HomeMy WebLinkAbout2003-10-22 Council Minutesy
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Council Agenda item #5(a)
o Reeve Hoppms
Members of Council
From Mac deBeaudrap, ESMC
1 Date Oct 22, 2003
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Issue
Municipal Disaster and Emergency Reserve Policy
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Background
Proposed new policy for the administration of a Municipal Disaster & Emergency
Reserve fund
Discussion
iched to this report you will find a copy of the proposed County policy statement
reserve established is separate from any equipment reserve or operational budget It
ie intent that the reserve is accessed by Council in the event of an emergency being
tared and the EOC has been activated The purpose is to offset the immediate costs of
;mergency situation and meet the financial obligations of the County associated with
vincial or Federal funds and programs (e.g Municipal Wildfire Assistance Program)
ther to the last proposal, I have reviewed the required funds to be put into reserves and
initial costs that would be incurred by the County in the event of a disaster It is my
icon that the initial suggested amount of $2 million is high for this region Any
ester that would inflict damage to that degree would be a situation that we would
ave quick response from the Province An amount of $500 000 00 would offset our
iediate needs in most situations
The following two options are presented for Council consideration
1) Commit $100,000 00 a year for the next five years into the Emergency & Disaster
Reserve and cap the funds at $500,000 00
2) Redesignate Reserve Funds in the amount of $500,000.00 from the current
Operating Contingency Reserve to the Municipal Disaster and Emergency
Reserve
�he first option will result an increase of $100,000 00 aear on the Disaster Budget over
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the next 5 years The second option is simply a transfer and redesignation of funds and
will not reflect an increase to the annual budget
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V # Municipal Disaster and Emerl
PURPOSE
cy Reserve
Emergency Management Services Approved Dates
Dates Replaces
To administer a monetary reserve for the purpose of providing funds to respond to
unbudgeted expenses incurred as a result of local emergencies or disasters
POLICY STATEMENT•
A financial reserve shall be established for the purpose of providing monetary funds to
respond to unbudgeted expenses incurred by the County as a result of a state of local
emergency or other disasters The reserve balance shall not exceed Five Hundred
Thousand ($500 000 00) dollars The County Disaster and Emergency Reserve funds are
nmarily intended for
a) Providing funding necessary to meet obligations of the County during a state of
local emergency and
b) Meeting the County's obligations associated with Provincial and Federal
government disaster or emergency programs (eg Municipal Wildfire Assistance
program)
EFINITIONS.
a) Disaster- means an event that has resulted or may result in serious harm to the
safety, health or welfare of people, or in widespread damage to property
b) Emergency means a present or imminent event that requires prompt coordination
of action or special regulation of persons or property to protect the health safety
or welfare of people or to limit damage to property An urgent need for assistance
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POLICY GUIDELINES•
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1 The Council shall ensure that an amount of $500 000 00 is maintained
annually in the County Disaster and Emergency Reserve, and that the
Reserve does not exceed that amount
2 The Director of Disaster Services, or the designate, is authorized to utilize
funds from the County Disaster Reserve during a state of local emergency
to meet unbudgeted expenses
3 Funds from the County Disaster and Emergency Reserve may be used to
meet unbudgeted expenses for local emergencies or disasters which did
not require a state of local emergency, only upon Council approval
4 Council shall be advised as soon as practical as to the amount of funds
used and general areas of expenditure (e.g wages, contracted services,
materials, etc ) whenever funds are drawn from this reserve
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