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HomeMy WebLinkAbout2003-12-16 Council MinutesKNEEHILL COUNTY Regular Council Meeting Agenda II December 16, 2003 PRESENTATIONS. g_ e. 1 Stantec Consulting Ltd — Update on Water Strategy —10.00 A.M 1 Meeting Called to Order • 2 Adoption of Agenda 3 Approval of November 26, 2003 Regular Council Meeting minutes 4 Accounts Payable 5 Financial Reports Page 1 Page 3 Page 9 Page 14 6 Unfinished Business a Trochu Fire Hall Expansion and Training Room Funding Page 19 Recommendation That Council receive this report as information. b Kneehill County Theme Recommendation That Council select a theme for Kneehill County Page 20 7 New Business a. Assessor Appointment — Designated Officer Page 21 Recommendation That Bylaw #1488, to establish the position of Assessor as a Designated Officer be given three readings b Alberta Ambulance Operators Association Page 23 Recommendation That Kneehill County not make application for a Governance Membership in the AB Ambulance Operators Association IIc Committee of the Whole Meeting Page 29 Recommendation. That Council select a date for a a Committee of the Whole meeting d Correction to Roll #4264100 Page 30 Recommendation That Council approve the assessment i. increase as per the recommendation of the Assessor e 2003 AAMD&C Evaluation Page 32 Recommendation That Council provide the necessary information for the completion and submission of this form by Administration f Request for Road Upgrade (SE 2 31-26-W4) Page 39 Recommendation That Council not approve the upgrade of the subject road 8 Correspondence Report .Page 41 Recommendation. That Council receive the Correspondence report 9 Business Pending & Summary Report Page 44 Recommendation That Council receive the Pending and Business Summary Report 10 Council and Committee Reports Page 59 is 11 Business Arising from Council and Committee Reports 12 In Camera a) Legal issue b) Labour issue 13. Budget Deliberations ... Page Recommendation That Council approve the budget as presented 14 Adjournment M n�] KNEEHILL COUNTY COUNCIL MINUTES December 16, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE 232 MAIN STREET, THREE HILLS, ALBERTA n ADMINISTRATION PRESENT County CAO PRESENT County Assistant CAO Terry Nash Operations Director PRESENT Division No 6 Ken Hoppins, Reeve Assessment Division No 4 Murray Woods, Deputy Reeve Planning Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor n ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash Operations Director Rob Mayhew Agricultural Services Bruce Sommerville Assessment Frank Grills Emergency Management Services Mac deBeaudrap Planning Jeremy Fenton Recording Secretary Barb Long Also present to provide information on Agenda Item 7(f), Road Upgrade Request, were Marvin Penner Galen Penner and Dean Penner 1. Reeve Hoppins in the Chair CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M 2. Adoption of Agenda. Additions to the A enda Under Council and Committee Reports • 10(a) Kneehill Housing Commission Meeting • 10(b) Red Bow Regional Watershed Alliance Meeting • 10(c) Kneehill Regional FCSS Meeting • 10(d) Badlands Ambulance Service Meeting • In Camera —legal issue 568/03 Councillor Calhoun moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the November 26, 2003 Regular Council Meeting Minutes 569/03 Councillor Knievel moved approval of the November 26, 2003 Regular Council Meeting minutes CARRIED 4 Accounts Payable ACCTS PAYABLE Councillor Woods moved approval of the accounts presented for payment today subject to review by the Finance Committee 570/03 consisting of Reeve Hoppins and Councillor Woods CARRIED Reeve , "IL CA KNEEHILL COUNTY COUNCIL MINUTES December 16, 2003 5. Financial Statements (attached and forming part of the minutes 571/03 Councillor Crawford moved that Council receive the Financial Statements CARRIED ® Debi Moon, reporter for the Three Hills Capital entered the meeting at 8 50 A.M NEW BUS 7. New Business f) Request for Road Upgrade — S.E. 2 31-26-W4(report attached and forming part of the minutes) ROAD UPGRADE Councillor Calhoun moved that Council approve the applicant s request for a road upgrade at the S.E 2 31 26 W4, with Kneehill County adhering to all the conditions of Policy #5 