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Home My WebLink About2004-02-24 Council MinutesKNEEHILL COUNTY COUNCIL MEETING MINUTES February 24, 2004 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT PRESENT Division No 6 Ken Hoppins Reeve Division No 4 Murray Woods, Deputy Reeve Division No 1 Brian Holsworth Councillor Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor Division No 5 Vern Crawford Councillor Division No 7 Ken Knievel Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash Operations Director Rob Mayhew EMS Coordinator Mac deBeaudrap Agricultural Fieldman Bruce Sommerville Recording Secretary Barb Long 1. Reeve Hoppins in the Chair CALL TO ORDER Reeve Hoppins called the meeting to order at 10.40 A.M 2. Adoption of Agenda Amendment to the A eg nda Presentation by Bruce Sommerville, time changed to 1 30 P M Additions to the Agenda Under New Business • 6(k) Community Grants to Non Profit Organizations Under Council and Committee Reports • Stantec Public Meeting Report • ASB Meeting Report • CAAMD&C Report • SDAB Seminar Report 75/04 Councillor Holsworth moved approval of the agenda as amended CARRIED MINUTES 3.Approval of the February 10, 2004 Regular Council Meeting Minutes 76/04 Councillor Crawford moved approval of the February 10, 2004 Regular Council Meeting minutes CARRIED 4. Accounts Payable ACCTS PAYABLE Councillor Calhoun moved approval of the accounts presented for payment today subject to review by the Finance Committee 77/04 consisting of Reeve Hoppins, and Councillor Woods CARRIED OLD BUSINESS 5. Old Business Reeve GN-�- �" A CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 24, 2004 ASSET MGMT a) Asset Management — Fixed Asset Transfers, Retirements a& Disposals — Policy #11 18 (report attached and forming part of the minutes) Councillor Woods requested the last sentence in the draft policy be amended to read "Disposals and internal transfers of County Assets shall be reported to Finance and Council in a timely manner 78/04 Councillor Woods moved that Council approve draft policy #11 18 with the above noted amendment CARRIED ASSET MGMMT b) Asset Management — Capitalization of Fixed Assets — Policy #11 9 (report attached and forming part of the minutes) Councillor Woods moved that Council approve draft policy #11 9 79/04 CARRIED Resignation — Terry Nash, Asst CAO Mrs Nash requested permission to address Council as this would be the last Council meeting she would be attending due to her resignation to accept another position Mrs Nash reported it had been a pleasure working with Council and expressed her appreciation of the high caliber of staff working for Kneehill County Reeve Hoppins on behalf of Kneehill County, thanked Mrs Nash for her dedicated effort in fulfilling the requirements of her position and wished her well in her new position with Wheatland County NEW BUS 6. New Business DUST CONTROL a) 2004 Dust Control Program (report attached and forming part of the minutes) 80/04 Councillor Calhoun moved that Council approve offering the Dust Control Program for 2004, with the $1 00 rebate per lineal foot, for 200 feet to a maximum 400 feet as per policy CARRIED Councillor Knievel moved that Council direct Administration to 81/04 select an application deadline date, and proceed with the advertisement of this program for 2004 CARRIED DUST CONTROL b) Dust Control Maintenance (report attached and formin part of the minutes) MAINTENANCE Councillor Crawford moved that Council receive the draft 82/04 amendment to Dust Control Policy # 13 4 CARRIED EnCana Representatives Darcy Allen, Community Consultant, Allan Gagne, Landman, and Rick Solmger, Engineer entered the meeting at 11 00 A.M Presentation — EnCana — Twimne Shallow Gas Proiect Mr Allen thanked Council for allowing EnCana the opportunity to meet with the County to give an informal presentation on the 2 Reeve ICti CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 24, 2004 planned activity in the Kneehill area, noting it was beneficial to meet prior to developments to discuss any concerns or issues Mr Allen advised regulatory approval has not yet been received for the project, but anticipate approval by late summer The project will involve the drilling of 100 shallow (sweet, low pressure) dry coal bed methane gas wells, installation of pipelines and compressor stations Mr Allen reviewed the proposed project noting the benefits to the County and responding to questions from Council EnCana will be hosting an Open House at the Three Hills