HomeMy WebLinkAbout2004-02-10 Council MinutesW,
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KNEEHILL COUNTY
Regular Council Meeting Agenda
February 10, 2004
PRESENTATIONS
1. Alan Megli — Trail Net — 9 00 A.M
2 Sgt McKinnon, RCMP — 9 15 A.M
3 Stantec — Water Information Meeting Review — 9.30 A.M
1 Meeting Called to Order
2 Adoption of Agenda
3 Approval of January 29, 2004 Regular Council Meeting
minutes
4 Accounts Payable
Page 1
Page 4
Page 12
5 Unfinished Business
a Development of Undeveloped Road Allowance, Policy
#5-13 — Second User Cost Share Amendment Page 18
Recommendation That Council approve the amendment
as presented
b Condition of Provincial Parks Within Kneehill County Page 20
Recommendation That Council receive the report
c Reynolds Mirth Richards & Farmer (RMRF) Annual
Municipal Law Seminar .Page 22
Recommendation Council decision
d Three Hills Pumper Page 23
Recommendation That Council approve the purchase of
the Three Hills' Pumper upgrades
e Recreation Policies#15 4, #15 5, and #15-6 Page 25
Recommendation That Council table this item until after
the Committee of the Whole Meeting in May
6. New Business
a Reimbursement for Highway Generated Revenue
in 2003 Page 26
Recommendation
1) That Council approve payment of $3,150.00 to the Town
of Trochu Fire Department for their share of the revenue
generated by the trucks as per the current cost share
agreement
2) That Council approve the designation of the balance
truck revenue of $3,150.00 in Fire Capital Reserves
b Request from Student for Financial Support — Encounters
With Canada Page 27
Recommendation Council decision
c Asset Management — Fixed Asset Transfers, Retirements
and Disposals Policy #11 18 Page 30
Recommendation That Council receive the draft Policy
#11 18
1
•
1�1
•
d Asset Management — Capitalization of Fixed Assets —
Policy #11 9 Page 33
Recommendation That Council receive draft
Policy #11 9
e Request to Set Public Hearing Date(NW 35 30 25 W4).Page 36
Recommendation That Council schedule this Hearing
for March 91h, 2004, at 10.00 A.M
f Request to Set Public Hearing Date (SW 26-34 25-W4) Page 37
Recommendation That Council schedule this Hearing
for March 91h, 2004 at 11 00 A.M
g Request to Set Public Hearing Date (SW 26 28 20 W4).Page 38
Recommendation That Council schedule this Hearing
for March 9`h, 2004 at 1 00 P M
h. Request to Commence Proceedings for Sharples Road
Closure Page 39
Recommendation That Council authorize Staff to
commence proceedings for the road closure
i Ratepayer Meetings Agenda Page 40
Recommendation That Council approve the agenda for
the February 24 and March 16 Ratepayer Meetings
j. Committee of the Whole Meeting Page 41
Recommendation That Council establish February 24
for a Committee of the Whole meeting following the
Regular Council meeting
7 Correspondence Report Page 42
Recommendation That Council receive the
Correspondence report
8 Business Pending & Summary Report Page 44
Recommendation That Council receive the
Pending and Business Summary Report
9 Council and Committee Reports Page
10. Business Arising from Council and Committee Reports
11 In Camera
a) Legal issue — Town of Three Hills Water Rates
12 Adjournment
N
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 10, 2004
N
MINUTES OF THE REGULAR MEETING OF THE
COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL
COUNTY OFFICE 232 MAIN STREET, THREE HILLS,
ALBERTA
PRESENT.