13 572/03 CARRIED Action Item Administration was requested to research second user cost sharing options of road development Marvin Penner Galen Penner and Dean Penner left the meeting at 9.02 A.M Councillor Woods moved the meeting go "in camera" to discuss a 573/03 labour issue, with Council and Mr Kiviaho remaining for the session Time 9.03 A.M 574/03 Councillor Calhoun moved the meeting out of the "in camera" session CARRIED Re entering the meeting were Mrs Nash, Mr Mayhew, Mr deBeaudrap, Mr Grills Mr Fenton and Mr Sommerville Time 9.06 A.M 6. Unfinished Business TROCHU FIRE HALL a) Trochu Fire Hall Expansion and Training Room Funding ® (report attached and forming part of the minutes) 575/03 Councillor Knievel moved that Council receive this report as information CARRIED Mr deBeaudrap clarified the information incorrectly reported in the Three Hills Capital, noting that Trochu Fire Chief Lawrence Hogg is also fully qualified to conduct fire inspections for Kneehill County K.0 THEME b) Kneehill County Theme (report attached and forming part of the minutes) 576/03 Councillor Holsworth moved this item be tabled until the January ,4-672004 Council meeting, to allow time for Council input ;k A01e-N1t(j& Murlaj i3 CARRIED `/40 q - C Vtr1 �A ru ►��1 7 New Business • U 2 Reeve A 0 0 KNEEHILL COUNTY COUNCIL MINUTES December 16, 2003 BYLAW 1488 a) Assessor Appointment — Designated Officer (report attached and forming part of the minutes) Councillor Woods moved first reading to Bylaw #1488, this being a bylaw establishing the position of Assessor as a Designated Officer, and appointing E Frank Grills as Assessor for Kneehill County CARRIED Councillor Calhoun moved second reading to this Bylaw CARRIED Councillor Crawford moved that third reading be given to Bylaw #1488 at this time CARRIED UNANIMOUSLY 577/03 Councillor Knievel moved third reading to Bylaw #1488 CARRIED b) Alberta Ambulance Operators Association (report attached and forming part of the minutes) AAOA MEMBERSHIP Councillor Calhoun moved that Kneehill County not make 57803 application for a Governance Membership in the Alberta Ambulance Operators Association. CARRIED COMM OF WHOLE c) Committee of the Whole Meeting Councillor Woods moved that Administration schedule a 579/03 Committee of the Whole meeting for early in the new year CARRIED 305 ERROR CORR d) Error Correction Roll #4264100 (report attached and forming part of the minutes) 580/03 Councillor Crawford moved that Administration be directed to apply the Assessment Guidelines to Roll #4264100 as per the Municipal Government Act CARRIED STANTEC BRIEFING Presentation — Stantec Consulting Ltd — Council Briefing SESSION Session Stantec representatives, Todd Simenson and Mike Steffler, presented a Council Briefing Session, on the Kneehill County Water Strategy Stantec's objectives were to deliver to Kneehill County a Water Servicing Strategy which would provide rural residents and hamlets with a safe reliable and assured supply of water at a reasonable cost, and to resolve Equity Water Line Operational Issues both short and long term The Briefing Session identified Water Servicing Strategies for discussion at the January Council Workshop and Public Open House and potential solutions to the Equity Water Line issues 3 Reeve Hoppms thanked Mr Simenson and Mr Steffler for the thorough update on Stantec's progress towards meeting the County s objectives, and invited them to loin Council and Administration for lunch The meeting recessed from 11 50 A.M until 12.40 P M Z�'=' Reeve NX -L ` CA • • • KNEEHILL COUNTY COUNCIL MINUTES December 16, 2003 Ms Debi Moon was not present when the meeting reconvened Present were all of Council Mr Kiviaho, Mrs Nash, Mr Mayhew, Mr deBeaudrap, Mr Fenton Mr Grills and Mr Sommerville CARRIED AAMD&C e) 2003 AAMD&C Fall Convention Evaluation EVALUATION Council returned completed evaluation forms and requested Administration compile and submit to the AAMD&C CORR REPORT 8. Correspondence Report (report attached and forming part of the minutes) Items noted K SORENSON a) Kevin Sorenson Letter — Administration was requested to issue INVITATION an invitation for Mr Sorenson to attend a Council meeting in January 2004 Councillor Holsworth moved that Council receive the 