Community Centre, on Thursday February 26 2004 regarding this project Reeve Hoppms thanked the EnCana representatives for attending the meeting to discuss this project with Council and welcomed them to the community Darcy Allen Allan Gagne, and Rick Solinger left the meeting at 1140 A.M The meeting recessed for lunch from 1140 A.M until 12 58 P M APPROACH c) Approach Access Request S.E 3- Rim 25 Twp 30 (report REQUEST attached and forminLy Dart of the minutes) 83/04 Councillor Knievel moved this item be tabled to the March 9, 2004 Council meeting, to allow time for further information to be obtained CARRIED GRAVEL REPORT d)Gravel Report — Write off 2003 (report attached and WRITE OFF 2003 forming part of the minutes) 84/04 Councillor Woods moved that Council approve the 2003 gravel inventory adjustment of 14 543 yards CARRIED CARBON BBQ e) Village of Carbon Request for Support of Community &DISC NIGHT Discovery Night and Volunteer Appreciation BBO (report attached and forming part of the minutes) 85/04 Councillor Calhoun moved that Council approve a donation in the amount of $200.00 to the Village of Carbon to help offset the cost of hosting this event. CARRIED Mr Kiviaho reported the County would participate in all three Community Discovery nights (Acme, Linden, and Carbon) by having a display table to provide information on Kneehill County Council was invited to join staff at these events CARBON/K.0 MTG f1 Village of Carbon Request for Joint Meeting (report attached and forming part of the minutes) 86/04 Councillor Crawford moved that Council select 7 00 P M on Wednesday, April 7, 2004, as a possible date to meet with the Village of Carbon Council and Administration Z-� Reeve CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 24, 2004 CARRIED LETTER OF g) Request from Trochu and District Agricultural Society for a SUPPORT Letter of Support (report attached and forming part of the TROCHU AG minutes SOCIETY Councillor Knievel moved that Council receive this report as 87/04 information CARRIED Councillor Holsworth moved that Administration be directed to write a letter confirming this request would be considered upon 88/04 notification from the Town of Trochu that the project is proceeding CARRIED Reeve Hoppms left the meeting at 1 25 P M and Deputy Reeve Woods assumed the Chair h) Request to set Public Hearing Date for LUB Amendments j P H. LAND USE (report attached and forming part of the minutes) iyyOA� 1 BYLAW AMNDMT Councillor Crawford moved that Council table this item to allow time for the Planning Department to take into consideration3 u► �"� 89/04 Council's concerns and re present to Council pl'n•i L; CARRIED 4 &*-* � r P H DATE i) Request to Set Public Hearing Date — Redesignation Portion NW16-29-23 of the NW 16 29 23 W4 (report attached and forming part of the minutes) 90/04 Councillor Knievel moved that Council schedule this Public Hearing for March 23, 2004, at 10 00 A.M CARRIED DONATION D Donation Request — RCMP Summer Student Program REQUEST RCMP (report attached and forming part of the minutes) PROGRAM Councillor Crawford moved that Council approve sponsorship, 91/04 in the amount of $100 00, as per the guidelines followed by Council for educational pursuits by students CARRIED CGC FUNDING k) Community Grants to Non -Profit Organizations 92/04 Councillor Holsworth moved that Council approve the funding allocation recommendations of the Community Grants Committee CARRIED CORR REPORT 7. Correspondence Report (report attached and forming part of the minutes) 93/04 Councillor Calhoun moved that Council receive the Correspondence Report CARRIED BUS SUMMARY REP 8 Business Pending & Summary Report (report attached and forming part of the minutes) 94/04 Councillor Holsworth moved that Council receive the Business Pending and Summary Report CARRIED / 4 Xl � ma's-,`.'� Reeve L CA �01 N KNEEHILL COUNTY COUNCIL MEETING MINUTES February 24, 2004 COMM REPORTS 9 Council and Committee Reports ASB a) ASB Meeting of February 12/04 — highlights from written report by Councillor Calhoun • ASB Newsletter — decision of the ASB to not combine a newsletter with the County • Watershed Report Cards— J Walker to make a presentation at Council in March • 60th Anniversary of ASB on fall agenda to discuss with Council • Agriculture Information Day postponed STANTEC MTG b) Stantec Public Meeting Debriefing — Councillor Crawford reported on the February 12th presentation by Stantec Discussion ensued regarding the decisions that needed to be made to determine