HomeMy WebLinkAbout2004-03-23 Council MinutesN
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KNEEHILL COUNTY
Regular Council Meeting Agenda
March 23, 2004
PRESENTATIONS
1 9 00 A.M Watershed Update- Jeannette Austin, Conservation
Coordinator
2 9 15 A.M Stantec Final Report
3 10 00 A.M Public Hearing — NW 16-29-23-W4 (Diamond Valley
Links)
1 Meeting Called to Order
2 Adoption of Agenda Page 1
3 Approval of March 9, 2004 Regular Council Meeting
minutes and March 9, 2004 Public Hearing minutes Page 4
4 Accounts Payable Page 14
5 Financial Statements Page 17
6 Unfinished Business
a Bylaw 41489- Redesignation (N W 35-30-25-W4) — Third
Reading Page 25
Recommendation That Council give third reading to Bylaw
#1489, this being a bylaw to redesignate the North West of
Section 35, Township 30, Range 25, West of the Fourth
Meridian (NW 35 30 25 W4) from Agricultural Conservation
(AC) District to Agricultural (A) District
b Tax Forfeiture Swalwell Contaminated Site
(Roll # 763000) Page 26
Recommendation That Council approve the motion made
by Councillor Holsworth at the March 9 2004 Council
Meeting
c Federation of Canadian Municipalities (FCM) Annual
Conference Page 27
Recommendation Council decision
7 New Business
a Bylaw Enforcement Officer — Six Month Report Page 28
Recommendation That Council receive this report
b Public Hearing — Redesignation N W. 16-29-23-W4 Page 29
Recommendation- Verbal recommendation
c Fee Policy Amendment Page 30
Recommendation That Council change that part of
Development Control Policy 95 1, as per the recommendation
from the Planning Department
d Sharples Road Closure Page 32
Recommendation.
1) That Council approve a Resolution authorizing closure
of Road Plan 4017 EZ located in NW 17 29 22 W4
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e West Nile Virus Response Plan for 2004 Page 34
Recommendation That Council direct Administration to meet
with representatives from the towns and villages within Kneehill
County, along with a representative from the David Thompson
Health Region, to discuss the possibility of implementing a total
program of education and awareness as well as physical and
chemical control, to prevent the infection of the West Nile
Virus
f. Firefighter Recognition and Alberta Emergency Services
Medals Ceremony .....Page 39
Recommendation
1) That Council approve the expenditures for the awards
ceremony
2) That Council approve the sending of letters to the Urban
Councils requesting support in financing this event (see
attached)
g. Fire Department Appointments Page 44
Recommendation•
1) That Council approve the appointment of Officers for
the Torrington Fire Department as listed and send a
letter of acknowledgement
2) That Council send a letter to each of the Village and Town
Councils acknowledging the appointments of their Fire
Department Officers
8 Correspondence Report Page 45
Recommendation That Council receive the Correspondence
report
9 Business Pending & Summary Report Page 47
Recommendation That Council receive the Pending and
Business Summary Report
10 Council and Committee Reports Page 54
11. Business Arising from Council and Committee Reports
12 Committee of the Whole
a) Kneehill County Recommendations on Emergency Management
Services
b) Waste Management and Recycling
13. In Camera
a) Labour
b) Legal
14 Adjournment
2
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
PRESENT
CALL TO ORDER
125/04
MINUTES OF THE MARCH 23, 2004 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE
KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE
HILLS ALBERTA
PRE—
Division No
4
Murray Woods, Deputy Reeve
Division No
I
Brian Holsworth, Councillor
Division No
3
Jerry Wittstock, Councillor
Division No
5
Vern Crawford, Councillor
Division No 7 Ken Knievel, Councillor
ABSENT
Division No 2
Division No 6
Carol Calhoun Councillor
Ken Hoppms, Reeve
ADMINISTRATION PRESENT
County CAO
Operations Director
EMS Coordinator
Interim Finance Director
Assessor
EMS Coordinator
Planner
Recording Secretary
Gene Kiviaho
Rob Mayhew
Mac deBeaudrap
Lavinia Henderson
Frank Grills
Mac deBeaudrap
Jeremy Fenton
Barb Long
1 Deputy Reeve Woods in the Chair.
Deputy Reeve Woods called the meeting to order at 8 30 A.M
2. Adoption of A e� nda.
Deletions to the Agenda.
