HomeMy WebLinkAbout2003-09-09 Council MinutesC
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KNEEHILL COUNTY
Regular Council Meeting Agenda
September 9, 2003
PRESENTATIONS.
1 Introduction of C Frank Grills — County Assessor
1 Meeting Called to Order
2. Adoption of Agenda
3 Approval of August 19, 2003 Regular Council Meeting minutes
& August 6, 2003 Special Council Meeting minutes
4 Accounts Payable
5 Unfinished Business
Page
Page
Page
a Water Services in Right of Ways Page
Recommendation
1) That Council receive amended Policy# 14 9
Water Services in Right of Ways
b Hamlet Utility Billing Policy #9 1 Page
Recommendation
1) That Council approve the amendment to the Hamlet
Utility Billing Policy #9 1
c Wimborne Road Project Page
Recommendation.
1) That Council not proceed with the Wimborne Protect, and
the $550,000 budgeted for this project be allocated in the
2004 budget for the surfacing of the Linden Road
2) If successful in receiving ICAP funding for the
Wimborne Road project, Administration be approved to
make application with ICAP to transfer this funding to the
Linden Road project
d Torrington Street Paving Page
Recommendation
1) That Council not approve the lowest tender for the
Torrington Railway Avenue Paving Project due to the
increased price
2) That Administration re tender the project in the spring
of 2004
e Development Control Policy Fee Structure Page
Recommendation That Council receive this Policy
f Internet Policy Page
Recommendation That Council approve the Internet
Policy
g. Reserves Policy Page
• Recommendation That Council approve the Reserves
Policy
h Signing Authorization Policy Page
Recommendation That Council approve the Signing
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Authority Policy
Kneehill County Logo Page
Recommendation That Council adopt the new County logo
design as presented by the Committee, and select the font style
and color
j Report on KRWS Public Consultation Meetings Page
Recommendation That Council receive as information
the report on the KRWS Public Consultation meetings
k. Kneehill County Scholarship Program ,Page
Recommendation That Council announce the recipient
of the 2003 Kneehill County Scholarship
Grasshopper Infestation Update Report Page
Recommendation
1) That the ASB prepare a contingency plan for 2004
2) That Council receive this report as information.
in 2003 Antarctic Expedition Donation Request Page
Recommendation Further to the presentation, need Council
decision
n Alberta Provincial Crime Watch Conference Page
Recommendation- Council decision
6 New Business
a Municipal Disaster & Emergency Reserve Page
Recommendation- That Council receive this report
as information
b Bylaw #1482 Appendix B — Penalties Page
Recommendation That Council receive this report
as information
c AAMD&C Fall Convention 2003 Page
Recommendation
1) That Council approve the attendance of all
members of Council and the CAO at the Fall Convention
2) That Administration submit the completed Hotel
Reservation Form and Credentials Form
d Council Meeting Dates for November Page
Recommendation That Council establish the November
2003 Council Meeting dates
e. Hog Operations Located on the SW 35 30-25-W4 and
N W 26 30 25-W4 Page
Recommendation
1) That Council accept the NRCB Proposal to have the
landowners' agree to run the operation on both parcels as one
unit
2) That Council accept an Agreement between the landowners
as sufficient to satisfy Condition 12 of the Development
Permit
3) That Council enter into a Development Agreement with the
landowners that specifically entitles the County to register a caveat
against both parcels
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f Federation Canadian Municipalities Presentation Page
Recommendation That Council submit a proposal
to the FCM Convention Committee to lead a session
on rural issues at the FCM Convention in Edmonton
on May 28 31 2004
g National Summit on Municipal Governance Page
Recommendation That Council send the Reeve
or Deputy Reeve plus one member of Council to the
National Summit on Municipal Governance
h Assessment Review Board Hearing Dates Page
Recommendation That Council set aside November 4th
and 5th, 2003 for the current Assessment Review Board
Hearings
7 Correspondence Report .Page
Recommendation- That Council receive the
Correspondence report
8 Business Summary Report Page
Recommendation That Council receive the
Business Summary Report
9 Council and Committee Reports Page
10 Business Arising from Council and Committee Reports
11 In Camera
a) Legal
b) Labour
12 Adjournment
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PRESENT
CALL TO ORDER
AGENDA
KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
MINUTES OF THE REGULAR MEETING OF THE
COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL
COUNTY OFFICE, 232 MAIN STREET, THREE HILLS
ALBERTA
PRESENT.
