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Home My WebLink About2015-05-12 Council MinutesMWORMARMIN AGENDA Tuesday, May 1 2,2016 8:30 a.rni 232 Main Street Three Hills, Alberta National Denim Day in support of Breast Cancer. Donate $5,00 and Wear Jeans on Council Clay, information can be found in Council Information Package: 1..0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval Minutes Councile ting Minutes of April 28� 2015 22 Committee , the Whole SpecialZ3 Special Council Meeting Minutes April 30, 201& 3.0 Delegations 3.1 Kneehill Regional Family & Community Support Jackson- 90:00 a.m. 4A Transportation 2014 Road Study 4.2 Water/Wa No Report 4.3 Planning No Report 4.4 Agrioultui No Report 4.5 Proteotivt No Report 5.0 Coroorate Services 5.1 Policy #16-5 -Authorization of Unbudgeted Expenditurl 5,2 �4015 Pr4bt and Capital Budget 53 Reconciliation 5A Capital Budget 2015 Operating Budget Recreation Area Bylaw 1691i i Bylaw 1685Special 59 Outstanding General Accounts • No Report 7.0 New Business TI 2015 Parade Season 7.2 Carbon Mud Stomp 2015 7.3 Councillor Code of Conclij 8.0 Disposition of Delegation Business M Council and Committee Reports 9.1 Kneehill Regional Partnership 92 AQUA 7 93 Drumheller & District Solid Waste wX41 9 11„11.-T WMILFT147TILTOT "Ita. Regular Council Meeting Agenda May 12, 2015 Page 12 MINUTES OF THE MAY 12; 2015 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. b Ken Hoppins, Councillor Division No. 7 Bobby Fainter, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Director Municipal; Services Director Corporate Services Communications Officer Recording Secretary Al Hoggan Laurie Watt Mike Morton Debra Grosliield Carolyn Van der Kuil CALL TO ORDER Reeve Tong in the Chair Reeve Long called the meeting to order at 8:10 a.m. Present when the meeting convened was Brad Buchert, Manager of Transportation. AGENDA 1.0 Agenda ADDITIONS 1,1 Additions to the Agenda Additions under New Business 7.3 Code of Conduct Policy ADOPTION OF 1,2 Adoption of Agenda AGENDA 213/15 Councillor Calhoun moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.lRegular Council Meeting Minutes ofAnril 28, 2015 214/15 Councillor Hoppins moved approval of the April 28, 2015 Council Meeting minutes as presented. CARRIED 2,2 Committee of The Whole Meeting Minutes of A ril 21, 2415 215/15 Councillor Holsworth moved approval of the April 21, 2015 Committee \ fizutials COUNCIL MINUTES OF MAY 12, 2015 of the Whole Meeting minutes as presented. 2.3 Snecial Council Meeting Minutes of April 30, 2015 216115 Councillor Wittstock moved approval of the April 30, 2015 Special Council Meeting minutes as presented. CARRIED 2.4 Sisecial Council Meeting Minutes of Mav 4, 2015 213/15 Councillor Hoppins moved approval of the May 4, 2015 Special Council Meeting minutes as presented. CARRIED Mike Morton introduced Johnathon Smienk to Council. Mr; Smienk has been hired through the 2015 Municipal Internship Program as a Finance Intern for the next year. On behalf of Council, Reeve Long welcomed Mr. Smienk to Kneehill County, MUNICIPAL SERV 4.0 Municipal Services TRANSPORTATION 4.1'Transnortation ROAD STUDY 4.1.12414 Road Study — Accelatance by Council 218/15 Councillor Holsworth moves to accept the 2014 Road Study as presented with the 7, 14, 21 & 28 year Road Plans. CARRIED 219115 Councillor Calhoun moved to direct Administration to send a letter of concern to Alberta Transportation advising them of the safety issues created by the poor signage on Highway's 21 and 575, where there is major road damage. CARRIED Brad;Buchert left the meeting at 8.43 a.m. 220/15 Councillor Hoppins moved that Council approve Policy -416-5 Authorization of Unbudgeted Expenditures as presented. CARRIED 221/15 Councillor Calhoun moved that Council approve the capital/project expenditure report as of April 30, 2015, CARRIED tials COUNCIL MINUTES OF MAY 13, 2015 BANK REC 5.3 Bank Reconciliation- January to March 2015 222/15 Councillor Wittstock moved that Council receive the January to March 2015 Bank Reconciliation Report as presented. CARRIED CAPITAL BUDGET 5A 2015 Capital Budget 223115 Councillor Wittstock moved that Council approve the 2015 Capital Budget as presented. CARRIED OPERATING 5.5 2015 Operating Budget BUDGET 224115 Councillor Holsworth moved that Council approve the 2015 Operating Budget as presented. CARRIED The meeting recessed from 9:12 a.m. to 9:23 a.m. 225115 Councillor Hoppins moved that first reading be given to Bylaw #1690, that being a Bylaw to provide for a special tax to raise revenue to pay associated costs of the Trochu Recreation Area. CARRIED 226115 Councillor Calhoun moved that second reading be given to Bylaw #1690. CARRIED 227115 Councillor Wittstock moved that consideration to hold third reading be given to Bylaw #1690. CARRIED UNANIMOUSLY 228115 Councillor Holsworth moved that third reading be given to Bylaw #1690. CARRIED