies are in one binder - a red binder. Please return your old policy binder (white binder). Yvonne has also made memos beside some of the policies you have commented on since the last Policy Committee meeting. Barb Long also has a copy of any comments or motions to refer items to the Policy Committee in a pending file. I recommend you continue your policy review with your new CAO. 3. Local Authorities Pension (LAP)/Employee Agreement. Currently, there are four employees under an agreement whereby they have been placed on a salary with their salary calculation based on theirz eight regular hours plus one overtime hour for a total of nine hours per day. This has the effect of increasing their LAP benefits upon retirement. (LAP benefits are based on the highest five consecutive years of earnings times years of service). This arrangement allowed an hourly employee to enter into this agreement during his last five years of employment. After I became CAO in Jan/00, both Lonnie McCook, Assistant CAO, and myself brought this matter to Council's attention and they agreed with us to discontinue this agreement. Since Dec/2000 this agreement has not been offered to employees. The reason being that LAP is only based on regular earnings, not overtime earnings. We now have a situation where some of the employees on this agreement do not wish to retire when this agreement expires and wants to keep on the same salary calculation as in the agreement. I have met with these employees and discussed this matter indicating the County can no longer offer this agreement as it is in violation of LAP. One employee has stated this agreement came into being as a result of a problem with LAP contributions dating back twenty years. I have been in contact with Mr. Jim Millard, Director of Client Services with LAP. He fully concurs that this agreement cannot continue and will be coming to Kneehill to meet with employees on July 26/02. I offered to send Mr. Millard copies of Kneehill's employee working conditions, salary agreement, etc but he indicated he did not want to receive any formal documentation as he would have no option but to cancel this agreement immediately as it was in contravention with LAP regulations. A follow up letter will be sent to employees after Mr. Millard's meeting and hopefully this will put closure on the matter. I recommend the Reeve and/or Deputy Reeve also attend this meeting. 4. Municipal 2000 Sponsorship Grant - Completed grant was submitted June 28, 2002. Linden, Acme and Trochu partnered with the County in a joint municipal application for fire services equipment. 5. Community Lottery Board (CLB) - this was finalized June 28, 2002, Society officially dissolved and records sent to AB Gaming in Fort Saskatchewan. The minute book for the CLB is in the downstairs vault. All administration grant monies have been disbursed. On behalf of the CLB, Kneehill County will be presenting a Minute/adminreport2002doc ADMINISTRATOR'S REPORT June 26 - July 16, 2002 cheque, in the amount of $5,823.82, to the Kneehill Ambulance Society. This amount represents the excess administration funds for the past two years, since Kneehill County undertook the administration of the CLB at no charge. The CLB recommended these monies be donated to the Kneehill Ambulance. 6. ICAP Grant for Three Hills West Water Committee - this has also been signed and sent into the provincial government. 7. Kevin Sorenson, MP Crowfoot, has inquired whether any Councillor wishes to be on the Nominating Committee for the Governor General Award. August 8/02 is the deadline for nominations with August 12/02 scheduled for the Nominating Committee meeting in Castor. A response to this inquiry has been requested by July 17/02 (phone Leslie at 1-800-665-4358). Mr. Sorenson has twenty medals for presentation for his constituency and Richard Marz has seven. Mr. Marz's deadline for nominations is July 15, 2002. 8. June 26/02 Barb Long, Ken Hoppins, Vern Crawford, Murray Woods and myself went on the town of Three Hills water plant tour. Others on the tour included Phil Frere, town of Trochu and Three Hill councillors: Doreen Riley, Jim Mcllhargey, Kevin Edwards, Vance Neudorf and Myrna Bauman. Dan Tremblay, Three Hills public works, accompanied us and provided lots of information. Of note, there is no 'generator at the water plant river site, even though the initial plans called for one. Apparently, cost is a factor. Should there be power problems, the town water supply would be in jeopardy. According to Kneehill records, the water plant project was undertaken in the early 1980's. At that time Ruarkville, Grantville and PBI were part of Kneehill, not Three Hills. Total cost, including plant, was $8.7 million of which $6.7 million was realized through grants; $1.3 million by the town of Three Hills; and $0.7 million by: PBI ($612,740.00) and through debentures with the ratepayers of Ruarkville ($76,327.00) and Grantville ($39,833.00). 9. New telephone system is now installed and also new postage meter. The new telephone system includes voice mail and an after hours answering service. 10. June 28/02 A special meeting of the CAAMD&C was held in Kneehill. The purpose of the special meeting was to discuss the drought situation in Alberta. Ponoka County was unable to attend and requested me to do the minutes. Copies of these minutes have been distributed to all member municipalities and Kneehill Councillors. Reeve Hoppins also has a report on this meeting. 