581/03 Correspondence Report CARRIED BUS SUMMARY REP 9. Business Summary Report (report attached and formin part of the minutes) 582/03 Councillor Calhoun moved that Council receive the Business Summary Report CARRIED Reeve/Deputy Reeve December 8 2003 Meeting with Cochrane COCHRANE Mayor, CAO and Municipal Clerk regarding the Public Consultation Process- verbal report by Councillor Woods 0 v Reeve C 10. Council and Committee Reports RED BOW MTG Red Bow Regional Watershed Alliance Meeting of December 1 2003 — report by Councillor Calhoun Discussion regarding the use of the remaining funds allotted to water data collection for producing health report cards on different watersheds for public use Councillor Calhoun noted the ASB decision on how to use the remaining funding, would be presented to Council for approval, with Jeannette Austin, Water Coordinator, present to address any issues KHC Kneehill Housing Commission Meeting of December 4 2003 — report by Councillor Calhoun. FCSS Kneehill Regional FCSS Meeting of December 3 2003 — report by Councillor Holsworth BAS MTG Badlands Ambulance Service Meeting—verbal report by Councillor Holsworth Kneehill Regional Water Services Commission Meeting_of KRWSC November 27, 2003 — verbal report by Councillor Crawford Reeve/Deputy Reeve December 8 2003 Meeting with Cochrane COCHRANE Mayor, CAO and Municipal Clerk regarding the Public Consultation Process- verbal report by Councillor Woods 0 v Reeve C KNEEHILL COUNTY COUNCIL MINUTES December 16, 2003 Presentation of Keys for new Pumper by Mac deBeaudrap EMS NEW TORR TANKER Coordinator to Torrington Fire Department verbal report by Councillor Woods Stantec Open House of December 12, 2003 — verbal report by STANTEC Councillor Crawford Huxley Christmas Social of November 29, 2003 — Councillor HUXLEY XMAS Knievel reported he had attended and had been honoured to present Mr Clarence Peters with a plaque on behalf of Kneehill County 50TH ANNIV 50th Anniversary Celebration — Councillor Knievel reported he had attended the 50th Anniversary celebration for Mr & Mrs Orville Anderson, and had the pleasure of presenting them with a certificate on behalf of the County 583/03 Councillor Calhoun moved that Council receive the reports as presented CARRIED • 11. Business Arising from Council and Committee Reports a) Kneehill County Christmas Party — Reeve Hoppms thanked the staff for inviting Council to their Christmas party on December 6, 2003 12. In Camera Session IN CAMERA Councillor Woods moved the meeting go `in camera to discuss legal issues, with Mr Kiviaho, Mrs Nash, Mr Mayhew, Mr deBeaudrap, and Mrs Long remaining in the meeting 584/03 CARRIED Time 1 16 P M Mr Fenton, Mr Grills, and Mr Sommerville left the meeting at this time IN SESSION 585/03 Councillor Calhoun moved the meeting out of the "in camera" session CARRIED Time 2.45 P M Councillor Woods moved that Council approve the following 586/03 recommendations of Mr deBeaudrap, Kneehill County EMS Coordinator, regarding the reimbursement received from the B.0 FIRE COSTS British Columbia Fire Commissioner s Office 1) That Council approve the reimbursement payments of $933 52 to each of the five Firefighters who responded to the B C request for assistance with wildfires 2) That Council approve payment of $4,812.50 to both the Acme and Linden Fire Departments for their share of the revenue generated by the truck, as per the current cost share agreement 3) That Council approve the designation of the balance of the • truck revenue in the amount of $28,875 00, to Fire Reserves 5 v Reeve K� \ CA C7 KNEEHILL COUNTY COUNCIL MINUTES December 16, 2003 CARRIED 587/03 Councillor Knievel moved that in response to the December 4, 3HILLS/K.0 FIRE 2003 letter from the Town of Three Hills, Administration proceed CONTRACT with Fire Agreement negotiations, as discussed during the `in camera' session. CARRIED Councillor Wrttstock moved that Council accept the 588/03 recommendations of the CAO, Mr Gene Kiviaho, regarding the 3 HILLS/K.C.112O Water Agreement between Kneehill County and the Town of CONTRACT Three Hills CARRIED The meeting recessed from 2 45 P M until 2 55 P M Entering the meeting at this time were Mr Fenton Mr Grills, and Mr Sommerville BUDGET 2004 13 2004 Budget Deliberations