Division No
6
Ken Hoppins Reeve
Division No
1
Brian Holsworth, Councillor
Division No
2
Carol Calhoun, Councillor
Division No
3
Jerry Wrttstock Councillor
Division No
4
Murray Woods, Deputy Reeve
Division No
5
Vern Crawford, Councillor
Division No
7
Ken Knievel, Councillor
ADMINISTRATION PRESENT
County CAO
County Assistant CAO
Director of Operations
EMS Coordinator
Planner
Assessor
Gene Kiviaho
Terry Nash (after 8 35 a.m.)
Rob Mayhew
Mac deBeaudrap
Jeremy Fenton
Frank Grills
Recording Secretary Barb Long
1. Reeve Hoppins in the Chair.
Reeve Hoppins called the meeting to order at 8 32 A.M
Mr Kiviaho introduced Mr Frank Grills Assessor for Kneehill
County, to Council
2 Adoption of Agenda.
Withdrawn from the Agenda
• 5(a) Water Services in Right of Ways — tabled until
September 23Td Council meeting
Addition to the Agenda
• 9 CAO Appraisal
401/03 Councillor Calhoun moved approval of the agenda, as amended
CARRIED
MINUTES 3.Approval of the August 19, 2003 Regular Council Meeting &
the August 6, 2003 Special Council Meeting Minutes
402/03 Councillor Crawford moved approval of the August 19 2003
Regular Council Meeting minutes
CARRIED
403/03 Councillor Woods moved approval of the August 6 2003 Special
Council Meeting Minutes
CARRIED
4 Accounts Payable (attached and forming part of the
minutes
ACCTS PAYABLE Reeve Hoppins requested this agenda item be held in abeyance
pending the receipt of a listing of the handwritten cheques that he
had signed prior to the commencement of the Council meeting
Note Mrs Nash left the meeting at 8 42 a.m and returned at 8 45
a.m and distributed copies of the handwritten cheque list to
Council
Reeve
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KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
Councillor Holsworth moved approval of the accounts presented
for payment today subject to review by the Finance Committee
404/03 consisting of Reeve Hoppins, Councillor Woods Councillor
Crawford and Councillor Holsworth
CARRIED
UNFINISHED BUS 5 Unfinished Business
HAMLET UTILITY b)Hamlet Utility Billing Policy #9 1(report attached and
forming part of the minutes)
POLICY #9 1 Councillor Wzttstock moved that Council approve the amendment
405/03 to the Hamlet Utility Billing Policy #9 1
CARRIED
C) Wimborne Road Project (report attached and formine Dart
of the minutes)
WIMBORNE RD PRJ Councillor Woods moved approval of the following
recommendations
1) That Council not proceed with the Wimborne Road Project and
406/03 the $550 000 00 budgeted for this project be allocated in the
2004 budget for the surfacing of the Linden Road
LINDEN RD PRJ 2) That if Kneehill County is successful in receiving ICAP funding
ICAP FUNDING for the Wimborne Road project, Administration be approved to
make application with ICAP to transfer this funding to the
Linden Road project
CARRIED
PRAIRIE GRAINS Note Ms Debi Moon entered the meeting at 8 50 A.M
LINDEN WEST RD Councillor Woods moved that Administration apply to the Prairie
Grains Road Program for funding to pave the Linden West road, if
407/03 possible in conjunction with Mountain View County
CARRIED
TORRINGTON d) Torrm0on Street Paving Project (report attached and
forming part of the minutes)
RAILWAY AVE Councillor Crawford moved approval of the following
408/03 recommendations
1) That Council not approve the lowest tender for the Torrington
Railway Avenue Paving Protect due to the increased price
2) That Council approve Administration re tendering this project
in the spring of 2004
CARRIED
Note Mr Sommerville entered the meeting at 8 58 A.M
DEV CONTROL e) Development Control Policv — Fee Structure (reDort
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POLICY attached and forming part of the minutes)
409/03 Councillor Crawford moved that Council approve the
amendment to the Development Control Policy
MOTION DEFEATED
410/03 Councillor Woods moved that Council receive the amendment to
the Development Control Policy
CARRIED
Reeve
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KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
Council directed Administration to investigate this issue further
and to present recommendations at the September 23
2003 Council meeting
INTERNET POLICY f) Internet Policy (report attached and forming part of the
minutes
411/03 Councillor Holsworth moved that Council approve the Internet
Policy
CARRIED
RESERVES POLICY g) Reserves Policy (report attached and forming part of the
minutes
Councillor Woods moved this agenda item be tabled until later in
412/03 the meeting to allow Council to deal with Agenda Item 6(a),
Municipal Disaster & Emergency Reserve
CARRIED
SIGNING AUTH h) Signing Authorization Policy (report attached and formin
