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Home My WebLink About2014-03-11 Council Minutes1.0 Agenda Air 1.1 Additions to the Agenda 1.2 Adoption of the A..e.. 2.OApproval of Minutes 2A Regular Council Meeting Minutes of February 25 Ih j 2014 3.0 Delegations: 3.1 Accurate Assessment iwd 4.0 u 14O In Camera 14.1 Legal (Section 25 FOIP) MINUTES OF THE MARCH 11, 2014 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. T"NOT Division No. 5 Bob Long, Reeve Division No; 3 Jerry Wittstock, Deputy Reeve Division No. I Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor (Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins,.Councillor Division No. 7 Bobby Painter, Councillor P�lJuil►�yl Y�rI lI[r C "�3 \ff CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton Communications Officer Debra Grosfield GAIL TO ORDER Reeve long in the Chair Reeve Long called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under In -Camera 14.1 .Legal Additions under New Business 8.8 Agricultural Service Board Ag Plastics Roller ADOPTION of 1.2 Ado ttion of Agenda AGENDA 80/14 Councillor Wittstock moved approval of the agenda as amended. CARRIED UNANIMOUSLY Al Hoggan, CAO introduced Debra Grosfield to Council. Debra Grosfield will be working for Kneehill County as the Communications Officer. On behalf of Council Reeve Long welcomed Ms. Grosfield to the County. COUNCIL MINUTES OF MARCH 11, 2014 MINUTES 2.0 Minutes 2.lRegular Council Meeting Minutes of February 25, 2014 81/14 Councillor Hoppins moved approval of the February 25, 2014 Council Meeting minutes as presented. CARRIED UNANIMOUSLY IN -CAMERA 14.0 In -Camera 82/14 Councillor Holsworth moved that Council go into In -Camera at 8:35a.m. CARRIED UNANIMOUSLY 83/14 Councillor Hoppins moved that Council go out of In -Camera at 9:03a.m. CARRIED UNANIMOUSLY Mike Morton, Director of Finance left the meeting at 8:56 a.m. The meeting recessed from 9:04 a.m. to 9:12 am, Debi Moon, reporter for the Capital was present when the meeting reconvened. OPERATIONS 4.0 Operations OPER SUMMARY 4.1 Operations Summary 84/14 Councillor Wittstock moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY POLICY ##13-36 4.2 Poliey # 13-36; Maintenance of flirt Trail Road Allowances 85/14 Councillor Holsworth moved that Council approve Transportation Policy 13-36, Maintenance of Dirt Trail Road Allowances and approve the funding for the Dirt Trail Road Allowance signs to come from Road Reserves. CARRIED UNANIMOUSLY Mike Morton, Director of Finance entered the meeting at 9:39 a.m. 2 2 Initials COUNCIL MINUTES OF MARCH 11, 2014 DUST CONTROL 4,3 2014 Dust Control Program 86(14 Councillor Holsworth moved that Councilapprove offering both products (Calcium Chloride and Spec Crude) for the 2014 Dust Control Program; with Spec Crude being $7.82 per linear foot and Calcium Chloride being $3.00 per linear foot, for a minimum distance of 200 feet for Spec Crude and 400 feet for Calcium Chloride, with a County rebate of $1.50 per linear foot for both products up to 800 feet for Spec Crude and 400 feet for Calcium Chloride and direct administration to bring back to Council, in the fall of 2014; a revised Dust Control policy that will be implemented for the Dust Control season in 2015. CARRIED UNANIMOUSLY NEW BUSINESS 8;0 New Business CAO REPORT 8.1 CAO Retaort 87/14 Councillor Painter moved that Councillor's Holsworth and Calhoun along with the Assistant CAO be part of the CAAMDC Golf Tournament Task Force. CARRIED UNANIMOUSLY 88114 Councillor Wittstock moved that the CAO Report for February 2014 be received for information. CARRIED UNANIMOUSLY RATE PAYER MTG 8.2 Ratepayer Meeting:Date Change 89114 Councillor' Calhoun moved that Council direct Administration to change the date of the Annual Ratepayer meeting to June 25 2014 and to advertise the change through all means necessary. CARRIED