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Home My WebLink About2007-04-10 Council Minutes KNEEHILL COUNTY April 10, 2007 Council Meeting Agenda Call to Order - 8:00 a.m. 8:00 a.m. - In Camera Session 1.0 Adoption of Agenda 2.0 Approval of March 27, 2007 Council Minutes and Public Hearing Minutes 3.0 Delegations: 3.1 Rob Mayhew - 9:00 a.m. (Operations Reports) 3.2 Phil Rough - 10:00 a.m. Smith (Frere) Land Access 3.3 Dave & Ruth Stewart - 10:30 a.m. - Access Concern 4.0 Operations 4.1 Director of Operations Report 4.2 Paving Tenders 5.0 Business Arising from Previous Minutes 5.1 Muniversity Sessions- April 26th & 27" 5.2 Councillor Group Health Policy 3-20 5.3 Recreation Funding Formula & Policies 5.4 Bylaw 1558 - LUB Amendment for Compressor Stations & Oilfield Buildings 6.0 New Business 6.1 AMA Directional Signs 6.2 Naming of Creek 6.3 Boundary Adjustment (Rosenbargo) 7.0 Correspondence Report 8.0 Council and Committee Reports 9.0 Business Arising from Council and Committee Reports 10.0 In Camera Adjournment 11.0 Information Package KNEEHILL COUNTY COUNCIL MEETING MINUTES April 10, 2007 • PRESENT MINUTES OF THE APRIL 10, 2007 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 4 Division No. 5 Division No. 1 Division No. 2 Division No. 3 Division No. 6 Division No. 7 Murray Woods, Reeve Vern Crawford, Deputy Reeve Brian Holsworth, Councillor Carol Calhoun, Councillor Jerry Wittstock, Councillor Ken Hoppins, Councillor Ken Knievel, Councillor • 0 CALL TO ORDER ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt (after 8:38 a.m.) Recording Secretary Barb Long (after 8:38 a.m.) Reeve Woods in the Chair: Reeve Woods called the meeting to order at 8:00 a.m. IN CAMERA 10.0 In Camera 146/07 Councillor Holsworth moved the meeting go in camera. CARRIED Time: 8:00 a.m. Councillor Wittstock entered the meeting at 8:25 a.m. 147/07 Councillor Calhoun moved the meeting out of the in camera session. CARRIED Time: 8:38 a.m. AGENDA 1.0 Adoption of Agenda: The following additions were made to the agenda: Under In Camera • Legal Issue Under Business Arising • Ratepayer Meeting Under New Business • 6.4 Sunnyslope Hall Letter of Support Request • 6.5 Minister's Council on Municipal Sustainability Under Council and Committee Reports: • 8.1 Kneehill Regional Water Services Commission Meeting • 8.2 WildRose Community Futures Meeting • 8.3 KRWSC Meeting 148/07 Councillor Wittstock moved approval of the agenda, as amended. CARRIED MINUTES 2.0 Approval of Minutes 2.1 March 27, 2007 Council Minutes Councillor Wittstock moved that Council approve the March 27, 149/07 2007 Council meeting minutes as presented. CARRIED 2.2 March 27, 2007 Public Hearing Minutes 150/07 Councillor Hoppins moved that Council approve the March 27, Page 1 of 5 2007 Public Hearing minutes as presented. Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 10, 2007 CARRIED 0 5.0 Business from Previous Meeting MUNIVERSITY 5.1 Muniversity Sessions Councillor Calhoun moved that Council authorize attendance for 151/07 any Councillor wishing to attend Muniversity Sessions being held in 2007/2008. CARRIED 5.2 Policy #3-20 Councillor Group Health Plan POLICY 3-20 Councillor Hoppins moved that Council approve Policy 3-20, Councillor Group Benefits Program as presented, effective 152/07 April 1, 2007. CARRIED Mrs. Debi Moon entered the meeting at 9:01 a.m. 0 5.3 Recreation Funding Formula & Policies RECREATION Reeve Woods moved that Council approve Polices #15-2 and FUNDING #15- 8 as presented. 153/07 CARRIED Mr. Rob Mayhew, Director of Operations and Mrs. Brandy Kranzler, Operations Assistant, entered the meeting at 9:03 a.m. OPERATIONS 4.0 Operations 4.2 2007 Paving/Surfacing Tender PAVING TENDERS Paving Tenders for Buffalo Jump and Linden East & West Roads: • Tenders came in a total of $453,780.35 over the budgeted amount. Linden Road will continue to be banned in the spring due to a light seal coat but should be able to reduce the time of the bans. Council requested Mr. Mayhew approach the Province at this time regarding placing acceleration/de-acceleration lanes on Highway 21 at the Linden Road access. 