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Home My WebLink About2014-02-04 Council MinutesMINUTES OF THE FEBRUARY 4, 2014 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor (Absent) Division No. 2 Carol Calhoun, Councillor (Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under Finance 5.1 AQUA 7 Rate Increase ADOPTION OF 1.2 Adoption of Agenda AGENDA 25/14 Councillor Wittstock moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.11tegular Council Meeting Minutes of January 14th, 2014 26/14 Councillor Hoppins moved approval of the January 141h 2014 Council Meeting minutes as presented. 1 Initials OPERATIONS 4.0 Operations OPER SUMMARY 4.1 Operations Summary 27/14 Councillor Wittstock moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY FINANCE 5.0 Finance AQUA 7 5.1 AQUA 7 Rate Increase 28/14 Councillor Wittstock moved to defer, AQUA 7 rate increase, agenda item until April 1, 2014. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business CAO REPORT 8.1 CAO Report 29/14 Councillor Calhoun moved that the CAO Report for January 2014 be received for information. CARRIED UNANIMOUSLY Debi Moon, reporter for the Capital, entered the meeting at 8:52 a.m. EDO CONFERENCE 8.2 Economic DeveloDers Alberta 2014 AGM and Conference 30/14 Councillor Calhoun moved that Reeve Long be approved to attend the 2014 Economic Developers Alberta Conference on April 9-11, 2014 and that Administration be directed to complete all necessary arrangements for this conference. CARRIED UNANIMOUSLY PARADE FLOAT 8.3 Parade Float 31/14 Councillor Hoppins moved that Council approve vinyl wrapping of a County Vehicle to be used for the 2014 parade season with funds to come from Council Promotional Items Account. CARRIED UNANIMOUSLY POLICY # 3-16 8.4 Policy Review #3-16- Organizational Chart for the Municipality 32/14 Councillor Wittstock moved that, Policy 3-16, Organizational Chart for the Municipality, be approved as proposed and presented. POLICY #3-22 8.5 Policy Review # 3-22- Former Elected Official Waiting Period to Serve as Member -at -Large. 33/14 Councillor Calhoun moved that, Policy 3-22, Former Elected Official to Serve as Member -at -Large, be accepted as proposed and presented. CARRIED UNANIMOUSLY W Initials POLICY #3-20 8.6 Policy Review #3-20- Councillor Group Health Plan and AD&D Coverage. 34/14 Councillor Wittstock moved that, Policy 3-20, Group Health Plan and AD&D Insurance, be accepted as proposed and amended. CARRIED UNANIMOUSLY POLICY #3-23 8.7 Policy Review #3-23- Salary Grid 35/14 Councillor Calhoun moved that, Policy 3-23 Salary Grid, be deleted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-24 8.8 Policy Review #3-24- Promotional Clothing and Goods Program 36/14 Councillor Hoppins moved that, Policy 3-24, Promotional Clothing and Goods Program, be approved as proposed and presented. CARRIED UNANIMOUSLY POLICY #15-3 8.9 Policy #15-3- Community Grants to Non -Profit Organizations 37/14 Councillor Wittstock moved that, Policy 15-3, Community Grants to Non -Profit Organizations, be approved as proposed and presented. CARRIED UNANIMOUSLY The meeting recessed from 9:19 a.m. to 9:30 a.m. POLICY #15-12 8.10 Policy #15-12- Regional Resource Urban Sustainability Grant 38/14 Councillor Hoppins moved to table this agenda item until later in the meeting. Dan Luynes and Allan Litster from BDO Dunwoody entered the meeting at 9:33 a.m. DELEGATIONS 3.0 Delegations BDO AUDIT 3.1 BDO Dunwoody Audit Presentation Dan Luynes and Allan Litster, gave a brief audit presentation to Council and discussed 2013 audit timelines. IN -CAMERA 39/14 40/14 14.0 In -Camera Councillor Painter moved that Council go into In -Camera at 9:48 a.m. CARRIED UNANIMOUSLY Councillor Calhoun and Debi Moon left the meeting at 9:48 a.m. Councillor Painter moved that Council go out of In -Camera at 10:01 a.m. Initials Councillor Calhoun, Debi Moon and Ted Traikovski, Planner for Kneehill County entered the meeting at 10:01 a.m. DELEGATIONS 3.0 Delegations Cont'd BYLAW #1665 3.2 Public Hearing for Bylaw #1665, Redesignation NW 15-30-21- W4M Retail Store Use from "A" to "LRC" 41/14 Councillor Hoppins moved the Regular Council meeting recess to hear the public