the County's water strategy, and the timeline to have it in place Administration was requested to schedule a Committee of the Whole meeting for the end of March 2004 to deal with this issue Mr Kiviaho reported that by the end of March 2004, Kneehill County would be able to provide definite information to the ratepayers regarding the type of system and the associated costs CAAMD&C c) CAAMD&C February 13, 2004 Curling Bonspiel — report by Councillor Woods d) SDAB Workshop — written report by Reeve Hoppins distributed to Council 95/04 Councillor Calhoun moved that Council receive the Council and Committee reports CARRIED 10 Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports ASB REVIEW Presentation — Bruce Sommerville — ASB Provincial Review Mr Sommerville, Agricultural Fieldman, provided a power point presentation to Council regarding the ASB Provincial Review currently being conducted to address the following issues • Purpose of the program • Effectiveness of the program • Communications and Administration • Evaluation of the ASB Program & grant Mr Sommerville reported the entire ASB would be attending the round table Provincial Focus Group discussions being held in Bentley on March 4, 2004 Council provided input into the review and thanked Mr Sommerville for his presentation. Reeve Hoppins reentered the meeting at 2.45 P M and re assumed the Chair position IN CAMERA 11 In Camera Session 5 Reeve �l CA KNEEHILL COUNTY COUNCIL MEETING MINUTES February 24, 2004 �1 Councillor Holsworth moved the meeting go in camera, to discuss 96/04 a legal matter with all of Council and the CAO being present CARRIED Time 2 45 P M Administrative staff left the meeting at this time 97/04 Councillor Wittstock moved the meeting back in session MWIRlawx Time 3 10 P M 12 Committee of the Whole The Committee of the Whole meeting was postponed until March 23, 2004 Linden West Road Project Mr Mayhew reported he had received verbal confirmation the County had been successful in obtaining funding from the Prairie Gram Roads Program for the paving of Linden West Road project and will bring it to Council on March 9th for approval to transfer the County s share of this project from reserves ADJOURNMENT The meeting adjourned at 3 20 P M 6 Reeve CA I Ki N N Council Agenda Item #6(h) To Reeve and Members of Council From Planning and Development Date February 24, 2004 Issue Request to set Public Hearing date Background Planning Staff would like to adjust Section 7(6) of the LUB 7 Development Permit Not Required-(6) The maintenance or repair of public works services or utilities carried out by a federal, provincial or municipal government The proposed version reads 7 Development Permit Not Required (6) The installation, maintenance and repair of public works services or utilities on publicly held utility easements or on land that is publicly owned or controlled, and which as carried out by the federal government the provincial government Kneehall County or a regional service commission of which Kneehall County is a member Discussion Many other municipalities have virtually identical provisions to the proposed new version (e.g County of Lacombe, Lethbridge, Red Deer and Parkland) The amendment has merit, as it would allow the Municipality greater flexibility to plan for utility related developments as they can be complex and incompatible with the LUB development standards Prior to holding a Public Hearing the proposed amendment needs to be 1 advertised in a local newspaper at least once a week for two consecutive weeks as per Section 606 (2)(a) of the MGA Recommendation That Council schedu this Hearing for March 231d 2004 at 10 30 A.M Je Fent n �- Planning Department 36 Council Agenda Item #6(i) E N N .7 To Reeve and Members of Council From Planning and Development Date February 24, 2004 Issue Request to set Public Hearing date Background An application has been submitted by Diamond Valley Links Ltd to redesignate approximately 92 acres of land which is located in the south half of the SW 1/4 of section 16 29-23 W4, from Agricultural to Recreation Discussion Prior to holding a Public Hearing, the proposed amendment needs to be 2 advertised in a local newspaper at least once a week for two consecutive weeks, as per Section 606 (2)(a) of the MGA 3 circulated to adjacent landowners owners within a 1 5 mile radius of the subject property, as per County Policy 5 4 Recommendation That Council schedule this Hearing for March 23`d 2004 at 10.00 A.M Jerem Fenton Planning Department 37