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HomeMy WebLinkAbout2003-10-14 Council Minutes• 0 KNEEHILL COUNTY Regular Council Meeting Agenda October 14, 2003 PRESENTATIONS - 1 9 00 A.M — Kevin Warren Association 1 Meeting Called to Order 2 Adoption of Agenda Parkland Airshed Management Zone Page 1 3 Approval of September 23, 2003 Regular Council Meeting minutes Page 4 4 Accounts Payable 5 Financial Reports Page 10 Page 14 6 Unfinished Business a Municipal Disaster & Emergency Reserve Policy Page 23 Recommendation- That Council receive the Municipal Disaster & Emergency Reserve Policy b Invoice to British Columbia Fire Commissioner's Office Page 26 Recommendation That Council receive this report as information c Investment Policy .Page 28 Recommendation That Council approve the Investment Policy 7 New Business a Evening with the Premier — Nov 13/03 Page 37 Recommendation That Council purchase a table on November 13 2003 for Council and the CAO b Emergency Management Services Coordinator Uniform and Uniform Flashes Page 40 Recommendation 1)That Council approve the wearing of both a work uniform and a dress uniform for the Emergency Management Services Coordinator 2) That Council approve the design and purchase of uniform flashes for the EMSC c Alberta Emergency Services Medal Nominations Page 42 Recommendations 1) That Council approve the submission of the AESM nomination forms 2) That Administration upon notification of the approval of the awards, make suitable arrangements for the presentation of the AESM to the recipients d Long Service Awards Policy #7 9 Page 44 Recommendation- That Council receive the draft Long Service Award Policy as presented e Web Site Development Page 46 Recommendation That Council approve the Bellamy Web Content Manager purchase at a total cost of • n LJ f $17 900 plus maintenance and support Recycling Grant Financial Policy # 16 3 Recommendation That Council receive the WaILL Recycling Grant Policy #16 3 g. Council Photos Page 50 Recommendation That Council approve the hiring of Ron Nickel Photography and that Administration make arrangements to have Mr Nickels attend a future Council meeting to take photographs h Strategic Planning Review Session Page 51 Recommendation 1) That Council approve Monday November 10 2003 as the date for the Strategic Planning Review Session 2) That Council approve Administration selecting the venue for this session 3) That Administration prepare a draft agenda to be presented at the October 28, 2003 Council meeting Joint Supper Meeting Rocky View/Kneehill County Page 52 Recommendation Council Decision Road Upgrade for Development (SE 11-30 25 W4) Page 54 Recommendation - 1) That Council approve the upgrade, to those standards noted in Section 13 20 4 of the County Policies, that section of County owned Range Road 25 1 from the proposed access of the applicant's proposed development to the beginning of the gravel/blade grade north of the access point (a distance of approximately 450 m) 2) That Council approve the Applicant paying $500 00 of the cost of the required work, with Kneehill County paying the remainder of the costs 7 Correspondence Report Page 56 Recommendation That Council receive the Correspondence report 8 Business Summary Report Page 58 Recommendation That Council receive the Business Summary Report 9 Council and Committee Reports 10. Business Arising from Council and Committee Reports 11 In Camera 12 Adjournment • is KNEEHILL COUNTY COUNCIL MINUTES October 14, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE 232 MAIN STREET THREE HILLS, ALBERTA PRESENT. Gene Kiviaho County Assistant CAO Division No 6 Ken Hoppins Reeve Division No 1 Brian Holsworth, Councillor Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford Councillor Division No 7 Ken Knievel Councillor ABSENT. Division No 2 Carol Calhoun, Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash EMS Coordinator Mac deBeaudrap Recording Secretary Barb Long 1. Reeve Hoppins in the Chair. CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M 2 Adoption of Agenda Additions to the A enda • 6(b) Addition of a second recommendation — That Council approve reimbursing the five above named fire fighters for expenses incurred while assisting with the fires in British Columbia, with Kneehill County invoicing the B C government for these amounts • 7(k) 2003 Organizational Meeting • In Camera — 3 legal issues and 1 labour issue Corrections to the A enda • Correction to the agenda numbering Correspondence Report Agenda Item #8 Business Summary Agenda Item #9, Council and Committee Reports #10, Business Arising from Council and Committee Reports #11, In Camera # 12, and Adj ournment # 13 458/03 Councillor Knievel moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the September 23, 2003 Regular Council Meeting Minutes The following amendments were made to the September 23, 2003 minutes Page 6, Jeannette Walker should be amended to read Jeannette Austin Page 1, Accounts Payable motion 436/03 should read, " Councillor Wittstock moved approval of the accounts presented for payment today subject to review by the Finance Committee consisting of Reeve Hoppins Councillor Woods Councillor Crawford, and Councillor Wittstock " Reeve ,,, V -A-1 C H n • KNEEHILL COUNTY COUNCIL MINUTES October 14, 2003 459/03 Councillor Crawford moved approval of the September 23, 2003 Regular Council Meeting minutes, as amended CARRIED 4. Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Councillor Wittstock moved approval of the accounts presented for payment today subject to review by the Finance Committee 460/03 consisting of Reeve Hoppms, Councillor Woods, Councillor Knievel and Councillor Wittstock CARRIED FINANCIAL 5. Financial Statements (attached and forming part of the minutes STATEMENTS Councillor Woods moved that Council receive the Financial 461/03 Statements CARRIED UNFINISHED BUS 6 Unfinished Business MUN DISASTER & a) Municipal Disaster & Emergency Reserve Policy(report attached and forming part of the minutes) EMERG RESERVE Councillor Holsworth moved that Council receive the Draft 462/03 Municipal Disaster & Emergency Reserves Policy CARRIED B.0 FIRE COSTS b) Invoice to British Columbia Fire Commissioner's Office (report attached and forming part of the minutes) Councillor Crawford moved that Council receive this report as 463/03 information, and that Kneehill County reimburse the five firefighters for the expenses incurred while assisting with the control of the British Columbia fire with the County invoicing the B C government for the total cost of $13,460 74 CARRIED Debi Moon entered the meeting at 8 57 A.M c) Investment Policy (report attached and forming part of the minutes) INVESTMENT POL Councillor Woods moved this item be tabled until the October 28, 464/03 2003 Regular Council meeting CARRIED Pa J Fenton entered the meeting at 9.00 A.M 7 New Business a) Evening With the Premier — November 13/03 (report attached and forming part of the minutes) Councillor Wittstock moved that as many of Council as possible 465/03 attend the "Fall Feast with Ralph", with the cost of the tickets being the responsibility of each individual Councillor, and Kneehill County reimbursing those of Council attending for the mileage and time CARRIED Reeve CAO • • • • KNEEHILL COUNTY COUNCIL MINUTES October 14, 2003 Council to advise Reeve Hoppms of the number of tickets needed for this evening and he will make the reservation Mr Kevin Warren Parkland Airshed Management Zone Association, entered the meeting at 9 10 A.M EMS UNIFORM b) Emergency Management Service Coordinator Uniform and &FLASHES Uniform Flashes (report attached and forming part of the minutes 466/03 Councillor Woods moved approval of the following recommendations a) That Council approve the wearing of both a work uniform and a dress uniform by the Emergency Management Services Coordinator, and b) That Council approve the design and purchase of uniform flashes for Emergency Management Services, with the cost not to exceed $250 00 CARRIED AB EMG SRVCS c) Alberta Emergency Services Nominations (report attached AWARDS and forming part of the minutes) Councillor Holsworth moved approval of the following 467/03 recommendations 1) That Council support the submission of the AESM nomination forms 2) That Administration upon notification of the approval of the awards, make suitable arrangements for the presentation of the AESM to the recipients CARRIED Rob Mayhew entered the meeting at 9 26 A.M Kevin Warren, Parkland Airshed Mana ement Zone Association (PAMZ), Presentation Mr Warren gave an informative presentation on the Parkland Airshed Management Zone Association providing an overview of the air quality monitoring program and requesting Kneehill County consider membership in PAMZ Copies of the 2002 Annual Report and the latest newsletter were distributed to Council for their information Mr Warren left the meeting at 9 50 A.M The meeting recessed from 9 50 A.M until 10.00 A.M LONG SRVICE d) Long Service Awards — Policy #7 9 (report attached and AWARDS forming part of the minutes) 468/03 Councillor Crawford moved that Council receive the draft Long Service Award Policy CARRIED WEB