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Home My WebLink About2015-01-27 Council Minutes1.0 Agenda 1.1 Additions to the Agenda 12 Adoption of the Agenda IJJWW-WxJkW� vvi'mWimmyol I Jam RLilAtItlil cc AGENDA Wwfimikm 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 16, 20M 3.0 Delegations 3.1 BDO Dunwoody Audit Presentation- Alan Litster - 4.0 Municipal Services 4.1 Transportation See attached Operations Report in 42 Water/Wastewater/Environment 4.21 Three Hills Transfer Site C 4.2.2 Disposal of Torrington T4 MILE= OWNER= as 5 B 52 By 5.3 G W w-tes Bylaw 15 Requisition 7.0 New Business 7.1 County Administration Build ing/Medical Clinic Project Update 7.2 Policy #k 15-7, Recreation, Community, Arts and Cultural Events 7.3 Human Resource Policy 7.4 Public Consultation Policy 7.5 2015-2018 Strategic Plan 7.6 Land Use Bylaw- Set Public Consultation Date 7.7 Alberta Association of Municipal Districts and Counties Spring 2015 Convention 7:8 Federation of Canadian Municipalities 2015 Conference 7.9 Badlands Motor Sports Engineering Report 8.0 Disposition of Delegation Business 9.0 Council and Committee Reports 9.1 Drumheller & District Solid Waste Management Association 9.2 Municipal Planning Commission 9.3 Community Futures Wildrose 9A Kneehill Housing Corporation 10.0 Correspondence Report I 1 .0 Council Follow-up Action List 12.0 In Camera 12.1 Legal (Section 25-1701P) 12.2 Legal (Section 25-1701P) 12.3 Legal (Section 25-FOIP) 12.E Labour (Section 17 FOIP) 13.0 Motions from In Camera WAM=. Regular Council Meeting Agenda January 27, 2015 Page 12 MINUTES OF THE JANUARY 27, 2015 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. Division No. 5 Bob Long, Reeve Division No, 3 Jerry Wittstock, Deputy Reeve Division No. I Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor (Video Conf) Division No. 4 Glen Keiver, Councillor Division No, 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter. Councillor (Absent) ADMINISTRATION PRESENT: CAO Al Hoggan Recording Secretary Carolyn Vander Kull Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield GALL TO ORDER RmLL2fl&kAiLLhik Reeve Long called the meeting to order at 8;30 a.m. Present when the meeting convened was Jessie Kasha, Human Resource Coordinator and John"McKiernan, Water, Wastewater and Environment Manager, AGENDA I.4 Agenda ADDITIONS 3.1 Additions to the Agenda No additions were made to the agenda. ADOPTION OF 1.2 AdoRtion of Agenda AGENDA 1115 Councillor Wittstock moved approval of the agenda as presented. CARRIED MINUTES 2.0 Minutes 2115 Councillor Calhoun moved approval of the December 16, 2014 Council Meeting minutes as presented. CARRIED Initials COUNCIL MINUTES OF JANUARY 27, 2015 1' unicipal Services WATER 4.2 Water T -HILLS TRANSFER 4.2.1 Three Hills Transfer Site Change SITE 3/15 Councillor Holsworth moved that Council revise the Saturday hours of operation for the Three Hills Transfer site on Saturday's to 9:00 a.m. to 5:00 p.m. effective March 1, 2015. CARRIED TORRINGT®N 4.2.2 iAls Deal of 1®rrfin t®n Trans4er Sate Shack TRANSFER SITE 4/15 Councillor Hoppins moved that Council approve disposing of the old Torrington Transfer Site attendant shack to the rubble pit. CARRIED John McKiernan left the meeting at 8:37 a.m. BYLAW#1677 5.1 Rylasv # 1677- B®a~row�iance (hseratlrte J etre dllat� 5115 Councillor Holsworth moved that first reading be given to Bylaw #1677, this being a Bylaw to authorize borrowing for the purpose of financing operating expenditures for the years 2015, 2016 and 2017. CARRIED 6/15 7/15 BYLAW #1675 Councillor Calhoun moved that second reading be given to