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HomeMy WebLinkAbout2014-07-15 Council MinutesIRIVIIAMVA11111 WIVAGME1 1.0 Agenda 11 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of June 24, 2014 4.0 Operations 4A Operations Report 42 Rock Hill Road — RGE RD 21-3 (South of Hwy 27) 5.0 Finance 5A Financial Policy #16-15 - Tax Cancellations 5�2 Bank Reconciliation- January to April 30, 2014 6.0 Planning and Protective Services &1 Golden Acres Honey Products Ltd.- Direct C ntro 7.0 Business Arising from Previous Minutes 13.0 Council dii1endar Mrs Retention J Ceremony :rship Steering Committee 14.0 In Camera 14 1 Legal (Section 25-FOIP) 14.2 Labour (Section 16-FOIP) 15.0 Motions from In Ca-riera I 101 Drurr 1U Agri* 10.3 Joint 10.4 1 O�5 bocti 1&6 2014 13.0 Council dii1endar Mrs Retention J Ceremony :rship Steering Committee 14.0 In Camera 14 1 Legal (Section 25-FOIP) 14.2 Labour (Section 16-FOIP) 15.0 Motions from In Ca-riera I MINUTES OF THE JULY 15, 2014 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET; THREE HILLS, ALBERTA, PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. I Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor CAO Al FIoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton Communications Officer Debra Grosfield GALT. TO ORDER Reeve Lonj in the Chair Reeve Long called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under New Business 8.8 Ratepayer Meeting Overview ADOPTION OF 1.2 Adoption of A$enda AGENDA 275114 Councillor Holsworth moved approval of the agenda as amended. S t MINUTES 2.0 Minutes 2.lReEular Council Meeting Minutes of June 24, 2014 276/14 Councillor Calhoun moved approval of the June 24, 2014 Council Meeting minutes as presented. CARRIED rV 2-A Initials COUNCIL MINUTES OF JULY 15, 2014 OPERATIONS 4.0 Operations OPER SUMMARY 4.1 Operations Summary 277114 Councillor Wittstock moved that Council receive the Operations Report as presented. CARRIED Debi Moon, reporter for the Capital, entered the meeting at 9:07 a.m. ROCK FALL Rig 4.2 Rock Hill load- RGE RD 21-3 (South o f I3wy 271 278914 Councillor Holsworth moved that Administration begin the process to permanently close Rge Rd 21-3, south of Hwy 21. CARRIED FINANCE 5.0 Finance POLICY it 16-15 5.1 Financial Policy #16-15- Tax Cancellations 279114 Councillor Calhoun moved that Council approves the Tax Cancellation Policy # 16-15 as presented. CARRIED RANI{ REC 5.2 Bank Reconeiliation- January to Aasril 30> 2014 280114 Councillor Calhoun moved that Council receive the January to April 30, 2014 Bank Reconciliation Reports as presented. CARRIED The meeting recessed from 9:06 a.m. to 9:20 a.m. PLAN & PROTECT 6.0 Planning and Protective Services GOLDEN .ACRES 6.1 Golden Acres Honev Products Ltd.- Direct Control District 3 HONEY PRODUCTS 281114 Councillor Wittstock moved that Kneehill County Council approves Development. Permit Application 3)444-14 with the following conditions: 1. The development must conform to the site plan, dated July 8, 2014 that was submitted with the application. 2. The Minimum Setback Requirementsfor this site are: (a) 30.5 m (100 ft) from the rights-of-way of all other roads. (b) Side Yard: 7.6 m (20 ft). (c) Rear Yard: 7.6 m (25 ft). 3. All relevant Safety Codes Permits pertaining to Building, Private Sewage Treatment System, Gas, Electrical. and Plumbing must be applied for prior to any work being performed on site. Permits required may include, but are not limited to: a. Engineered building design plans must be submitted with the required building permit to the satisfaction 2 x 1 r Initials COUNCIL MINUTES OF JULY 15, 2014 of the Safety Codes Officer (Building) b. Additional washrooms and other plumbing needs, for the second -storey addition, may require upgrades to the existing Private Sewage Treatment System (PSIS) and therefore may require a PSIS pennit. 4. The developer is responsible for making suitable arrangements with the utility companies for provision of services and/or necessary casements and ensuring all development is outside active utility rights -of -ways. 5. To the satisfaction of the Development Officer, the esthetics and finishing to exterior of the proposed second story must be compatible to that of the of the principle structure. 6. This development permit is subject to a 14 day appeal period commencing the date it is advertised in the local newspaper. Consequently, the permit becomes effective after this appeal period expires. 