SITE e) Web Site Development (report attached and forming part of the minutes) 3 Reeve --f L�— CAO 7'd • r1 U n LJ KNEEHILL COUNTY COUNCIL MINUTES October 14, 2003 Councillor Holsworth moved that Council approve the Bellamy Web Content Manager purchase at a total cost of $17,900.00 plus GST maintenance and support 469/03 CARRIED Terry Nash left the meeting at 10 20 A.M RECYCLING GRANT f) Recycling Grant Financial Policy #16-3(report attached and forming part of the minutes) Councillor Woods moved that Council receive the draft Recycling 470/03 Policy #16 3, and approve the distribution of the Recycling Grant for 2003 based on the Alberta Municipal Affairs Official population figures for a total of $5,319 00 CARRIED COUNCIL PHOTOS a) Council Photos (report attached and forming part of the minutes Councillor Knievel moved that Council approve the hiring of Ron 471/03 Nickel Photography to take the 2003/2004 Council photograph and that Administration make arrangements for this to be done at a future Council meeting CARRIED STRATEGIC PLNG h) Strategic Planning Review Session(report attached and forming part of the minutes) 472/03 Councillor Knievel moved that Council approve the following recommendations 1) That Friday, November 14, 2003 be selected as the date for the Strategic Planning Review Session 2) That Administration select the venue for this session 3) That Administration prepare a draft agenda for the Strategic Planning Review Session for review by Council at the October 28 2003 Council meeting. CARRIED Administration was requested to send a letter to the Red Bow Regional Water Sheds Alliance, expressing regret that Council would be unable to attend the November 14`h Elected Officials meeting JOINT SUPPER MTG 1) Joint Supper Meeting-- Rocky View/Kneehill County (report attached and forming part of the minutes) ROCKY VIEW/K.0 Councillor Woods moved that Council accept the invitation 473/03 from the M.D of Rocky View to attend an informal supper meeting on Monday, November 17, 2003 CARRIED RD UPGRADE SE11 30-25 W4 474/03 2003 ORG MTG 475/03 4 ]) Road Upgrade for Development — SE 11 30 25-W4 (report attached and forming part of the minutes) Councillor Crawford moved that the current Development on Undeveloped Road Allowance, Policy #5 16 be applied to this development. C) k) 2003 Organizational Meeting Date (report attach forming part of the minutes) Reeve CAO r� U • KNEEHILL COUNTY COUNCIL MINUTES October 14, 2003 Councillor Holsworth moved that Tuesday, October 28, 2003, commencing at 8 30 A.M., be scheduled for the 2003 Organizational meeting CARRIED CORRESPONDENCE 8. Correspondence Report (report attached and forming REPORT part of the minutes) 476/03 Councillor Woods moved that Council receive the Correspondence Report CARRIED BUS SUMMARY REP 9. Business Summary Report (report attached and formin part of the minutes) UTILITIES IN ROW'S Under Item #27 03 Council directed this item be removed from the pending list as there is no longer a sense of urgency in presenting a resolution to the AAMD&C 477/03 Councillor Knievel moved that Council receive the Business Summary Report CARRIED 10. Council and Committee Reports KRWC Kneehill Regional Water Services Commission — October 2/03 meeting= reported by Councillor Crawford written report and Kneehill Regional Timeline distributed to Council next meeting October 23, 2003 at the Acme Community Hall, 7 00 P M 478/03 Councillor Crawford moved that Council receive the Kneehill Regional Water Services Commission report CARRIED CAAMD&C ZONE CAAMD&C Zone Meeting — October 3/03 — verbal report by Reeve Hoppins CAAMD&C Director's Meeting — January 9/04 at Kneehill County Kneehill County hosting Spring Zone meeting at the Trochu Community Centre on March 5 2003 — Councillor Knievel reported he has booked the community centre and a caterer MAYOR/REEVE Meeting Reeve Hoppins & Mayor Bauman —verbal report MTG by Reeve Hoppins Reported the County and the Town of Three Hills have entered into preliminary talks Mayor Bauman was advised the invitation was still open for a representative from the Town of Three Hills to attend a Council meeting at their convenience, to pick up their share of the 2003 Recreation Grant BSE SPECIAL MTG _AAMD&C — BSE Special Meeting — September 30/03 — verbal report by Councillor Woods attended by Gene Kiviaho, Bruce Sommerville and Murray Woods 5 Reeve CAO E, • n U KNEEHILL COUNTY COUNCIL MINUTES October 14, 2003 high quality speakers, informative and well run session Bill Hawkes, Under Secretary of Marketing and Regulatory Progrms, USDA, responsible for the