POLICY part of the minutes)
Council requested the addition of "Council remuneration
413/03 cheques" to item 4(c)
Councillor Wrttstock moved approval of the Signing Authorization
Policy, with the above noted amendment
CARRIED
K.0 LOGO i) Kneehill County Logo (report attached and forming part of
the minutes)
Council requested samples be obtained using a metallic gold
color and the same style of font for the words Kneehill and
County, with County being in a smaller print
414/03 Councillor Calhoun moved Administration address the requests of
Council and present at the September 23`d Council meeting
CARRIED
KRWS PUBLIC D Report on Kneehill Regional Water System (KRWS) Public
MTGS Consultation Meetings (report attached and forming part of
the minutes)
415/03 Councillor Calhoun moved that Council receive the KRWS Public
Consultation Meetings report as information
CARRIED
K.0 SCHOLARSHIP k) Kneehill County Scholarship Program (report attached and
forming part of the minutes)
416/03 Councillor Knievel moved that Council approve Alisa Weimer as
the successful recipient of the 2003 County Scholarship
CARRIED
Administration was requested to make arrangements for Reeve
Hoppins to make this presentation at the Trochu School Awards
ceremony
1) Grasshopper Infestation Update Report (report attached and
GRASSHOPPER RPT forming part of the minutes)
Councillor Wrttstock moved that Council approve the following
417/03 recommendations
1) That the AS13 prepare a contingency plan for 2004
2) That Council receive this report as information
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Reeve
CAO
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KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
CARRIED
Note The meeting recessed from 9.42 A.M until 9 55 A.M
ANTARCTIC EXP
m) 2003 Antarctic Expedition Donation Request (report
DONATION
attached and forming part of the minutes)
Councillor Crawford moved that Kneehill County donate $200 00
418/03
to assist with the expense of attending the 2003 Antarctic
Expedition
CARRIED
FUNDING POLICY
YOUTH PRGRMS
Council Crawford moved Administration draft a policy addressing
funding for youth programs for educational pursuits based on the
419/03
following amounts, $50 00 for provincial programs, $100 00 for
national programs, and $200 00 for international programs
CARRIED
AB PROV CRIME n) Alberta Provincial Crime Watch Conference (report
attached and forming part of the minutes)
WATCH CONF Councillor Knievel moved that Kneehill County donate $200 00 to
the Olds Rural Crime Watch Association to assist with hosting the
420/03 January 16 18, 2004 Alberta Provincial Crime Watch Conference
CARRIED
6 New Business
DISASTER & EMERG a) Municipal Disaster & Emergency Reserve (report attached
and forming part of the minutes)
RESERVE POLICY Councillor Knievel moved that Council receive this report as,
421/03 information
CARRIED
Council requested Administration prepare a Draft Municipal
Disaster & Emergency Reserve Policy for Council consideration at
a future Council meeting
Council received an update from Mr deBeaudrap commending the
involvement and contribution of local fire fighters in assisting with
the control of the fires in British Columbia
On behalf of Council Reeve Hoppms thanked Mr deBeaudrap and
Mr Kiviaho for taking the initiative in volunteering assistance to
British Columbia, and requested a list of all personnel involved in
supplying aid, including those firefighters that provided the needed
coverage at home, in order that letters of commendation could be
sent
B 1482 PENALTIES b) Bylaw #1482 Appendix B — Penalties (report attached and
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forming part of the minutes)
422/03 Councillor Calhoun moved that Council receive this report, as
information
CARRIED
Note Mr Sommerville and Mr deBeaudrap left the meeting at
10 30 A.M
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Reeve
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KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
AAMD&C FALL c) AAMD&C Fall Convention 2003 (report attached and
forming part of the minutes)
CONVENTION Councillor Calhoun moved that Council approve the attendance of
423/03 all members of Council, the CAO and the Operations Director at
the AAMD&C Fall Convention, and directed Administration to
submit the Hotel Reservation and Credentials Forms
CARRIED
COUNCIL MTG d) Council Meeting Dates for November (report attached and
forming part of the minutes)
DATES Councillor Woods moved that Thursday, November 13th, and
Wednesday, November 26th , 2003 be scheduled as the regular
424/03 Council Meeting dates
CARRIED
Note Ms Keiver entered the meeting at 10 25 A.M
