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Home My WebLink About2015-04-14 Council MinutesKNEEHILL COUNTY REGULAR COUNCIL MEETING *nit'y' AGENDA Tuesday, April 14, 2015 8:30 a.m. 1.0 Agenda 1A Additions to the Agenda 12 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 24, 2015 ,D i; ns 3A Kneehill Hstorical Society- Community Grant Presentation- 1 0:0k 3.2 Huxley Historical and Community Initiatives Society-fo�� Vickery - Municipal Services 4.1 Transportation 4.1.1 Policy #13-16, Road Bans M M 161'ater[T,Vastowater/Environment . . . . . . . . . . . . . . . . 1"0 M mn* 7.0 New B 71 7.2 7.3 7.4 7.5 7.6 7.7 CAO Report Council Code of Conduct Tr*cX�! Valley SqX**�,r-nr2ini. A4-Q�tAing Policy# 10-12, Joint Services Position Black Dirt Trail Task Force Reclassification of Rock Hill Road Fire Bass two 8.0 Disposition of Delegation Business 9.0 Council and Committee Reports 9.1 Municipal Planning Commission 9.2 Drumheller and District Solid Waste Management Association 93 Agricultural Service Board Regular Council Meeting Agenda April 14, 2015 Page 12 MINUTES OF THE APRIL 14, 2015 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE„ 232 MAIN STREET, THREE HILLS, ALBERTA. Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve (Arrived at 9:22 a.m. by Video Conferencing) Division No. I Brian Holswotth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No, 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter; Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKieinan Agricultural Services and Parks Manager Bowen Clausen Protective Services Manager Will Scott Senior Planning and .Development Officer Calvin Symington Recording Secretary Carolyn Van der Kuil CALL To ORDER Reeve i one iat the C6aair Reeve Long called the meeting to order at 8.30 a.m, AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under New Business 7.6 Reclassification of Rock Hill Road 7.7 Fire Bans Additions under Corporate Services 5.4 Cash Surplus ADOPTION OF 1.2 Adoption of Agenda AGENDA 126(15 Councillor Calhoun moved approval of the agenda as amended. CARRIED Initials COUNCIL MINUTES Or APRIL 14, 2015 IN -CAMERA 12.0 1n -Camera 127/15 Councillor Holsworth moved that Council go into In -Camera to discuss Labour matters at 8:35a.m. CARRIED 128115 Councillor Hoppins moved that Council go out of In -Camera at 9:15a.m. CARRIED Break 9:15 a.m. to 9.22 a.m. Councillor Wittstock was present when the meeting reconvened. MINUTES 2.0 Minutes 2.111egular Council Meeting rates of March 24, 2015 129115 Councillor Holsworth moved approval of the March 24, 2015 Council Meeting minutes as presented. CARRIED PROTECTIVE SERV 4.5 Protective Services EMERG ADVISORY 4.5.1 Aurlointments to the Emergeney c�dvisory Committee COMMITTEE 130/15 Councillor Holsworth moved that Council appoint the Reeve; Deputy Reeve and CAD to the Emergency Advisory Committee and approve Policy # 3-3; Board and Committee Appointments as presented. CARRIED POLICY #10-9 4.5.2 Poliev # 10-9. Vandalism Poles 131115 Councillor Calhoun moved that Council delete Policy #10-9, Vandalism Policy as recommended. CARRIED POLICY #4-5 4.5.3 Poliev # 4-5, Donating Assessor's Services 132115 Councillor Hoppins moved that Council delete Policy #4-5, Donating Assessor's Services as recommended. CARRIED MUNICIPAL SERV 4.0 MuRjEjRal .Services. TRANSPORTATION 4.1 Transportation POLICY #3-16 4.1,1 Policy # 13716, Road Bans 133/15 Councillor Hoppins moved that Council delete Policy #13-16, road Bans as recommended. �t�i'••••t��HFJ lmtlalS y, COUNCIL MINUTES OF APRIL 14, 2015 WATER 4.2 Water BYLAW 1684 4.11 Solid Waste Management Bylaw # 1684 134/15 Councillor Holsworth moved that first reading be given to Bylaw #1684, that being a Bylaw for the collection, removal and disposal of municipal solid waste. CARRIED 135115 Councillor Calhoun moved that second reading be given to Bylaw #1684. CARRIED 136/15 Councillor Hoppins moved that consideration to hold third reading be given to Bylaw 91684. CARRIED UNANIMOUSLY 137115 Councillor Keiver moved that third reading be given to Bylaw#1684. CARRIED ASIC 4.4 Agricultural Service Board POLICY # 1-32-3 4.4.1 Stampede Farm Family Award Policy # 1-32-3 138/15 Councillor Calhoun moved that Council approve as recommended by the Agricultural -Service Board