11. July 4/02 Community Savings hosted their annual golf tournament with Kneehill. This was attended by Council members and their spouses, Terry Nash and for supper, Barb Long, Rob Mayhew and myself. A thank you letter has been sent to Community Savings for hosting this event. • 12. July 11/02 Dianna Keiver, Terry Nash, Barb Long and myself met with Craig Teal and Orlando Toews, Parkland Community Planning Services (PCPS). We reviewed and discussed our planning needs. PCPS has provided a letter of understanding for the provision of their planning advisory services. This needs to be signed. The term of engagement is until December 31, 2002. One month's notice is required to terminate this agreement. Need to send out a letter of termination to PCPS no later than end of November 2002. 13. Jul 11 /02 Received an invoice from the Communications Group, in the amount of $5,752.32, for the Trochu radio tower repairs that resulted from the May 14/02 wind storm. Terry Nash has forwarded this invoice to our insurance to initiate an insurance claim. 14. Have provided Councillors with the following information: a) MLA Policing Review Committee Report - I am sure the AAMD&C will be following up on this. b) July 5/02 Alberta Drought Management Committee - this will be further discussed at the next CAAMD&C meeting. 15. Jul 8/02 Had Ian Martens complete and return a survey for the AAMD&C on wastewater lagoons. 16. CAO Transition - I am preparing a pending list for the new CAO of any outstanding items. Most items will be wrapped up but there will be some outstanding items such as the Ed Dunay legal matter and the FOIP investigation. In both these cases I have phoned to inquire about closure but to date, have received no response back (holidays Minute/adminreport2002doc 2 ADMINISTRATOR'S REPORT June 26 - July 16, 2002 are the reason in one case). I will keep pursuing. Require a motion of Council to appoint Terry Nash interim CAO effective August 1, 2002. Also need to know whether Council wishes to appoint, for the interim until the new CAO is hired, • another administrative person to have signing authority for the bank. After I leave, Terry Nash is the only administrative signing authority. CORRESPONDENCE: 1. Jul 8/02 RC#0049707 AB Finance - $76,355.00 - FCSS Quarterly grant. 2. Jun 30/02 RC #0049666 AB Infrastructure - $263.85 - BF#13020 SNW 28-33-23-W4. 3. June 15 & 29/02 AB Gazette. 4. Jun/02 AB Justice Fines Report. 5. *Jun 19 & 26/02 Contact newsletter. 6. Jun 27 & Jul 4/02 MuniMall newsletter. 7. Jun 21, 28 & Jul 5/02 Armet newsletter. 8. Jun 26, Jul 3 & 10/02 Ken Nichol Weekly Report from the AB Legislature 9. . Jun/02 AB Rural Administrators Association newsletter. 10. Jul 10/02 Ministerial Order 36/2002 Fire Control Revocation Order (copy to Randy Tiller). if. Jul 8/02 AB Recreation & Parks - June Recreation and Parks Month lettr. • 12. Spring 2002 Connections newsletter. 13. Issue 2002-02 BDO The Tax Factor newsletter. 14. Summer 2002 Canadian Public Works Association The Advisor newsletter 15. . June 2002 Municipal World magazine. 16. Jul/2002 Town of Three Hills Talk About Town newsletter. 17. June 2002 Village of Acme newsletter. 18. Summer 2002 Wild Rose Economic Development Corporation newsletter 19. . Spring 2002 Productive Workplaces newsletter. 20. Summer 2002 Animal Kind newsletter. 21. Summer 2002 AB Community Development Community focus newsletter 22. . Summer 2002 Travel Alberta Directions newsletter. 23. Town of Falher - 1976 Fire Truck for sale. 24. M.D. of Big Lakes - 1983 Fire Truck for sale. 25. Stettler Waste Management Authority - 1972 Rex Trashmasher for sale 26. . Employment opportunity - County of Stettler - Development Officer/Gravel Clerk. 27. Employment opportunity - City of Cranbrook - Buildings/Safety Supervisor. 28. Employment opportunity - County of Forty Mile - Bylaw Enforcement & Utility Officer. 29. Employment opportunity - M.D. Clear Hills - Public Works Superintendent. E l 30. mp oyment opportunity - Kneehill County - Chief Administrative Officer. 31. Employment opportunity - Flagstaff County - Special Constable/Safety Investigator. 32. Employment opportunity - City of Cranbrook - Accounting Officer. 33. Seminar advertising - Building Environmental Awareness. 34. Course advertising - Epic Educational Program Innovations Centre. 35. Seminar advertising - Canadian Corporate Bankruptcy and Insolvency Issues & Creditor's Rights. 36. Charities Catalogue 2002. 37. Seminar advertising - Effective Communication Skills. 38. Conference advertising - Dealing with Landowner Concerns in Well license Applications. 39. Advertising - Cansult Hanscomb. 40. Advertising - Culease. 41. Advertising - Vortex Aquatic Structures. 42. The Capital newspaper - June 26, July 3 & 10/02. 43. Strathmore Standard - June 13, 27 & July 4/02. • 44. The Drumheller Mail - June 19, 26 & July 3/02. 45. The Valley Times - July 2/02. INSPECTION PERMITS: Minute/adminreport2002doc 0 • • ADMINISTRATOR'S REPORT June 26 - July 16, 2002 1. Albrecht, Donald & Gayle SW 18-34-25-W4 24 x 26 attached car garage $7,000.00 2. Huxley Community association SW 20-34-23-W4 Lot 20, Blk 9 12 x 12 shed addition to west wall of curling rink $1,000.00. 