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Home My WebLink About2003-10-07 Council Minutes• • 0 11 Council Agenda Item #7(a) To Gene Kiviaho Reeve Hoppms Members of Council From Barb Long (prepared for G Kiviaho) Date October 7, 2003 Issue Attendance at the Fall Feast With Ralph — Thursday November 13 2003 Background Notification was received and included in the August 22 2003 Council Information Package, regarding the November 13, 2003 Fall Feast With Ralph, an evening program and dinner with Premier Ralph Klein, being held at the Olds College Alumni Centre, and hosted by the Olds Didsbury Three Hills P C Association Mr Kiviaho noted that as this evening would provide the opportunity to meet with Ralph Klein on a personal basis and to offer the possibility of exchanging ideas as well as developing valuable networking possibilities he would encourage reserving a table for attendance by Council and the CAO Financial Implications The cost of attendance, not including mileage or Council/CAO compensation, would be Tickets at $75 00 each ($75 00 x 8) _ $600 00 Recommendation That Council plus the CAO attend the November 13, 2003 "Fall Feast With Ralph " function at the Olds College Alumni Centre B Long for Gene Kiviaho Chief Administrative Officer Page 37 D1 e 0 Council Agenda Item # 7(d) To. Council From Terry Nash Date October 7, 2003 Issue Long Service Awards — Policy No 7 9 Background December 7, 1999 the policy was revised to replace service award pins with mint coins presented to any permanent employee who has at December 31St of any year completed five years of service Additional years of service are recognized every five years thereafter Any employee who works for the County for 15 years or more and terminates their employment or retires on LAPP is given a wooden long service award plaque with an engraved name plate Prior to this a gift equivalent to $25 times the years of service was given to an employee with 15 or more years of continuous service upon termination Discussion Recently it was brought to our attention that no long service awards have been given out over the past 2 years During this time we have had several employees reach significant milestones, which should be recognized Accessories West of Calgary was contacted for information regarding their recognition awards program Each gift features a gold medallion inlay with the County Logo Gifts are categorized by price, and the County may offer a selection from a range of gifts for each five year milestone A presentation package can be purchased which contains a certificate letter from the Reeve, and a brochure of the selection of gifts to choose from The cost to initiate the program would be $150 per die, or a complete set of 5 for $450 Gift levels are approximately as follows 5 Years $9 20 10 Years $20 40, 15 Years $40 60, 20 Years $60 80, 25 Years $80 100, 30 Years $100 125, 35 Years $125 170 The range of gifts may be viewed at the website http.//www gmcg_ifts.com/csius/index.html It was thought Awards should be presented at the annual summer barbeque, where family members and peers could share in the celebration of the achievement Recommendation I reco e Council receive the draft Long Service Award Policy as presented Terry �h, Assistant CAO Gene Kiva o CAO Page 44 Policy # 7 9 — Long Service Awards KC LOGO Department Approval Date Revision Date Replaces Reference To establish a policy with respect to long service awards POLICY STATEMENT To recognize the importance of our employees, Kneehill County wishes to acknowledge the service of long term employees POLICY GUIDELINES Eligibility for service recognition is based upon the most recent hire date Awards will be presented to employees completing 5 continuous years of service and for every five years thereafter Awards will be presented at the annual summer barbeque, where family members and colleagues can share in the celebration of the achievement. Gifts may be selected from the Accessories West Recognition Program based on the following price levels Level 1 5 Years Level 2 10 Years Level 3 15 Years Level 4 20 Years Level 5 25 Years Level 6 30 Years Level 7 35 Years • is Page 45 C LN L� Council Agenda Item # 7(e) To Council From Terry Nash Date. October 7 2003 Issue Web Site Development Background Current technologies have created an expectation for instantaneous delivery of services and information Council recognized this need and designated $15,000 for website development in the 2003 budget Discussion Several designers were contacted and their clients interviewed Bellamy submitted a proposal for $17 900 plus $2 740 in 2004 for annual Maintenance & Support Any additional funds required would be budgeted in 2004 when the project will be completed The one thing that separates the Bellamy Content Manager from the others is the ability to keep content relevant and up to date Anyone familiar with a word processor will be able to use the system Each department can be responsible for maintaining their own section Copies of a revised page can be sent automatically via e mail to parties who have signed up to receive a newsletter (Ag Service Board) Changes can be done and scheduled for publication and removals when posted In the future the website can be integrated with the Bellamy Internet Application Portal for online service delivery This will allow customers to view account information law firms to request tax searches and contractors to request permits Websites designed by Bellamy Software http.