HomeMy WebLinkAbout2004-04-13 Council MinutesC7
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KNEEHILL COUNTY
Regular Council Meeting Agenda
April 13 , 2004
PRESENTATIONS.
1 Meeting Called to Order
2. Adoption of Agenda
3 Approval of March 23, 2004 Regular Council Meeting
minutes and March 23, 2004 Public Hearing minutes
4. Accounts Payable
5 Financial Statements
a)Comparative and Variance Budget Report
b) Reserve Summary — Year End Dec 31, 2003
Page 1
Page 4
Page 18
Page 21
6 Unfinished Business
a Bylaw #1490 Redesignation (N W 16-29-23-W4) — Third Page 28
Reading
Recommendation That Council table third reading to Bylaw
#1490 until the April 27th 2004 Council Meeting
b Village of Acme Request for Financial Support for Disposal of
Debris from Acme Memorial Hall Fire
Page 29
Recommendation Verbal Report by G Kiviaho
c Trochu Fire Station and Regional Emergency Training Centre Page 30
(RETC) Project
Recommendation That Council approve the tendering for
construction of the Trochu Fire Station and RETC project
d 2004 Budget Amendments Page 31
Recommendation That Council
e Fee Structure for Three Hills Facilities
Page 40
Recommendation. Council decision
f Canadian Foodgrains Bank— Linden Acme Growing page 47
Project
Recommendation Council decision
g County Signs
..Page 50
Recommendation
1) That Council approve the Option #1 design for the large signs
2) That Council approve the purchase of 7 large signs/posts and
50 small signs using the new County logo
h Linden West / Linden East and Torrington Railroad Page 51
Avenue Paving Tender
Recommendation- Verbal report given on Tuesday with
results of tender for Council approval
7. New Business
a Request for Equity Water Hook -Up for N.W 6-32-23-W4 Page 57
Subdivision
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Recommendation- That Council reconfirm their position
that any further hook ups be held until the issues with
the Equity Water System are addressed
b Regional Disaster Services Mutual Aid Agreement — Linden,
Acme, Carbon, Trochu, Three Hills and Kneehill County Page 58
Recommendation- That Council approve the format for a
Regional Disaster Services Mutual Aid Agreement and
direct Administration to forward it to the named municipalities
for their consideration and signatures
c Reimbursement for 2004 Highway Revenue Page 66
Recommendation
1) That Council approve payment of $300 00 to the Town of
Trochu for their share of the revenue generated by the trucks
as per the current cost share agreement.
2) That Council approve the designation of the balance of the
truck revenue, in the amount of $3,300.00, to Fire
Capital Reserves
d Municipal Disaster Services Agency Bylaw #1483 .Page 67
Recommendation. That Council approve the new Disaster
Services Bylaw #1483 thereby repealing Bylaw #1356
e Split Tax Rate Presentation .Page 78
Recommendation- Verbal recommendation
f Kneehill Ambulance Society Request for Letter Page 91
of Support
Recommendation Council decision
g. Kneehill County Golf Day 2004 Page 92
Recommendation That Council receive this report
h Kneehill County Water Strategy Committee Page 93
Recommendation- Council decision
i Request to Set Public Hearing Date Page 95
Recommendation. That Council schedule this Hearing
for May 1 lth, 2004, at 10.00 A.M
8 Correspondence Report .Page 96
Recommendation That Council receive the Correspondence
report
9 Business Pending & Summary Report Page 99
Recommendation That Council receive the Pending and
Business Summary Report
10 Council and Committee Reports
11 Business Arising from Council and Committee Reports
12 In Camera
a) Labour
b) Legal
13 Adjournment
2
KNEEHILL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
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PRESENT
CALL TO ORDER
157/04
MINUTES
158/04
MINUTES OF THE APRIL 13, 2004 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE
KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE
HILLS ALBERTA
PRESENT
Division No
6
Ken Hoppms Reeve
Division No
1
Brian Holsworth, Councillor
Division No
2
Carol Calhoun, Councillor
Division No
3
Jerry Wittstock, Councillor
Division No
4
Murray Woods, Deputy Reeve
Division No
5
Vern Crawford Councillor
Division No
7
Ken Knievel, Councillor
ADMINISTRATION PRESENT
County CAO
Operations Director
EMS Coordinator
Interim Finance Director
Recording Secretary
Gene Kiviaho
Rob Mayhew
Mac deBeaudrap
(8 50 - 9 15 A.M)