Policy # 1-32-3 ASB .Administrative — Stampede Farm Family Award as presented. CARRIED POLICY # 11-19 5.1 Policy #11-19 Office Signin,&Ag[kEM2nis 139/15 Councillor Holsworth moved that Council approve Policy# 11-19, Signing Agreements as presented. CARRIED EQUIPMENT 5,2 Eguitrment Capital Purchases from Reserves CAPITAL 140115 Councillor Calhoun moved that Council approve an additional $8,500 funds to purchase the new piece of parks equipment, funded from capital equipment replacement reserve. CARRIED 141/15 Councillor Calhoun moved that first reading be given to Bylaw #1688, that being a Bylaw to establish rates, fees and charges for various goods, licenses, permits and services. CARRIED Initials COUNCIL, MINUTES OF APRIL 14, 2015 142/15 Councillor Hoppins moved that second reading be given to Bylaw #1688 CARRIED 143/15 Councillor Calhoun moved that consideration to hold third reading be given to Bylaw #1688. MOTION DEFEATED As the motion was not carried unanimously it will be brought to the next Council Meeting on April 28, 2015. 144/15 Councillor Holsworth moved to approve the transfer $393,000 to gravel reserve, $61,004 to bridges reserve, $200,000 to Capital Equipment Reserve and $1 million to contingency reserve to fund 2015 budget expenditures. CARRIED The meeting recessed from 9:56 a.m. to 10:00 a.m. Rosalie Lamnzle; Kneehill Historical Society Member was present when the meeting reconvened. DELEGATIONS 3.0 Dele2ations KHILLHISTORICALyciety — Community Grant Presentation SOCIETY Reeve Long, declared a Pecuniary Interest in the following item (3:1), as his son-in-law's company is named in the grant to do electrical work and in accordance with Section 170 of the Municipal Government Act, he refrained from debate and vote and left Council Chambers at 10:06 am. 145115 Councillor Hoppins nominated Councillor Calhoun to assume the position of Chair. CARRIED Councillor Calhoun assumed the position of Chair. Rosalie Lammle from the Kneehill Historical Society presented to Council their application for the Community Grant to Non -Profit Organizations, as their request was over $5;000. Rosalie Lammle left the meeting at 10:17 a.m. Reeve Long entered the meeting at 10:17 a.m. and assumed the Chair, Initial } COUNCIL, MINUTES OF APRIL 14, 2015 The meeting recessed from 10:18 a.m. to 10:26 a.m. Rick Vickery, Huxley Historical Society member was present when the meeting re -convened. Rick Vickery, Huxley Historical Society presented to Council his concerns with the property lines located atthe Huxley Ball Diamond and requesting financial aid for the construction of concession/washroom building to be built at the Huxley Ball Diamonds, Rick Vickery left the meeting at 10:52 a.m. NEI9 JM►.l Control District 3 146/15 Councillor Calhoun moved to approve the front yard setback relaxation from 30.5 in (100 ft.) to 9.14 in (30 ft) for an addition to an existing building on Lot 4, Plan 971 2471 within the NF 1-32-24 W4 with the following conditions: iia The development must conform to the survey site plan that is to be submitted. 2. The Minimum Setback Requirements for this site are: (a) 100. m (30 ft) from the rights-of-way of all other roads. (b) Side Yard: 7.6 in (20 IF. (c) Rear Yard: 7.6 in (25 ft). 3. All relevant Safety Codes .Permits pertaining to Building, Private Sewage Treatment System, rias, Electrical, and Plumbing must be applied for prior to any work being performed on site. Permits required may include, but are not limited to: a; Engineered building design plans must be submitted with the required building permit to the satisfaction of the Safety Codes Officer (Building) b. Additional washrooms and other Plumbing needs, for the second -storey addition, may require upgrades to the existing Private Sewage Treatment System (PSIS) and therefore may require aPSTS permit. 4. The developer is responsible for making suitable arrangements initials COUNCIL MINUTES OF APRIL 14, 2015 with the utility companies for provision of services and/or necessary easements and ensuring all development is outside active utility rights -of -ways. & To the satisfaction of the Development Officer, the esthetics and finishing to exterior of the addition must be compatible to that of the of the principle structure. 