The 2004 Draft Budget was presented by Mrs Nash and reviewed by Council with the following items noted 1) Communications/Public Relations 2) Waste Management & Recycling 3) Fire Agreement Negotiations 4) Separate the Capital and Operational Budgets 5) Five Year Capital Replacement Plan 6) Remove the Torrington Tanker from the Protect Impact Summary 7) Community Grants Reserve 8) Recreation 9) Buffalo Jump Road 10) Multi year Project Reserve 11) 5 Year Budget Plan 12) Land Use Bylaw/Municipal Development Plan Council requested that Administration revise the 2004 Draft Budget and present to Council in January 2004 INTERNET HIGH SPEED Council requested Administration prepare a report on High Speed Internet options for presentation at a future Council meeting ADJOURNMENT Councillor Woods moved the meeting be adjourned Time 4 17 P M 6 Reeve leu �i, CA 0 • i To Gene Kiviaho Reeve Hoppins Members of Council From C Frank Grills A.M.A.A Assessor Date December 16, 2003 Issue. Correction to Roll # 4264100 Council Agenda Item 7(d; Background- This is the Agpro Grain Handling facility near Tro%I The property was the subject of the ARB hearing that was rescheduled to December 2°d 2003 At the ARB hearing the board was going to be asked to increase the assessment on the property as the current assessment did not follow the current guide lines for the assessment of high throughput grain handling facilities The current assessment methodology for this property was established before the assessment guide lines were drawn up Kneehill County has two high throughput grain handling facilities, the second one is the Agricore United facility near Equity The Agricore United facility is assessed following the current guide lines Thus these two facilities are not currently assessed in the same manner The increase in assessment at this time on the Agpro Grain facility would mean that we will be looking at another ARB hearing and we may loose it all depending on what eventually happens at the MGB However if the assessment is increased now we then could have a guide line correct assessment before the MGB and the two facilities in Kneehill County would be assessed in the same manner If the MGB should decide in favor Agpro Grain Kneehill County will loose this increase as well as approximately 61% of the existing assessment on this facility Current assessment, Farmland rated Railway siding track Market based land Buildings and Structures Machinery and Equipment Total Revised assessment 12 480 @ 0.013223 =165 02 taxes 31,510 @ 0 015929 =501 92 taxes 75,000 @ 0 015929 =1,194 68 taxes 6,525,730 @ 0 015929 =103 948.35 taxes 4,458 190 @ 0.008356 =37,252.64 taxes 11,102,910 143 062.61 taxes Farmland rated 12,480 @ 0.013223 =165 02 taxes Railway siding track 31,510 @0 015929 =501 92 taxes Market based land 75,000 @ 0 015929 =1 194 68 taxes Buildings and Structures 12,009 850 @ 0 015929 =191 304 90 taxes Machinery and Equipment 2,078,420 @ 0 008356 =17,367 28 taxes Total 14,207,260 210,533 80 taxes This is a total assessment increase of 3,104,350 and a tax increase of 67,471 19 Recommendation - That Council approve the assessment increase C Frank Grills A.M.A.A Assessor Council Agenda Item 47(f) To- Reeve and Members of Council From Planning and Development Date December 16 2003 CO Issue Request for road upgrade Background Marvin Penner has submitted a request to the County relating to the upgrade of the County road adjacent to his property Specifically as per policy 5 13 the Applicant requests authorization to have the road upgraded and a contribution, from the County, of $15,000 for construction costs The Applicant also requests that the County, "get the back slope agreement' with landowners adjacent to the subject road, and that the top width of the road be reduced from 8 6 meters, as noted in the policy, to 8 meters The Applicant has submitted a cost estimate of $80,303 00 for the upgrade The Applicant has indicated that the road, which is the subject of the upgrade, will be used to accommodate a proposed confined feeding operation on the SE quarter of Section 2 31 26 The operation is to consist of 2 hog barns and approximately 4000 hogs As the road on the adjacent south side of the section has an undeveloped surface and