Presentation by Stantec
Additions to the Agenda.
Under New Business
• 7(h) Acme Request to Use Schmautz Pit
• 7(i) Canadian Foodgrains Bank
Under Council and Committee Reports
RMRF Municipal Law Seminar
Under In Camera — Legal and Labour Issue
Mr Morley Ramsey entered the meeting at 8 35 A.M but left
when advised that Stantec would not be presenting the Kneehill
County Water Servicing Strategy final report until the April 6
2004 Special Council Meeting
Councillor Knievel moved approval of the agenda, as amended
CARRIED
MINUTES 3 Approval of the March 9, 2004 Regular Council Meeting
Minutes and March 9, 2004 Public Hearing Minutes
Amendment to March 9, 2004 Regular Council Meeting Minutes
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
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Under K.W A.0 Report — change the title to read Annual General
Meeting and Banquet
126/04 Councillor Holsworth moved approval of the March 9 2004
Regular Council Meeting minutes as amended
CARRIED
127/04 Councillor Crawford moved approval of the March 9 2004 Public
Hearing minutes
CARRIED
4. Accounts Payable
Items arising from review of Accounts Payable
correction needed to the spelling of Knievel
it was noted that Rehoboth dismantles and salvages computer
parts
it was reported that two entries needed adjusting due to the
incorrect placement of the decimal point, but this did not effect
the amount of the bottom line
ACCTS PAYABLE Councillor Wittstock moved approval of the accounts presented
for payment today subject to review by the Finance Committee
128/04 consisting of Deputy Reeve Woods and Councillor Crawford.
CARRIED
FIN STMNTS 5. Financial Statements
A request was made for updated information on the outstanding
taxes for 2003 prior to the close of the meeting
129/04 Councillor Holsworth moved acceptance of the Financial Reports
CARRIED
Information on the outstanding property taxes, as at March 22,
2004 was distributed to Council later in the meeting
Debi Moon entered the meeting at 8 55 A.M
OLD BUSINESS 6. Old Business
Bylaw #1489 a) Bylaw 41489 — Redesmnation of N.W. 35-30-25-W4 — Third
Reading (report attached and forming part of
130/04 the minutes)
Councillor Wittstock moved third reading to Bylaw #1489, this
being a bylaw to redesignate the North West of Section 35
Township 30, Range 25, West of the Fourth Meridian (N W 35
30 25 W4) from Agricultural Conservation (AC) District to
Agricultural (A) District
Council discussion ensued on the validity of redesignation for the
purpose of subdividing for estate planning and Mr Fenton was
requested this issue be addressed in the current Municipal
Development Plan review and later in the Land Use Bylaw
MOTION DEFEATED
SWALWELL SITE _b) Tax Forfeiture Swalwell Contaminated Site — Roll #763000)
CONTAMINATION (report attached and forming part of the minutes)
2 /
Reeve
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
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131/04
At the March 9, 2004 Council meeting the following motion was
tabled until later in the meeting and was inadvertently overlooked,
so needed to be presented again at this meeting for Council
consideration
Councillor Holsworth moved that Council approve the cancellation
of taxes and penalties, on Roll #7363000, in the amount of
$6,863 22, and that the Registrar at Land Titles be requested to
remove the tax forfeiture on Lots 1 2, Block 2, Plan 5050AK, in
order for Kneehill County to take clear title
CARRIED
Watershed Update Presentation by Jeannette Austin,
Conservation Coordinator
Mrs Austin advised Council that one of the changes made by the
Red Bow Regional Watershed group was to not collect any
further water samples of the creeks this year and in the future She
further advised that the funding that Kneehill County had
designated for this sampling program could be reallocated to
provide a watershed update for the County The format and
content of the Rosebud River Watershed Report and Report Card
were reviewed with Council, with Mrs Austin noting the
importance of producing these documents are twofold
education and awareness to bring about the adoption of Beneficial
Management Practices Mrs Austin noted that a
Kneehill County Watershed Update could be produced
for an estimated budget amount of $8,000.00, and recommended
the following be highlighted the three creeks and three sets of
