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HomeMy WebLinkAbout2003-11-13 Council MinutesKNEEHILL COUNTY Regular Council Meeting Agenda November 13, 2003 PRESENTATIONS 1 Al Martmot, DBO Dunwoody —10 00 A.M 2. Don Pliva — 9 30 A.M 1 Meeting Called to Order 2. Adoption of Agenda Page 1 3 Approval of October 28, 2003 Organizational and Regular Council Meeting minutes Page 3 4 Accounts Payable Page 16 5. Unfinished Business a. Municipal Disaster & Emergency Reserve Policy Page 19 Recommendation 1) That Council redesignate Reserve Funds in the amount of $500,000.00 from the Operating Contingency Reserve to the Municipal Disaster and Emergency Reserve 2) That Council approve the proposed Municipal Disaster and Emergency Reserve Policy b. Trochu Fire Hall Addition Page 22 Recommendation. 1) That Council support the Town of Trochu in the allocation of funds for the Architectural drawings and provide signatures on the quote 2) That Council direct Administration to commence with construction plans for the Trochu hall addition c. Investment Policy Page 23 Recommendation- That Council approve the Investment Policy, which has been prepared in accordance with the Municipal Government Act d Koehn Road Upgrade Request (SE 11 30-25-W4) Report Page 32 Recommendation 1) That Kneehill County upgrade, to those standards noted in section 13 20 4 of the County Policies that section of County owned Range Road 25 1 from the proposed access of the Applicant's proposed development to the beginning of the gravel/blade grade north of the access point (a distance of approximately 450 in ) Page 1 2) That the County complete the required work with the Applicant pays half of the cost up to $1250 00 weather permitting 6 New Business a Error Correction Roll #5557000 Page 34 Recommendation That Council increase the assessment as noted b Joint Lunch Meeting Mountain View/Kneehill County Page 35 Recommendation- Council decision c. December 2003 Council Meeting Dates Page 36 Recommendation That Council select December 16, 2003 as the Council meeting date d. Request from Town of Three Hills to provide Fire Inspection and Investigation Services Page 37 Recommendation. That Council approve the request from the Town of Three Hills to conduct Fire Inspection and Investigations on a fee-for service basis e Alberta Joint Emergency Preparedness Program (JEPP) Page 38 Recommendation That Council approve the submission of a grant application for JEPP funding f Three Hills Community Grant (Verbal Report) Recommendation Council decision 7 Correspondence Report Page 42 Recommendation That Council receive the Correspondence report 8 Business Summary Report Page 45 Recommendation That Council receive the Business Summary Report 9 Council and Committee Reports Page 57 a E-Waste Management — K Hoppins 10 Business Arising from Council and Committee Reports 11 In Camera 12 Adjournment 0 Page 2 Page 2 KNEEHILL COUNTY COUNCIL MINUTES November 13 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT. Gene Kiviaho County Assistant CAO Division No 6 Ken Hoppins, Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock Councillor PRESENT Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ABSENT. Division No 1 Brian Holsworth, Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash EMS Coordinator Mac deBeaudrap Operations Director Rob Mayhew Planning Jeremy Fenton Assessment Frank Grills Recording Secretary Barb Long Also present when the meeting commenced was Debi Moon Reporter for the Three Hills Capital, Trochu Fire Chief Lawrence Hogg, and Trochu Deputy Fire Chief Roy Enzie 1. Reeve Hoppins in the Chair CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M 2. Adoption of Agenda. Additions to the A . eg nda • 6(e) Fire Apparatus Replacements • 9(b) ASB Regional Conference • 9(c) Remembrance Day Zone Ceremony • In Camera — 2 legal issues Deletion to the Agenda. • 6(e) Alberta Joint Emergency Preparedness (JEPP) 521/03 Councillor Woods moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the October 28, 2003 Organizational and Regular Council Meeting Minutes 522/03 Councillor Knievel moved approval of the October 28, 2003 Organizational Council Meeting minutes CARRIED 523/03 Councillor Crawford moved approval of the October 28, 2003 Regular Council Meeting minutes CARRIED 4 Accounts Payable Reeve �"' CL CA KNEEHILL COUNTY COUNCIL MINUTES November 13 2003 ACCTS PAYABLE Councillor Calhoun moved approval of the accounts presented for payment today subject to