Lavinia Henderson
Barb Long
1 Reeve Hoppins in the Chair:
Deputy Reeve Woods called the meeting to order at 8 30 A.M
2. Adoption of Agenda.
Council agreed to deal with any agenda items referred by
Mr deBeaudrap prior to other items as he is currently conducting
a fire investigation and will need to be excused from Council
Additions to the A eg nda.
Under Old Business
• 6(i) Transport Canada- Railway Crossing
Under New Business
• 70) Ed Stelmach Rail Road Advisory Committee
Under In Camera
Labour - Interim Finance Director
• Legal - Equity Water Agreement Negotiations
Kneehill Ambulance Society
Under Committee Reports
• ASB Report
• Dissolution Report
• KRWC Meeting Report
• Mayor & Reeves Meeting Report
Councillor Crawford moved approval of the agenda, as amended
CARRIED
Mr Jonathan Bowman entered the meeting at 8 27 A.M
3 Approval of the March 23, 2004 Regular Council Meeting -
Minutes and March 23, 2004 Pubhc Hearing Minutes
Councillor Crawford moved approval of the March 23 2004
Regular Council Meeting minutes as amended
sr'
Reeve
CAO
KNEEMLL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
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159/04 Councillor Knievel moved approval of the March 23, 2004 Public
Hearing minutes
CARRIED
4 Accounts Payable
ACCTS PAYABLE Councillor Wittstock moved approval of the accounts presented
for payment today subject to review by the Finance Committee
160/04 consisting of Reeve Hoppins and Deputy Reeve Woods
CARRIED
FIN REPORTS 5 Financial Reports
161/04 Councillor Woods moved acceptance of the Budget Reports
CARRIED
Debi Moon entered the meeting at 8 45 A.M
Ms Henderson reviewed the Reserves Summary report with
Council and requested clarification of Council's intent regarding
the designation of reserves A recommendation will be brought to
the next Council meeting
RESERVES REPORT Councillor Holsworth moved acceptance of the Reserves Summary
162/04 Report
CARRIED
OLD BUS 6 Unfinished Business
BYLAW #1490 a) Third Reading to Bylaw #1490 (report attached and forming
part of the minutes)
163/04 Councillor Woods moved that Council table third reading to
Bylaw #1490 until the April 27, 2004 Council Meeting
CARRIED
ACME REQUEST b) Village of Acme Request for Financial Support
164/04 Councillor Crawford moved this item be tabled until later in the
Council Meeting
CARRIED
Later in the meeting Mr Kiviaho withdrew this item until definite
information has been received regarding this request
165/04
Councillor Calhoun moved that Council accept this report
CARRIED
TROCHU FIRE STN
c) Trochu Fire Station and Regional Emergency Training
PROJECT
Centre (RETC) Proiect (report attached and forming part of
the minutes)
Councillor Knievel moved that Council approve the tendering for
166/04
construction of the Trochu Fire Station and Regional Emergency
Training Centre (RETC) Project Further, approval be given to
Administration to award the tender should it be under the budgeted
amount of $100,000 00
CARRIED
BUDGET 2004
d) Budget Amendments (report attached and forming part of
AMENDMENTS
167/04
the minutes)
Councillor Calhoun moved that Council receive the 2004 Budget
Report as presented
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
The meeting recessed from 9.40 A.M to 9 50 A.M
REC FACILITIES e) Fee Structure for Recreation Facilities in Town of Three
FEE Hills (report attached and forming part of the minutes)
Councillor Crawford moved that Kneehill County adhere to the
approvals on the February 2004 round of Community Grants
to Non Profit Organizations Funding However, any future
168/04 Community Grants to Non Profit Organizations grant allocations