data, positive change and projects, urban impacts and projects, a
positive spin on what is being done, and a link to the Ag Policy
Framework funding Mrs Austin addressed questions and
concerns from Council and requested support of a Kneehill County
Watershed report
132/04 Councillor Knievel moved the Kneehill County Agricultural
Service Board proceed with a Watershed Health Report on
Kneehill County
CARRIED
FCM c) Federation of Canadian Municipalities (report attached and
forming part of the minutes)
Councillor Crawford moved that Council authorize the CAO and
133/04 two Council members to attend the Federation of Canadian
Municipalities Conference being held in Edmonton May 28 31,
2004, with the first priority being the Reeve and Deputy Reeve
CARRIED
7. New Business
al Bvlaw Enforcement Officer —Six Month Report (report
attached and forming part of the minutes)
Ms Peters, Bylaw Enforcement Officer, reviewed the six month
report and addressed questions from Council
134/04 Councillor Holsworth moved that Council receive the report
CARRIED
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
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Mr Terry Reed and Mr Paul DeVos entered the meeting at 10.07
A.M
Councillor Holsworth moved the meeting recess in order to hear
the public hearing scheduled for 10.00 A.M
CARRIED
Time 10.08 A.M
Councillor Knievel moved Council reconvene the Public Hearing
135/04 portion of the meeting being completed
CARRIED
Time 10:29 A.M
Mr Terry Reed left the meeting at this time
b) Redesignation N.W. 16-29 23-W4
Councillor Wittstock moved first reading to Bylaw #1490, this
being a bylaw to redesignate a portion of the North West of
136/04 Section 16, Township 29, Range 23 West of the Fourth Meridian
(N W 16 29 23 W4) from Agricultural (A) District to Recreation
(R) District
CARRIED
137/04 Councillor Knievel moved second reading to this bylaw
CARRIED
Councillor Holsworth moved consideration for third reading be
138/04 given to this bylaw at this time
NOT CARRIED UNANIMOUSLY
Bylaw #1490 will be presented at the April 13, 2004 Council
meeting for third reading
Councillor Crawford moved that Administration provide
more information regarding the impact of increased traffic
139/04 and access at this location should the proposed golf course
development proceed, prior to the bylaw receiving
third reading
CARRIED
c) Fee Policy Amendment (report attached and forming
part of the minutes)
FEE POLICY Councillor Crawford moved that Council amend that portion
AMENDMENT Development Control Policy #5 1 as per the recommendation
140/04 from the Planning Department
MOTION DEFEATED
Deputy Reeve Woods recommended the entire Development
Control fee structure be referred to a future Committee of the
Whole Committee for discussion to provide direction to the
Planning Department
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
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SHARPLES RD d Sharples Road Closure — N.W. 17-29-22 W4 (report attached
CLOSURE and forming part of the minutes)
Councillor Witstock moved that Council approve a
141/04 Resolution authorizing closure of Road Plan 4017 EZ located in
the North West of Section 17, Township 29, Range 22, West of the
Fourth Meridian
CARRIED
Mr Fenton and Mr DeVos left the meeting at 11 00 A.M
WEST NILE PLAN e) West Nile Virus Plan for 2004 (report attached and
forming part of the minutes)
142/04 Councillor Holsworth moved that Council direct Administration to
meet with representatives from the towns and villages within
Kneehill County, along with a representative from the David
Thompson Health Region, to discuss the possibility of
implementing a total program of education and awareness, as well
as physical and chemical control, to prevent the infection of the
West Nile Virus
CARRIED
FIREFIGHTER f) Firefighter Reco2nition and Alberta Emergency Services
MEDALS Medals Ceremony (report attached and forming part of the
minutes
Councillor Wittstock moved that Council approve the expenditures
for the April 30 2004 Alberta Emergency Services awards
ceremony
Councillor Wittstock withdrew his motion when advised by Mr
deBeaudrap that this expense had been accounted for in his budget,
which had previously been approved by Council
Councillor Knievel moved that Council approve the sending of
143/04 letters to the Urban Councils requesting financial support of this
event.