3. Hay, Lindsay 24 x 16 garage Sec 34-29-23-W4 $3,000.00 4. Moar, John & Wanda 1700 sq.ft. single storey home is ' i Minute/adminreport2002doc S.E. 17-30-21-W4 $200,000.00 4 CORRESPONDENCE REPORT June 12 - July 16, 2002 1. Letter from Mr. Reg Godfrey re: Assessment of Mobile Home at N W 18-28-21- W4 Mr. Reg Godfrey has written requesting Kneehill County waive or reduce the taxation amount assessed on the mobile home located on his daughter's land (N.W. 18-28-21- W4), as both his wife and himself are unable to work due to physical disabilities and have no source of income. The assessment on the mobile home, which is the second residence on the quarter, is $724.75. ? Mn ) Recommend to concur with the assessor's assessment, that no change be made to the assessment amount. 2. Term Deposit Rates At the request of Council Mrs. Nash investigated the rates for locking in funds for longer terms and reported that lately there has been no difference for locking the funds in for a longer term. The strategy that has been used has been to renew term deposits for 30 -120 days. Rates have been very low but are now starting to rise and once the County is able to get a decent return, investments will be made for longer terms if the benefit exceeds what would be gained by compounding the interest. Interest earned from the terms is transferred to the general account, which is an interest bearing account, at comparable rates to the current term deposit rates. Recommend to accept and file. 3. July 3/02Letter from AAMD&C re: AAMD&C/AUMA Urban/Rural Joint Cost Sharing Task Force The AAMD&C has invited member municipalities to nominate individual councillors to act as representatives on the Joint Task Force to discuss rural/urban cost sharing. copy of the draft Terms of Reference for the Joint Task Force has been attached for I further information. One Executive Board member, two elected officials and two ?, JP CAO's will be appointed to this Joint Task Force by each association. V Recommend to accept and file. 4. July 3/02Letter from the AAMD&C re: Response to Ambulance Service Review A copy of the AAMD&C submission to the draft report of the MLA Review Committee on Ambulance Service Delivery has been received. Due to a lack of detailed direction from AAMD&C members, the comments focused on principles that members have endorsed in the past. In particular it reiterated that the province should fund ambulance services to a BLS level, and that local governments should retain the j ?I1J" flexibility to organize ambulance service delivery and determine service levels according to local needs. Note: copies of the draft report of the MLA Review Committee on Ambulance Service Deliver is available should anyone wish a copy. Recommend to accept and file, with copies of both the AAMD& C submission and the draft report available upon request. 5. July 3/02 Letter from the AAMD&C re: Provincial Review of (Rural Electrification Association (REA) Regulation _I A copy of the formal response to the recent provincial Discussion Paper on "Fair l? Competition - Leveling the Playing Field, in Alberta's Electrical Industry ", which focuses on the regulation of REA's, has been received. C./COUNCIL/corr20011127.doc Page 1 CORRESPONDENCE REPORT June 12 - July 16, 2002 Recommend to accept and file, with copies of this information provided upon request. 10 6. June 26/02 Letter from the AAMD&C re: Draft Community Charter Legislation - British Columbia A summary of the highlights of the draft community charter tabled in the British Columbia legislature on May 28, 2002 has been received. This draft community cra charter proposes a new legislative framework for local governments in B.C. and after completion of the public consultation process, it will be finalized in the form of CC legislation and introduced in the B.C. Legislature as a bill. Recommend to accept and file, with copies of this information provided upon request. 7. June 26/02 Letter from the AAMD&C re: Interim Report of the Standing Senate Committee on Agriculture and Forestry - Canadian Farmers at Risk A summary of the Interim Report entitled "Canadian Farmers at Risk" has been received. This report contains 21 recommendations addressing such issues as the farm income situation, U.S. and EU agriculture policies, trade disputes, and rural 40 development (a full report is available at www.parl.gc.ca. A copy of the submission made by President Jack Hayden, on behalf of the AAMD&C and the Federation of Canadian Municipalities, and a similar presentation on the agriculture crisis and the need to preserve our rural communities, made to the Canadian Rural Secretariat, are available from the AAMD&C office. Recommend to accept and file, with copies of this information provided upon request. 8. June 26/02 Letter from the AAMD&C re: Highlights of Poll on Public Faith in Polictical Systems in the U.S. and Canada Highlights of a poll conducted for the Centre for Research and Information Canada, and the School of Public Affairs at the University of Texas, on public faith in the political system in the U.S. and Canada have been received. Based on the poll results, pj researcher have concluded that Canadians have a much lower level of confidence in government than do their American counterparts. Recommend to accept and file, with copies of this information provided upon request. 