COUNCIL MINUTES OF MAY 12, 2015 229/15 Councillor Calhoun moved that first reading be given to Bylaw #1691, that being a Bylaw to authorize the rates of taxation to be levied against assessable arotoerty within Kneehill County for the 2015 taxation year. General Tax Levy Assessment Tax Rate Municipal Residential $1,462,754 $521,710,560 .002803766 Farmland $1,038,356 $151;806.420 .006840000 Non- $1,703;281 $133,792,460 .012730768 Residential Machinery& $4,845,841 $380,640,110 .012730768 Equip Linear $16,053,466 $1,260;997,460 .012730768 Alberta School Foundation Fund Residential & $1,662,610 673,516;980 .002468549 Farmland Non- $4,763,150 $1,285,268,400 .003705957 Residential Kneehill $40,941 2,448,947,010 .000016718 /-lousing Foundation 230115 Councillor Wittstock moved that second reading be given to Bylaw #169L CARRIED 231/15 Councillor Holsworth moved that consideration to hold third reading be given to Bylaw 4 1691 . CARRIED UNANIMOUSLY 232/1.5 Councillor Hoppins moved that third reading be given to Bylaw #1691. CARRIED 233/15 Councillor Calhoun moved that Council, direct administration to include on the May I91h, 2015 Committee of the Whole Agenda, due dates for Kneehill County taxes. CARRIED COUNCIL MINUTES OF MAY 12, 2015 234115 Councillor Holsworth moved that first reading be given to Bylaw #1685, that being a -Bylaw to provide for a special tax to raise revenue to pay associated costs of the Kneehill County Water Service Area. CARRIED 235/15 Councillor Hoppins moved that second reading be given to Bylaw #1685. CARRIED 236/15 Councillor Wittstock moved that consideration to hold third reading be given to Bylaw #1685. CARRIED UNANIMOUSLY 237/15 Councillor Hoppins moved that third reading be given to Bylaw 41685; CARRIED ACCTS 5.9 Outstandine General Accounts receivable RECEIVABLE 238/15 Councillor Calhoun moved that Council approve the write off of the following General Accounts Receivable accounts: BECK045, BUEHOOI, GAYNOOI, SCHU008 in the total amount of $914.47. CARRIED NEW BUSINESS 7.0 New Business PARADE 7.12015 Parade Season 239/15 Councillor Calhoun moved that Council authorize attendance for Council to participate in the Trochu, Three Hills, Linden, Carbon and Acme Parades. CARRIED MUD STOMP 7.2 Carbon Mud Stomp 2015. 240/15 Councillor Holsworth moved that Council, approve a donation of $250.00 to the2015Carbon Mud Stomp. CARRIED CODE OF CONDUCT 7e3 Councillor Code of Conduct 241115 Councillor Calhoun moved to direct Administration to create a draft Councillor Code of Conduct document to be presented" at the October 20, 2015 Committee of the Whole meeting. CARRIED The meeting recessed from 4:57 a.m. to 10:05 a.m. Shelley Jackson, FCSS Director was present when the meeting re- convened. Initials COUNCIL MINUTES OF MAY 12, 2015 DELEGATIONS 3.0 DeleLations F'CSS 3.1 Kneehill Regional Family and Community Support Services-, a.m. Shelly Jackson, Kneehill Regional FCSS Director presented to Council. highlights, short term outcomes, outputs and financial summary of the 2014 Annual Report. Reeve Long thanked Shelley and her staff for a job well done. COUNCIL REPORTS 9>0 Council and Committee Reports Map 9.1 Kneehill Regional Partnership- Verbal report was provided from Councillor Holsworth on the meeting he attended on April 20, 2015, 242(15 Councillor Painter moved to approve the Terms of Reference for the Kneehill Regional Partnership Committee's. CARRIED 243(15 Councillor Holsworth moved to direct Administration to come back to the May 26th, 2015 Council Meeting, with an overall statement/vision on Kneehill County's Economic Development Position. CARRIED AQUA 7 4,2 AQUA 7 — Written report was given by Councillor Wittstock on the meeting he attended on April 23, 2015, IBI8I7M WASTE 9,3 Drumheller and District Solid Waste Manaffement Association - Draft minutes were provided from the April 16, 2015 meeting. 244115 Councillor Llolsworth moved that Council receive the Council and Committee reports as presented. CARRIED CORRESPONDENCE 10,0 Corresisondense 12etaort 245115 Councillor Wittstock moved that Council receive the Correspondence Report as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow -cap Actnon Dist 246/15 Councillor Hoppins moved that Council receive the May 26, 2015 Council Follow -Up Action List as presented for information. CARRIED Laurie Watt and Debra Crosfield left the meeting at 10.52 a.m. Initials COUNCIL MINUTES OF MAY 12, 2015 IN -CAMERA 12,0 In -Carrera 247/15 Councillor Calhoun moved that Council go into In -Camera to discuss Land and Legal matters at 10:56 a.m. CARRIED Al Hoggan, Carolyn Van der Kuil and Mike Morton left the meeting at 11:45 a.m. and the balance of the minutes were recorded by Reeve Long, 248/15 Councillor Calhoun moved that Council go out of in -Camera at 12:18 P.m. CARRIED ADJOURNMENT Adiournnent The meeting adjourned at 12:18 p.m. Al Hoggan CAO 7 r PD— Imtiais