MOTION DEFEATED
FIRE APPTMNTS g) Fire Department Appointments (report attached and
forming part of the minutes)
Councillor Holsworth moved that Council approve the
144/04 appointment of Officers for the Torrington Fire Department as
listed, and that Council send a letter of acknowledgement signed
by the Reeve
CARRIED
Councillor Wittstock moved that Council send a letter to each
145/04 Village and Town Council acknowledging the appointments of
their Fire Department Officers
CARRIED
ACME HALL FIRE h) Village of Acme Request re Debris Disposal from Acme
DEBRIS DISPOSAL Memorial Hall Fire
146/04 Councillor Crawford moved this request be referred back to
Administration to obtain further information and clariffic4ion
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
101
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CARRIED
LINDEN/ACME PRJ i) Canadian Foodgrains Bank — Letter from Linden Acme
Growing Project
FOODGRAINS BANK Councillor Woods presented the letter from the Linden Acme
Growing Project of the Canadian Foodgrams Bank requesting
Council give consideration to waiving the taxes on the
land involved in this project (a 310 acre plot) or donating an
equivalent amount
Councillor Crawford moved this item be referred to Administration
147/04 to obtain information on the implications of this request and how it
can be best addressed
CARRIED
CORR REPORT 8. Correspondence Report (report attached and formin
part of the minutes)
Business Arising from Correspondence Report
a) Linden Lodge invitation to Councillor Woods — Councillor
Woods advised he would attend the March 23, 2004 AGM
but not as a representative of Council as while the Lodge is a
valuable asset it is a private facility
b) Mayor & Reeves Meeting Councillor Woods advised he
would be attending the April 2°d, 2004 meeting with Reeve
Hoppms, and CAO Gene Kiviaho
c) Alberta Environment Letters of March 5 2004 re Drinking
Water Facility Assessment Initiative — Councillor Crawford
requested Administration provide further information on this
correspondence item
Councillor Holsworth moved that Council receive the
148/04 Correspondence Report.
CARRIED
The meeting recessed from 11 50 A.M until 1 08 P M
BUS SUMMARY REP 9. Business Pending & Summary Report (report attached and
P
forming part of the minutes)
Items arising from the Business Pending & Summary Report
County newsletter
Councillor Crawford moved that Council direct Administration to
prepare a Kneehill County Newsletter for inclusion with the tax
assessment notice
Item #13 04 — CN Railway Crossing North of Three Hills — Mr
Kiviaho explained the placement of STOP Signs was an interim
safety measure until the County received a decision on railway
crossing signals from Transport Canada.
Suggestions arising from this situation
the use of street lights to illuminate the crossing if unable
to have railway crossing signal lights
the County should be proactive and consider safety
measures for the two other crossings similarly affected
Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
149/04 Councillor Holsworth moved that Council receive the Business
Pending and Summary Report
CARRIED
COMM REPORTS 10 Council and Committee Reports
a) Reynolds Mirth Richards & Farmer Law Seminar of March 19,
2004 —written report by Councillor Crawford
b) Badlands Ambulance Service Meeting— verbal report by
Councillor Holsworth
150/04
Councillor Knievel moved that Council receive the Committee
Reports as presented
11 Business Arising from Council and Committee Reports
There was no business arising from the Council and Committee
Reports
12. Committee of the Whole
Kneehill County Recommendations on Emergency Management
Services
The following items were noted
• Process to deal with this document and what items
Council would like Administration to focus on.
• Council to review the draft Standard Operating
Procedures completed by the Fire Management
Committee in order to provide recommendations as
the beginning of the document will become a policy
statement, not strictly operational items
• Future goal to become a regional fire service
• FMC should address operational budgets, and Fire
Truck decals
• Continue with current rating schedule
• Recognition important
• Report on Trochu Fire Hall at April 13t' Council
Meeting
• Reeve, CAO, and EMS Coordinator to visit town
and village councils to provide update of progress
• Fire Permit update by Mr deBeaudrap
• Need to address either the Land Use Bylaw or the
Fire Bylaw to have agreement regarding burning
in hamlets
Waste Management and Rec cY ling
Direction Requested for the Regional Partnerships Initiative
Meeting on March 24, 2004 for elected officials
• Necessity for a needs study which would be
comprehensive and useful to the County, as the rural
component of garbage different from the urban component
• Council consensus for representative Councillor Holsworth
to present the Terms of Reference as prepared by Mr
Kiviaho and presented at the January 2003 Regional
Partnerships Initiative meeting
• If County's Terms of Reference not acceptable, request the
Regional Partnerships Application Committee to present
an alternate for Council consideration, as the scope they
have provided is too limited /�.