review by the Finance Committee 524/03 consisting of Reeve Hoppms, and Councillor Woods CARRIED UNFINISHED BUS 5 Unfinished Business MUN DISASTER & a) Municipal Disaster & Emergency Reserve Policy(report attached and forming part of the minutes) EMERG RESERVE Councillor Woods moved that Council redesignate Reserve Funds, 525/03 in the amount of $500,000.00 from the Operating Contingency Reserve to the Municipal Disaster and Emergency Reserve Councillor Crawford moved that Council approve the Disaster and 526/03 Emergency Reserve Policy CARRIED Mr Davon Baerg and Mr Ron Reimer entered the meeting at 8 50 A.M TROCHU FIRE HALL b) Trochu Fire Hall Addition (report attached and ADDITION forminsz part of the minutes) Councillor Calhoun moved this item be tabled until later in the 527/03 Council meeting to allow time for Administration to obtain further documentation on this project CARRIED Mr Mac deBeaudrap, Fire Chief Hogg, and Deputy Chief Enzie left the meeting at 8 55 A.M KOEHN RD REQUEST d) Koehn Road Upgrade Request — SE 1130-25 W4 (report attached and forminLy part of the minutes) Councillor Calhoun moved that Kneehill County upgrade, to those standards noted in Section 13 20 4 of the County Policies, that section of County owned Range Road 25 1 from the proposed 528/03 access of the Applicant's proposed development to the beginning of the gravel/blade grade north of the access point (a distance of approximately 450 meters), with the Applicant paying half the cost of this upgrade, to a maximum of $1,250.00 Further, an indemnification be placed on the Development Agreement, to protect the County from any liability issues that could arise due to difficulty accessing the development because of the condition of the road CARRIED Mr Fenton, Mr Baerg, and Mr Reimer left the meeting at 9 19 A.M Mr deBeaudrap Chief Hogg and Deputy Chief Enzie reentered the meeting at 9.20 A.M TROCHU FIRE HALL b) Trochu Fire Hall Addition (report attached and forming CONT'D part of the minutes) Reeve C4-� ��uk�,eti KNEEHILL COUNTY COUNCIL MINUTES November 13 2003 The June 24, 2003 correspondence from the Town of Trochu, confirming the funding allotment for this project, was distributed to Council CARRIED 529/03 Councillor Knievel moved that Kneehill County support the Town of Trochu, in their allocation of $5 000 00 from the designated reserve account, to have architectural drawings for the Trochu Fire Hall addition drafted, and provide signatures on the quote from Richards Consulting and Associates Ltd. designating those individuals having the authority to request changes to the drawings CARRIED Council noted they continued to support in principle the Trochu Fire Hall addition, but prior to proceeding with construction this issue be brought back to Council for funding approval Administration was requested to prepare a report providing detailed information on the funding structure and timeline for the Trochu Fire Hall addition Mr Don Pliva, Mrs Linda Pliva, and Mr Donald Dau entered the meeting at 9 30 A.M Fire Chief Lawrence Hogg, and Deputy Fire Chief Roy Enzie left the meeting at this time The meeting recessed from 9 30 A.M until 9.40 A.M Presentation — Don Pliva Mr Pliva addressed Council on the proposed further development on the parcel of land located at the corner of Highway 21 and Secondary Highway 583 (currently the Super 8, Get n Go, Pizza Hut and A&W complex), adjacent to their farmland and residence at the SE 6 32 23 W4 Mr Pliva expressed concerns regarding the further effects this development would have on their quality of life, and requested Council consider supporting them in their appeal to the Town of Three Hills to impose some conditions on this development that would improve the situation Reeve Hoppins advised that while Council sympathized with their position, the request for support had not been received in time for the County to prepare a written submission prior to the deadline of noon, November 14, 2003, and due to Council's attendance at the AAMD&C Fall Convention it would not be possible to have representatives attend the November 17th Hearing 530/03 Councillor Calhoun moved that Council receive this presentation as information CARRIED Mr Al Martinot, BDO Dunwoody, entered the meeting at 9 55 A.M 0 Investment Policy (report attached and forming part of the minutes Reeved is • KNEEHILL COUNTY COUNCIL MINUTES November 13 2003 Mr Martinot discussed and reviewed the Draft Investment Policy, noting that it was