must follow all regulations of Policy #15-4
CARRIED
f) Canadian Foodgrains Bank Linden Acme Growing Project
CAN FOODGRAINS (report attached and forming part of the minutes)
BANK -PROJECT Councillor Woods moved that Kneehill County not provide tax
169/04 relief to the Canadian Foodgrains Bank, Linden Acme Growing
Project
CARRIED
COUNTY SIGNS 0 County Signs (report attached and forming part of the
minutes
Council discussed the options for County signs that were
presented, offered suggestions and requested other possibilities be
investigated
Mr Mayhew will investigate further and present this issue at a
future Council meeting
h) Linden West, Linden East and Torrington Railroad Avenue
Paving Tender (report attached and forming part of the
minutes
Official Tender Results for the Above Projects
TENDER RESULTS South Rock Ltd $ 2,070 082.00
Central City Asphalt Ltd $ 2,156,341 50
Sandstar Construction Ltd $ 2,170,750 00
E Construction Ltd $ 2,272,684.50
Lahrmann Engineering Inc $ 2,279 114.00
Border Paving Ltd $ 2,405,316 00
DBC Contractors Ltd $2,491,364.00
SOUTH ROCK LTD Councillor Wittstock moved that Council approve the awarding of
170/04 the paving tender for the Linden West, Linden East, and
Torrington Railroad Avenue projects, to South Rock Ltd for the
tendered amount of 2,070,082.00, with the project costs not to
exceed $2,203,491 10 which includes 5% contingency and site
occupancy
CARRIED
EXTRA MILE Councillor Wittstock moved that Council approve the paving of
the one extra mile on the Linden East Project to the railway tracks
171/04 just west of RR 24 3 and award this mile of paving to South Rock
Ltd., for a total of $110,000 00
CARRIED
1) Transport Canada - Railway Crossing Safety Concern
172/04 Councillor Crawford moved that a representative from Transport
Canada be invited to attend a future Council meeting
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
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CARRIED
7. New Business
EQUITY H2O a) Request for Connection to Equity Water Line (N.W. 6-32-
CONNECTION 23-W4 — J. Bowman) (report attached and forming part of the
minutes
REQUEST Councillor Woods moved that Council reconfirm its position
173/04 that no further water connections be allowed on the Equity
Water Line, until all the existing problems on the system are
resolved
CARRIED
Mr Bowman left the meeting at 10 50 A.M
The meeting recessed from 10 50 A.M until 11 00 A.M
b) Regional Disaster Services Mutual Aid Agreement(report
attached and forming part of the minutes)
Council requested the following amendments be made to the
Regional Disaster Services Mutual Aid Agreement that it excludes
fire, and that the wording be changed to clarify that the entire
agreement is not void, should one party choose to withdraw
Councillor Calhoun moved that Council approve the Regional
174/04 Disaster Services Mutual Aid Agreement, as amended and
directed Administration to forward it to the named municipalities
for their consideration and signatures
CARRIED
HIGHWAY REVENUE c) Reimbursement for Highway Revenue Generated in 2004
(report attached and forming part of the minutes)
175/04 Councillor Woods moved that Council approve the payment of
$300.00 to the Town of Trochu, for their share of the revenue
generated by the fire trucks, as per the current cost share
agreement
CARRIED
Councillor Crawford moved that Council approve the designation
176/04 of the balance of the fire truck revenue, in the amount of
$3,300 00, to Fire Capital Reserves
CARRIED
DIS SERVICES d) Municipal Disaster Services Agency Bylaw #1483 (report
AGENCY attached and forming part of the minutes)