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Reeve
CAO
KNEEHILL COUNTY COUNCIL MEETING MINUTES
March 23, 2004
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Mr Mayhew advised Council of the resignation of the County's
Utilities Officer, Ian Martens On behalf of Council, Deputy
Reeve Woods wished Mr Martens the best of luck in his new
venture
151/04 Councillor Crawford moved the meeting go in camera to discuss a
IN CAMERA labor and legal issue, with only Council and Mr Kiviaho
remaining in the meeting
CARRIED
Time 3 00 P M
The balance of the meeting was recorded by Mr Kiviaho
OUT OF IN CAMERA Councillor Knievel moved the meeting back in session
152/04 CARRIED
ADJOURNMENT
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Time 3 45 P M
The meeting adjourned at 3 45 P M
Reeve
CAO
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Council Agenda Item #6(a)
To Reeve Hoppins
Members of Council
From Planning and Development
Date March 23 2004
Issue
Proposed redesignation of NW 35 30 25 W4 (160 acres) from Agricultural
Conservation (AC) to Agricultural (A)
Background
Planning Staff presented a report relating to the above noted redesignation application at
the March 91h, Council meeting At that meeting, during which a Public Hearing was
held, no objections from the public were presented Following the Staff report, Council
gave a first and second reading to the proposed bylaw amendment (redesignation) Third
reading was postponed until Staff could provide visual illustrations outlining the
proposed redesignation.
Discussion
As no objections or new information have been received since the last reading, Staff are
still in accordance with their original recommendation.
Recommendation
That Council provide third reading to the bylaw amendment requested by Jacob Boese to
redesignate NW 35 30 25 W4 (160 acres) from Agricultural Conservation (AC) to
Agricultural (A)
Submitted by
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To Reeve and Members of Council
From Planning and Development
Date March 23, 2004
Issue
Change to Planning and Development Fee policy Schedule Relating to Redistricting Fees
Background
Staff have received a number of redesignation applications since the beginning of 2004
Many of the Applicants have complained that the fee relating to redesignation of parcels
over 80 acres in size, which is $2,000 is exorbitant and, on occasion, prohibitively
expensive Such complaints have prompted Staff to review the fee policy relating to
redesignation applications As part of this review, Staff have researched the redesignation
fee policies of other municipalities That information is provided here
Kneehill
Parkland
County of
Rockyview
Lacombe
Red Deer
County
County
Lethbrid a
#44
County
County
I` res lot
Straight fee
Straight fee of
$1,000 for all
Straight fee of
Straight
from '/4 = $300
of $1,000 for
$1,000 for all
applications
$1,000 for all
fee of
+ $300/ any
all
application
within an ASP
application
$750 for
additional lots
application
types
types
types
all
application
$750 for 1 or 2
$2,000 for all
non-res lot.
applications
outside an
types
$2,000 for 3 or
more non-res
ASP
lots or for lot
over 80 acres
in size
Discussion
Staff are of the opinion that the fee should reflect the cost of Staff time which is
associated with processing a redesignation fee, as well as accessory costs such as
advertising In most instances, Staff time associated with application research differs little
according to the type of redesignation request although, "simple" redesignation to CR
lot, for residential purposes, will generally, require less time than a redesignation from
AG to Industrial (for instance) Given the above noted research, a $1,000 fee is more
appropriate for all redesignation applications, except for redesignations from AG to
Residential, which should remain as it currently is ($300 for 1" residential lot from a'/4
section and $300.00/ each additional lot) The $1,000 fee reflects the median fee
associated with the above noted municipalities
Although Staff plan to comprehensively review the entire fee schedule, only the
aforementioned change is being presented at this juncture in order to bring the County in
conformity with other municipalities As a comprehensive review will not likely be
30
conducted in the near future, Staff suggest that the present change be considered, as this
will address the issue before any new applications are received
' Implications.
The most common type of redesignation request is for a redesignation from AC to A in
order to allow for subdivisions over 20 acres in size Currently, the fee associated with
this type of request is $2,000 Changing it to $1,000 means that only half of the usual
revenue associated with this application will be obtained Redesignation to CR is the
second most common type of redesignation. No change will occur here, as Staff
recommends that the current policy relating to redesignations in order to accommodate
residential lots remain unchanged
If the Council approves the amendment, which is the subject of this report, an issue
arises, as previous applicants, who have paid the $2,000 fee may argue that they are
entitled to a refund Since April 2003, when the present Staff assumed the planning
office, only one application has been processed where the $2,000 fee was paid. This
application was received in February, 2004 Previous Staff did not follow the fee
schedule and only charged $300.00 where $2,000 should have been charged Only one
aggrieved applicant, therefore, may request redress
Recommendation.