a most comprehensive policy, providing both diversification of investment, and the preservation of capital Mr Martinot and Mrs Nash reviewed with Council the Financial Reserves Policy, with respect to the redesignation of Accumulated Surplus Council directed Administration to incorporate the minor amendments, as discussed to the Draft Investment Policy, and to present it for approval at the November 26, 2003 Council meeting 531/03 Councillor Woods moved that Council receive the Draft Investment Policy CARRIED TAX CORRECTION 6. New Business a) Error Correction Roll #5557000 (report attached and forming part of the minutes) 532/03 Councillor Woods moved the agricultural portion of the tax assessment levy on Roll #5557000, be increased from 4,450 to 25,210 as per the Assessors recommendation CARRIED MTN VIEW/K.0 b) Mountain View County Lunch Invitation (report attached LUNCHEON and forming part of the minutes) Councillor Knievel moved that Kneehill County accept Mountain 533/03 View County's invitation to attend an informal luncheon meeting on November 19 2003 at the AAMD&C Convention CARRIED DEC COUNCIL MTG c) December Council Meeting Schedule (report attached and forming part of the minutes) 534/03 Councillor Wittstock moved that Council schedule, Tuesday December 16, 2003 as the Regular Council Meeting date for the month of December CARRIED FIRE INV/INSP d) Request from Town of Three Hills for Kneehill County to SERVICES Provide Fire Inspection and Investigation Services (report attached and forming part of the minutes) Councillor Calhoun moved that Council approve the request from 535/03 the Town of Three Hills for Kneehill County to conduct Fire Inspections and Investigations on a fee for service basis CARRIED Administration advised the provision of this service would be monitored and readdressed in 2004 FIRE APPARATUS e) Fire Apparatus Replacements (report attached and forming part ofthe minutes) REPLACEMENTS Councillor Crawford moved approval for Kneehill County to purchase the two Tankers and one Pumper, as per the offer from 4 - 1, Reeve C KNEEHILL COUNTY COUNCIL MINUTES November 13 2003 Phoenix Emergency Vehicles, with the total cost not to exceed 536/03 $448 16100 plus GST and funding to be allocated from Reserves CARRIED f) Three Hills Recreation Grant REC GRANT Councillor Wittstock moved that as the County's fiscal year was coming to a close, the Town of Three Hills' portion of the County's Recreation Grant totaling $42,857 13 be reallocated to an area of culture or recreation that would be of benefit to the County residents, should the funds not be picked up on or prior to the December 16 2003 Council meeting 53703 Councillor Calhoun moved this item be tabled until the November 26 2003 Council meeting CARRIED CORR REPORT 7. Correspondence Report (report attached and forming 538/03 part of the minutes) Councillor Calhoun moved that Council receive the Correspondence Report. CARRIED BUS SUMMARY REP 8. Business Summary Report (report attached and formin part of the minutes) 539/03 Councillor Knievel moved that Council receive the Business Summary Report. CARRIED 9. Council and Committee Reports E WASTE MGMT E Waste Stewardship Program Proposal — report on the November 25, 2003 Stakeholder Meeting by Reeve Hoppins MEETING 540/03 Councillor Calhoun moved that Councillor Holsworth, or designate, attend the November 25, 2003 meeting CARRIED ASB Regional Conference — report by Councillor Calhoun ASB REG CONF Councillor Calhoun moved that Council receive the ASB Regional 541/03 Conference Report CARRIED ZONE REM DAY Remembrance Day Zone Ceremony — verbal report by Councillor Knievel Recommendation made for more definite arrangements regarding the laying of the wreath at the Zone Ceremony 10. Business Arising from Council and Committee Reports There was no business arising from the Council and Committee Reports IN CAMERA Councillor Wittstock moved the meeting go "in camera" to discuss the legal matters 542/03 CARRIED Reeve 0"0 KNEEHILL COUNTY COUNCIL MINUTES November 13 2003 Time 1127 A.M Ms Debi Moon, left the meeting at this time IN SESSION 543/03 Councillor Calhoun moved the meeting out of the "in camera" session CARRIED Time 12 10 P M H2O AGREEMENT 544/03 Councillor Crawford moved 1) That Administration meet with the Town of Three Hills with respect to their proposed new Water Agreement after the review of the Equity Line has been conducted by Stantec Engineering 2) That Administration proceed with