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Home My WebLink About2004-03-02 Council MinutesCouncil Agenda Item # 6(a) • • s 17 TO Gene Kiviaho Reeve Hoppins Members of Council FROM Rob Mayhew DATE- March 2, 2004 Issue 2004 Prairie Gram Roads Project Background Discussion At the January 13d' 2004 Council Meeting, Council gave approval to submit the Prairie Grain Roads Grant application for the re surfacing of the Linden West Project, advising that if Prairie Grain Roads Program funding is approved it be brought back to Council for approval to take the County's portion of the project (estimated cost of $483,652.00) from surplus or reserves On February 24`", we received verbal approval from Bob Cameron of the Prairie Gram Roads Program for Kneelull County's 2004 PGRP application for the resurfacing of Linden West Project. Financial Implications As discussed at budget time, it will be necessary to transfer $483,652.00 from surplus or reserves Recommendation Kr Rob N Public 1 That Council approve the transfer of $483,652.00 from surplus or reserves to cover Kneehill County's portion of the Linden West Resurfacing Project upon the successful application of 2004 Prairie Grain Roads Program 2 That Council approve the tendering of the Linden West Resurfacing Project orks Superintendent Ge Kiviaho CA 18 Agriculture and MIT Agri -Food Canada Agriculture et Agroalimentaire Canada :1 :7 Prairie Farm Rehabilitation Administration Kneehill County P O Box 400 Three Hills Alberta TOM 2AO Administration du r6tablissement agricole des Prairies Attention Rob Mayhew Operations Director Dear Mr Mayhew 4505 1 2 P8_37 PFRA 600, 138 4' Avenue S.E Calgary, Alberta T2G 4Z6 February 27 2004 Re Prairie Grain Roads Program (PGRP) Linden Road West Paving On behalf of the Agreement Management Committee I am pleased to inform you that your project was approved for assistance under the Prairie Grain Roads Program (PGRP) on February 24,2004 Expenditures incurred after February 24,2004 are eligible for assistance Detailed project information has been outlined on the attached Approved Project Information sheet Please'review this document to ensure that the conditions of approval are clear The federal funding will be provided through a contribution agreement between your County and the Government of Canada, as represented by Prairie Farm Rehabilitation Administration (PFRA) A PFRA representative will be contacting you in the near future to process the contribution agreement. Unless noted otherwise it is in order for the competitive process to proceed as outlined on the attached Approved Project Information sheet Please be advised that one of the conditions of this agreement will be that all projects must be awarded by an approved competitive process Federal funding will be forfeited if the competitive process is not followed The County will be responsible for all regulatory approvals required to proceed with the project As there is a federal funding allocated to the project, it is a requirement to abide by the Canadian Environmental Assessment Act (CEAA) In order to minimize any potential funding delays, we encourage you to discuss any implications which result from the CEAA with your consulting engineer or PFRA representative as soon as possible If you have any questions about the evaluation or approval process please feel free to contact the undersigned at (403) 292 5720 Since y W Cameron PFRA Calgary cc PFRA Information Centre Attachments Canad®a PRAIRIE GRAIN ROADS PROGRAM (PGRP) L' n LJ • 0 MUNICIPALITY PROJECT LOCATION APPROVED PROJECT INFORMATION Kneehill County Linden Road West PROJECT COST BREAKDOWN Estimated Total Project Cost Maximum federal Share Municipal Share PFRA REPRESENTATIVE ADDITIONAL NOTES 1,451,100 967,448 483,652 R•W Cameron S1/4 26-30 26-W4 PFRA, 600,138 - 4" Avenue S.E Calgary, Alberta, T2G 4Z6 Phone 403 292-5720 The maximum amount of federal funding available to this project is identified above Requests for additional funding must be applied for in accordance with the Cost Overrun Policy as determined and approved by the Agreement Management Committee If necessary, contact the PFRA Representative noted above to discuss changes to project funding as soon as possible 2 Federal funding will not be issued prior to the successful completion of any required environmental mitigation in accordance with the Canadian Environmental Assessment Act 3 All projects must be awarded following an approved competitive process A municipality which chooses to submit a bid for a PGRP project approved for their municipality must deliver its tender package to the PFRA office location as noted under the PFRA Representative above at least twenty-four (24) hours prior to the tender opening. A representative of PFRA will deliver the municipality's tender package to the tender opening. If this requirement is not met, the municipality's tender package will not be honoured by the PGRP and work completed by municipal forces on the project may not be considered eligible for PGRP assistance 4 The project as identified above in the Project Location represents the total PGRP approvals within the Municipality �.