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HomeMy WebLinkAbout2003-09-23 Council Minutes• • • KNEEHILL COUNTY Regular Council Meeting Agenda September 23, 2003 PRESENTATIONS 1 8 45 A.M — Jeannette Walker — GHG Opportunities for Manui Management Workshop Report 2 9.00 A.M — Danny Powell Capsule of Life Program 1 Meeting Called to Order 2 Adoption of Agenda 3 Approval of September 9, 2003 Regular Council Meeting minutes 4 Accounts Payable 5 Financial Reports Page 11 Page 13 6. Unfinished Business a Water Services in Right of Ways Page 22 Recommendation That Council approve amended Policy #14 9 Water Services in Rights of -Way b Development Control Policy Fee Structure Page 25 Recommendation That Council approve the Development Control Policy c Kneehill County Logo Page 28 Recommendation- That Council adopt the logo as presented by the Committee d FCSS Rent Page 29 Recommendation. That Council rescind Motion 4431/03 7. New Business a GHG-Opportunities for Manure Management Page 30 Recommendation. That Council receive this verbal report as information b Community Grants Committee Report Page 31 Recommendation That Council approve the Community Grants Committee grant allocations c Policy Development Strategy Page 33 Recommendation That Council provide a list of priority policy initiatives to administration d Cancellation of Taxes — Roll #800500 Page 34 Recommendation That Council approve the cancellation of the tax levy of $1,509 15 on Roll #800500 for 2003 e 2003 Public Tax Sale Properties Page 35 Recommendation That Council receive this report as information f. ASB Board Members Page 43 Recommendation 1) That Council advertise immediately for the upcoming vacant ratepayer farmer member position n U n U • 0 2) That Council consider increasing the ASB member structure by one ratepayer farmer member g Investment Policy Page 44 Recommendation That Council receive the draft investment policy 7 Correspondence Report Pag a 52 Recommendation That Council receive the Correspondence report 8 Business Summary Report Page 54 Recommendation That Council receive the Business Summary Report 9 Council and Committee Reports 10 Business Arising from Council and Committee Reports 11 In Camera a) Legal — Kneehill County Water Strategy b) Labour 12 Adjournment Page 64 Page 2 .7 • C7 PRESENT CALL TO ORDER AGENDA 434/03 KNEEHILL COUNTY COUNCIL MINUTES September 23, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE 232 MAIN STREET, THREE HILLS ALBERTA PRESENT. Division No 6 Ken Hoppins, Reeve Division No 1 Brian Holsworth Councillor Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wrttstock, Councillor Division No 4 Murray Woods Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ADMINISTRATION PRESENT County CAO County Assistant CAO Director of Operations Planner Assessor Ag Fzeldman Minutes recorded by Terry Nash Gene Kiviaho Terry Nash Rob Mayhew Jeremy Fenton Frank Grills Bruce Sommerville 1. Reeve Hoppins in the Chair. Reeve Hoppins called the meeting to order at 8 30 A.M 2. Adoption of Agenda. Additions to the Agenda • 7(h) — Access Road County Road Allowance • 7(i) Parkland Planning Service Contract Councillor Calhoun moved approval of the agenda, as amended CARRIED MINUTES 3 -Approval of the September 9, 2003 Regular Council Meeting 435/03 Councillor Woods moved approval of the September 9 2003 Regular Council Meeting minutes CARRIED 4. Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE -4-Qrne Councillor Wittstock moved approval of the accounts presented 6e -,t for payment today subject to review by the Finance Committee 436/03 consisting of Reeve Hoppins Councillor , Councillor C raa.,:I�cr8 and CouncillorLL t H--if o -K `%�'-Cfi 5 CARRIED FINANCIAL STMNTS 5. Financial Statements (attached and forming part of the minutes 437/03 Councillor Calhoun moved acceptance of the Financial Reports as presented CARRIED GHG — Opportunities for Manure Management Presentation by Mrs Jeannette Austin (see Agenda Item 7a) CAPSULE OF LIFE Capsule of Life Program Presentation Reeve �`CL KNEEHILL COUNTY COUNCIL MINUTES September 23, 2003 Danny Powell, Operations Director for Kneehill Ambulance presented an over view of the Capsule of Life Program History of medical information is stored in fridge, providing emergency personnel with patient information for immediate and effective treatment UNFINISHED BUS 6. Unfinished