9. Central Association of Municipal Districts and Counties (CAAMD&C) Fall Meeting The CAAMD&C fall meeting date of October 4, 2002, was advertised in the Alberta Municipal Infrastructure Management System Newsletter (MIMS). Copies of this d newsletter have been given to Mr. Mayhew and Mr. Martens. MIMS will be making a presentation at the fall CAAMD&C meeting. Recommend to accept and file. 10. Report from T. Nash re: Liquor Liability In response to a concern from Reeve Hoppins regarding consumption of liquor at the County's golf tournament, Mrs. Nash, in checking with Jubilee Insurance, was C:/COUNCIL/corr20011127.doc Page 2 CORRESPONDENCE REPORT June 12 - July 16, 2002 advised that the responsibility for monitoring people lies with the owner and operator of the golf course and that an additional liquor liability policy was not required. Recommend to accept and file. PY • 11. Jul 5/02 Notice of Fire Restriction for Kneehill Coun On July 5, 2002 Mr. Tiller, Fire & Disaster Coordinator, issued a Notice of Fire Restriction for Kneehill County. Notification of this Fire Restriction was placed in the Three Hills Capital. Recommend to accept and file. 12. July 5/02 Fire Ban Notice - Starland County Notification has been received from Mr. Glen Riep, Fire Marshall for Starland County of a Fire Ban for Starland County, effective July 5, 2002. Recommend to accept and file, with a copy of this information being provided to 4 Mr. Tiller, Fire & Disaster Coordinator. (() 13. June 27/02 Fire Ban Notice - Drumheller Notification has been received from Mr. Bill Bachynski, Fire Chief for the town of Drumheller, of a fire ban for the town of Drumheller effective June 27, 2002. Cc' Recommend to accept and file, with a copy of this information being provided to Mr. Tiller, Fire & Disaster Services Coordinator. 14. Policy 8-2 Fire Notice Administration has recommended the Fire Notice Policy 8-2 be amended to give authority to place a fire notice on a portion of the County, not just a County wide Fire Notice. Recommend Policy 8-2 Fire Notice, be amended to give authority to place a Fire Notice on a portion of the County, as well as County wide. • 15. Red Deer River Basin Information Session An invitation has been received from the town of Sylvan Lake to attend a Red Deer River Basin information session on Friday, August 23, 2002. Confirmation of attendance was requested by 4:00 P.M. on Monday, July 15th Request Council direction regarding this request. 16. July 4/02 Request from Sunnyslope Community Hall re: Water Line A request has been received for Kneehill County to consider installing, at the County's cost, a water line to the Sunnyslope Hall, and Keiver's Lake. Request Council direction. 17. July 4/02 Kneehill County Declared Drought Disaster Area Reeve Hoppins, upon checking with all of Council, requested administration to declare a Drought Disaster for Kneehill County. The Three Hills Capital was advised C:/COUNCIL/corr20011127.doc Page 3 CORRESPONDENCE REPORT June 12 - July 16, 2002 and letters sent to representatives of the provincial and federal government. A motion of Council will be needed for this declaration. Recommend Kneehill County approve a motion to declare the County a Drought Disaster Area, with letters advising of this situation being sent to the appropriate provincial and federal elected representatives 18. June 28/02 Letter from the Community Lottery Board (CLB) re: CLB #66 Wind Down A letter has been received from Louis Perreault, Chair of the CLB, advising the excess administration funds, totaling $5,823.82, will be presented to the Kneehill Ambulance Society. Mr. Perreault has been notified this presentation will take place at 8:30 A.M. on Tuesday, July 16, 2002, at the Kneehill County Council Chambers. The Three Hills Capital will also be present to take pictures of this presentation. Recommend to accept and file. 19. June 28/02 Kneehill Regional Family and Community Support Services (FCSS) Annual Report A copy of the 2001 FCSS Annual Report, summarizing this programs fourth year of operation, has been received. Any questions or comments may be directed to Ms. Shelley Jackson, Director of FCSS. Recommend to accept and file. 20. June 24/02 Government of Alberta News Release re: Community Initiatives Program (CIP) The Government of Alberta has announced that starting on June 24, 2002 non-profit community groups can apply for` grants under a new $30 million Community Initiatives Program. The CIP provides funding for the enrichment and enhancement of project-based initiatives in community services, sport ad recreation, libraries, culture and the arts, parks, health education, social services and the environment. Applications may be made at any time throughout the year and are available on the Web site (www. gaming. gov.ab.ca), by fax or by mail from Alberta Gaming. Note: copies have been provided to all of Council. Recommend to accept and file. 21. June 27/02 Letter from ABAgriculture, Food & Rural Development (AAFRD) re: Representation on Agriculture Service Boards (ASB) The AAFRD has advised they will not be appointing permanent representatives on ASB's , but are asking boards to clearly define the problem or issue they are dealing with and contact the specialist having the needed expertise to deal with the issue. Included was a list of Industry Development Specialists from around the province giving their area of expertise, address and phone number. The AAFRD reported they do not expect any of the specialists to be attend ASB meetings on a regular basis but to be included only when their expertise is needed. Note: Original letter given to ASB Chairman, Brian Holsworth. Recommend this be referred to the Agricultural Fieldman, Mr. Bruce Sommerville. C:/COUNCIUcorr20011127.doc Page 4 CORRESPONDENCE REPORT June 12 - July 16, 2002 22. July 4/02 Fax from R. Marz re: Electoral Boundary Re-Distribution A letter of concern, addressed to Mr. Bob Clarke, C/O Electoral Boundaries Commission, has been faxed from Richard Marz's office, to be signed by Reeve Hoppins and forwarded. This letter stated the issue of concern as being the legislation imbalance between urban and rural representation, and listed support for the following basic principles: a. the 25% + or - rule be adhered to, with an appropriate factor for geographical size and remoteness b. no reduction of rural MLAs c. commission undertake to research other models of redistribution d. 50% split of rural and major urban MLAs and not to deviate in the future e. fairness and equitability to prevail Recommend this letter be signed and forwarded to the Electoral Boundaries Commission. 