//www county wetaskiwm.ab.ca/ http://www.countygp.ab.ca/ htti)://www.couply.cainrose.ab.ca http.//www. i.dc. i nuvi aluit. com/ The County of Lethbridge has just engaged Bellamy to design their site Recommendation 1 That Council approve the Bellamy Web Content Manager Purchase at a total cost f $ ,900 plus maintenance and support Terry N Assistant CAO Gene Kiviah , CAO Page 46 0420 I BELLAMY SOFTWARE Estimated Costs Option One Client Hosted Solution E Government Proposal Description Cost Annual Maintenance & Support Bellamy Content Manager License — Web Presence $5,000 $1 800 IBM Do Ino Software �� ' I ''i l ' ' Installation and Configuration $3,700 $2,000 $940/per year (1St year is Included in the price Creative and Design Customization $3,000 Training and Content Ent Assistance $3,000 -- Project Management $1,200 'resence Pa ka e (hosted onl Total $17,900 J Option Two Solution Hosted by MicroAcle Hosted PackageOne -- -- Year Contract ---- -- Three Year Contract Startu Fee (OTC) _ $3,200 - $3,200 Monthly Cos $390/Mo -- $340/Mo Includes. — -- License to us, Bellamy Content Mgr- Web 'resence Pa ka e (hosted onl Host County' Website J Planning Meeting Conference Call 4 hrs 4 hrs Basic Skin and Graphics - select from prebuilt templates with customization of banners colors, etc 8 hrs 8 hrs Setup Websijt) 6 hrs 6 hrs GB A Traffic per year (Cumulative Overages in — - effect) _ _ 6 6 Web Trainin 4 hrs per ear 4 hrs per year ethnical an User License Het desk Su ort (Editor/Approver Maximum of 4 4 Incidents er ear 4 Incidents per year — users) 2 2 Service Leve —. Agreement Response Time 4 hour business response time 4 hour business response time Other Reglmments Description II - -- . )omain Registration for 2 years (One Time Cost) * The hosting contracts will be billed annually �* All Travel and accommodation are extra Prices do not any applicable taxes Additional Modules are available and can be added at anytime MicroAge/Kneehill County Page 15 of 25 • N • 0 To- Gene Kiviaho Reeve Hoppins Council Members From Barb Long Date October 7 2003 Issue. Strategic Planning Review Session November 2003 Council Agenda Item #7(h) Background - Mr Kiviaho requested investigation of a possible Strategic Planning Review Session, to be held in Red Deer for Council and the Management Committee for the dates of November 3rd or 10th, 2003 In checking with the Management Committee the date of November 10th was selected as the best possible date due to other commitments A tentative booking for November 10 2003 from 8 00 A.M until 5 00 P M was made at both the Capri Centre and the Red Deer Lodge and information was requested on the meeting room, menu and costs in order that a selection may be made Mr Kiviaho will present a draft agenda, for your review and input, at the October 28, 2003 Council meeting Financial Implications The cost for the Strategic Planning Review Session held in Red Deer on June 3, 2003, not including mileage or Council compensation, was $657 86 The cost for this session would be very close to that amount Recommendation 1) That Council select Monday, November 10, 2003 as the date for the Strategic Planning Review Session 2) That Council approve Administration selecting the venue for this session 3) That Administration prepare a draft agenda for the Strategic Planning Review Session for review at the October 28, 2003 Council Meeting Barb Long Page 51 Council Agenda Item # 5(b) October 7 2003 Issue Long Service Awards — Policy No Background Council received the Draft Service award policy at the October 14, 2003 meeting Discussion Recently it was brought to our attention that no long service awards have been given out over the past 2 years During this time, we have had several employees reach significant milestones which should be recognized West of Calgary was contacted for information regarding their recognition cost to initiate the program would be $150 per die, or a complete set of 5 for $450 range of gifts may be viewed at the website Recommendation 1 I recommend Council approve the draft Long Service Award Policy as presented be purchased from Accessories West at a cost of $450 plus gst SAO Gene Kiviaho, CAO Page 17 olicy # 7-9 — Long Service Awards KC LOGO Department- Approval Date Revision Date Replaces Reference PURPOSE o establish a policy with respect to long service awards POLICY STATEMENT To recognize the importance of our employees, Kneehill County wishes to acknowledge the service of long term employees POLICY GUIDELINES 1) Eligibility for service recognition is based upon the most recent hire date 2) Awards will be presented to employees completing 5 continuous years of service and for every five years thereafter Awards will be presented at the annual summer barbeque, where family members and colleagues can share in the celebration of the achievement Gifts may be selected from the Accessories West Recognition Program based on the following price levels Level 1 5 Years Level 2 10 Years Level 3 15 Years Level 4 20 Years Level 5 25 Years Level 6 30 Years Level 7 35 Years 0 L� Page 18