Business a_) Water Services in Rights of Way (report attached and forming part of the minutes) POLICY #14-9 Councillor Crawford moved that Council approve amended 438/03 policy #14 9, Water Services in Rights of Way CARRIED b) Development Control Policy #5 1— Fee Structure(report attached and forming part of the minutes) DEVELOPMENT CONTROL POLICY Councillor Calhoun moved that Council approve the Development Control Policy 439/03 CARRIED c) Kneehill County Loeo(report attached and forming part of the minutes) COUNTY LOGO Councillor Woods moved that Council approve the logo 440/03 as presented by the Committee CARRIED FCSS RENT d) FCSS Rent(report attached and forming part of the minutes Councillor Calhoun moved that Council rescind Motion 9431/03 441/03 CARRIED NEW BUSINESS 7. New Business GHG a) GHG Opportunities for Manure Management -k c t met%4 t q Jeannette `�ave presentation on Green house gas, global ►1 01 nye ©ci t4-io.3 temperature changE and manure management opportunities for agriculture 442/03 Councillor Holsworth moved that Council receive this verbal report as information CARRIED Debbie Moon entered the meeting at 8 55 COMM GRANTS b) Community Grants Committee Report (report attached and forming part of the minutes) 443/03 Councillor Knievel moved that Council approve the Community Grants Committee grant allocations CARRIED POLICY DEV STRATEGY 444/03 2 C) Policy Development Strategy (report attached and forming part of the minutes) Councillor Calhoun moved that Council provide a list of priority policy initiatives to administration Reeve (-�L CAO • • • KNEEHILL COUNTY COUNCIL MINUTES September 23, 2003 CARRIED Note The policy priorities included • Waste Management and Recycling • Communication and Public Relations • Emergency Services • Retirement • Policing • Snow Plowing • Grader Situation • Road Bladmg and Maintenance TAX CANCELLATION d) Cancellation of Taxes — Roll #800500 (report attached and forming part of the minutes) 445/03 Councillor Wittstock moved that Council cancel the tax levy of $1 509 15 on Roll #800500 for 2003 TAX SALE e) Public Tax Sale Properties (report attached and forming part of the minutes) 446/03 Councillor Woods moved that Council place reserve bids on the tax sale properties at the appraised values CARRIED ASB MEMBERS f) ASB Board Members (report attached and forming part of the minutes) 447/03 Councillor Wittstock moved that Council increase the ASB member structure by one ratepayer farmer member position CARRIED Councillor Wittstock moved that Council advertise immediately 448/03 for one 3 year, and one 2 year ratepayer farmer member positions CARRIED INVESTMENT g) Investment Policy (report attached and forming part of the minutes POLICY Councillor Woods moved that Council receive the draft investment policy 449/03 CARRIED SW27 30-26 RD h) Access on County Road Allowance(ret)ort attached and forming part of the minutes) ALLOWANCE Councillor Wittstock moved that Council approve the request for 450/03 access on road allowance on SW 27 30 26 W4 CARRIED Mr Mayhew to check to ensure 350 meters strictly on Kneehill County Road Allowance PCPS AGREEMENT i) Parkland_ Community Planning Services Advisory Services 3 Agreement 451/03 Councillor Calhoun moved that Council authorize Administration to execute the Municipal Planning Advisory Services Agreement with Parkland Community Planning Services CARRIED WIM Reeve P I L CAO L' 0 n LJ KNEEHILL COUNTY COUNCIL MINUTES September 23, 2003 CORRESPONDENCE 8 Correspondence Report (report attached and formm REPORT part of the minutes) 452/03 Councillor Woods moved that Council receive the Correspondence Report CARRIED BUS SUMMARY REP 9. Business Summary Report (report attached and forming part of the minutes) 453/03 Councillor Holsworth moved that Council receive the Business Summary Report CARRIED 10. Council and Committee Reports GRANTS COURSE Ken Hop ip ns Grants Reporting Workshop FCM Federal Government Funds. Impressed with grant writing tips and tricks Stick to rules Don't under/over estimate KAS REPORT Murray Woods — Kneehill Ambulance Report Kneehill Ambulance approved motion to provide ALS service Three existing staff members graduating as paramedics in near future BADLANDS AMB Brian Holsworth Badlands Ambulance Society Report Current per capita requisition does not include capital replacement schedule Developing a standard