177/04 Councillor Woods moved first reading to Bylaw #1483, this being
a bylaw to establish a Municipal Disaster Services Agency and
repealing former Bylaw #1356
CARRIED
El
178/04 Councillor Calhoun moved second reading to this Bylaw
CARRIED
Council requested Item 5(a) of this bylaw be changed to reflect
that the Reeve and Deputy Reeve serve on the Disaster Services
179/04 Committee and asked that the document be formatted to indicate
the changes from the former bylaw
f/0
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
180/04 Councillor Crawford moved that consideration for third reading be
given to this bylaw at this time
NOT CARRIED UNANIMOUSLY
This bylaw will be presented at the April 27t' meeting for third
reading
The "m camera" agenda item being presented by Mr deBeaudrap
was withdrawn until the next Council meeting
SPLIT TAX RATE e) Split Tax Rate Presentation (report attached and forming
part of the minutes)
Mrs Lavinia Henderson Interim Finance Director and Mr Frank
Grills, Assessor, provided Council with information regarding the
present tax rate structure, and split tax rates Council was advised
that the advantage of split tax rates was the ability to apply tax
increases to the assessment classes which through growth are
responsible for system stresses Council was advised there were 3
tax rate options for consideration split tax rate change having three
separate rates for general municipal purposes (farmland
residential, and non residential), split tax rate change having two
separate rates (residential/farmland and non- residential) for
general municipal purposes, and to maintain the status quo
Debi Moon left the meeting at 11 50 A.M
The meeting recessed from 12 00 P M until 1 15 P M
Mrs Henderson recommended the implementation of a three prong
SPLIT TAX RATE split tax rate to provide for more stabilization of the tax base
making areas of growth more proportional to costs Mr Kiviaho
noted this was presented to Council as an opportunity to look at the
tax structure, and determine opportunities It was timely to look at
the impact should Council desire to implement a new taxation
structure
Mrs Henderson to present options for the 2004 Tax Mill Rate
Bylaw at the April 27t" Council Meeting
181/04 Councillor Woods moved that Council receive this report
CARRIED
KAS RQUEST f) Kneehill Ambulance Society Request for Letter of Support
LETTER OF (report attached and forming part of the minutes
SUPPORT Councillor Calhoun moved that Kneehill County provide a letter of
182/04 support, in principle, to the Kneehill Ambulance Society
CARRIED
K.C.GOLF DAY ' Kneehill County Golf Tournament — July9/04(report
attached and forming part of the minutes)
183/04 Councillor Wittstock moved that Council receive this report
CARRIED
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
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TERMS OF REF h) Terms of Reference for the Kneehill County Water Services
K.C.H2O COMM Strategy Committee (report attached and forming part of the
minutes
Councillor Crawford moved that Council approve the Terms of
Reference for the Kneehill County Water Services Strategy
184/04 Committee, with amendments specifying there be a minimum of
one member of Council serving on this Committee, and the
selection of the members of large to be determined by Council
CARRIED
Councillor Calhoun moved Vern Crawford be appointed as the
185/04 Council representative on the Kneehill County Water Services
Strategy Committee
CARRIED
Council requested the Stantec Consulting recommendations be
reviewed at the April 27, 2004 Council meeting.