7. This pen -nit is valid for a period of I year from the date of issue or the date of an approved decision of the Development Appeal Board. If at the expiry of this period the development or construction has not been commenced or carried out with reasonable diligence this permit shall be invalid. Failure to comply with the conditions of this permit will render it null and void. CARRIED NEW BUSINESS 8.0 New Business STRAT PLAN BATES �,l Strategic Planning l9ates 1$evision 282114 Councillor Holsworth moved that Council accept Administration's recommendation to revise the dates fortheStrategic Planning sessions as requested. CARRIED KNEEIIILL HEALTH 8.2 Kneehill Health and Wellness funding Re_ nest c& WELLNESS 283/14 Councillor Calhoun moved that Council approve sponsorship in the amount of $1,500 to the Kneehill Area Wellness Centre program for a period of three years commencing on January 1, 2015. CARRIED Initials COUNCIL MINUTES OF JULY 15, 2014 ADOA. CONF 8.3 ADOA Spona2j!Lh�st 284/14 Councillor Hoppins moved to provide sponsorship to the ADOA Conference being held in Canmore, AB on September 28 to October 1, 2014 in the amount of $1;500. CARRIED THRASHERS 8.4 Three Hills Thrashers Junior Hockey Club Funding Request HOCKEY 285114 Councillor Calhoun moved that Council provides support to the Three Hills Thrashers Junior "B" Hockey Club, by sponsoring the "Friends of Thrashers" sponsorship level in the amount of $350.00 with the two season tickets being donated to Kidsport. CARRIED MEDICAL/ADM 8.5 New Medical Clinic and Administration Building Draft Design BLDG A2rsroval 286/14 Councillor Hoppins moved to table this agenda item until later in the meeting. CARRIED VILLAGE OFACME 8.6 Vilfl1g ofAcme Request REQUEST 287114 Councillor Calhoun moved to send a Ietter to the Village of Acme advising Council that Knechill County presently does not have the capacity to assist with their request but to remind the Village that they may use the Regional Urban Sustainability Grant Operating funds to look into private consultants that specialize in Municipal Government to assist with their needs. CARRIED r 111111111 111111 Energy Regglator 288/14 Councillor Wittstock moved that Council authorize the attendance of the Reeve to attend the Sundre Petroleum Operators Group and Alberta Energy Regulator meeting on Thursday, July 17th, 2014. CARRIED RATEPAYER MTG 8.8 Rate aver Meeting Overview Council discussed the 2014 Ratepayer format. The meeting recessed from 10:44 a.m. to 10.56 a.m. Councillor Keiver was not present when the meeting reconvened. 4 Initials COUNCIL MINUTES OF JULY 15, 2014 COUNCIL REPORTS 10.0 Council and Committee Reports DRUM SOLID 10.1 Drumheller and District Solid Waste- A written report was WASTE submitted by Councillor Calhoun on the meeting she attended on June 19, 2014 in Drumheller. ASE 10.2 Agricultural Service Board- Unapproved minutes were provided from the June 19, 2014 meeting. JMPC 10.3 Joint Municinal Planning Commission- Unapproved minutes were provided from the June 20, 2014 meeting. KR FCSS 10.4 Kn t hill Regional FCSS- Approved minutes from the May 15, 2014 meeting and Unapproved minutes from the June 26; 2014 meeting were provided. DR R&R 10.5 Doctor Recruitment and Retention- Unapproved minutes were provided from the May 20, 2014 meeting. BMO FARM FAMILY 10.6 2014 Farm Family Award Ceremony- Written report was submitted by Councillor Wittstock on the Farm Family Award Ceremony he attended on July 7, 2014 with the Sawyer Family. KRILL REGIONAL 10.7 Knechill Regional Partnership Steffi Committee- Unapproved PARTNERSHIP minutes were provided from the June 16, 2014 Steering Committee meeting. T -DILLS PARADE 10.5 Three Bills Parade — A verbal report was given by Councillor Wittstock on the Three Hills Parade that was held on Saturday July 12, 2014 and Anderson Park Opening Ceremony. 289114 Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED Debi Moon left the meeting at 11;06 a.m. PONDENCE 11.0 Corresraondence Berson 290114 Councillor Hoppins moved that Council receive the Correspondence Report as presented. CARRIED COUNCIL ACJ' LIST 12;0 Council Follow -urs Action List 291114 Councillor Wittstock moved that Council receive the July 15', 2014 Council Follow -Up Action List as presented for information. CARRIED Initials COUNCIL MINUTES OF JULY 15, 2014 IN -CAMERA 14.0 In -Camera 292/14 Councillor Calhoun moved that Council go into In -Camera at 11:16 am, CARRIED Councillor Calhoun left the meeting at 11:17 a.m. Councillor Calhoun entered the meeting at 11:45 a.m. Councillor Painter left the meeting at 12:50 p.m. 293/14 Councillor Calhoun moved that Council go out of In -Camera at 12:45 p.m. CARRIED MEDICAL/ADM 8.5 New Medical Clinic and Administration Haaildin� Kraft I}esi�n BLDG AnDroval Cont'd 294/14 Councillor Hoppins moved to remove this agenda item off the table. CARRIED 295/14 Councilor Holsworth moved that Council approves the draft design as submitted and that Administration be directed to go to the tender stage with this project, with tender openings to be completed during a regularly scheduled Council meeting. Councillor Hoppins requested a recorded vote. Councillors Painter and Keiver were absent from the vote. IN FAVOUR: Reeve Long Councillor Calhoun Councillor Wittstocic Councillor Holsworth OPPOSED: Councillor Hoppins MOTIONS IN -CAM 15.0 Motions from Iia -Camera 296/14 Councillor Hoppins moved that Administration is directed to complete the recommended action that was discussed in -camera regarding the legal issue. CARRIED 6 '� Imtiaals COUNCIL MINUTES OF JULY 15, 2014 297/14 Councillor Hoppins moved that Council direct administration to complete the recommended action as amended regarding the contractual issue discussed in -camera. Councillor Calhoun abstained from voting due to a fiduciary interest. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 1:30 p.m. Hoggan CAO Initials