HomeMy WebLinkAbout2003-09-01 Council Minutesr1
U
•
•
0
Council Agenda Item # 6(a)
To Reeve Hoppms
Members of Council
From Mac deBeaudrap, ESMC
Date Sept 1, 2003
Issue
Municipal Disaster & Emergency Reserve
Background
Clearwater County Councillors have approved a Municipal Disaster Reserve Policy
calling for the County to set aside $100 000 00 per year with a cap of $2 million to
respond to local disaster situations within the County Councillor Vern Crawford made
mention of this item at the August 19th meeting of Council and I responded by informing
Council that I was aware of this policy and would request further information from
Clearwater and report back at the September 9th meeting
Discussion
Attached to this report you will find a copy of the Clearwater County policy statement
The reserve established is separate from any equipment reserve or operational budget It
is accessed by Council in the event of an emergency being declared and their EOC has
been activated It is intended to offset the immediate costs of an emergency situation and
meet the financial obligations of the County associated with provincial or federal funds
and programs (e.g Municipal Wildfire Assistance Program)
Considering the probability of some form of disaster in our County (Fire, Winter Storms,
Flooding, Tornado Industrial Accident or Release Pandemic Flu, BSE, Grasshopper or
other infestations etc ) it would be prudent to establish a reserve fund to offset costs
incurred without burdening the Rate Payers with sudden high costs
Further to the above, I will be preparing a Draft County Disaster and Emergency Reserve
Policy for Council review, at a future Council meeting
Recommendation
That Council receive this report as information
;Z
0
0
is
Chmmaw,Cgunty
POLICY
EFFECTIVE
DATE, April 2001
POLICY TITLE Municipal Dimter Rasarve
SECTION- AdminiabiMan
POLICY STATEMENT -
1 A monetary reserve shall be established for the purpose of providing funds to respond to unbudgeted
expenses incurred as a result of local emergencies or disasters, The Municipal Disaster Reserve funds are
primarily intended for
a) providing funding necessary to meet financial obligations of the County during a state of local
emergency
b) meeting Municipal obligations associated with Provincial government disaster or ernergency
programs (e.g, Municipal Wildfire Assistance Program)
The reserve balance shall not exceed two (2) million dollars
PROCEDURE.
1 The Director of Disaster Services shall ensure that an amount of $100,000 is contributed annually to
the Municipal Disaster Reserve
2 The Director of Disaster Services shall ensure that the Municipal Disaster Reserve does not exceed
$2 million dollars.
3 The Director of Disaster Services or his designate, is authorized to utilize funds from the Municipal
Disaster Reserve during a state of local emergency to meet unbudgeted expenses
4 Fund- from the Municipal Disaster Reserve may be used to meet unbudgeted expenses for local
emergencies or disasters which did not require a state of local emergency only upon Council approva
5. Council shall be advised as soon as practical as to the amount of funds used and general areas of
expenditure (e.g wages contracted services materials, etc.) whenever funds are drawn from this
reserve
.Parr Z"f
n
is
•
0
Council Agenda Item # 6(b)
To Reeve Hoppms
Members of Council
From Mac deBeaudrap, ESMC
Date September 1 2003
Issue
Bylaw # 1482 Appendix B Penalties
Background
As determined by Council at the August 19th Council meeting, Appendix B, would be
delayed on implementation until January 1, 2004, and that clarification would be sought
as to whether the offences would be per annum or offence
Discussion
The penalties for offences under this Bylaw will not be implemented until January 2004
which will allow sufficient time to provide education through the "Did You Know'
section of the Capital Newspaper and information brochures available at the County
office
I suggest that having the penalties apply per offence will act as more of a deterrent than
on a yearly basis One way to have landowners accept the fact we now require permits
and conditions on fires is to have no fee to obtain a permit but a serious financial
implication to burning without a permit and for re offences under the Bylaw
Recommendation
1) That Council receive this report as information
61
Mac deBe dr p, EMSC
M