6. This permit is valid for a period of I year from the date of issue or the date of an approved decision of the Development Appeal Board. If at the expiry of this period the development or construction has not been commenced or carried out with reasonable diligence this permit shall be invalid. 7. Failure to comply with the conditions of this permit will render it null and void. CRUISE WKND. 4,3.2 Three Hills Cruise Weekend- Use of.Airport for Bracket Racing 147115 Councillor Holsworth moved that Council consent to the Drag Racing event being proposed at the Three Hills Airport on Saturday, June 6 and Sunday, June 7, 2015 by the Three Hills Cruise Weekend Committee with the required insurance coverage and Emergency Plan as provided by the Committee and provide mowing of the airport property. CARRIED NEW BUSINESS 7.0 New Business CAO REPORT 7.1 CAO Report 148115 Councillor Hoppins moved that theCAOreport for March 2015 be received for information. COUNCIL, CGDE OF 7.2 Council Code of Conduct CONDUCT 149115 Councillor Hoppins moved that Council receive the Council Code of Conduct Report for information. CARRIED 150115 Councillor Calhoun moved that Council authorize the attendance to the Reeve to the Trochu Valley School, Grand Re -opening Ceremony on Wednesday, April 15th, 2015, CARRIED 6 *InitiaCs COUNCIL MINUTES OF APRIL 14, 2015 POLICY # 10-12 7.4 Policy # 10-12, Joint Services Position 151115 Councillor Holsworth moved that Kneehill County Council delete Policy #10-12, Joint Services Position as recommended. CARRIED BLACK IDIRT TRAIL 7.5 Black Dirt Trail Task Force 152/15 Councillor Keiver moved to direct administration to begin a terms of reference for a Black Dirt Trail Task Force and bring back to the April 28, 2015CouncilMeeting. CARRIED ROCK BILL, ROAD 7.6 Reclassification of "Rock Bill Road" 153/15 Councillor Holsworth moved that Council moves to approve the reclassification of "Rock Hill Road" to a Dirt Trail Road Allowance and that Council also approves that up to $25,600 be spent in maintenance for "Rock Hill Road". CARRIER EIRP BAN 707 Fire Ban 154/15 Councillor Holsworth moved that Council direct Administration to purchase Mire :ban signs to be installed on our Kneehill County entrance signs that are located on our major and secondary highways. CARRIED The meeting recessed from 12:15 p.m. to 1:26 p.m. Councillor's Keiver and Painter were not present when the meeting reconvened. DELEGATIONS DisDosition of Delegation HISTORICALKHILL v o ommunity Grant Presentation SOCIETY Reeve Long declared a Pecuniary Interest in the following item (8. 1), as his son-in-law's company is named in the grant to do electrical work and in accordance with Section 170 of the Municipal Government Act, he refrained from debate and vote and left Council Chambers at 1:36 p:m. Councillor Calhoun assumed the position of Chair. 155115 Councillor Calhoun moved to approve the Community Grant Funding to the Kneehill Historical Society Musewn for their lighting upgrade in the amount of $11,500.00 (eleven thousand five hundred dollars). CARRIED Als-1 Ini COUNCIL MINUTES OF APRIL 14, 2015 Reeve Long entered the meeting and assumed the Chair at 1;43 p.m. HURLEY EAST 8.2 Huxlev Historical and Commnnitl Initiatives Society SOCIETY 156115 Councillor Holsworth moved to direct Administration to investigate the property lines at the Huxley Ball Diamonds as well as the possibility of servicing this lot. CARRIED COUNCIL REPORTS 9.0 Council and Committee Reports MPC 9.1 Municigal Planning Commission — Approved minutes were provided from the February 26, 2015 meeting: DRUM SOLID 9.2 Drumheller and district Solid Waste MgpjgElnent Associajj2g — WASTE Minutes were provided from the February 26, 2015 meeting. ASB 9.3 Agricultural Service Board — Draft minutes were provided from the March 19, 2015, meeting. 157115 Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED CORRESPONDENCE 10.0 CorrespondenceReport 153/15 Councillor Hoppins moved that Council receive the Correspondence Report as presented. CARRIED COUNCIL ACT LIST 11.0 Council F'oll2n:zAction List 1591$5 Councillor Calhoun moved that Council receive the April 14, 2015 Council Follow -Up Action List as presented for information. CARRIED ADJOURNMENT Adiournment The meeting adjourned at 1:56 p.m. 8 lnitials