23. July 6/02 Fax from Susan Berdahl re: Recreation Corridors A copy of a form letter addressed to Premier Klein expressing opposition to the announcement made by Minister Zwozdesky, Minister of Community Development, to move ahead with public recreation trail legislation, has been received. It was requested this letter be signed and forwarded, noting it was necessary to have 20,000 letters signed by September 1, 2002. Recommend to accept and file. 24. June 27/02 Fax from Alberta Association of Landowners for the Protection of Agricultural Land (AALPAL) re: Alberta Recreation Corridors Legislative Committee Copies of the presentations made to the Alberta Recreation Corridors Legislative Committee, by the County of Camrose and the Village of Linden, have been received from Faye Engler. Recommend to accept andfle, with copies of this information being provided upon request. 40 25. June 26/02 Letter from AAFRD re: 2001 Census of Agriculture for Alberta A brochure referencing the Alberta highlights from the 2001 Census of Agriculture, has been received. Note: Copies have been provided to Mr. Sommerville and all of Council. Recommend to accept and file. 26. June 26/02 Memo from Steve Nedoshvtko re: 2002 Assessment Review Board Hearing Date Mr. Nedoshytko, Assessor for Kneehill County, has recommended that the date for the Assessment Review Board be set between August 6th to 9th, to allow for the 14 day notification to the complainant, as noted in Section 462(1) (b) of the Municipal Government Act. Recommend to concur with the assessor's recommendation and request Council ® select a date between August a and 9" for the Assessment Review Board. C./COUNCIL/corr20011127.doc Page 5 CORRESPONDENCE REPORT June 12 - July 16, 2002 27. June 27/02 Copy of a Letter from Linda Strong-Watson, of Alberta Trail Net re: Landowner Appeal to the Municipal Government Board (MGB) Linda Strong-Watson, Executive Director of Alberta Trail Net has forwarded a copy 40 of the letter written to the MGB, requesting the County Assessor, Mr. Nedoshytko, forward it to the landowners who are filing an appeal on their taxes with the MGB._ This letter requests an opportunity for Alberta Trail Net to speak as an intervenor at this hearing. Note: Mr. Nedoshytko looking after this matter - he has advised he will fax to Mr. Alan Megli and his lawyer, Gil Edward, as well as the County's legal representative Mr. Glen Scott. Recommend this matter be referred to Mr. Steve Nedoshytko, the assessor for Kneehill County. 28. July 19/02 Letter from AB Health and Wellness re: Community Wellness Centre Project in Kneehill County The Honourable Gary G. Mar, Minister of AB Health and Wellness, has responded to the letter from Kneehill County regarding the Community Wellness Centre Project in ® Kneehill County. Minister Mar advised that AB Health and Wellness provides funding, in the amount of $160 million, to the 17 provincial regional health authorities to plan and implement health services. He recommended that if the County desired, the Wellness Centre Project could be discussed with Health Authority 5. Included with the letter was the January 2002 Alberta government response to the Premier's Advisory Council on Health report. Recommend to accept and file. 29. June 17/02 Letter from the Marigold Library System re: Kneehill County Participation A letter has been received from Mr. Frank Vanderkley, Chair of the Marigold Library Board, requesting Council consider participating in the Marigold Library system and listing the benefits this would bring to the residents of Kneehill County. Arrangements to have a presentation made to Council, or to discuss participation in the Marigold system, should be made to Mr. Vanderkley or Ms. Rowena Lunn, Director of the Marigold Library System. Recommend an appointment be scheduled with Council.. 30. Invitation from the Central Alberta Rural Electrification Association An invitation has been received to attend the 10 year anniversary celebration of the Central Alberta REA, being held on Monday, July 22, 2002 from 11:00 A.M. until 2:00 P.M., at the Central Alberta REA Office in Innisfail. Confirmation of attendance was requested, prior to July 15, 2002. Recommend this invitation be declined. 31. July 4/02 Letter from the Alberta Council on Aging (ACA) re: Grandparent's Dwy 40 A letter has been received from the ACA inviting Kneehill County to proclaim September 8th, 2002 as Grandparents' Day. C./COUNCIL/corr2001 1 127 doe Page 6 CORRESPONDENCE REPORT June 12 - July 16, 2002 Recommend to accept and file. 32. July 5/02 Letter from Hearthstone Child & Family Services An update on the June 18, 2002 meeting between Hearthstone Child & Family Services and Family and Community Support Services across the region has been received. Attached was a summary of discussions from this session for future reference. Recommend to accept and file, with copies of this information provided upon request. 