hearing scheduled for 10:00 a.m. (Bylaw #1665 - Redesignation from "A" to "LRC". CARRIED UNANIMOUSLY Time: 10:04 a.m. 42/14 Councillor Painter moved the meeting back in session. CARRIED UNANIMOUSLY Time: 10:20 a.m. PLAN & PROTECT 6.0 Planning and Protective Services BYLAW # 1665 6.1 Bylaw 1665- Redesignation NW 15-30-21-W4M, Retail Store Use from "A" to "LRC" 43/14 Councillor Calhoun moved second reading of Bylaw #1665, this being a Bylaw to redesignate a portion of a parcel containing 11.97 acres (4.483 ha) on Lot 3; Block 1; Plan 0710090 within NQ 15 -3 0-2 1 -W4M, from Agriculture (A) to Local Rural Commercial (LRC). CARRIED UNANIMOUSLY 44/14 Councillor Hoppins moved third reading of Bylaw #1665. CARRIED UNANIMOUSLY The meeting recessed from 10:22 a.m. to 10:31 a.m. Ted Traikovski was not present when the meeting resumed. NEW BUSINESS 8.0 New Business Cont'd POLICY #15-12 8.10 Policy #15-12- Regional Resource Urban Sustainability Grant 45/14 Councillor Hoppins moved to remove agenda item # 8.10 from the table. 46/1.4 Councillor Hoppins moved that, Policy 1.5-12, Regional Resource Urban Sustainability Grant, be accepted as proposed and presented and that 50/50 distribution funding formula be applied. CARRIED E Initials 47/14 Councillor Calhoun moved that in 2014 each municipality receive the same 2013 funding levels as under Policy # 15-08, Recreation and Leisure Services Grant, with the addition of 1% Cost of Living Allowance (COLA), and Policy # 15-08 be repealed on December 31, 2014. CARRIED UNANIMOUSLY HR POLICY 8.11 Human Resource Policy — Item 22 48/14 Councillor Calhoun moved that Council approve the amendments to Item 22 — Employee Benefits of the Human Resource policy as presented. CARRIED UNANIMOUSLY HR POLICY 8.12 Human Resource Policy — Item 13 49/14 Councillor Wittstock moved that Council approve the amendments to Item 13 — Use of Municipal Vehicles of the Human Resource policy as presented. CARRIED DISCOVERY NIGHT 8.13 Kneehill Area Community Discovery Nights 2014 50/14 Councillor Keiver moved that Council authorize the attendance of Councillors wishing to attend the 2014 Kneehill Area Community Discovery Nights. CARRIED UNANIMOUSLY POLICY #15-11 8.14 Policy #15-11- Recreational and Leisure Capital Funding 51/14 Councillor Hoppins moved that Policy #15-11, Recreational and Leisure Capital Funding, be repealed effective immediately. CARRIED UNANIMOUSLY The meeting recessed from 11:50 a.m. to 1:14 p.m. Councillor Calhoun and Debi. Moon were not present when the meeting reconvened. IN -CAMERA 14.0 In -Camera 52/14 Councillor Wittstock moved that Council go into In -camera at 1:14 p.m. CARRIED UNANIMOUSLY 53/14 Councillor Painter moved that Council go out of In -camera at 1:39 p.m. CARRIED UNANIMOUSLY Councillor Calhoun re-entered the meeting at 1:39 p.m. 5 Initials NEW BUSINESS 8.0 New Business Cont'd COUNTY OFFICE 8.15 New County Office Construction 54/14 Councillor Wittstock moved that, the design, tender, and construction of a new County Office as proposed be approved, and that prior to tender, Kneehill County Council will approve the proposed County Office design. CARRIED UNANIMOUSLY 55/14 Councillor Hoppins moved that a committee be formed, to consist of all members of Council, to oversee the development of the administration building. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Community Futures Wild Rose- Minutes from the January 2nd meeting were submitted from Councillor Keiver. 10.2 Community Action Committee- Councillor Hoppins provided Council a verbal report on the meeting he attended on January 16, 2014. 56/14 Councillor Hoppins moved that Council receive the Council and Committee reports as presented. CORRESPONDENCE 11.0 Correspondence Report 57/14 Councillor Painter moved that Council receive the Correspondence Report as presented. COUNCIL ACT LIST 12.0 Council Follow-up Action List 58/14 Councillor Hoppins moved to rescind motion # 578/1.3. 59/14 Councillor Calhoun moved Council receive the February 4th, 2014 Council Follow -Up Action List as presented for information. Co CARRIED UNANIMOUSLY Initials ADJOURNMENT Adjournment The meeting adjourned at 2:04 p.m. Bob Long Reeve Al Hoggan CAO Initials