because an upgrade is required, as per policy, the Applicant proposes to link the subject quarter with the existing gravel section to the west (corner of 31-0 and 26 2), which is a length of approximately 1/Z mile Due to the winter conditions of the subject road, a thorough inspection of that road and coterminous lands could not be completed, however, no other existing developments were evident in the area. The road itself appears to be a narrow undeveloped dirt road There are two crests on the road leading to the subject quarter section The second crest is prominent and appears to lie along the west boundary of the quarter The access onto the property will have to be placed east of that crest, at a location approved by Public Works Staff Public Works Staff have indicated that, if the upgrade is approved, the road top width may be reduced by the requested 6 meters however, the Applicant should be responsible for obtaining any necessary backslope agreements The subject property has a Canada Land Inventory soil rating of 2 and it is situated immediately outside of the Lone Pine Creek Environmentally Sensitive Area. This ESA is known for its fescue grasslands aspen clones and habitat for deer and sharp tailed grouse Land to the east of the ESA is considered to be of local significance 0 Page 39 U • ii U C7 Discussion Determining whether the County should subsidize the proposed upgrade should depend to a large extent on the merit of the hosedt benefievelopts the County ent, which the Planning Staff will accommodate, and how that developmentmi g suggest that Council consider the following • The site is situated next to an ESA of regional significance It is stated within the Municipal Development Plan, that the, "Municipality will endeavor to ensure that all environmentally sensitive areas are hetained ESA ltraffic natural associated wherever w with the proposed Although the site is adjacent to operation might have a negative impact • The proposed operation may not best take advantage of the favorable soil quality of the property • The location of the site would require a sigmficant upgrade As there is no other development on the subject quarter, any contribution from the County would amount to a direct business subsidy The County Assessor has determined that, because the County cannot tax the proposed operation, it would take approximately 38 years to recoup the maximum contribution of $15,000 00 Implications Planning Staff are concerned that the location may have a negative impact on the nearby ESA Staff also have a concern relating to the appropriateness of subsidizing those business enterprises that cannot be taxed by municipalities Recommendation • That, Council not approve the upgrade for the proposed use • If an upgrade is approved, it is recommended that the County not contribute to the cost, and that the Applicant secure `backslope agreements' if they are required Submitted by Jeremy Fenton, Planning and Development Page 40 n LJ n �J Policy # 5-13 Development of Undeveloped Road Allowance Department DEVELOPMENT CONTROL Approval Date July 22, 2003 Amendment Dates• August 19, 2003 Replaces Reference Motion #385/03 PURPOSE To establish a policy with respect to development on undeveloped road allowances POLICY STATEMENT Provide Administration with guidelines relating to the upgrading of undeveloped road allowances for those dirt road allowances associated with new subdivisions and developments POLICY GUIDELINES 1 Undeveloped Site — Future Residential, Confined Feeding Operation, Industrial, or Commercial Development 1) The County will pay fifty percent (50%) of the costs, to a maximum of $15 000 00 including gravel and seeding costs, for the building of the road to County standards (as per Schedule A — Mayor Local Road Standard) 2) At time of subdivision or development approval, whichever comes first, the Developer will enter into a development agreement whereby a caveat will be attached to the title outlining the Developer's and County's responsibility of the upgrade of the road Prior to subdivision or development approval, Council approval will be required for the upgrade of the road 3) The Developer will be responsible for hiring a contractor for completion of the job 4) County standards will apply for seeding of the roadside upon completion of construction, in accordance with Policy #13-25, Seeding Roadsides. 