PRESENT Division No 6
Ken Hoppins, Reeve
Division No 4
Murray Woods Deputy Reeve
Division No 2
Carol Calhoun, Councillor
Division No 3
Jerry Wittstock, Councillor
Division No 5
Vern Crawford Councillor
Division No 7
Ken Knievel Councillor
ABSENT
Division No 1
Brian Holsworth Councillor
ADMINISTRATION PRESENT
County CAO
Gene Kiviaho
County Assistant CAO
Terry Nash
Operations Director
Rob Mayhew
EMS Coordinator
Mac deBeaudrap
Planner
Jeremy Fenton
Recording Secretary
Barb Long
1. Reeve Hoppins in
the Chair
CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M
2. Adoption of Agenda.
Additions to the Agenda
Presentation
Bill Barclay, Legal Representative, Reynolds Mirth Richards &
Farmer
Under New Business
• 6(k) Subdivision and Development Appeal Board
Training Workshops
Under Council and Committee Reports
• Birthday Presentations
• Marigold Library Meeting Report
Under "In Camera" Session — 2 Land Issues
44/04 Councillor Calhoun moved approval of the agenda, as amended
CARRIED
MINUTES 3.Approval of the January 29, 2004 Regular Council Meeting
Minutes
45/04 Councillor Wittstock moved approval of the January 29 2004
Regular Council Meeting minutes
CARRIED
4 Accounts Payable
ACCTS PAYABLE Councillor Knievel moved approval of the accounts presented
for payment today subject to review by the Finance Committee
46/04 consisting of Reeve Hoppins, and Councillor Woods
CARRIED
Reeve
CA�j
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 10, 2004
E.,
•
OLD BUSINESS 5. Old Business
SECOND USER a) Development of Undeveloped Road Allowance Cost Share
ROADCOST SHARE Options — Second User (report attached and forming part of
the minutes)
47/04 Councillor Woods moved that Council approve the draft
AMENDMENT #5 13 amendment to Policy #5 13, Development of Undeveloped Road
Allowance
CARRIED
PROV PARKS b) Condition of Provincial Parks Within Kneehill Coun
(report attached and forming part of the minutes)
Councillor Crawford moved that Council receive this report as
48/04 information and directed Administration to pursue having
the Province supply firewood to the provincial park sites within
Kneehill County
CARRIED
RMRF SEMINAR c) Reynolds Mirth Richards & Farmer (RMRF) Annual
Municipal Law Seminar (report attached and forming part of
the minutes)
49/04 Councillor Woods moved approval for members of Council to
attend the Annual Municipal Law Seminar, hosted by Reynolds
Mirth Richards & Farmer, on March 19, 2003, and that anyone
wishing to attend advise Administration in order that registrations
may be submitted
CARRIED
3 HILLS PUMPER d) Three Hills Pumper (report attached and forming Dart of
UPGRADES the minutes)
Councillor Crawford moved that Council approve the purchase of
50/04 the recommended upgrades to the Three Hills Pumper, to a
maximum amount of $5,175 19
CARRIED
e) Recreation Policies #15-4, #15 5, and #15-6 (report attached
REC POLICIES and forming part of the minutes
51/04 Councillor Woods moved the following motion, tabled from the
January 13 2004 Council Meeting be addressed at this time
CARRIE'
AMENDMENT Councillor Woods moved that Recreation Policies #15 4, #15 5
and # 15 6, be amended to include the following Anyone receiving
52/04 funding from Kneehill County under these policies agrees that
charges or costs to Kneehill County residents will not exceed those
charges or costs applied to any non Kneehill County resident,
including any refunds or rebates offered
CARRIED
NEW BUS 6 New Business
HIGHWAY REV a) Reimbursement for Highway Revenue Generated in
2003 2003 (report attached and forming part of the minutes)
53/04 Councillor Knievel moved the following recommendations
1) That Council approve payment of $3 150 00 to the Town of
Trochu to be dispersed to the Trochu Fire Department, for their
share of the revenue generated by the trucks as per the current cost
share agreement
2) That Council approve the designation of the balance of the truck