rule making for border opening, noted that the cooperation that has taken place between the U S and Canada regarding the BSE issue is exemplary Mr Hawkes advised the focus now is to open the border to live cattle, and would not commit to a time that this will happen He further recommended the AAMD&C and its member municipalities comment on the proposed rule Council requested a letter be written to the AAMD&C thanking them for organizing the September 30, 2003 BSE Special Meeting and congratulating them on the quality of speakers 479/03 Councillor Woods moved that Council receive the Committee reports, as presented CARRIED IN CAMERA Councillor Knievel moved the meeting go "in camera" to discuss 480/03 legal and labour issues CARRIED Time 11 20 A.M Debi Moon left the meeting at 11 20 A.M IN SESSION 481/03 Councillor Woods moved the meeting out of the "in camera" session CARRIED Time 12 30 P M Councillor Woods recorded the balance of the minutes, as only Council was present when the meeting reconvened Mr Kiviaho, Mr Mayhew, and Mrs Long had left the in camera session prior to Council discussion of the salary negotiation item SALARY ADJ 482/03 Councillor Woods moved approval of the CAO salary adjustment. CARRIED ADJOURNMENT Councillor Knievel moved the meeting adjourned at 12 35 A.M CARRIED Reeve CAO • 0 • To Reeve and Members of Council From Planning and Development Date- October 14, 2003 Issue Road upgrade for proposed Koehn development Council Agenda Item #70) Background During the month of September 2003 David Koehn (Applicant) submitted a development permit application to the County in order to establish a garage and mobile home on land located at SE 11, Twp 30, Rge 25 The subject property is approximately 11 acres in size and is owned by Dwight Reimer (Owner), however the Applicant indicated on October 91h that the Owner was in the process of having the title transferred to the Applicant. The Owner has provided authorization for the Applicant to apply for said development The road that provides access to the subject property is County Range Road 25 1 The approaches to the proposed driveway have a surface consisting of dirt Towards the north of the proposed access a gravel road commences at a distance of 450 metres (from the driveway access) Therefore, there is a 450 metre length of dirt road between the proposed access and the nearest graveled section (The section of undeveloped dirt road, between the gravel roads to the north and south, is approximately 17 km.) As part of the development permit approval process, the Development Officer and the Supervisor of Public Works conducted a site visit during the last week of September It was determined that the portion of the road from the proposed access to the existing graveled section to the north should be upgraded from dirt to gravel/blade grade Although the current road upgrade policy was considered as being appropriate, originally, it was determined after discussing the issue with the Applicant that the Applicant should be exempt from the current policy (which states that the Applicant must upgrade the road to County standards and that, with Council permission, the County may pay 50% of the costs, up to $15 000 00) The reasoning underlying this determination was that the Applicant had arranged for the subdivision and purchase of the subject property prior to the ratification of the current policy and that those arrangements were conducted with the understanding that the County would, as per former policy pay for the upgrade Discussion The process where the Applicant and Owner agreed to have the property subdivided so that the Applicant could buy the land and develop his home coincided with the transition period between the current road policy and the former The Applicant agreed to pursue the project with the understanding that he would not have to finance the upgrade, as the Applicant claims that he would not be able to provide more than $500 00 for the upgrade Because the Applicant was "caught between the policies", Planning and Public Works Staff are of the opinion he should be exempt from the current policy However an upgrade is still deemed as being necessary in order to accommodate the proposed development The Public Works Supervisor had indicated that the cost of upgrade (for Page 54 1�9 • 0 that portion between the proposed access and the commencement of the gravel section to the north) should not exceed $2,500 00 Implications If the County agrees to exempt the Applicant from the current policy, the County may have to pay as much as $2 500 00 for the upgrade, unless