33. July 8/02 Letter from Village of Linden re: 2002 Assessment and Tax Notice A letter has been received from Tammie Dick, regarding the 2002 Assessment and Tax Notice for Roll # 2187000 and #2185030 for the village of Acme where the lagoon is located, requesting the County waive the 2002 taxes in the amount of $40.40 and amend the assessment roll to reflect this property as exempt for future years. Mrs. Dick reported the following: • - Roll # 2185030 - indicated as farmland and the 22.02 acres of land has not been farmland since July of 2001, when construction began to upgrade and expand the lagoon system, although the actual title for this property did not get transferred to the village of Linden's name until early 2002. - Roll # 2187000 - exempt from taxation as per the MGA Note: A copy of this letter was given to Mr. Nedoshytko. Recommend this matter be referred to Mr. Steve Nedoshytko, the County assessor, for input and a recommendation. 34. Committee Reports Golden Hills School Division No. 75 - Minutes of the May 14, 2002 Regular meeting have been received. Health Authority 5 - Minutes of the May 5, 2002 meeting held in Drumheller, Alberta have been received. Kneehill Ambulance Society - Minutes of the June 25 2002 meeting have been received. Central Alberta Association of M.D.'s and Counties - Minutes of the June 28, 2002 Special Director's Meeting held to review the Agriculture Drought Risk Management Plan and discuss the severe drought conditions in Central Alberta, have been received. Note: Copies of the minutes have been provided to all of Council. Wild Rose Economic Development Corporation - Minutes of the June 13, 2002 meeting have been received. Recommend to accept and file. - 56&1 - Barb Long, ecutive Secretary C./COUNCIL/corr20011127.doc Page 7 KNEEIIILL COUNTY EXECUTIVE COMMITTEE REPORT July 12, 2002 The Executive Committee of Ken Hoppins met on Friday, July 12, 2002, at the Kneehill County office, commencing at 7:00 A.M. Jennifer Deak, Administrator, was also present along with Rob Mayhew, Public Works is Superintendent, and Terry Nash, Accountant. The following items were discussed: 1. Trochu Lions Campground Mr. Mayhew advised a request had been received to change the YIELD signs on the eastbound side of this facility to STOP signs. It was agreed this would address safety concerns. Executive Committee recommends approval of this request. 2. Request from Kahler/Kary for second approach SW 6-33-22-W4 Mr. Mayhew reported this location had been re-inspected. The current sight distance requirements for an approach cannot be met at this location. Mr. Mayhew recommended the approach be relocated either approximately 300 feet south or through the farm area to meet sight distance requirements. Mr. Meding and Mr. Wiens have discussed these options with the landowners. Executive Committee recommends to concur with Mr. Mayhew's recommendations. 3. Fire Invoice to Village of Delia $15,337.00 Last year, at the recommendation of the village of Delia, the County invoiced the village of Delia for fire services to fight the fire at the Agricore facility. Agricore now wants to negotiate payment for these services. The matter will be further discussed at the Mayors and Reeves meeting to be held in Drumheller on July 17, 2002, at the Civic Centre, located at 224 Centre Street, commencing at 10:00 A.M. Executive Committee recommends Reeve Hoppins attend this meeting. 4. Assessment Review Board Appeal - R & J Marz Mr. and Mrs. Richard Marz have appealed their tax assessment. Upon discussing 40 this matter with the County assessor, Mr. Steve Nedoshytko, Mr. Marz indicated that if his appeal letter was read to Council he would drop his appeal. Executive Committee discussed the appeal process; the fact the appeal has been properly made and the appeal fee paid; and the perception of providing opportunity for Council to hear this matter rather than the Assessment Review Board. Executive Committee recommends Mr. and Mrs. Marz follow the established procedure with regard to their assessment appeal. 5. Carbon Fire Telephone (572 3636) The village of Carbon has inquired about the discontinuation of this telephone, as it was their understanding it would be discontinued at the end of April 2002. Mr. Tiller has checked into this matter and advised the telephone will be removed at year end (December 31, 2002). Executive Committee recommends to accept and file. 6. AUPE Proposal re: Local Authorities Pension Plan (LAP) Further to the Correspondence Report at the last Council meeting regarding the AUPE delegates voting in favour of moving to a full 2% accrual rate for the LAP, Terry Nash has calculated the cost of this to be $21,035.48 for employees and Council/Executive Committee/20020712ExecCommittee KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT July 12, 2002 $26,026.99 for the employer. Mrs. Nash further discussed the increase in pension benefits upon retirement should this proposal be implemented. Mrs. Deak reported a letter had just been received from the LAP regarding this matter and would be further reported on. Executive Committee recommends to accept as information pending a further report on the LAP correspondence. 