0)
Reeve
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 10, 2004
Iq
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revenue of $3 150 00 to the County s Fire Capital Reserves
CARRIED
Presentation — A Megh — Recreation Corridors
Mr Megli directed Council s attention to the implications of the
Recreation Corridors Legislative Review Report to the Minister of
Community Development, noting it was his belief this report will
reduce the authority of local rural municipal governments in
regulating land used for recreation Mr Megli requested that the
municipality take the appropriate action to address this concern
Reeve Hoppins thanked Mr Megli for attending the Council
meeting and keeping Council apprised of developments regarding
the abandoned rail lines/recreational trail issue
Presentation — Sgt Greg MacKinnon — RCMP
Sergeant Greg MacKinnon, of the Three Hills RCMP Detachment
gave a summary of manpower and crime rates throughout the
Detachment and Kneehill County Sgt MacKinnon expressed
support for the local Rural Crime Watch groups and the
effectiveness of their fan out system Key enforcement priorities
were discussed with Sgt MacKinnon noting the need to target
those areas through both education and enforcement
Reeve Hoppins thanked Sgt MacKinnon for meeting with Council
and for the informative presentation
Stantec Presentation Water Information Meeting of Feb 12/04
Mr Todd Simenson, of Stantec Consulting Ltd., presented a power
point overview of the presentation to be given at the February 12tn
Water Information Meeting being held at the Carbon Community
Hall
Council provided input into the presentation, requesting some
minor amendments
DONATION REQUEST b) Encounters With Canada Trip (report
attached and forming part of the minutes)
Councillor Crawford moved that Kneehill County donate $100.00
to assist the applicant with the expense of participating in the
Encounters With Canada trip
54/04 Councillor Crawford moved his motion be tabled to later in the
meeting, pending information being obtained on the amount of
donations generally given to assist youth for participation in
educational programs
CARRIED
FIXED ASSET c)Fixed Asset Transfers, Retirements, & Disposals Policy
POLICY (report attached and forming part of the minutes)
55/04 Councillor Wittstock moved that Council receive the draft Fixed
Asset Transfers Retirements & Disposal Policy
CARRIED
ASSET MGMT d) Asset Management — Capitalization of Fixed Assets — Policy
POLICY #11 18 (report attached and forming part of the minutes)
3
Reeve
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 10, 2004
EN
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Councillor Calhoun moved that Council receive the
56/04 draft amended Policy # 11 18 Capitalization of Fixed Assets
CARRIED
P H DATE e) Request to Set Public Hearing Date — Redesignation NW
35 30-25 W4 (report attached and forming part of the minutes)
57/04 Councillor Knievel moved that Council schedule this Public
Hearing for March 9, 2004 at 10.00 A.M
CARRIED
P H DATE f) Request to Set Public Hearing Date — Redesignation SW
26-34 25 W4 (report attached and forming part of the minutes)
58/04 Councillor Calhoun moved that Council schedule this Public
Hearing for March 9 2004, at 11 00 A.M
CARRIED
P H. DATE g) Request to Set Public Hearing Date — Redesignation SW 26
28 20 W4 (report attached and forming part of the minutes)
59/04 Councillor Wittstock moved that Council schedule this Public
Hearing for March 9 2004, at 10 30 A.M
IN CAMERA CARRIED
60/04 Councillor Woods moved the meeting go "in camera to discuss a
legal matter
CARRIED
Time 11 35 A.M
IN SESSION
61/04 Councillor Knievel moved the meeting back in session
CARRIED
Time 12 35 P M
BREAK The meeting recessed for lunch from 12 35 P M to 140 P M
RD CLOSURE h) Request to Commence Proceedings for Sharples Road