protocol for all municipalities served Next meeting December 5th 454/03 Councillor Holsworth moved acceptance of reports CARRIED 11. Business Arising from Council and Committee Reports Councillor Crawford requested further information on the EMIC MTG EMIC meets being held at the Kneehill County office on November l Ot , 6 00 — 8 30 P M Mr Kiviaho reported BP Amoco Canada Energy has contracted EMIC to host a presentation for all Emergency response personnel and Council to receive information on Emergency Response Awareness for responding to pipeline incidents within the County Mr Mayhew to check for crossing agreements Council will decide who will attend once they see the pipeline plans Debbi Moon left the meeting when Council broke for lunch at 11 55 The meeting recessed from 11 55 A.M until 12 55 P M 12. In Camera Councillor Wittstock moved that Council proceed in camera to 455/03 discuss Legal and Land negotiations CARRIED Time 12 55 P M 456/03 Councillor Calhoun moved the meeting out of "in camera" CARRIED Time 2.45 4 Reeve OL CAO • 4 REG H2O STUDY 457/03 C,o103 ADJOURNMENT 5 KNEEHILL COUNTY COUNCIL MINUTES September 23, 2003 Councillor Wittstock moved that Kneehill County proceed with a Request For Proposal (RFP) for a regional water needs distribution study, with Administration being authorized to award the project to a maximum of $85,000. 4h 15 ct ma, n¢ be t n -e -a 1�cxK l e from 0 e VLt AJs bud_qe i #-A Pr +h e KRRIED IQ►cit� W4{ -e - ranks PrVject-and+he VaVia ►,ld0114rS r,ecetv4 Vra'Y1 A�ber�ct-("�ans(k,rlQ4► Councillor Holsworth moved the meeting adjourned at 2 50 PM CARRIED i Reeve CAO e • Page 11 AP 12070) Cheque Register Council Agenda #4 Batch # 5586 Cheque # Vendor # Vendor Name Cheque Amount 14096 1191 ACKLANDS GRAINGER INC 122.66 14097 1250 ACTION AUTOMOTIVE LTD 128.49 14098 2075 ALBERTA DEVELOPMENT OFFICERS 36500 14099 1550 ALBERTA ONE CALL CORPORATION 2.68 14100 424 ALBERTA REGISTRIES THREE HILLS 125.25 14101 2063 BADLANDS AMBULANCE SOCIETY 71506 14102 1820 BOBCAT OF RED DEER 275.46 14103 3230 C AND F TOOLS 68.28 14104 3080 CANADIAN LINEN SUPPLY 4740 14105 3250 CAPITAL PRINTERS LTD 14787 14106 603 CENTRATECH TECHNICAL SERVICES 58531 14107 1529 CLEARTECH INDUSTRIES INC 850.54 14108 1533 COUGAR RIDGE 6095 14109 1955 DBC CONTRACTORS LTD 31845 14110 12700 DHL EXPRESS (CANADA)LTD.LOOMIS 12283 14111 4900 DRUMHELLER & DISTRICT SOLID WASTE 2072 14112 6300 FLEET BRAKE PARTS & SERVICE 601 88 14113 7100 GANE ENTERPRISES 722.26 14114 1070 GOLDEN HILLS REGIONAL DIVISION #15 9000 14115 1071 GREATWEST KENWORTH LTD 25722 14116 7700 GREGG DISTRIBUTORS LTD 3,216.69 14117 8600 HI WAY 9 EXPRESS 1205 14118 8693 HUNT'S KLEEN SWEEP 1 230 50 14119 9050 INKKERS FINE PRINTING 29411 14120 618 JACKSON SHELLEY 52.42 14121 2021 KIVIAHO GENE (PETTY CASH) 17738 14122 753 KNEEHILL ADULT LEARNING SOCIETY 2 057 45 14123 11650 KNEEHILL SOIL SERVICES LTD 12200 14124 1788 KNEEHILL TRANSPORT 13134 14125 12100 LAMMLE ELECTRIC (1997) LTD 13161 14126 12300 LAND TITLE OFFICE 4500 14127 1717 LIONS QUEST CANADA 7500 14128 2079 MAMMEL GARRY 86480 14129 13690 MILLS ALLAN 1,10745 14130 13700 MINOLTA OFFICE SYSTEMS 3270 14131 20010 NORMAN L TAINSH B.A., LL.B 100.46 14132 1333 OLDS RURAL CRIME WATCH 20000 14133 2077 PARKLAND GEOTECHNICAL 4 526 10 14134 1813 PARKLAND LABORATORIES 1,44450 14135 1482 PHOENIX EMERGENCY VEHICLES LTD 51895 14136 16750 PRAIRIE BIBLE INSTITUTE 362.20 14137 18200 RAY'S HOME HARDWARE COMPANY 20333 14138 18305 RED DEER ADVOCATE 84367 Page 11 �J C7 • • 14139 759 ROSS LAWRIE J 670.20 14140 19200 S C A WASTE SYSTEMS 1,978 10 14141 19750 SOMMERVILLE BRUCE R. 49.27 14142 657 SOUTH ROCK LTD 1 440 05 14143 2078 THE BANFF ACADEMY FOR BUSINESS 26643 14144 4850 THE DRUMHELLER MAIL 90950 14145 18800 THREE HILLS BUILDING CENTRE 11182 !' 14146 20370 THREE HILLS I G A 248.21 14147 20400 THREE HILLS MOTOR PRODUCTS 31297 14148 20520 THREE HILLS TIRE LTD 812.30 !' 