0 Councillor Hoppins moved that Council approve the awarding of 154/07 the paving tender for a total project cost, including potential site occupancy, engineering and contingency, of $4,902,105.64. CARRIED 4.1 Director of Operations Report OPERATIONS REP Dust Control • Prices obtained from two companies; will be awarded to Ambertec. • Will provide a price range to the ratepayer due to the volatile pricing in the market and the inability to secure the price for any longer than a one month time span. 9 Gravel Source • Consultant close to securing a gravel source on behalf of Kneehill County. • Need to negotiate issues of shared interest with the affected municipality. Road Bans • Still in effect due to the wet conditions. Page 2 of 5 Initial: /v KNEEHILL COUNTY COUNCIL MEETING MINUTES April. 10, 2007 155/07 Councillor Calhoun moved that Council receive the Operations Report as presented. CARRIED 0 5.0 Business from Previous Meetings Cont'd 5.4 Bylaw 1558 BYLAW 1558 Councillor Hoppins moved that Council give third reading to 156/07 Bylaw 1558, as amended. CARRIED 5.5 Ratepayer Meeting RATEPAYER MTG Council reviewed the agenda and order of presentations for the April 11th Ratepayer meeting. 6.0 New Business 6.1 Alberta Motor Association Directional Signs DIRECTIONAL SIGNS Councillor Knievel moved that Council receive this report as 157/07 information. CARRIED 6.2 Naming of Creek NAME OF CREEK Councillor Calhoun moved that Council direct Administration to provide information and assistance but request the individual to 158/07 initiate the proposal with Natural Resources Canada. CARRIED Mr. Sean Carter, Senior Planner & Development Officer, and Mr. Philip Rough, Planning & Development Officer entered the meeting at 10:00 a.m. • 3.0 Delegations 3.2 Smyth Access to NE 8-33-23-W4 SMYTH ACCESS Councillor Crawford recommended that the Planning Department 159/07 research and work with Mr. Smyth to find an access route to his parcel of land. CARRIED 6.0 New Business Cont'd 6.3 Boundary Adjustment (Rosenbargo) ROSENBARGO Councillor Holsworth moved that the landowner be required to go 160/07 through the standard subdivision process with the regular subdivision fees applying. CARRIED 6.4 Sunnyslope Hall - Letter of Support Councillor Hoppins moved that Council direct Administration to 161/07 provide a letter of support to the Sunnyslope Hall for their application to the Community Facilities Enhancement Program for funding. CARRIED 0 MINISTER'S 6.5 Minister's Council on Municipal Sustainability - Final COUNCIL Report 162/07 Councillor Holsworth moved that Council receive this report as information. CARRIED The meeting recessed from 10:25 a.m. to 10:35 a.m. Present when the meeting reconvened were Dave & Ruth Stewart. 3.0 Delegations Page 3 of 5 Initial: KNEEHILL COUNTY COUNCIL MEETING MINUTES April 10, 2007 • • 3.3 Stewart - Road Access to Proposed Subdivision NE 16-29- STEWART ACCESS 23-W4 Mr. & Mrs. Stewart presented to Council a history of the actions to date in trying to secure legal access to their proposed subdivision and requested that Council address the following issues: • What needs to be done to lift the conditions so the subdivision can be sent to Land Titles for registration? • What needs to be done to ensure all the proper permits are in place so that development can proceed? • Is the joint access agreement they have arranged with the adjacent Hutterian Brethren considered adequate for physical access? Is there any need for the third parcel of land containing the balance of the road to be involved at this time? Mr. & Mrs. Stewart were advised that upon receipt of a copy of the above mentioned agreement the County would send it to legal counsel for direction. It was further confirmed