Bylaw #1677. Councillor Wittstock moved consideration to hold third reading be given to Bylaw #1677. DEFEATED Debi Moon, reporter for the Capital, entered the meeting at 8:41 a.m. Deb Johnston, reporter for the East Central Review, entered the meeting at 8:44 a.m. 8/15 Councillor Wittstock moved that first reading be given to Bylaw 41678, that being the 2015 Master Rates Bylaw, establishing rates, fees, penalties and charges for various goods, licenses, permits and services. CARRIED ' nitials COUNCIL MINUTES OF JANUARY 27, 2015 9115 Councillor Hoppins moved that second reading be given to Bylaw #1678. s 10115 Councillor Holsworth moved consideration to bold third reading be given to Bylaw#1678. CARRIED UNANIMOUSLY 11115 Councillor Calhoun moved that third reading be given to Bylaw #1578. CARRIED The meeting recessed fiont 9:05 a.m. to 9:12 a.m. GOLDEN FALLS 5.3 Holden Bills 1,odge 2015 Recrraisit gp LODGE 12/15 Councillor Hoppins moved that, Council approve the 2015 Golden Hills Lodge requisition in the amount of $46,940.24 with fiends to come out of the 2015 Operating Budget to be levied as part of 2015 tax rate by-law. CARRIED NEW BUSINESS 7.0 New Business ADMIN/MEDICAL 7a1 Count Administration Buildin[Medical Clinic Froiect Update BLDG 13115 Councillor Holsworth moved that Council receive the Al -Tema Engineering Underground Construction Stmzmary for information. CARRIED POLICY #15-7 7,2 Policy #15-7a ERecreatio2p Coaua�Iuta Arts and Cultural Events 14115 Councillor Hoppins moved that Policy 415-7. Recreation, Community, Arts &,Cultural Events, be accepted as amended. CARRIED IIIc POLICY 7.3 Huumn Resource Policy Mike Morton, Director of Corporate Services introduced Jessie Kasha to Council. Jessie has been hired to fill the Human Resource Coordinator position. On behalf of the Council Reeve Long welcomed Jessie to the County. 15115 Councillor Holsworth moved that Council approve the amendments to the Human Resource Policy effective January 1, 2015 as presented. CARRIED The meeting recessed from 9:40 a.m. to 9:50 a.m. Jessie Kasha was .not present when the meeting reconvened. �Initials COUNCIL MINUTES OF JANUARY 27, 2015 PUBLIC7.4 Public Consultation Police CONSULTATION POLICY 16115 Councillor Hoppins moved to table this agenda item C�•1i7lc�i? Alan Litster from BDO Canada LLP entered the meeting at 9:58 a.m. DELEGATIONS 3.0 Delegations BDO AUDIT 3.1 BDO Canada LLP Audit Presentation- Alan Litster- 10:00 a.m. Alan. Litster gave a brief audit presentation to Council and discussed 2014 audit timelines: Alan Litster and Mike Morton left the meeting at 10:28 a.m. Mike Morton re-entered the meeting at 10:38-a.m. PUBLIC 7.4 Public Consultation Policy CONSULTATION POLICY 17115 Councillor Hoppins moved to remove Agenda Item 7.4, Public Consultation Policy from the table. CARRIED Councillor Hoppins left the meeting at 10:41 a.m. and returned at 10:45 a.m. 18115 Councillor Hoppins moved to defer the Public Consultation Policy agenda item until the February 24'x', 2015 Council meeting. CARRIED The meeting recessed from 11:06 a.m. to 11:15 a.m. STRAT PLAN 7.5 2015-2018 Strategic Placa 19115 Councillor Holsworth moved that Council approves the adoption of the Strategic Plan 2015-2018 Phase 1 as presented. CARRIED 20/15 Councillor Holsworth moved that Council defer setting the date for the Public Consultation Meeting focusing on the Strategic Ilan until the February 1011, 2015 meeting. CARRIED 4 r nrtiala _ COUNCIL MINUTES OF JANUARY 27, 2015 IM I 21115 Councillor Hoppins moved that a Public Consultation Date for the Land Use Bylaw be set for Tuesday. March 3, 2015 