PH TOEWS ELDON i) Request to Set Public Hearing Date- Redesignation of a
Portion of the West'/Z 13-30-25-W4 (report attached and
forming part of the minutes)
186/04 Councillor Knievel moved that Council schedule this Hearing for
May 11, 2004, at 10.00 A.M
CARRIED
RR ADVISORY i) Ed Stelmach Railway Advisory Committee
COMMITTEE Kneehill County had been notified by Jack Hayden, of the
AAMD&C that this Advisory Committee is looking for volunteers
to sit on this committee
Councillor Woods moved that a letter be sent recommending that
187/04 Councillor Vern Crawford be selected to serve on this committee
CARRIED
CORR REPORT 8 Correspondence Report (attached and forming part of the
minutes
Councillor Woods moved that Council receive the Correspondence
188/04 Report
CARRIED
BUS SUMMARY REP 9 Business Pending & Summary Report (report attached and
forming part of the minutes)
189/04 Councillor Wittstock moved that Council receive the Business
Pending and Summary Report
CARRIED
COMM REPORTS 10 Council and Committee Reports
a) ASB Meeting ReportApril 1 2004--verbal report by
M (54 Ion QAV 41 t" Councillor Crawford Ca 1 h
14 PP\,A-7) 04 b) Kneehill Historical Society Supper— verbal report by Councillor
Knievel
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
April 13, 2004
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c) Understanding Dissolution Forum at AAMD&C Convention
written report by Councillor Knievel
d) FCSS March 25 2004 Meeting — verbal report by Councillor
Holsworth
e) Drumheller & District Solid Waster Association Meeting verbal
report by Councillor Holsworth Suggested Administration
investigate the possibility of Kneehill County being eligible to
receive the Tire Recycling Management Grant for the Waste
Disposal Site at Torrington
f) K R W S C. Meeting of March 25, 2004 — written report by
Councillor Crawford
g) AAMD&C Forum "Helping Your Association Plan for the
Future' — written report by Reeve Hoppins
h) Special Mayor & Reeves Meeting of April 2/04 — written report
by Reeve Hoppms
Councillor Calhoun moved that Council receive the Committee
190/04 Reports as presented
CARRIED
11 Business Arising from Council and Committee Reports
Discussion ensued regarding the possibility of the Province
returning the responsibility for the gravel Secondary Highways to
the municipalities
191/04 Councillor Wittstock moved the meeting go in camera to discuss a
IN CAMERA labor and legal issues
CARRIED
Time 3 20 P M
The balance of the meeting was recorded by Mr Kiviaho
OUT OF IN CAMERA Councillor Knievel moved the meeting back in session
192/04 CARRIED
Time 4:27 P M
ADJOURNMENT The meeting adjourned at 4.27 P M
7
Reeve
CAO
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To Reeve and Members of Council Council Agenda Item # 7(i)
From Planning and Development
Date April 13t' 2004
Issue
Request to set Public Hearing date
Background
An application has been submitted by Eldon Toews to redesignate approximately 70
acres of land, which is situated in the West half of Section 13, 30, 25 from Agricultural
Conservation to Agricultural
Discussion
Prior to holding a Public Hearing, the proposed amendment needs to be
1 advertised in a local newspaper at least once a week for two consecutive weeks as
per Section 606 (2)(a) of the MGA
2 circulated to adjacent landowners owners within a 1 5-mile radius of the subject
property, as per County Policy 5 4
Recommendation
That Council schedule this Hearing for May 11', 2004, at 10.00 A.M
Jeremy Fenton
Planning
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91�
PENDING BUSINESS ITEMS FROM 2002 — April 13, 2004
Mountain View Emergency Service (56-02) — Sept 24/02 — Mountain View County
obtained legal opinion Feb 11, 2003 May 8/03 Brownlee Fryett provided legal opinion.
June/03 Awaiting a Memorandum of Understanding from Tony Martens, County
Commissioner — referred file to Mac deBeaudrap Gene and Mac met with Mountain
View County on Oct.21/03 and arrived at a conceptual Services Contract for the eastern
portion of Mountain View County The draft Services Contract to be discussed with
Acme and Linden A Mutual Aid Agreement will be struck between Mountain View
County, Kneehill County Linden and Acme Dec 6/03 Acme and Linden were given
draft agreement for approval by their Councils Feb 4/04 Tony Martens awaiting signed
agreements for his signature Mar/04 Agreement hand delivered to village of Acme to be
signed and they will deliver it to Linden.