UNANIMOUSLY The meeting recessed from 10:13 a.m. to 10:25 a.m. POLICY #3-25 8;3 Policy Review, Policy#3-25, Rask Control Polies Statement 90(14 Councillor Wittstock moved that, Policy 43-25, Risk Control Policy Statement, be accepted as proposed and presented. CARRIED UNANIMOUSLY HUMAN RESOURCE 8.4 Human Resource Policy 41114 Councillor Holsworth moved that Council approve the amendments to the Human Resource Policy as amended. CARRIED UNANIMOUSLY 1 fr. 3 F 4 c Initials COUNCIL MINUTES OF MARCH 11, 2014 KNEEISIL L HIST 3,5 Kneehill klistorical Society e& Museum Invitation SOCIETY 92/14 Councillor Calhoun moved that Council authorize the attendance of the Reeve and Councillor Keiver to the Kneehill Historical Society's Annual Spring Supper and Evening of Entertaimnent on Saturday April 5, 2014. CARRIED UNANIMOUSLY BRUCE ROWE $.6 Bruce Rowe, MLA- Meeting Invitation INVITE 93/14 Councillor Wittstock moved that Council authorize the attendance of the Reeve and if acceptable by Bruce Rowe, Deputy Reeve to the Mayor's and Reeves meeting hosted by Bruce Rowe, MLA held in Olds, on March 21, 2014. CARRIED 1Y , That Council Painter moved to approve the March 2014 Community Grants to Non -Profit Organizations funding allocations to the following Organizations: Three Hills & District Palliative Care Society Three Hills Cruise Weekend Kneehill Adult Learning Society Hesketh. Community Hall Association Communities in Bloom Trochu & District Arboretum Society Huxley Community Association Trochu & District Agricultural Society Linden Municipal Library Linden & District Agricultural Society Three Hills Playschool Association Hillside Lanes Bowling, Society Three Hills Gymnastics $5,000 $5,000 $5;000 $5,000 $4,000 $5,000 $5,000 $5,000 $1,365 $5,000 $ 900 $5,000 $5,000 TOTAL $56,265 CARRIED UNANIMOUSLY a 'K4.i .a:. w t, 95/14 Councillor Hoppins moved that Council approve the addition of the Agricultural Plastic Bag Roller with power pack and trailer to,a maximum of $15,000 to the current 2014 Capital .Equipment Plan and approves the recommended daily rental rate be added to the 2014 Master Rates Bylaw. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF MARCH 11, 2014 The meeting recessed from 11:40 a.m. to 1:00 p.m. Debi Moon, Pete McRae, Debra Grosfield were not in attendance when the meeting reconvened. DELEGATIONS 3.0 Deleaations ACCURATE ASSESS 3.1 Accurate Assessment Greg Berger, President; Troy Birtles, Kneehill County appointed Assessor; Sean Barrett, Industrial Assessment Coordinator; and Kurt Hartman, Chief Technology Officer from Accurate Assessment gave Council a brief introduction to the Assessment group, gave an overview of the 2013 Assessment for the 2014 tax year and gave a presentation on the Munisight GIS Services. Mike Morton left the meeting at 1:53 p.m. The meeting, recessed from 2:48 p.m. to 3:04 p.m. COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 RP'AP Conference- Written report was submitted by Reeve Long on the conference he attended in Edmonton, AB on February 26-28, 2014. 10.2 Drumheller and District Solid Waste- Written report was submitted by Jerry Wittstock on the meeting he attended in Drumheller. 10.3 Travel Alberta Canada Written report was submitted by Reeve Long on the awards ceremony he attended in Toronto, Ontario, 46114 Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY CORRESPONDENCE 11.0 Correspondenee Report 97/14 Councillor Calhoun moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-up ketion Dist 98114 Councillor Hoppins moved that council receive the March l It", 2014 Council Follow -Up Action List as presented for information. CARRIED UNANIMOUSLY The: meeting recessed from 3:38 p.m. to 4:00 p:m. 5 1), , Initials' COUNCIL MINUTES OF MARCH 11, 2014 ADJOURNMENT Adjournment The meeting adjourned at 4.00 p.m. _.1 fP Bob Lon Reeve f Initia s 1