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HomeMy WebLinkAbout2003-12-08 Council MinutesTo Gene Kiviaho Council Agenda Item # 6(b) From• Terry Nash Date December 8, 2003 Issue Kneehill County Theme Discussion In conjunction with the logo development a theme was proposed for Kneehill County 1 Kneehill County — Supporting People, Environment, & Agriculture An alternative order of the wording has been suggested to put more emphasis on Agriculture 2 Kneehill County — Supporting People Agriculture & Environment Recommendation That Council select a theme for Kneehill County 0 0 Council To- Council From. Terry Nash Date December 8, 2003 Issue Alberta Ambulance Operators Association — Governance Associate 1 Background Over the years municipalities have expressed an interest in belongm Ambulance Operators Association The annual membership fee is $9 Discussion Should Council have concerns with the recommendations made in th EMS, it would provide an extra opportunity to voice those concerns already has representation through participation in Kneehill Ambular Recommendation 1 Recommend Kneehill County not make application for a Gove in the AB Ambulance Operators Association t — I i -j- -, Terry N4, LGM Assistant CAO Page 23 Council Agenda Item #7(c) Committee of the Whole Meeting — Verbal Report Murray Woods • n U is Page 29 C7 To- Gene Kiviaho Reeve Hoppins Council Members From Barb Long Date December 8, 2003 Issue 2003 AAMD&C Fall Convention Evaluation Council Agenda Item # 7(e) Discussion A Fall Convention Evaluation was received by email for completion by Council The completed form is to be returned prior to January 7, 2004 Copies have been attached for your information. Recommendation That Council provide the necessary information for the completion and submission of this form by Administration. O �r Barb Long Executive Assistan Page 32 • To Gene Kiviaho Council Agenda Item # 5(a) Reeve Hoppins Members of Council From Barb Long Date- December 8, 2003 Issue Community Grants Policy Amendments Discussion At the September 9, 2003 Community Grants Committee meeting, Council noted areas in the Community Grants Policy # 15 4, and the application and approval process that needed further clarification Please find attached the following documentation Policy Amendments (noted in bold) Draft Application Form As we are receiving inquiries from ratepayers and advertising will be appearing in the Three Hills Capital, it would be appreciated if approval could be given to the Policy Amendments, and the Application Form Included in the January 91h Council Information Package for your review and input are Draft Recommended and Rejected Applications Forms Draft Application Summary Forms Recommendation That Council approve the amendments to Policy # 15 4, Community Grants to Non Profit Organizations, and the associated Application Form - � ; Cr Barb Long Exec Asst. 15 0 • • Policy #15-4 Community Grants to Non Profit Organizations 00 Department Corporate Services Approval Date June 24/03 Amendment Dates Reference Motion 296/03 Replaces rurpose. To encourage, promote and support creative groups, organizations and individuals that bring a broad range of enjoyment, benefit and participation to Kneehill County roncy Ntatement Council recognizes that community organizations and individuals should be supported in principle and with resources Funding under this Policy is a one time interim measure and is not to be relied on as a continuing source of revenue Council fully expects community organizations and individuals to be self sustaining and to develop working relationships with other contributing partners The amount and availability of grants will be determined by Council at the annual budget deliberations and shall be accounted for through General Ledger Account #272772 Policy Guidelines 1 The Community Grants Committee (CGC) will consist of all members of Council 2 Grants will be limited to non profit organizations, societies, or associations Funds will not be granted to individual persons 3 The CGC reserves the right to establish a cap on the allocation of funds 4 The grant will be advertised in the Three Hills Capital newspaper at least three (3) times prior to each application deadline 5 Funds under this Policy will be allocated for project based initiatives and not operational expenditures 6 Facilities that receive funding from other County programs are also eligible for funding under this grant program 7 The CGC will establish an appropriate point system to evaluate the funding requests 8 There will be two (2) application and distribution dates each year IU • E n • 0 0r1 a) The first application deadline is the first week of February with the actual deadline date to be selected by administration The funds to be allocated by April 1St, with Council to determine the method of distribution b) The second application deadline is the first week of September with the actual deadline date to be selected by administration The fund to be allocated by November 1s' , with Council to determine the method of distribution Note September 1, 2003 will be the initial application deadline for implementation of this Policy 9 Funding requests received after the application deadline will not be accepted and the applicant will be requested to submit an application for the next grant period 10 The CGC may request presentations from those requesting funds 11 Kneehill County Council will determine the total amount of money available for grants during the annual budget deliberations 12 Funding applications are to contain the following information, where applicable • Financial statements for the last two years • Proposed budget for the current year • Personal financial contributions or resources • Level of sponsorship received from other partners • Benefit to Kneehill County • Unique or innovative techniques to achieve success • Options if the County funding is not obtained • Confirmation of the expenditure of funds 13 Organizations receiving funding approval have a one year period to use the funds and confirm the expenditures to Kneehill County 17 �Ie Application Form Sample 18