Mutual Aid Agreement (52-02) — Oct 8/02 — Administration currently reviewing April
8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03
Referred to Mac deBeaudrap for review and follow up Sept 03, Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature Dec 10/03 Mac mailing new agreements to each of the
municipalities Jan 6/04 Mac will follow up by phone to check the status of the
agreements County of Stettler and Starland County have signed and returned the
agreements Mar/04 Mac reported that Mountain View, Rocky View and Red Deer
agreements are pending
Water Policy (16-02)
Equily Water Mr Mayhew advised policy development for Equity Water on hold until
water contract in place with the town of Three Hills On going meetings with Three Hills
with respect to service and maintenance System being reviewed by Stantec Consulting
to provide direction to County s overall water strategy Stantec will have definite
proposals for County water distribution line, and Council will decide on policy
Completion date scheduled for the end of March. On Council meeting agenda for March
23`d, Special Water Meeting scheduled for Tuesday, April 6fl' commencing at 8.30 A.M
to review Stantec final report April 13/04 C.M report on formation and terms of
reference of Kneehill County Water Strategy Committee
Water Policy Cost recovery for lowering water line on Fisher Davis Construction Project
discussed with Council — Rob Mayhew to develop a policy to encompass the costs for
lowering any water lines to be presented to Council in the spring of 2004 On the
agenda for Committee of the Whole April 27 h 2004
n
.7
❑�
E
PENDING BUSINESS ITEMS FROM 2003 — April 13, 2004
Fire Agreements (73-03)
Apr 22/03 Current Fire Agreements had been extended until December 31, 2003
Negotiations currently underway with Acme, Linden and Three Hills — Jan/04
Conceptual agreement approved by Kneehill Linden and Acme Councils — Fire
Committee drafting one year agreements for signing Awaiting decision from Three
Hills Mac deBeaudrap will be addressing in future with Trochu and Carbon. Draft will
be presented to Council at April 27d' meeting
Trochu Fire Hall Station Addition Proposal (81-03)
June 24/03 Council approved the request from Trochu Fire Dept for support in principle
to obtain architectural drawings in order to get process moving Jan 6/04 Municipal
Sponsorship Funding ( $17,940 00) extension approved until October 2004 for
completion of this project Mac deBeaudrap provided a report in the January 9 h Council
Information Package Feb 5/04 Mac advised they will be meeting with the architect soon.
Mar/04 engineering drawings expected within a week to ten days Mar 17/04 Mac has
blueprints, will present a proposed construction plan to Council in April 2004 On April
13/04 C.M Agenda for approval to tender construction.
BSE (94-03)
July 22/03 Bruce Sommerville, Jeremy Fenton, and Mac deBeaudrap working on
contingency plans for County Have met to set direction and will continue to meet over
the winter months Tentative date for draft is April 2004 Will place on Council meeting
agenda following the Disaster Forum of May 4/04, as disposal of dead animals part of the
disaster plan
Donation Policy (126-03)
Sept 9/03 Council requested policy be drafted addressing funding for youth educational
programs To be discussed at a Committee of the Whole Meeting in May (Recreation
and Culture)
Recycling Policy (136-03)
Sept 23/03 Council requested entire policy reviewed — scheduled for roundtable
discussion at February 24h, 2004 Committee of Whole meeting Discussed at March
23`d Committee of the Whole meeting Councillor Holsworth presenting terms of
reference of a Waste & Recycling Study to Regional Partnership Initiative Committee for
consideration
Municipal Internship Program (144-03)
Oct 28/03 Council approved the participation of the County with Trochu and Three Hills
in applying for this program Application has been submitted by M Malaka, Town of
Trochu, and are awaiting approval decision Jan/04 Application approved, report in
January 23`d Information Package Feb/04 Information on internship work received, and
z
/CAD
I
u
H
C•.
is currently being reviewed with participating municipalities to determine the areas of
responsibility Mar/04 Applicants short listed and interviews will be held on March 25th
in Calgary and March 3 1 " in Edmonton. Intern will begin approximately May 1" FILE
Redesignation of Reserves (147-03)
Nov 13/03 T Nash to present to Council for approval in 2004 when the final year end
numbers are available On Agenda April 13th Council Meeting FILE
Equity Line - Water Agreement K C/Three Hills (150-03)
Kneehill County has been in negotiation with the town of Three Hills Dec 16/03 Stantec
provided a review and recommendations of the Equity Line Jan/04 Gene Kiviaho
advised this item on hold Apr/04 Still under negotiation
ion
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