SHARPLES Closure (report attached and forming part of the minutes)
62/04 Councillor Wittstock moved that Council authorize Staff to
commence proceedings for the road closure
CARRIED
ANNUAL MTG 6(i)Ratepayer Meeting Agenda
AGENDA The draft agenda for the 2004 Annual Ratepayer meetings was
reviewed by Council
C.O W MTG DATE 6(i) Committee of Whole Meeting Date
Councillor Woods moved the next Committee of the Whole
63/04 Meeting date be established for Tuesday, February 24 2004,
following the Regular Council Meeting
CARRIED
SDAB TRAINING 6(k) Subdivision and Development_ Appeal Board Tramin
2
Workshops
64/04 Councillor Crawford moved that Council authorize the attendance
of the Reeve and any interested local Ratepayer members to a
maximum of four, at the February 19, 20044 training workshop in
Olds
Reeve I
KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 10, 2004
N
N
C
CARRIED
CORR REPORT 7 Correspondence Report (report attached and formin
part of the minutes)
65/04 Councillor Woods moved that Council receive the
Correspondence Report
CARRIED
BUS SUMMARY REP 8 Business Pending & Summary Report (report attached and
forming part of the minutes)
66/04 Councillor Knievel moved that Council receive the Business
Pending and Summary Report
CARRIED
COMM REPORTS 9 Council and Committee Reports
a) Birthday Celebrations — Councillor Knievel reported his
attendance, on behalf of the County, at the 1 OOth Birthday
celebration for Mrs Dodd, and the 901h Birthday celebration of
Mrs Knudsen
b) Marigold Library — Councillor Crawford reported on the
Monday, February 9th presentation he had attended at the Three
Hills Public Library, "How to Access Library Materials via the
Internet'
67/04 Councillor Woods moved that Council receive the verbal reports
CARRIED
RCKY VIEW/K.0 11 Business Arising from Council and Committee Reports
MEETING Rocky View/Kneehill CoI tyupper Meeting — Councillor
Knievel reported he had been requested by an elected
representative from the M.D of Rocky View to have Council
address a possible date for a joint supper meeting Administration
was requested to investigate the possibility of meeting on March
10th or 17"
DONATION REQ 6(b) Encounters With Canada — Donation Request
ENC WITH CANADA Councillor Calhoun moved the motion regarding this request,
68/04 tabled earlier in the meeting, be addressed at this time
CARRIED
Councillor Crawford moved that Kneehill County donate $100.00
69/04 to assist the applicant with the expense of participating in the
Encounters With Canada trip
CARRIED
IN CAMERA 12. In Camera Session
The following motions were made in response to the items
discussed during `in camera" session which took place earlier in
the meeting
5
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Reeve
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KNEEHILL COUNTY COUNCIL MEETING MINUTES
February 10, 2004
70/04 Councillor Calhoun moved that Administration confirm the
County s intention to proceed with the Three Hills West Water
HILLS H2O WEST Supply Pipeline Project with the Infrastructure Canada — Alberta
Program (ICAP)
CARRIED
LEGAL COUNSEL
H2O CONTRACT Councillor Woods moved that the CAO and legal counsel proceed
71/04 with the legal matter as discussed during the "in camera" session
CARRIED
IN CAMERA Councillor Wittstock moved the meeting go "in camera" to discuss
additional legal and land issues
72/04 CARRIED
Time 2 10 P M
Ms Debi Moon left the meeting at this time
73/04 Councillor Wittstock moved the meeting out of the "in camera"
IN SESSION session
CARRIED
Time 2 40 P M
The balance of the minutes were recorded by Mr Kiviaho, as only
Council and the CAO were present during the entire "in camera"
session
SALE OF LOT Councillor Wittstock moved that Council authorize Administration
IN HUXLEY to advertise the sale of tax forfeiture property in Huxley Lots 3,
4, 5, 6, & 7, Block 2, Plan 6680 AP