14149 3500 TOWN OF DRUMHELLER 56678 14150 20611 TOWN OF THREE HILLS 16597 14151 20641 TOWN OF TROCHU 62.04 14152 20820 TROCHU MOTORS 556.34 14153 13010 TRUE VALUE HARDWARE 9588 j 14154 21300 UNITED FARMERS OF ALBERTA 1,39190 14155 22201 VILLAGE OF ACME 1,08362 14156 23250 WALTRONICS 18075 14157 398 WELDCO 58.26 14158 1454 WILLIGAR & SONS AUTOMOTIVE 284.20 14159 1685 WOODS, MURRAY GEORGE 1,434.48 * * * Total $ 36 057 09 *** Total # Of Cheques 64 9/18/03 15 31 58 A / P SYSTEM Page 1 (AP 12070) Cheque Register Batch # 5587 Cheque # Vendor # Vendor Name Cheque Amount 14160 1010 AAMD&C 12,39248 14161 2053 AMBERTEC ROAD TECHNOLOGY LTD 13,113 12 14162 2076 FORSMAN, GERALD & LINDA L 4000 14163 2080 HANNAH, TREVOR & KAREN 2,500.00 14164 13902 MINISTER OF FINANCE 1,012,478.27 14165 2081 PARKER LINDSEY 200.00 14166 961 SENIOR'S OUTREACH 20 650 00 14167 2082 WEIMER, ALISA D. 1,000.00 ***Total $ 1,062,373 87 * * * Total # Of Cheques 8 ADMIN CK RUN $36 057 09 COUNCIL CK RUN $1,062,373.87 TOTAL $1,098430 96 Page 12 Council Agenda 96(a) To Gene Kiviaho Reeve Hoppins Members of Council From Rob Mayhew Date. September 23, 2003 Issue To amend Policy 14.9 Guidelines for Future Water/Wastewater Systems Background Discussion The present Policy of February 20 2002 amended the March 10, 1998 Policy The amendments clarified guidelines required for the installation of new water systems — County owned or private in County right of ways In the past years, there has been considerable drought in the County As a result, two new water systems are being planned — Three Hills West (providing funding can be obtained) and the Kneehill Regional Water System (this project is proceeding) Kneehill County currently has services such as Telus cable, oil, gas and power lines in the right of ways In reviewing the placement of water/wastewater lines in County right—of ways, Counties contacted were Lacombe, Leduc, Strathcona, Mountain View and Beaver Strathcona County is the only County surveyed that would consider allowing a regional water system in their right of way but only if its ratepayers are going to be part of the system The disadvantage of having such systems in the right of ways is the cost of maintenance and construction issues Existing oil and gas services do allow for some maintenance as depth is not as crucial This is not the case with water lines, so depth and location would have to be determined Once these lines are placed in the ditch there is a cost in lowering or moving them when necessary to do so The options available are to follow the March 10, 1998 Policy, February 20 2002 Policy or to follow the new amended Policy Kneehill County s priority should be to continue to have control of the right of ways and what work is done in them in order to accommodate the best interest of its ratepayers By doing so, the County will consider approving the plans for the water lines to be placed in or near County right of ways This eliminates any negative results that could arise if the project s cost is trimmed i.e cost overruns that could affect the accessibility of water for our ratenavers Financial Implications No financial implications at this time Recommendation That Council approve the Amended Policy # 14 9 Guidelines For Future Water/Wastewater Systems as presented (see attached) Policy # 14 9 — Water/Wastewater Lines Department Operations Approval Date- Sept 9, 2003 Revision Date- August 19 2003 Replaces 14 9 Guidelines for Future Water Systems February 20/02 Reference PURPOSE To establish a policy with respect to the placement of water/wastewater lines in the County Rights of Way POLICY STATEMENT Kneehill County will consider the placement of water/wastewater lines in the Rights of Way if such placement does not jeopardize the integrity of County property or infrastructure Kneehill County will develop guidelines to be included in an agreement that will be required to be signed by any third party or utilities group Additional conditions 1 Signed crossing agreements 2 Utility lines must provide service to County ratepayers 3 Any construction, maintenance or operational costs will be charged to the users of the system 4 No cost to the County with respect to construction maintenance and operation of the road infrastructure when lowering or moving lines The cost will be the full responsibility of the owner 5 The responsibility for costs associated with the construction, maintenance, reclamation and operation of the road infrastructure as a result of installation or changes to the utility will be outlined in the crossing agreement This cost will ultimately be the responsibility of the utility user group unless otherwise amended by Kneehill County Council Page 24 To Reeve and Members of Council Agenda Item 46(b) From Planning and Development Date- September 23, 2003 Issue Addition to current