1 That Council change that part of Development Control Policy 5 1, which currently
reads
For one or two non-residential lots, the redesignation fee is $750 00 For three or more
non residential lots, or for a redesignation covering 80 acres or more, the fee is
$2,000 00
To
For one or more non residential lots or for a redesignation covering 80 acres or more, the
fee is $1,000.00
Submitted by
Jeremy Fenton,
Planning and Development
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To Reeve and Members of Council
From Planning and Development
Date March 23 2004
Issue
Closure of Road Plan 4017 EZ in NW 17 29 22 W4
Council Agenda Item #7(d)
Background
At the February 10 Council meeting Staff requested that Council authorize Staff to
proceed with the above noted road closure The portion of road to be closed will be
replaced by a new configuration Staff informed the Council that, in order to obtain
Provincial approval, as all road titles are vested in the Crown of Alberta, the Province
requires that
1 Approval be obtained from adjacent landowner(s) relevant utility companies and any
party listed on the Land Title as having interest
2 A Resolution be passed by Council authorizing closure
3 The road must be described in a "surveyed road plan'
4 Approval must be obtained from the Minister of Infrastructure
Staff have obtained approval from the landowner and have received notice from ATCO
gas ATCO Electric, and Telus None of the aforementioned have any objections
Discussion
Except for Provincial approval, the only requirement that remains is a Council Resolution
authorizing road closure If this is obtained Staff will forward all required documentation
to the Province in order for this issue to be finalized The form requested by the Province
is attached with this report.
Recommendation
That Council approve a Resolution authorizing closure of Road Plan 4017 EZ located in
NW 17 29 22 W4
Su itted by
Jere Fento
Planning Department
kya
NO
K;q
A Resolution of KNEEHILL COUNTY for the purpose of closing public travel
and canceling a public highway in accordance with Section 24 of the Municipal
Government Act, Chapter M26 1 Revised Statutes of Alberta 2000, as amended
WHEREAS, the lands hereafter described are no longer required for public travel
NOW THEREFORE be it resolved that the Council of KNEEHILL COUNTY does
hereby close the following described road, subject to rights of access granted by other
legislation
Road Plan 4017 EZ, affecting the following quarter sections
NW of Section 17, Township 29, Range 22, West of the 4th Mendian.
Approved this day of
Kenneth Hoppins (Reeve)
Gene Kiviaho (CAO)
04111111
For Minister of Transportation
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PENDING BUSINESS ITEMS FROM 2002 — March 23, 2004
Mountain View Emereency Service (56-02) — Sept 24/02 — Mountain View County
obtained legal opinion Feb 11 2003 May 8/03 Brownlee Fryett provided legal opinion
June/03 Awaiting a Memorandum of Understanding from Tony Martens, County
Commissioner — referred file to Mac deBeaudrap Gene and Mac met with Mountain
View County on Oct.21/03 and arrived at a conceptual Services Contract for the eastern
portion of Mountain View County The draft Services Contract to be discussed with
Acme and Linden A Mutual Aid Agreement will be struck between Mountain View
County, Kneehill County, Linden and Acme Dec 6/03 Acme and Linden were given
draft agreement for approval by their Councils Feb 4/04 Tony Martens awaiting signed
agreements for his signature Mar/04 Agreement hand delivered to village of Acme to be
signed and they will deliver it to Linden.