74/04 CARRIED
ADJOURNMENT Councillor Calhoun moved the meeting be adjourned
Time 2.42 P M
6 �
Reeve
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To Reeve and Members of Council
From. Planning and Development
Date. February 10, 2004
Issue
Request to set Public Hearing date
Background
Council Agenda Item 46(e)
An application has been submitted by Jake Boese to redesignate approximately 160 acres
of land, which is located in the NW '/4 of section 35 30 25 W4 from Agricultural
Conservation to Agricultural
Discussion
Prior to holding a Public Hearing, the proposed amendment needs to be
1 advertised in a local newspaper at least once a week for two consecutive weeks as
per Section 606 (2)(a) of the MGA
2 circulated to adjacent landowners owners within a 1 5 mile radius of the subject
property, as per County Policy 5 4
Recommendation
That Council schedule this Hearing for March 9" 2004 at 10.00 A.M
l�
Je e Fent n
Planm Department
36
Dil
To- Reeve and Members of Council
From Planning and Development
Date February 10, 2004
Issue
Request to set Public Hearing date
Background
Council Agenda Item #6(D
An application has been submitted by Dale Moran to redesignate a portion of land within
the SW '/4 of section 26 34 25-W4 (160 acres) from Agricultural Conservation to
Country Residential
Discussion
Prior to holding a Public Hearing the proposed amendment needs to be
1 advertised in a local newspaper at least once a week for two consecutive weeks, as
per Section 606 (2)(a) of the MGA
2 circulated to adjacent landowners owners within a 1 5 mile radius of the subject
property, as per County Policy 5 4
Recommendation
That Council schedule this Hearing for March 91h, 2004, at 11 00 A.M
Je Fenton
Planning Department
37
N
Ln
To Reeve and Members of Council
From Planning and Development
Date February 10, 2004
Issue
Request to set Public Hearing date
Background
Council Agenda Item #6(g)
An application has been submitted by Robert and Norah Hamilton to redesignate
approximately 3 0 acres of land, which is located in the SW 1/4 of section 26 28 20 W4
from Agricultural Conservation to Recreation
Discussion
Prior to holding a Public Hearing the proposed amendment needs to be
1 advertised in a local newspaper at least once a week for two consecutive weeks, as
per Section 606 (2)(a) of the MGA
2 circulated to adjacent landowners owners within a 1 5 mile radius of the subject
property, as per County Policy 5 4
Recommendation
That Council schedule this Hearing for March 9ih 2004, at 1 00 P M
er y Fent
Planet g Department
38
To- Reeve and Members of Council
From Planning and Development
Date. February 10, 2004
Issue
Council Agenda Item #6(h)
Request to commence proceedings for Sharples Road closure
Background
Kneehill County is in the process of reconfiguring portions of Sharples Road (W %Z of
Section 17 and NE of 18 29 22) Public Works Staff have requested that portions of the
existing road be closed, as new road will replace parts of the existing road
Part 24 of the MGA allows municipalities to pursue road closures via resolutions when
the following provisions are met
1 Road to be closed must "no longer be required for use by the traveling public owing
to the existence of an alternate route"
2 The road must be described in a "surveyed road plan
3 Approval must be obtained from the Minister of Infrastructure
Furthermore the Province requires that, before the Minister will consider a road closure
the Council must notify, and consider the comments from, landowners adjacent to the
road and any party with interest in the parcel in which the road is located (i.e utility
companies)
Discussion
Decision by way of resolution is the appropriate methodology as a road plan exists and
the proposed portions to be closed are no longer needed due to an alternative route
However, before a resolution may be passed the aforementioned parties must be notified.