Development Control policy — Fee Schedule BackEround During the September 23 Council meeting, Council rejected a recommendation submitted by the Planning Department that those Confined Feeding Operations and Manure Storage Facilities, which require approval from the NRCB not be subjected to a County fee Planning Staff reinforced their recommendation by noting that both Red Deer County and the County of Lacombe do not require fees for the aforementioned developments Subsequent to the last Council meeting, Planning Staff have accrued additional information relating to the issue, which should be considered by the Council Discussion. In order to determine to what extent municipalities address this issue in a similar fashion Planning Staff consulted the Development Officers with the MD of Taber, MD of Acadia and the County of Lethbridge All three indicated that they do not require fees relating to those developments that require NRCB approval Orin Kenzie, approval officer with the NRCB and Kurt Stilweell, lawyer for the NRCB were also consulted and both advised that municipalities not charge a fee for those developments that require NRCB approval The latter individual noted that, although it is not ultra vires of a municipality to request fees from a legal perspective, municipalities will have a difficult time enforcing them as an applicant may proceed with the development anyway, if that individual has received NRCB approval Mr Kenzie alluded to the fact that the NRCB did not charge fees due to the fact that it is a general Provincial policy to promote agricultural operations The County of Lethbridge explored the idea of requiring a business tax but received many negative responses from the public as well as their legal consultant who stated that such a tax would have to be broad and not discriminate against CFOs In terms of determining whether requiring a fee would be unfair to those who must pay a fee for a permit, Council should be aware of the following factors (a) Those applying for NRCB approval pay a prodigious amount of money for the various studies reports and schematics that must be provided (b) Fees charged by the County should only reflect any labor completed by the County In the case of reviewing applications being pursued by the NRCB, the amount of time devoted by Staff would be negligible perhaps one hour or two (c) Not charging a fee for the simple process of reviewing an application being pursued by the NRCB would be consonant with Planning Staff practice, as Staff routinely research issues for ratepayers pro bono (d) Providing free service, from time to time, for rate payers, may be regarded as just, as, it may be argued taxes collected pay in part for a reasonable amount of County assistance Implications. Requiring a fee appears to contradict the policies pursued by most other mumcipa Page 25 the advice of Provincial authorities, and legal consultants The County may encc legal difficulties, as an applicant could proceed with a development that has approved by the NRCB even if that individual refuses to pay the County fee Requi. fee may dissuade a prospective developer from establishing a CFO in Kneehill Cour Recommendation That Council approve the attached policy r Jerem Fenton, Planning and Development Title Fee schedule Policy No 5 1 Category Development Control Policies Purpose- Reconcile County fee schedule with changes in the Agricultural Operation Practices Act relating to Confined Feeding Operations and Manure Storage Facilities Policy Guidelines Livestock Operations and Manure Storage Facilities which require approval from the NRCB, and any other type of development that requires NRCB approval No fee or County Development Permit required Amendment to Policy #5 1 (Addition to #5 1, under Development Permits in the Fee Schedule) "Confined Feeding Operations and Manure Storage Facilities which, according to the Agricultural Operations Act, require approval from the NRCB — No fee required " 0 Page 27 • 0 L� L� To Gene Kiviaho Council Agenda #7(a) Reeve Hoppins Members of Council From* Barb Long Date September 23, 2003 Issue Greenhouse Gas Opportunities for Manure Management Workshop Discussion. j Jeannette Austin, KWAC Coordinator presented a review of the above workshop she had attended on July 29, 2003 Recommendation That Council receive this report as information i Yl Barb Long Page 30