obtaining substantiating or other related data deemed appropriate to assist in the decision making process 3) That Council maintain the current Water Agreement with the Town of Three Hills until sufficient data is obtained from the Town so that the County can make an appropriate assessment as to the impact of the new rate structure CARRIED ADJOURNMENT The meeting adjourned at 12 10 P M CARRIED ` w 6 Reeve Qv, � wt , L CA I* i 3 U PRESENTATION TO COUNTY COUNCIL November 13, 2003 As we stated in our letter of October 19, 2003 to the County, our quality of life has been diminished by the development adjacent to our property We feel that the planned further development will dust make the situation worse We are here today to ask Council if they have -legal requirements as to set -backs from property line -environmental concerns -traffic concerns -any other concerns regarding this proposed development -concerns about our ability to carry on the business of farming adjacent to a development of this type If not, we ask for your support on the issues that concern us with either -a written submission (by Noon, Friday, November 14, 2003) or -attendance by a representative at the Hearing on Monday, Nov 17, 2003 at 7 00 PM at the Town Office Some solutions to alleviate the problem might include -chain link fencing along the north and east boundaries of the new development with a concrete barrier to the west to provide noise and vehicle fume protection for us -shelter belt planted to the north of their development -relocate field approach on Highway 21 to the south so that it can be used to access the new development -relocate the building so that parking is on the east side to act as a buffer -all parking and roads to be paved or oiled -all lighting to be low level or shields installed and existing lighting refocused -plug-ins installed so that trucks do not run all night 0 k� • U -containers placed in strategic locations for litter -do a better job of policing themselves We have learned that the Department of Transportation and the Town of Three Hills has requested an Independent Consulting Assessment of the area's traffic patterns in the very near future We can attest to the fact that the area is very congested and fear that a mayor accident is bound to happen in the near future It seems sensible and prudent that any development permits for this area, especially ones that will increase traffic, be put on hold until the results of the assessment are known 0 1i Council Agenda Item # 5(d) To Reeve and Members of Council From Planning and Development Date November 13 2003 Issue Road upgrade for proposed Koehn development Background During the month of September 2003 David Koehn (Applicant) submitted a development permit application to the County in order to establish a garage and mobile home on land located at SE 11 Twp 30, Rge 25 The subject property is approximately 11 acres in size and is owned by Dwight Reimer (Owner), however the Applicant indicated on October 9th that the Owner was in the process of having the title transferred to the Applicant The Owner has provided authorization for the Applicant to apply for said development The road that provides access to the subject property is County Range Road 25 1 The approaches to the proposed driveway have a surface consisting of dirt Towards the north of the proposed access a gravel road commences at a distance of 450 metres (from the driveway access) Therefore, there is a 450 metre length of dirt road between the proposed access and the nearest graveled section (The section of undeveloped dirt road between the gravel roads to the north and south, is, approximately, 17 km ) As part of the development permit approval process, the Development Officer and the Operations Director conducted a site visit during the last week of September It was determined that the portion of the road from the proposed access to the existing graveled section to the north should be upgraded from dirt to graveliblade grade Although the current road upgrade policy was considered as being appropriate, originally, it was determined, after discussing the issue with the Applicant, that the Applicant should be exempt from the current policy (which states that the Applicant must upgrade the road to County standards and that, with Council permission, the County may pay 50% of the costs, up to $15,000 00) The reasoning underlying this determination was that the Applicant had arranged for the subdivision and