that the subdivision would not be granted until all conditions assigned by the Municipal Planning Commission had been met. Reeve Woods advised this matter is under the jurisdiction of the Planning Department and the Municipal Planning Commission not Council, so will need to proceed under their direction. Mr. & Mrs. Stewart thanked Council for allowing time to be heard and left the meeting at 11:12 a.m. 163/07 Councillor Hoppins moved that Council receive this presentation as information, and direct Administration to contact the owners of the South West and North West of Section 16 Range 29 Township 23 West of the Fourth Meridian (SW & NW 16-29-23-W4), to facilitate negotiations for Kneehill County to acquire the entire access road as one project. CARRIED Mr. Sean Carter and Mr. Philip Rough left the meeting at 11:25 a.m. n CORR REPORT 7.0 Correspondence Report 164/07 Councillor Calhoun moved that Council receive the Correspondence Report. CARRIED COMM REPORTS 8.0 Council and Committee Reports KRWSC 8.1 Kneehill Regional Water Services Commission (KRSWC) - Verbal report by Councillor Wittstock. The following motions had been passed by the Commission who will be issuing a news release within the next couple of weeks. Any concerns should be directed to the KRWSC Administration. • That the Commission support in principle that a portion of the unused pipeline capacity be authorized for temporary use by the Municipal District of Rockyview. This motion is made with the understanding that this is only a temporary measure and the agreement will be reviewed at a minimum every 5 years and at year 10 both parties have to agree to extend the agreement if necessary. Also that this does not affect the allocation of any of the members. • That in return for the portion of unused waterline capacity to a maximum of 5,000 cubic meters per day, the M.D. of Rockyview will provide to KRWSC, 3 million dollars to be Page 4 of 5 Initial: /P../ KNEEHILL COUNTY COUNCIL MEETING MINUTES April 10, 2007 applied to their debt with the overrun details to be worked out at a later date by way of a legal agreement and also that the M.D. of Rockyview agrees to cover any net losses of the Commission for the financial years 2006-2007. • The meeting recessed from 11:45 to 1:00 p.m. Debi Moon left the meeting at this time. 8.1 KRWSC Report (Continued) 165/07 Councillor Crawford moved that Kneehill County support in principle, the Kneehill Regional Water Services Commission decision that a portion of the unused pipeline capacity be authorized for temporary use by the M.D. of Rockyview, provided the County's projected 25 year allotment of 4,354.5 cubic meters per day, as referenced in the November 8th, 2006 letter from the KRWSC, is not jeopardized. CARRIED 8.2 Community Futures Wildrose (Formerly Wild Rose Economic Development Corporation) -Councillor Crawford attended the April 5 1Annual General Meeting and provided information to Council. 40 166/07 Councillor Crawford moved that Council receive the Committee Reports. CARRIED IN CAMERA Councillor Hoppins moved the meeting go in camera. CARRIED 167/07 Time: 1:15 p.m. Mr. Kevin Miner, Mrs. Laurie Watt and Mrs. Barb Long left the meeting at 2:00 p.m. 168/07 Councillor Calhoun moved the meeting back in session. CARRIED Time: 3:05 p.m. Linden Fire Hall - Housing for Equipment 169/07 Councillor Hoppins moved that Council direct Administration to send a letter to the Village of Linden apologizing for the delay in response and advising this issue will be discussed by Council at the Strategic Planning Session in June 2007 so that it may be addressed in the 2008 budget. CARRIED CAO Performance Appraisal 170/07 Councillor Holsworth moved approval of the recommendation regarding the CAO remuneration. CARRIED • Adjournment ADJOURNMENT Councillor Calhoun moved the meeting be adjourned at 3:10 171/07 p.m. CARRIED G2? Reeve CAO Page 5 of 5 Initial: n ao o v ? PQ Ilk Oa C sk