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Home My WebLink About2003-11-26 Council MinutesKNEEHILL COUNTY Regular Council Meeting Agenda November 26, 2003 PRESENTATIONS 1 Meeting Called to Order 2 Adoption of Agenda Page 1 3 Approval of November 13, 2003 Regular Council Meeting minutes Page 3 4 Accounts Payable Page 11 5 Financial Reports Page 14 6 Unfinished Business a. Investment Policy Page 18 Recommendation That Council approve the Investment Policy, which has been prepared in accordance with the Municipal Government Act b Kneehill County Recreation Grant Recommendation Council decision Page 26 7 New Business a Error Correction Roll #3073600 Page 27 Recommendation That Council decrease the taxable assessment as noted b. Intervener Status In MGB Appeals for High Throughput Grain Elevators Page 28 Recommendation That Council authorize the pursuit of intervener status on any and all High Throughput Grain Elevator appeals to the Municipal Government Board c Group Approach to MGB Appeals from High Throughput Grain Elevators Page 30 Recommendation- That Council authorize the pursuit of of a group approach to the High Throughput Grain Elevator MGB appeals and the use of one lawyer for the appeals with the sharing of costs d Council Budget Meeting Date ... Page 32 Recommendation That Council select December 16 2003, following the Regular Council Meeting as the date for budget deliberations e External Safety Audit Page 33 Recommendation. That Council receive this report as information f January 2004 Council Meeting Date Page 34 Recommendation Council decision 8 Correspondence Report Page 35 Recommendation That Council receive the • • • Correspondence report 9 Business Summary Report Page 38 Recommendation- That Council receive the Business Summary Report 10 Council and Committee Reports Page 51 11 Business Arising from Council and Committee Reports 12. In Camera a) Legal issue — RFP Assessment Services — Three Hills 13 Adjournment KNEEHILL COUNTY COUNCIL MINUTES November 26 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT Gene Kiviaho County Assistant CAO PRESENT Division No 1 Brian Holsworth, Councillor Division No 6 Ken Hoppins, Reeve Division No 2 Carol Calhoun Councillor Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ABSENT. Division No 3 Jerry Wrttstock, Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash Operations Director Rob Mayhew Assessment Frank Grills Gravel Foreman Miles Maerz Recording Secretary Barb Long 1. Reeve Hoppins in the Chair. CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M 2 Adoption of Agenda. Additions to the Aizenda • 7(g) Provincial Parks • 7(h) Trochu & District History Book Project • 7(i) Trochu Volunteer of Year Award • In Camera — 2 labour issues, l land issue and 1 legal issue 545/03 Councillor Calhoun moved approval of the agenda, as amended. CARRIED MINUTES 3.Approval of the November 13, 2003Re2ular Council Meeting Minutes 546/03 Councillor Crawford moved approval of the November 13 2003 Regular Council Meeting minutes CARRIED Debi Moon, Reporter for the Three Hills Capital, entered the meeting at 8 40 A.M 4. Accounts Payable ACCTS PAYABLE Councillor Knievel moved approval of the accounts presented for payment today subject to review by the Finance Committee 547/03 consisting of Reeve Hoppins and Councillor Woods CARRIED 5. Financial Statements (attached and forming part of the minutes v i Reeve C 1�1 • KNEEHILL COUNTY COUNCIL MINUTES November 26 2003 548/03 Councillor Calhoun moved that Council receive the Financial Statements UNFINISHED BUS 6. Unfinished Business CARRIED a) Investment Policy (report attached and forming part of the minuteso� INVESTMENT Councillor Woods moved that Council approve the Investment of POLICY Policy, which has been prepared in accordance with the Municipal Government Act 549/03 CARRIED b) Kneehill County Recreation Grant Reeve Hoppms advised this item, tabled from the November 13,E 2003, Council Meeting would be addressed later in the Council meeting EXTERNAL SAFETY e) External Safety Audit (report attached and forming „, 4-1, AUDIT part ofthe minutes) )v 554/03 Councillor Holsworth moved that Council receive the W Occupational Health & Safety External Safety Audit report CARRIED 2 Reeve (' CA 7. New Business NEW BUSINESS a) Error Correction Roll #3073600 (report attached and forming Dart of the minutes) 550/03 Councillor Woods moved that Council ap prove the decrease to the fh taxable assessment on Roll #3073600, as per the Assessor's recommendation CARRIED INTERVENER b) Intervener Status in MGB Appeals for High Throughput STATUS Grain Elevators (report attached and forming part of the HIGH minutes THROUGHPUT Councillor Crawford moved that Council authorize the pursuit of ELEVATORS intervener status on any and all High Throughput Grain Elevator 551/03 appeals to the Municipal Government Board CARRIED HIGH THROUGHPUT e) Group Approach to MGB ADDeals from High Throughput k ELEVATORS Elevators (report attached and forming part of the minutes) 552/03 Councillor Calhoun moved that Council authorize the pursuit of a group approach to the MGB appeals by the High Throughput Elevators, and the use of one lawyer for the appeals with the sharing of costs CARRIED BUDGET MTG DATE d) Council Budget Meeting Date (report attached and forming part of the minutes) vA- Councillor Knievel moved that Council establish Tuesday, J�,¢,C 553/03 December 16, 2003, following the Regular Council Meeting, as the date for the 2004 budget deliberations CARRIED EXTERNAL SAFETY e) External Safety Audit (report attached and forming „, 4-1, AUDIT part ofthe minutes) )v 554/03 Councillor Holsworth moved that Council receive the W Occupational Health & Safety External Safety Audit report CARRIED 2 Reeve (' CA