purchase of the subject property prior to the ratification of the current policy and that those arrangements were conducted with the understanding that the County would pay for the upgrade At an October Council meeting the County Planner recommended that the Applicant receive an exemption to the policy by having the County complete the required work as opposed to a bid contractor The Council dismissed this recommendation The Applicant appeared before Council later that month to request a variant of the original request That request was also refected Page 32 The Municipal Planning Commission approved a development permit for the subject development in October with the proviso that no construction was to occur until the Applicant received permission from the Council to upgrade the road The permit also mandated that the Applicant enter into a development agreement with the County, which would frame the terms and conditions of the upgrade Currently, the mobile home which is the subject of the development application, is in place, however, no development agreement has been produced or endorsed, as there is still confusion as to whether the County will pay for half of the cost of the required work Furthermore, the Planning Department would like to reiterate their original request that the County complete the required work Discussion Research has revealed that Mr Koehn's development is the only development that was commenced between the transition of the old policy and the new policy According to County records there are two other development protects on the books, however no activity will occur for an extended period If any, or both, of the projects are to proceed, they would clearly fall under the jurisdiction of the new policy Mr Koehn was clearly caught in the transition phase between the old and new policy It is respectfully submitted that Council recognize this as an isolated case and approve the recommendation as presented As indicated above the Applicant's mobile home is already in place Implications. The Operations Director has indicated that, if the County completes the required upgrade, the cost will be approximately $2,500.00 If the Applicant pays for half of the cost, the County will have to finance $1,250.00 Recommendation That Kneehill County upgrade, to those standards noted in section 13 20 4 of the County Policies, that section of County owned Range Road 25 1 from the proposed access of the Applicant s proposed development to the beginning of the gravel/blade grade north of the access point (a distance of approximately 450 m.) That the County complete the required work with the Applicant paying half of the cost up to $1,250 00 weather permitting Submitted b l Jere y Fenton, Planning and Development 0 Approved b .QLc,,—L CA Page 33 To Gene Kiviaho Reeve Hoppms Members of Council From- C Frank Grills A.M.A.A Assessor Date. November 3 2003 Council Agenda Item #6(a) Issue Municipal Government Act- 305 1 Error Correction — Roll # 5557000 SE 11 34-26-4 Background Roll # 5557010 represented an agricultural lease from Devon AOG Corporation to Adolph Judt. The agricultural land assessment for taxation in 2002 on 5557010 was 24,040 Roll 5557000 for taxation in 2002 had an agricultural land assessment of 1,170 In October 2002 Roll # 5557010 was consolidated with Roll # 5557000 as per the title (one title one parcel) Discussion- 2002 assessment for 2003 taxation showed the total assessable acres as 159 04 acres The total agricultural land assessment for taxation in 2002 on the two roll numbers was 25,210 then when consolidated for taxation in 2003 the total agricultural land assessment was 4,450 Clearly there is an issue with the land valuation Mr Judt on October 31, 2003 came into the office to pay his portion of the property tax per his agreement with Devon AOG Corporation This is when the error was discovered Mr Judt paid 2003 taxes based on the same agricultural land assessment that was used for his taxes to 2002 Financial Implication. Previous taxable assessment Agricultural land = 4,450 x 0.012891 = 5737 Non — Residential @ MV = 126,300 x 0.015597 = 1,969.90 Total 2,02727 Revised taxable assessment Agricultural Land =25,210 x 0.012891 = 324.98 Non — Residential @ MV = 126,300 x 0.015597 = 1,969.90 Total 2,294.88 Change in taxable assessment Agricultural Land =24 040 x 0.012891 = 30989 Recommendation- Increase the assessment as noted Respectfully Submitted • v C Frank Grills A.M.A.A Assessor Page 34 0