7. Three Hills Arena Redevelopment Committee Mrs. Deak reported on July 8/02 Mr. Norm Campion came into the office for information regarding the County's contributions towards recreation. Mrs. Deak provided Mr. Campion with the Feb/02 report detailing the County's recreation policies and dollars expended from 1991 to 2001. Reeve Hoppins noted he had met with this group on July 10/02 and would be reporting on this meeting as a separate agenda item. Executive Committee recommends to accept and file, pending Reeve Hoppins further report on this matter at the July 16, 2002 Council meeting. The Executive Committee briefly reviewed the items on the upcoming July 16/02 Council meeting agenda. The Executive Committee then adjourned - time 8:10 A.M. Municipal Administrator a Cou: i ;i1/Executive Committee/200207 ] 2ExecCommi ttee 2 PWS Report July 16, 2002 Robert Mayhew OLD BUSINESS 1. Construction - Bauer Road Project has some fencing left to be done and the Grainger Project is 3/4 completed. The Penner Project - the culvert install is underway. 40 2. Grader Division #5 - grader operator will still be Marvin Anderson and periodically Jim Jewel. Alan Meding and Rob Mayhew have been checking and everything seems to be going O.K. 3. - Dust Control Program completed and has gone well. So far we have had excellent feedback. Alan and Miles will provide a report on the problems and the positives they have encountered working with this program. Only post construction applicants remaining. 4. Road Bans in County - Linden East road left at 90% all of the rest have been lifted. NEW BUSINESS 5. Hutterites concerned with rocks in ditch - will be taken care of as time permits when in the area. 6. Linden East Road - • - In the fall of 2001, a chip seal job was done on the Linden East road from Hwy 21 west to 300 meters west of the railways tracks. - On June 26 and 27, 2002 we had above 30 degree temperatures which started this portion of road to bleed. - On Thursay, June 27, 3:00 P.M. it was bleeding bad enough in a couple of areas that we sanded it ourselves. - On Tuesday, July 9, 2002 a meeting was called with Carmacks ( chip seal contractor) and Central City (prime contractor), AMEC and Kneehill County (Alan and Rob) in order to come up with a solution to this problem. The maintenance period for Carmacks op this project goes into September, 2002. - On July 11, Carmacks rechipped the worst portion from RG RD 24-3 west for approximately 350 meters and left the chips loose to try to improve the problem. - On July 12th 10:00 A.M. meeting on site with Carmacks, Ambertec (oil supplier), AMEC and myself to see what Ambertec's opinion was of the oil problem. At this point loose chips will remain for approximately one week and then they will be swept off. More of this may be needed at the bleeding areas east of the tracks. Carmacks is to take care of sanding. I am monitoring conditions on a daily basis. 7. Farmer wishes to draw water for cows - one load a week out of gravel pit-at Torrington. I see no problem but the County should monitor the useage. 8. Carbon Road Maintenance Two roads have been a concern - Sharples and Cemetery South Road for washboard. We have placed some screenings on the Sharples curves to see if this will help with the washboard problem (trial). If this works, we will also put screenings on the Cemetery South Road. The grader is maintaining the Cemetery South road 3 to 4 times a month. As this road is close to the boundary line of the two divisional graders and if more than normal maintaining is required, we could get the Division #1 grader to maintain it. 9. ICAP - The County has $321,074.00 available under the Entitlement component of ICAP which can be used for eligible municipal infrastructure projects. These funds are not available for study purposes just for construction. SIP - On July 10, 02, I met with AT&U, Kim Edinga and Alain Momedi concerning the SIP. There are SIP dollars available for stpdies of the County's existing hamlet water/wastewater systems. AT& U require a Request for Proposal (RFP) of interested engineering firms be completed first. Once the RFP is completed and the engineering firm chosen, the selection will still be pending until the approval is made on the application submitted for funding assistance for the study. PWS Report July 16, 2002 Continued 10. Jonathan from the Valleyview Colony would like to hay the 2 acre portion at the Torrington Landfill. It is currently bei1ng mowed by the County. I recommend due to the dry conditions in the area and the scarcity of feed that we allow them to hay this piece for this year 2002. 11. Addendum to Policy 7-la Any temporary employee returning tc work after 10 consecutive years of temporary employment - the Public Works Superintendent has the discretion to pay up to $.50/hr. more than policy rates in recognition of this long service. For 20 consecutive years up to $1.00/hr. increase. Rob Mayhew Public Works Superintendent E 5 C N v .+ M D -0 C Ti O co Z _ > -0 Ti -_ D 0 0 O Z R u> 0 T. c Z{.n n O O O po 00 (n Z Z pop fl H !P , H Z ZZ Z V n Drr 0 S Z Z z Z OG?G)00v --I ?Im 3mDKmmO 0 m? Z r Z mO Z O > O? C) Z n K w m?= 4i., (1 (? ;o m0 0 xmU) J?O ) m ?oN mm Z om O : - i C- G)X n = umi C aC= m OD co 41. C) W N N O (D O co - - 0 W + 00 Cn 0 CA) C)) Oo O O O N ;r N Z m a w w w G O O J V N O A Wp? W O O W m O 7- r O I 0 0 - 0 ?L(( W L m O V V V O - ?j p C O W W 0 O n w N N N W? 0 fJ A p V w to i 0 W w V O Cn N 00 Cl N. (Cl r,:: 00 aI j W n N wQ? N ? 