at 10:00 a.m.:, to give the public an opportunity to review and comment on the draft document before it goes through the Bylaw/Public Hearing process. CARRIED AANI DC SPRING 7,7 Alberta Association of iIur�ieinal Districts and Coaaniies Snrin� CONVENTION 2015 Convention Discussion was had regarding the upcoming Alberta Association of Municipal District and Counties Spring 2015 Convention with Council providing Administration information on who will be attending. FCM CONFERENCE 7,8 Federation of Canadian Manic inalities 2015 Conference Discussion was had in regards to the upcoming FUM conference with Council providing Administration information on who will be attending. BMR ENGINEERING 7.9 Badlands Motor Snorts ��rt REPORT 22115 Councillor Hoppins moved that Council receive the R, A, Silvennomen Engineering Report for the access road proposal for the Badlands Motorsport Resort as information, CARRIED The meeting recessed from 11:50 a.m. to 1:08 p.m. Councillor Calhoun, Debi Moon and Deb Johnston were not present when the meeting reconvened. John McKiernan, Water, Wastewater and Environment Manager and Calvin Symington, Planning and Development Officer were present when the meeting reconvened. DELEGATIONS 8.0 Dlsnositioaa of Delenation 1#nsiness BDO 8.1 BDO Canasta LLP Audit 23/15 Councillor Keiver moved that Administration be directed to continue wonting with BDO in the completion of the 2614 audit and in the preparation of the 2014 Financial Statements, CARRIED Initials COUNCIL MINUTES OF JANUARY 27, 2015 COUNCIL REPORTS 9.0 Council and Committee Rcnorts DRUM WASTE 9.1 Drumheller and District Solid Waste Management Association - A written report was submitted by Councillor Calhoun on the meeting she attended on December 18"', 2014. Approved minutes were also provided from the October 16, 2014 meeting. MPC 9.2 Muitisinal l'lanning CoaiimisMian-Approved minutes were provided from the November 27, 2014 meeting. COMM FUTURES RES 9.3 Community Futures Wildrose- A written report was submitted by Councillor Keiver on the meeting he attended on January 8tt' 2015 Un -approved minutes were also provided from the January 81h; 2015 meeting: ILL HOUSING 9,4 Kneehill Housing Corporation- A written report was submitted by Councillor Hoppins on the meeting he attended on January 14`j', 2015, 24115 Councillor Hoppins moved that Council receive the Council and Committee reports as presented. CARRIED CORRESPONDENCE 11,O Correslaoudence l2elsoa t 25115 Councillor Holsworth moved that Council receive the Correspondence Report as presented. CARRIED COUNCIL ACT LIST 12.0 Council Follow - un Action mist 26115 Councillor Wittstock moved that Council receive the January 27, 2015 Council Follow -Up Action List as presented for mfom7ation. CARRIED INT -CAMERA 14.0 In -Camera 27/15 Councillor Keiver moved that Council go into In -Camera at 1.19 p.m. to discuss Legal and Labour issues. CARRIED Deb Grosfield left the meeting at 1:33 p.m. John McKieman, Calvin Symington, Mike Morton, Laurie Watt and Carolyn Van der Knit left the meeting at 2:20 p.m. Al Hoggan, CAO took over the recording of the minutes at this time. 2$115 Councillor Hoppins moved that Council go out of In -Camera at 3:30 p.m. 6 Initials COUNCIL MINUTES OF JANUARY 27, 2015 MOTIONS IN -CAM 15.0 Motions from Ire -Camera 29(15 Councillor Wittstock moved that the draft Memorandum of Understanding as presented is accepted and Administration is directed to present the Memorandum of Understanding to the Doctor group for ratification. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 3;45 pan. Reeve Al Hoggan CAO r, Initials