Mutual Aid Agreement (52-02) — Oct 8/02 — Administration currently reviewing April
8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03
Referred to Mac deBeaudrap for review and follow up Sept 03 Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature Dec 10/03 Mac mailing new agreements to each of the
municipalities Jan 6/04 Mac will follow up by phone to check the status of the
agreements County of Stettler and Starland County have signed and returned the
agreements Mar/04 Mac reported that Mountain View Rocky View, and Red Deer
agreements are pending
Water Policy (16-02)
Equity Water Mr Mayhew advised policy development for Equity Water on hold until
water contract in place with the town of Three Hills On going meetings with Three Hills
with respect to service and maintenance System being reviewed by Stantec Consulting
to provide direction to County's overall water strategy Stantec will have definite
proposals for County water distribution line, and Council will decide on policy
Completion date scheduled for the end of March On Council meeting agenda for March
23rd, Special Water Meeting scheduled for Tuesday, April 61h commencing at 8 30 A.M
to determine policy
Water Policy Cost recovery for lowering water line on Fisher Davis Construction Project
discussed with Council — Rob Mayhew to develop a policy to encompass the costs for
lowering any water lines to be presented to Council in the spring of 2004 The
completion date scheduled for the end of March
PENDING BUSINESS ITEMS FROM 2003 — March 23, 2004
Easter Monday Closure (54 03)
Mar 11/03 Council approved closure for 2003 and requested a policy be drafted for future
years Closure presented at March 9th' 2004 Council meeting Motion passed to approve
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closure this year and in future, and that it be included with Human Resources Package
FILE
Fire Agreements (73-03)
Apr 22/03 Current Fire Agreements had been extended until December 31, 2003
Negotiations currently underway with Acme, Linden and Three Hills — Jan/04
Conceptual agreement approved by Kneehill, Linden and Acme Councils — Fire
Committee drafting one year agreements for signing Awaiting decision from Three
Hills Mac deBeaudrap will be addressing in future with Trochu and Carbon Draft will
be presented to Council at April 13'' meeting
Trochu Fire Hall Station Addition Proposal (81 03)
June 24/03 Council approved the request from Trochu Fire Dept for support in principle
to obtain architectural drawings in order to get process moving Jan 6/04 Municipal
Sponsorship Funding ( $17,940.00) extension approved until October 2004 for
completion of this project Mac deBeaudrap provided a report in the January 91' Council
Information Package Feb 5/04 Mac advised they will be meeting with the architect soon
Mar/04 engineering drawings expected within a week to ten days Mar 17/04 Mac has
blueprints will present a proposed construction plan to Council in April 2004
BSE (94-03)
July 22/03 Bruce Sommerville, Jeremy Fenton, and Mac deBeaudrap working on
contingency plans for County Have met to set direction and will continue to meet over
the winter months Tentative date for draft is April 2004 Will place on Council meeting
agenda following the Disaster Forum, as disposal of dead animals part of the disaster
plan
Donation Policy (126-03)
Sept 9/03 Council requested policy be drafted addressing funding for youth educational
programs To be discussed at a Committee of the Whole Meeting in May (Recreation
and Culture)
Recychng Policy (136-03)
Sept 23/03 Council requested entire policy reviewed — scheduled for roundtable
discussion at February 24"' 2004 Committee of Whole meeting Rescheduled for March
23`d Committee of the Whole meeting
Municipal Internship Program (144-03)
Oct 28/03 Council approved the participation of the County with Trochu and Three Hills
in applying for this program Application has been submitted by M Malaka, Town of
Trochu, and are awaiting approval decision Jan/04 Application approved, report in
January 23`d Information Package Feb/04 Information on internship work received, and
is currently being reviewed with participating municipalities to determine the areas of
N
responsibility Mar/04 Applicants short listed and interviews will be held on March 25t'
in Calgary and March 31' in Edmonton Intern will begin approximately May 1'
Redesignation of Reserves (147 03)
Nov 13/03 T Nash to present to Council for approval in 2004 when the final year end
numbers are available
Fire Apparatus Replacement (149-03)
Nov 13/03 Council approved purchase of 2 tankers and 1 pumper Tanker for Torrington
delivered on Dec 9/03 The pumper for Three Hills delivered January 290' and photos
taken The tanker for Three Hills scheduled to arrive in August 2004 FILE
Equity Line - Water Agreement K.C/Three Hills (150-03)
Kneehill County has been in negotiation with the town of Three Hills Dec 16/03 Stantec
provided a review and recommendations of the Equity Line Jan/04 Gene Kiviaho
advised this item on hold
High Speed Internet Options (153 03)
Dec 16/03 Council requested Administration provide a report on options Jan 7/04 Terry