�„�'*. t . } 1, U. F.. ., G Y " v-.I- 03 0 L11 N U Eft 0 r �J Council Agenda Item # 6(b) TO Gene Kiviaho Reeve Hoppins Members of Council FROM Rob Mayhew DATE March 2, 2004 Issue Approach access for oil company — Reg Klassen Letter Background Request to review an approach access from Reg Klassen Henry Wiens met with Jim Sherman, Encana representative and Reg Klassen on January 22, 2004 to review this request This approach did not meet County's Policy the sight distance was limited to approximately 400 feet Discussion Policy 13 15 3 Approach Standards Sight Distance On local, gravel roads, the sight distance will be a minimum of 600 feet. At February 24, 2004 Council Meeting a request was made to provide more detailed information and possible alternate options Attached is information on minimum site distance requirements from Alberta Infrastructure s Highway Geometric Design Guide The possible options would be road construction in order to achieve site distance or signage in reference to hidden approach, reduce speed or trucks turning Financial Implications None, as any costs would be at the expense of the oil company Recommendation That Council adhere to County Policy deny r Klassen s request Rob M yhe Public Works Superintendent 13 15 3, for sight distance regulations and a A,,- Q I ` ,L G n Kiviaho CA 19 • • N To zvn of -)"hreeHills PO Box 610, Three Hills, ,AB, C 4NADA I OA4 2AO (40.3) 44.3-.58�2 Fax (41),3) 44 3 2l>�& Aquatic Ccortrc (41).3) 44.3 2111 e-rrrad 'rtM4)tvw?yJhreehills.abxa March 2, 2004 F Kneehill County P 0 BOX 400 ,,, N T I Three Hills, Alberta 1 KILL TOM ?FAO Attention Ken hopping, Reeve. Dear Ken Re Cammu.nity Grant Approvals for. Floor Scrubber for Centennial Arena Lobby Upgrade at Three Hills Aquatic Centre Sent Via FaY to 443 S11 S Thank you for your recent correspondence regarding our recent applications for community grants to non profit oraniratlons provided as per your policy #154. We were indeed pleasod to receive. utn&rmtIoti of a $4,000.00 grant towards the purchase o f .j floor scrubber lbr-the Centennial Arena and a $5,0(JO 00 grant towards the upgrade to the lobby in 1'hree Fiills Aquatic, centre. Your support of our community recreation facilities is very mu appreciated Please be assured that rural residents are being treated in the same fashu0tl as urban residents with respect to the tee structure for use; of bath of our major recreational facilities Thanks agaui for your assistance Ken! Myrna Bauman 7 Mayor "77&ee Rillsfor a Brighter Future" I/T d STTSzt��, Ol 9T922"20t7 S-MHE: J0 NMOl:WOb-� qS 20.9T t700Z-2-aUW E C7 • 0 K11Oeh11l County 232 Main Street Post Office Box 400 Three Hills, Alberta ler TOM 2A0 March 22 2004 Town of Three Hills Box 610 Three Hills, AB TOM 2A0 Attn Jack Ramsden Town Manager Dear Jack Re. Kneehill County Community Grants to Non -Profit Organizations Three Hills Aquatic Centre $5,000.00 / Three Hills Arena - $4,000.00 On February 6, 2004 Kneehill County sent letters confirming the awarding of the above grants and noting that funding is contingent upon rural residents being treated in the same fashion as urban residents with respect to the fee structure for using these recreation facilities On March 2 2004 Mayor Bauman responded to this correspondence thanking the county for the grant funding and assuring the County that rural residents were being treated in the same fashion as urban residents with respect to the fee structure for use of both of your major recreational facilities It is my understanding, from an article written by Mayor Bauman and Mayor Ling, and printed in the Three Hills Capital, that the towns of Three Hills and Trochu had implemented a two -tiered Arena rate structure This article stated, "Effective October 1 2003, the Town of Trochu and the Town of Three Hills will rebate Trochu and Three Hills residents or non resident taxpayers 15 per cent of all minor hockey, figure skating organized recreational hockey or precision skating fees paid for their use or their family member's use of the Arenas " I would appreciate clarification of this matter and confirmation that Kneehill County residents will also receive the same 15 per cent for all minor hockey, figure skating, organized recreational hockey or precision skating fees paid for their use or their family member's use of the Arenas I look forward to your response so that I may assure Council that the conditions for receiving this funding have been met Yours truly, KNEEHILL O Gen Kiviaho, CAO GK/bl cc Mayor Bauman/Reeve Hoppins Phone 443 5541 Calgary 263 8118 Fax No 443 5115 email- kneehill@tsplanet.net