Recommendation
That Council authorize Staff to commence proceedings for the road closure
Jerem Fenton
Plannin Department
39
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PENDING BUSINESS ITEMS FROM 2002 — February 10, 2004
Mountain View Emergency Service (56 02) — Sept 24/02 — Mountain View County
obtained legal opinion Feb 11 2003 May 8/03 Brownlee Fryett provided legal opinion
June/03 Awaiting a Memorandum of Understanding from Tony Martens County
Commissioner — referred file to Mac deBeaudrap Gene and Mac met with Mountain
View County on Oct.21/03 and arrived at a conceptual Services Contract for the eastern
portion of Mountain View County The draft Services Contract to be discussed with
Acme and Linden A Mutual Aid Agreement will be struck between Mountain View
County, Kneehill County Linden and Acme Dec 6/03 Acme and Linden were given
draft agreement for approval by their Councils Feb 4/04 Tony Martens awaiting signed
agreements for his signature
Mutual Aid Agreement (52-02) — Oct 8/02 — Administration currently reviewing April
8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03
Referred to Mac deBeaudrap for review and follow up Sept 03, Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature Dec 10/03 Mac mailing new agreements to each of the
municipalities Jan 6/04 Mac will follow up by phone to check the status of the
agreements County of Stettler and Starland County have signed and returned the
agreements Feb 5/04 Mac reported that Mountain View has signed the agreement, and
Rocky View, Wheatland, and Red Deer have the agreements in front of their Councils for
signing
Water Policy (16 02)
Equity Water Mr Mayhew advised policy development for Equity Water on hold until
water contract in place with the town of Three Hills On going meetings with Three Hills
with respect to service and maintenance System being reviewed by Stantec Consulting
to provide direction to County's overall water strategy
Water Policy Cost recovery for lowering water line on Fisher Davis Construction Project
discussed with Council — Rob Mayhew to develop a policy to encompass the costs for
lowering any water lines to be presented to Council in the spring of 2004
PENDING BUSINESS ITEMS FROM 2003 — February 10, 2004
Easter Monday Closure (54 03)
Mar 11/03 Council approved closure for 2003 and requested a policy be drafted for future
years To be included in the general employee compensation package — Employee
committees will be meeting in February and the end of March has been selected as the
tentative date for a draft report
County Owned Property (70 03)
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Apr 22/03 Council requested a list of County owned property to be compiled in order that
consideration be given to possible sale of some properties —completed and discussed
during the "In Camera' session at the January 29/04 Council meeting
Fire Agreements (73 03)
Apr 22/03 Current Fire Agreements had been extended until December 31 2003
Negotiations currently underway with Acme, Linden and Three Hills — Jan/04
Conceptual agreement approved by Kneehill, Linden and Acme Councils — Fire
Committee drafting one year agreements for signing Awaiting decision from Three
Hills Mac deBeaudrap will be addressing in future with Trochu and Carbon
Trochu Fire Hall Station Addition Proposal (81-03)
June 24/03 Council approved the request from Trochu Fire Dept for support in principle
to obtain architectural drawings in order to get process moving Jan 6/04 Municipal
Sponsorship Funding ( $17,940 00) extension approved until October 2004 for
completion of this project Mac deBeaudrap provided a report in the January 91h Council
Information Package Feb 5/04 Mac advised they will be meeting with the architect soon
BSE (94 03)
July 22/03 Bruce Sommerville, Jeremy Fenton and Mac deBeaudrap working on
contingency plans for County Have met to set direction and will continue to meet over
the winter months Tentative date for draft is April 2004
Donation Policy (126-03)
Sept 9/03 Council requested policy be drafted addressing funding for youth educational
programs To be discussed at a Committee of the Whole Meeting in May (Recreation
and Culture)
Policy Development Strategy (127 03)
Sept 23/03 Council provided a list of priority items for policy development At the
January 29, 2004 Committee of the Whole Meeting dates were scheduled for roundtable
discussion of policies at future Committee of Whole meetings FILE
Recycling Policy (136 03)
Sept 23/03 Council requested entire policy reviewed — scheduled for roundtable