0 W v 0 0 0 (0 O 0 (n pw? 0 (O W a K) 0 0 0 0 C.: - W ; o C: 0 ti O) 0 ' A O O (O O O (O O W 0 (O 0) 0-40 0 0 0 O O (G O p O j O ( p O Z V O V 0 0 0 O 0 V O U) O O O A O U) O O O o • W N 1"' w G1 N 0 0 O W W O .r O -. W a (D N n N v V O O O co 00 A o s C O 11 O p- (J) O - O K) O- N O O A O-- O O-- N O O O O O 0 C ? ?,' C V I I I ca 9 cn 'A 11 O W O v V O V f0 O O (O D CD O O O 0 > C 0 I O O - O - O --- . co e? C3 45 rn 6 w "a 6 co m 00 0 CD 0 O o -V M O 0 O N 0 0 O O 0 0 O 1 ® I O N N ? Fw tRj N 0 KNSEH/LL COUNTY ® BANKRECONC7L/4T/ONASATa/UNE30TH22002 OUTSTANDING CHEQUES As At June 30th, 2002 PAYROLL CHEQUES CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT CK# AMOUNT 3310 586.64 10381 250.00 3317 1087.92 11128 31.50 3318 2885.64 11455 1,375.05 3319 2494.28 11482 70.00 3320 3117.27 11497 390.00 3323 3192.17 11546 374.50 3326 2630 61 11603 912.88 3328 2372.75 11611 1,124.67 3333 2055.60 11648 695.49 3334 1360.14 11650 150.00 3335 2360.79 11652 924.48 3274 1040.17 11657 672.00 ® 3275 - 3276 1561.33 11660 1408.66 11661 10,000.00 97.50 3277 2409.97 11663 1,235.85 3278 1609.52 11665 87 69 3279 '1947.84 11669 164.35 3281 1416.14 11671 496.48 3282 1898.24 11672 63.93 3287 1651.22 11674 153.00 11675 52.39 11676 21,611.65 11678 45,137.95 11679 44.44 11681 37.40 11684 91.49 11685 229.60 11687 85 01 11690 150.00 11693 1,859.63 11694 293.90 11696 13.79 11697 600.00 11698 2,388.78 ® 11699 215.40 11703 6,088.59 11706 223.57 39086.90 98392.96 0.00 0.00 0.00 TOTAL OUTSTANDING PAYROLL CHEQUES 0.00 TOTAL OUTSTANDING GENERAL CHEQUES 98,392.96 TOTAL 98,392.96 OUTSTANDING LOANS $ 0.00 CASH ON HAND DEPOSITED $ E 20,539.92 SUBMITTED TO COUNCIL THIS _ D OF 2002 REEVE Jun027/9/02 Page 1 KNEEHILL COUNTY TERM DEPOSITS 30-Jun-02 - - Date - - Certificate - - Rate % o --------------- # of Days ----- Amount Maturity Date - --- - Current Year - - - - interest Due Cashed Number Invested Invested Interest on Maturity In/Reinvested 1-Jun-02 47 2.5 30 1,000,000.00 1-Jul-02 2,054.79 2,054.79 26-Jun-02 75 2.75 30 3,000,000.00 25-Jul-02 6,780.82 6,780.82 27-Jun-02 76 2.75 30 2,000,000.00 27-Jul-02 4,520.55 4,520.55 6,000,000.00 13,356.16 13,356.16 - - --- ------- - ------- ****Interest paid on date deposited but not on date it matures. C7 0 0 Jun02TERMS 7/9/02 KNEEHILL COUNTY Monthly Budget Comparison Report July 11, 2002 REVENUE ACTUAL BUDGET OVER (UNDER) • General Revenue Taxes 10,188,775.57 10,184,322 4,454 General Revenue GIL 3,837.26 3,838 -1 General Revenue Own Funds 151,653.66 475,000 -323,346 General Revenue Prov Grants 16,102.00 20,608 -4,506 Administrative 11,278.40 11,600 -322 Assessment 4,800.00 0 4,800 Fire Protection 2,000.00 2,400 -400 Disaster 6,000.00 15,000 -9,000 By Enforcement/Radio 782.00 8,700 -7,918 Bridge Inspection 90,000 -90,000 Transportation 624,244.88 1,353,557 -729,312 Water 39,801.75 64,947 -25,145 Sewer 4,916.83 4,917 0 Garbage 0.00 4,000 -4,000 FCSS 94,919.00 284,249 -189,330 KCRP 23,000.00 165,493 -142,493 Cemetery 2,800.00 1,800 1,000 Planning 30,722.46 55,100 -24,378 ASB 65,181.00 1.84,965 -119,784 Land Resale 0.00 0 0 Recreation 6,014.37 18,800 -12,786 • Fiscal Services From Continge 0.00 0 0 TOTAL REVENUES 11,276,829.18 12,949,296 -1,672,467 EXPENDITURES ACTUAL BUDGET OVER (UNDER) Requisitions 1,954,467.57 3,889,852 -1,935,384 Legislative 91,381.90 240,900 -149,518 Administrative 334,099.25 765,780 -431,681 Assessment 25,028.33 102,900 -77,872 Fire Protection 77,020.96 336,735 -259,714 Disaster 1,316.19 6,000 -4,684 Ambulance 88,881.38 88,079 802 Radio/Bylaw Enforcement 5903.59 20,700 -14,796 Bridge Inspection 69,559.59 255,250 -185,690 Transportation 1,094,214.61 5,798,249 -4,704,034 Water 18,833.20 72,389 -53,556 Sewer Services 6,923.38 50,150 -43,227 Garbage Services 137,011.06 255,609 -118,598 FCSS 113,010.00 284,249 -171,239 KCRP 69,829.93 165,493 -95,663 Cemetery 4,424.16 24,950 -20,526 Planning 46,564.69 92,230 -45,665 ASB 154,409.92 308,000 -153,590 Land Resale 0.00 0 0 Recreation 113,47011 186,575 -73,105 TOTAL EXPENDITURES 4,406,349.82 12,944,090 -8,537,740 (SURPLUS)/DEFICIT -6,870,479.36 -5,206 -6,865,273 to MONTHLYBUDGET 7/11/02 C r 1 J E N O 0) H Z D 0 U J J 2 w w z Y 00 0 00 00 rn o N N r- m O 00 O "' It O1 M 00 N ' M v7 N kr? ?p N to M \, D1 N U1 v vj 00 N N O? N 0 C 'I N O O 00 N M 00 r- rz 0 06 W M 'O O O N 00 N ?-D 1/ v1 cY M ?O ch N _ N 00 O C W C> C> 110 1 00 110 (, C, Iz im l- (n d- O kn vv M V ' O O1 - M O O N v7 110 1-- 00 01 .- .N-? - C' O 0 O W C> 110 O\ 10 O rf) N m M M 0 N O O\ 00 kn M 'rl - M 'n M -- N en - M N oll M V) M M r- 110 cq N - N O S O M to r- 00 00 .. W ?p O ?p a1 O? 00 000 M ,? N N 0? `0 N O N N W O .o O M M ? 00 0 _ N ol? O fay W M 4 l? o\ .?-r -- .-+ -- O\ ? 00 n O1 M O - N O\ N Nt? J C> O M 00 llO 00 I-? 00 N M O 00 p w O 00 06 00 C71, 00 - kr? V O N V M 01 M n * 'C O O t - C N N 00 O en "o 01 - - O O M 00 N O 0 M 000 O d? N O ' N v V N N N L N rw A O N M ?i rl- 0 N 00 N --? N Olf Q\ N ' N N ' N 00 v '0 O M 'It 00 M N --i l' - M N 01 00 k/ ) O V ) N en M to K M It It 00 N 0\ 00 co? U _ ?t N d to 00 `n oll O W) 00 00 ? 110 N M N O\ 'O 'IT ?-o 00 0 0 00 kn N 00 M 01 00 - M ?. M N M ?t ? v7 O ? O O W) CN 110 00 ":r 00 en !may 0 00 000 W) N N .- 01 '.O t m N O kn r 0N m O? O? r Ki 00 00 M cl? 0 C> O CN 0 N en - C> 00 O, N N 00 N d' in Q N O 00 O O O? N W) \o - O\ M 00 U 00 N M C\ On N M oo 0.! 00 00 tr N 00 .- O M 00 - St kr r O? D1 O O ^?1 a1 O 00 0? 00 - -+ O? N 0\ 0 D1 N ' 00 d 00 0 "0 l O ?O M O, [ N V N N 1-0 N 0 N 00 .?-. -I- N kn M C, 00 a1 C., O 0 '0 M ON r N 00 ° o O .--i N - l0 110 N - 'IT .--? cl? r^ -4 V - I 00 O - N n 110 ?p - 110 - 00 N 00 v W) M •r " 00 110 N 00 en I'D kn O kr! M O M N N d' o 0 M - 0 Qd N --; v1 'O r r 0; 2 01 2 J w x w 0 U U O? C\ C\ C\ C ? r- 00 O? O r N AN O\ p? Q? O? O O O r? rl rl wl rl ON O O O r N N N