5) Upon completion of the construction, inspection will be required by the Public Works Department, and any deficiencies noted will require correction Final inspection will be completed one (1) year following corrections of any defects or deficiencies and a Final Acceptance Certificate will be issued The County's portion of the cost will be paid to the developer upon issuance of the Final Acceptance Certificate 6) Maintenance of the road will be the responsibility of the County once a Final Acceptance Certificate has been issued 1�1 U • 0 Related Documents Cost Share Road Construction Development Agreement Caveat Affidavit in Support of Caveat Affidavit of Execution Schedule "A" Minimum Roadway Guidelines/Regulations Schedule `B" Final Acceptance Certificate _ q4) 0 • 0 0 II SCHEDULE A - MAJOR LOCAL ROAD MAJOR LOCAL ROAD (GRAVEL) MININUM g,6K BELOWOESIGN ARO RESTORE TO GRAM WITH FILL MATERIAL DESIGN SPEED = 90 KM/H FINISHED WIDTH = 8.6 UNDERCUT = 0 6 SIDESLOPE (S.S.4 3:1 DITCH DEPTH (D) 0 85 DITCH WIDTH (D W )3.5 DITCH DROP (D D:) 0.15 BACKSLOPE (B.S.1 7:1 NOTES ALL OINENSIONS ARE IN NETRES UNLESS OTHERWISE 0 .7 • 0 SCHEDULE "B" FINAL ACCEPTANCE CERTIFICATE PURSUANT to the provisions of the Road Construction Agreement ("the Agreement") dated the day of , and entered into between Kneehill County, and as the Developer, the undersigned hereby confirms that all Improvements to be constructed or installed by the Developer pursuant to the terms of the Agreement have been completed to the satisfaction of the undersigned. 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Oiaa O U6 2 y Oj pp NWl CO=U mA QQ> O O z �UFCEO CO)mZ C O O N N y U o U c CC a c m c� O cyy N c c n p Z yQ U)o c E 1] y U U O N ` a c @ c a V a p c E m a 4 8 w a U M m F7y E m co E 5 > muyi� a g ¢2 m a m U 00 Z U U Y i a Q a ao` - -co co 0 p O ami 0o m C o • Council Agenda It PENDING BUSINESS ITEMS FROM 2002 — December 16, 20, Equity Water Line Break (69 02)L— Nov 26/02 Referred to Ian Martens to p emergency contact numbers to the users of Equity Line Aug 2003 Rob Mayh investigating possibility of only one emergency number Oct/03 Discussing emergency on call system with the town of Three Hills December 03 — Due to the lack of progress in discussions with the town of Three Hills, Rob Mayhew has budgeted for the County to have its own emergency on call system in 2004 Recommend to file Mountain View Emergency Service (56-02) — Sept 24/02 — Mountain View County obtained legal opinion Feb 11, 2003 May 8/03 Brownlee Fryett provided legal opinion June/03 Awaiting a Memorandum of Understanding from Tony Martens, County Commissioner — referred file to Mac deBeaudrap Gene and Mac met with Mountain View County on Oct.21/03 and arrived at a conceptual Services Contract for the eastern portion of Mountain View County The draft Services Contract to be discussed with Acme and Linden A Mutual Aid Agreement will be struck between Mountain View County and Kneehill County Mutual Aid Agreement (52-02) — Oct 8/02 — Administration currently reviewing April 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03 Referred to Mac deBeaudrap for review and follow up Sept 03, Gene advised he would contact all applicable municipalities and would then discuss with Mac the best means of obtaining signature Dec 10/03 Mac mailing new agreements to each of the municipalities Water Policy (16-02) Equity Water Mr Mayhew advised policy development for Equity Water on hold until water contract in place with the town of Three Hills On going meetings with Three Hills with respect to service and maintenance System being reviewed by Stantec Consulting to provide direction to County's overall water strategy Water Policy Cost recovery for lowering water line on Fisher Davis Construction Project discussed with Council — Rob Mayhew to develop a policy to encompass the costs for lowering any water lines to be presented to Council in the spring of 2004 Page 44 • U) E N Q1 c m U 0 U M O O N 0 Cl) o a C) _ m M U w M S U EN ff p n p `O w O N a) O a) C 'O LL o c E rn E c C a m -O U) ( U O E °U Q "O O 'O m p L-. 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