L KNEEHILL COUNTY COUNCIL MINUTES November 26 2003 On behalf of Council, Reeve Hoppins thanked Mr Maerz for the capable manner in which he has handled the County's Safety Program and offered congratulations on the successful Safety Audit Mr Miles Maerz left the meeting at 9 15 A.M i) 2003 Trochu Volunteer of the Year Award (report attached 61co and forming part of the minutes) Gl� 558/03 Councillor Woods moved that Council approve the presentation of TROCHU F.D a plaque and a congratulatory letter to the Trochu Fire Department VOLUNTEER in recognition of this honour with Council to make arrangements 2003 AWARD for this presentation CARRIED ROAD POLICY I Road Policv Res Councillor Crawford moved that Administration review m fl_ n 559/03 Policy #5 16 to ensure the provision of a Minimum Roadway Type 3 or 4, to access residential developments, prior to the approval of a development permit CARRIED CORR REPORT 8 Correspondence Report (report attached and formin part of the minutes) Items noted a) FCM Conference —to be placed on the December 16, 2003 .110 f Council Agenda b) Marigold Library Letter — Administration was requested to investigate other possible options for the provision of library'' Reeve �U_", CA f) Januar-y-2004 Council Meeting Date (report attached and forming part of the minutes) aLip d� JAN/2004 C.M DATE Councillor Knievel moved that January 29, 2004 be scheduled ash 555/03 the date for the second Council Meeting in January CARRIED PROV PARKS g) Provincial Parks Concern (verbal report) CONCERN Councillor Crawford expressed concern with the upkeep of the picnic tables and the lack of firewood being placed at the, WR Provincial Parks located within Kneehill County 556/03 Councillor Crawford moved this issue be referred to Administration for a report CARRIED TROCHU HISTORY h) Trochu and District History Book Proiect Request for BOOK PROJECT Letter of Support (verbal report)""Sod Councillor Knievel moved that a Letter of Support for the Trochu 3 -I lo 557/03 & District History Book Project be sent to the Trochu and District History Book Committee CARRIED i) 2003 Trochu Volunteer of the Year Award (report attached 61co and forming part of the minutes) Gl� 558/03 Councillor Woods moved that Council approve the presentation of TROCHU F.D a plaque and a congratulatory letter to the Trochu Fire Department VOLUNTEER in recognition of this honour with Council to make arrangements 2003 AWARD for this presentation CARRIED ROAD POLICY I Road Policv Res Councillor Crawford moved that Administration review m fl_ n 559/03 Policy #5 16 to ensure the provision of a Minimum Roadway Type 3 or 4, to access residential developments, prior to the approval of a development permit CARRIED CORR REPORT 8 Correspondence Report (report attached and formin part of the minutes) Items noted a) FCM Conference —to be placed on the December 16, 2003 .110 f Council Agenda b) Marigold Library Letter — Administration was requested to investigate other possible options for the provision of library'' Reeve �U_", CA • 3 9 E" KNEEHILL COUNTY COUNCIL MINUTES November 26 2003 services and prepare a report to Council prior to making any arrangements for Sheila Macklin, Chair of the Marigold Library System to address Council The meeting recessed from 9 32 A.M until 9 50 A.M 560/03 Councillor Holsworth moved that Council receive the Correspondence Report CARRIED BUS SUMMARY REP 9. Business Summary Report (report attached and forming Part of the minutes) r 561/03 Councillor Calhoun moved that Council receive the Business Summary Report CARRIED 9 _ Council and Committee Reports E WASTE MGMT E Waste Stewardship Program Proposal Stakeholder November 25, 2003 Meeting - report by Reeve Hoppins -�bj RED DEER COUNTY Red Deer County Public Input Meeting of November 25 2003 PUBLIC MTG verbal report by Reeve Hoppins Information obtained at the meeting will be given to the Planning Department KAS Kneehill Ambulance Society Meeting of November 25 2003 verbal report by Councillor Woods 562/03 IN CAMERA 563/03 0 Councillor Woods moved that Council receive the reports as presented CARRIED 11 Business Arising from Council and Committee Reports a) Kneehill County Water Survey - Mr Kiviaho reported on the telephone survey currently being conducted by Opinion Search Inc and advised the list of those individuals being contacted was available for review by Council �� b) AAMD&C Convention Evaluation Forms - Concerns were -vo Vr expressed with the format and length of the Fall Convention ( and Administration was requested to obtain forms for completion by Council Mayor Myrna Bauman entered the meeting at 9 32 A.M and was welcomed to Council by Reeve Hoppins The meeting recessed from 10.20 until 10:40 A.M. Councillor Calhoun moved the meeting go `in camera" to discuss the legal, land, and labour matters Time 10:40 A.M Ms Debi Moon, left the meeting at this time Reeve Q-Q/��u CA • 0 r � U IN SESSION 564/03 KC.REC GRANT 565/03 KNEEHILL COUNTY COUNCIL MINUTES November 26 2003 Councillor Calhoun moved the meeting out of the "in camera" session 1 Time 12 10 P M The balance of the meeting was recorded by Mr Kiviaho, as Mrs Nash, Mr Mayhew Mr Grills and Mrs Long left the meeting during the in camera session to allow Council and the CAO to discuss the labour issues Councillor Woods moved that Council remove the Kneehill County Recreation Grant from the table CARRIED WAGE INCREASES Councillor Calhoun moved that Council approve the wage 566/03 increase as presented by the CAO CARRIED CARRY OVER OF Councillor Holsworth moved that Council approve an interim 2003 HOLIDAYS maximum one week vacation carry over into 2004 to be used by 567/03 April 1, 2004, pending a new policy CARRIED ADJOURNMENT The meeting adjourned at 12 15 P M Reeve �( CAO