the Applicant agrees to pay $500.00 in which case the County would only have to pay approximately $2000 00 If the County decides that the Applicant should be subjected to the current policy, the County, as per current policy could pay a lesser amount equaling $1,250 00 However subjecting the Applicant to the current policy may deter the Applicant from pursuing the proposed development Recommendation That Kneehill County upgrade, to those standards noted in section 13 20 4 of the County Policies, that section of County owned Range Road 25 1 from the proposed access of the Applicant's proposed development to the beginning of the gravel/blade grade north of the access point (a distance of approximately 450 in ) That the Applicant pay $500 00 of the cost of the required work, and that Kneehill County pay for the remainder of the cost Submitted by Planning and Development Council Agenda Item # 7(k) To. Gene Kiviaho Reeve Hoppms Members of Council • II From Barb Long Date October 14 2003 Issue 2003 Organizational Meeting Date Discussion As the MGA (192(1) stipulates an Organizational meeting must be held annually no later than the 2 weeks after the third Monday in October, a date needs to be selected for the 2003 Organizational meeting Recommendation That Council approve Tuesday, October 28, 2003, commencing at 8 30 A.M., as the date for the 2003 Organizational meeting A�YI arb Long • 40 Page 55 �i N • 0 c 0 O C d wlo I� i I o v II ZIE _ cI2 E I EI j LL lalnl 0 0 c L m G E aU E ° i E cos E !y rn �!c �I c m g v "'I C �' m m j t�I YIC m �i mt'q UI y, aI U mIY N y al C O/I O YID 0 Y Y W C O .�`�-°� 'pN - m 'CgGmo`�l • IN' Z,°=N� aa v gyNUL"„ opa �c° !c°N__0i -0 -to�. NL 0-00 �U0 >1o '� •a�c`IwoS. a(ac°J1aLL-pa 0 �UU0� o $ `$ 08 cc COy �y ° ^ 'Oa1O � p ` 'sewO> mL`5. L ovu `cmC. cg$tgsl co'�v� cl o ----- ' I O OI g I � I 1! 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E yi o q1 �I w� clZ > p TIS I L E ro I m o aroi z c L i4', 0 - a cQ c roI o o o 2 a r a EI m L HI -6y I U'Ll E a L n `� c `� ' �°I y �I I o ¢ >— CL c`� OC 15K M v M > i cn _ V!¢i a oz LL M N CCOO Its' • 0 PENDING BUSINESS ITEMS FROM 2002 — October 14, 2003 Equity Water Line Break (69-02) — Nov 26/02 Referred to Ian Martens to provide emergency contact numbers to the users of Equity Line Aug 2003 Rob Mayhew investigating possibility of only one emergency number Oct/03 Discussing an emergency on call system with the town of Three Hills Mountain View Emergency Service (56-02) — Sept 24/02 — Mountain View County obtained legal opinion Feb 11, 2003 May 8/03 Brownlee Fryett provided legal opinion June/03 Awaiting a Memorandum of Understanding from Tony Martens, County Commissioner — referred file to Mac deBeaudrap Sept 03 Gene advised he would contact Mountain View County to discuss Mutual Aid Agreement (52 02) — Oct 8/02 — Administration currently reviewing April 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03 Referred to Mac deBeaudrap for review and follow up Sept 03, Gene advised he would contact all applicable municipalities and would then discuss with Mac the best means of obtaining signature Water PohcV (16-02) — Sept 10/02 — Currently awaiting development of Policy May 13, 2003 — Council requested Equity Water Concerns and Kneehill County Water Policy for sourcing water lines be separated for reporting purposes and policy development Equity Water Mr Mayhew advised policy development for Equity Water on hold until water contract in place with the town of Three Hills Gene and Rob will be meeting with Town Manager and Public Works Forman during the week of September 81h to discuss this matter Oct/03 Awaiting a meeting date with the town of Three Hills Water Policy Cost recovery for lowering water line on Fisher Davis Construction Project discussed with Council — Rob Mayhew to develop a policy to encompass the costs for lowering any water lines for October 28h Council meeting Kneehill County Water Policy Recommendations for amendments to County policy addressing waterlines in County right of ways on agenda on Sept 9'h Council meeting Council approved policy #14 9 Water Services in Rights of Way at September 23, 2003 Council meeting. • I -E �V) V) o V) _ a EC n co ° U CY) 4 O() v) C E NCn V) Q'O Cflh E O YC o aOU>) x O L a_OCmc° > o E c o U oc) CL L) E O 0 CU a U aaEU m .D C> Q E j m N ° n � ° c°a a tr- c E oM c m a 3 -E LO N c —O ' C C c O c> o ` m aa)i O n a) o � = d 7 ° o m U c Q) 3 w L m N m -mj UO cu U t O 7 O — o m CD (O '° (9 N N O M a a) _C a U Imo, to `p N N m >> O_ U) CY)C L O Q)M T O45 . 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