Nash advised has contacted several service providers will report to Council on March
9'' 2004 Mr Kiviaho gave verbal report at March 0' meeting advising nothing available
at this time but would keep Council informed of future developments FILE
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To Gene Kiviaho, CAO
C C Frank Grills, Assessor
Robert Mayhew, Public Works Superintendent
Barb Long, Executive Secretary
From Lavinia Henderson
Interim Director of Finance
Date March 23, 2004
RE CANADIAN FOODGRAINS BANK PROJECT
I offer the following information concerning the above mentioned as requested in your
email of March 18 in which you asked what the implications of the request were and how
we can best address the issue
a) I phoned the MD of Foothills on March 22 because I noticed there is a sign
along Highway 2, which I am almost positive is a Foodgrains project sign —
Harry Riva Cambrin, CAO, verified that project has not requested tax relief
and could not offer any assistance as they have had no contact
b) Frank and I talked about the taxation implications A copy of the two
assessments are attached Pursuant to the act, Frank cannot change the
assessment on the property It would have to remain as a live assessment and
• as farmland agricultural There is a residence Iocated on Roll 3022000 but
for the purposes of this review, the assessment and taxation information for
that have been deleted Assessment and tax information on the farmland is as
� follows
Roll No
3022000
Assessment
33,660
Total Taxes 2003
486.5.1
Total Less School
302.83
3023000
37 740
43391
27008
TOTAL
920.42
572.91
c) The opportunity for Council to consider cancellation, reduction, refund or
deferral of all or a portion of taxes if considered equitable to do can be done
through Section 347(1) if the MGA
d) Carol Miles, Finance Director, Canadian Foodgrains Bank, advised me today
that they would be unable to provide a donation receipt to the property owner
for the property tax if Council did not approve the cancellation This was the
first inquiry she has ever had with regard to this issue
e) Information from the Canadian Foodgrains Bank web site is attached for your
information.
f) Implications i) benefit of the tax cancellation in relation to the county as a
whole
ii) fit with donation policy(ies)/practices currently in place
•
infrastructure Canada - Alberta Program
March 23, 2004
Rob Mayhew
Operations Director
Kneehill County
Box 400
Three Hills, Alberta TOM 2ACI
Dear Sir
C kaN 0"4
JJj
Programme Infrastructures Canada - Albers
Re. Infrastructure Canada Alberta Program
File No 8600 CO KNEE-02
hi �R Z k 2004 '
KNEEHILL COUNTY
I am pleased to attach the Project Decision Notice which indicates the status of your
Municipality's project
It is important to note that all approvals granted are subject to the following
• All relevant provisions of the Infrastructure Canada -Alberta Program Agreement
and all provisions of the Contribution Agreement signed between Alberta and the
• Municipality
• All applicable provincial and federal laws regulations, standards approvals or
other requirements which must be met and complied with by the Municipality
• The following project must comply with the Canadian Environmental Assessment
Act mitigation measures as per the attached correspondence
• All public information material related to calls and tenders for projects receiving
funding under this Agreement shall clearly and prominently indicate that such
funding was provided under the terms of the Infrastructure Canada - Alberta
Program Agreement"
• Municipalities are required to publicly tender their infrastructure projects unless
prior approval has been given by the Program Secretariat to do otherwise
• The staging and financial management of projects are the responsibility of
Municipalities and must be managed in a manner which recognizes the cash flow
available from the Program in any given fiscal year
GOVERNMENT OF ALBERTA a nac- a
Infrastructure Program Office
2nd Floor T • -, A -.:a 1 999 93 Avenue Edmonton Alberta ToB �f
-: _P`` n_ 7SO) 422 1151 Fax (780) 427 5505
0
n
�J
0
KNEEHILL COUNTY
MARCH 23 2004
PAGE 2
• The Infrastructure Canada Alberta Program Management Committee reserves
the right to audit the expenditures made against any project For this purpose,
records must be retained at a minimum until the later of March 31, 2007 or three
years after financial accounts for the project are closed
• After consultation with Management Committee, all public announcements will
be made jointly by the federal/provincial/municipal governments
• Where Signage is provided by the Program Secretariat the community must
install maintain and remove the Signage at their expense
We have enclosed three Claim Forms which are to be used when sending in your
project expenditure claims Expenditure claims should not be submitted more
frequently than once a month Final expenditure claims, along with the Final Report,
are required within 60 days of the project completion
Yours sincerely,
Andrew Cathcart
Director, Program Secretariat
AC/st
Enclosures Project Decision Notice
Claim Forms
CEAA Correspondence
W
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