discussion at February 241h 2004 Committee of Whole meeting
Council Photos (138 03)
Oct 14/03 Council requested arrangements be made for Council photos Ron Nickel
photography booked for 8 30 A.M on January 13/04 — individual proofs for use on
website received Feb 4/04 Council group photo delivered, will have framed and
displayed in Council chambers FILE
Alberta Emergency Services Awards (139-03)
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Oct 14/03 Council requested options for providing recognition by the County for the
firefighter awards be investigated Mac deBeaudrap will provide report in February 61h
Council Information Package
Dust Control Repair Policy (144 03)
Oct 28/03 Council requested a policy be developed regarding dust control repair Rob
Mayhew will submit draft policy in early 2004
Municipal Internship Program (144 03)
Oct 28/03 Council approved the participation of the County with Trochu and Three Hills
in applying for this program Application has been submitted by M Malaka, Town of
Trochu, and are awaiting approval decision Jan/04 Application approved, report in
January 23`d Information Package Feb/04 Information on internship work received
needs to be reviewed with participating municipalities to determine the areas of
responsibility
Redesm-nation of Reserves (147 03)
Nov 13/03 T Nash to present to Council for approval in 2004 when the final year end
numbers are available
Fire Apparatus Replacement (149 03)
Nov 13/03 Council approved purchase of 2 tankers and 1 pumper Tanker for Torrington
delivered on Dec 9/03 The pumper for Three Hills delivered January 291' and photos
taken The tanker for Three Hills scheduled to arrive in August 2004 but Mac
attempting to have an earlier delivery date (prior to summer fire season)
Equity Line Water Agreement K.C/Three Hills (150-03)
Kneehill County has been in negotiation with the town of Three Hills Dec 16/03 Stantec
provided a review and recommendations of the Equity Line Jan/04 Gene Kiviaho
advised this item on hold
Library Services(152-03)
Nov 26/03 Council requested possible options for library services be investigated and
reported to Council Report given at January 29/04 Council meeting FILE
Hieh Speed Internet Options (153 03)
Dec 16/03 Council requested Administration provide a report on options Jan 7/04 Terry
Nash advised has contacted several service providers will report to Council in March
2004
Second User Cost Sharing Options for Road Development (154-03)
Dec 16/03 Council requested Administration research and report to Council Council at
Jan 29/04 Council Meeting received report and draft amendment to Policy 5 13 no cost
share option On Feb 101h C.M agenda for approval of amendment to policy
46„
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PENDING BUSINESS ITEMS FROM 2002 — February 10, 2004
Mountain View Emergency Service (56 02) — Sept 24/02 — Mountain View County
obtained legal opinion Feb 11, 2003 May 8/03 Brownlee Fryett provided legal opinion
June/03 Awaiting a Memorandum of Understanding from Tony Martens County
Commissioner — referred file to Mac deBeaudrap Gene and Mac met with Mountain
View County on Oct.21/03 and arrived at a conceptual Services Contract for the eastern
portion of Mountain View County The draft Services Contract to be discussed with
Acme and Linden A Mutual Aid Agreement will be struck between Mountain View
County, Kneehill County Linden and Acme Dec 6/03 Acme and Linden were given
draft agreement for approval by their Councils Feb 4/04 Tony Martens awaiting signed
agreements for his signature
Mutual Aid Agreement (52 02) — Oct 8/02 — Administration currently reviewing April
8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03
Referred to Mac deBeaudrap for review and follow up Sept 03 Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature Dec 10/03 Mac mailing new agreements to each of the
municipalities Jan 6/04 Mac will follow up by phone to check the status of the
agreements County of Stettler and Starland County have signed and returned the
agreements Feb 5/04 Mac reported that Mountain View has signed the agreement and
Rocky View, Wheatland, and Red Deer have the agreements in front of their Councils for
signing
Water Policy (16 02)
Equity Water Mr Mayhew advised policy development for Equity Water on hold until
water contract in place with the town of Three Hills On going meetings with Three Hills
with respect to service and maintenance System being reviewed by Stantec Consulting
to provide direction to County's overall water strategy
Water Policy Cost recovery for lowering water line on Fisher Davis Construction Project
discussed with Council — Rob Mayhew to develop a policy to encompass the costs for
lowering any water lines to be presented to Council in the spring of 2004
PENDING BUSINESS ITEMS FROM 2003 — February 10, 2004
Easter Monday Closure (54 03)
Mar 11/03 Council approved closure for 2003 and requested a policy be drafted for future
years To be included in the general employee compensation package — Employee
committees will be meeting in February and the end of March has been selected as the
tentative date for a draft report
qq
N
•
40
County Owned Property (70-03)
Apr 22/03 Council requested a list of County owned property to be compiled in order that
consideration be given to possible sale of some properties —completed and discussed
during the "In Camera' session at the January 29/04 Council meeting
Fire Agreements (73 03)
Apr 22/03 Current Fire Agreements had been extended until December 31, 2003
Negotiations currently underway with Acme Linden and Three Hills — Jan/04
Conceptual agreement approved by Kneehill, Linden and Acme Councils — Fire
Committee drafting one year agreements for signing Awaiting decision from Three
Hills Mac deBeaudrap will be addressing in future with Trochu and Carbon
Trochu Fire Hall Station Addition Proposal (81-03)
June 24/03 Council approved the request from Trochu Fire Dept for support in principle
to obtain architectural drawings in order to get process moving Jan 6/04 Municipal
Sponsorship Funding ( $17,940 00) extension approved until October 2004 for
completion of this project Mac deBeaudrap provided a report in the January 91h Council
Information Package Feb 5/04 Mac advised they will be meeting with the architect soon
BSE (94 03)
July 22/03 Bruce Sommerville Jeremy Fenton, and Mac deBeaudrap working on
contingency plans for County Have met to set direction and will continue to meet over
the winter months Tentative date for draft is April 2004
Donation Policy (126 03)
Sept 9/03 Council requested policy be drafted addressing funding for youth educational
programs To be discussed at a Committee of the Whole Meeting in May (Recreation
and Culture)
Recycling Policy (136-03)
Sept 23/03 Council requested entire policy reviewed — scheduled for roundtable
discussion at February 241h 2004 Committee of Whole meeting
Alberta Emergency Services Awards (139 03)
Oct 14/03 Council requested options for providing recognition by the County for the
firefighter awards be investigated Mac deBeaudrap provided report in February 6th
Council Information Package Presentation ceremony planned for April 30, 2004 FILE
Dust Control Repair Policy (144 03)
Oct 28/03 Council requested a policy be developed regarding dust control repair Rob
Mayhew will submit draft policy at Feb 241h Council Meeting
q5
Municipal Internship Program (144 03)
Oct 28/03 Council approved the participation of the County with Trochu and Three Hills
in applying for this program Application has been submitted by M Malaka, Town of
Trochu and are awaiting approval decision Jan/04 Application approved report in
January 23`d Information Package Feb/04 Information on internship work received, and
is being reviewed with participating municipalities to determine the areas of
responsibility
Redesignation of Reserves (147 03)
Nov 13/03 T Nash to present to Council for approval in 2004 when the final year end
numbers are available
Fire Apparatus Replacement (149-03)
Nov 13/03 Council approved purchase of 2 tankers and 1 pumper Tanker for Torrington
delivered on Dec 9/03 The pumper for Three Hills delivered January 29th and photos
taken The tanker for Three Hills scheduled to arrive in August 2004 but Mac
attempting to have an earlier delivery date (prior to summer fire season)
Equity Line Water Agreement K C/Three Hills (150 03)
Kneehill County has been in negotiation with the town of Three Hills Dec 16/03 Stantec
provided a review and recommendations of the Equity Line Jan/04 Gene Kiviaho
advised this item on hold
High Speed Internet Options (153 03)
Dec 16/03 Council requested Administration provide a report on options Jan 7/04 Terry
Nash advised has contacted several service providers will report to Council in March
2004
Second User Cost Sharing Options for Road Development (154 03)
Dec 16/03 Council requested Administration research and report to Council Council at
Jan 29/04 Council Meeting received report and draft amendment to Policy 5 13 no cost
share option Approved at Feb 1 Oth C.M FILE
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