HOG OPERATIONS e) Hog Operations Located on the NW 26 30 25 W4 and the
SW 35 30 25 W4 (report attached and forming part of the
minutes
26 & 35-30-25 W4 Councillor Holsworth moved approval of the following
recommendations
1) That Council accept the NRCB Proposal to have both
landowners agree to run the operation on both parcels as one
unit
2) That Council accept an Agreement between the landowners to
function as a single operation as sufficient to satisfy Condition
12 of the Development Permit
3) That Council enter into a Development Agreement with the
landowners that incorporates the terms of Development Permit
#2236 00 and specifically entitles the County to register a
caveat against both parcels
425/03 CARRIED
Note Ms Keiver and Mr Fenton left the meeting at 10 40 A.M
FCM f) Federation of Canadian Municipalities Presentation (report
attached and forming part of the minutes)
PRESENTATION Councillor Woods moved that Council submit a proposal to the
FCM Convention Committee to lead a session on rural issues at the
426/03 FCM Convention in Edmonton on May 28 31 2004
CARRIED
SUMMIT ON MUN g) National Summit on Municipal Governance (report
attached and forming part of the minutes)
GOVERNANCE Councillor Crawford moved that Council approve the attendance
of the CAO Mr Gene Kiviaho, at the National Summit on
Municipal Governance
427/03 CARRIED
h) Assessment Review Board Hearing Dates (report attached
and forming part of the minutes)
ARB DATES Councillor Wittstock moved that November 5th and 6th 2003 be
428/03 established as the dates for the Assessment Review Board
Hearings
CARRIED
Reeve
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CAO
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KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
CORRESPONDENCE 7. Correspondence Report (report attached and formin
REPORT part of the minutes)
429/03 Councillor Wittstock moved that Council receive the
Correspondence Report
CARRIED
BUS SUMMARY REP 8 Business Summary Report (report attached and formin
part of the minutes)
RECREATION GRNT Under Item #79 03, Council noted that the Town of Three Hills
has not yet attended a Kneehill County Council meeting to receive
a cheque representing their portion of the 2003 Kneehill County
Recreation Grant
430/03 Councillor Calhoun moved that Council receive the Business
Summary Report
CARRIED
9 Council and Committee Reports
FCSS FCSS August 28, 2003 Meeting= report to be provided by
Councillor Calhoun at the September 23, 2003 Council meeting
431/03 Councillor Woods moved that in order to accurately portray the
N-te 1'� County's financial support of the FCSS Program, the FCSS be
�q t) () invoiced for Administration services and office space, with a grant
s e pi 2� u3 provided in lieu of that amount
CARRIED
CAO APPRAISAL CAO Appraisal — Reeve Hoppms and Deputy Reeve Woods
would be compiling the individual Councillor
evaluations and meeting with Mr Kiviaho in the near future
KRWSC MTG Kneehill Regional Water Services Committee September 4 2003
Meeting — report by Councillor Crawford
Stantec Engineering recommendations
Line Location — Parallel to SH 575 from
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Drumheller to Acme north on 25 4 to Linden,
south to Highway 9
Pumping Option — Pumping Station and reservoir at
Drumheller and a deferred pump & reservoir at
Linden
Projected Capital Cost Estimates
Timelmes
Stantec Engineering Public Meeting — 7 30 P M on
September 23, 2003 at the Acme Memorial Hall
It was noted that a Draft Kneehill County Water Strategy needed to
be prepared for Council consideration with an engineering firm
engaged to assist in identifying the aspects of providing service to
rural residents such as number and location of tie ins, and future
water requirements
Mr Mayhew reported he has requested PFRA to consider putting
the funding allotted for the bulk water tanks study on hold and to
re consider funding assistance for a Kneehill County water study
Reeve
CAO
KNEEHILL COUNTY COUNCIL MINUTES
September 9, 2003
Mr Kiviaho noted that once a cost assessment for this study has
been prepared it would be presented to Council for consideration
RESERVES POLICY Councillor Holsworth moved Agenda Item 5(g), Financial
432/03 Reserves Policy tabled earlier in the meeting, be addressed by
Council
CARRIED
433/03 Councillor Woods moved that Council approve the Reserves
Policy
CARRIED
ADJOURNMENT Councillor Wittstock moved the meeting adjourned at 11 37 A.M
CARRIED
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Reeve
CAO
Council Agenda # 5(e)
To. Reeve and Members of Council
From Planning and Development
Date September 9 2003
Issue
Addition to current Development Control policy — Fee Schedule
Background
The Kneehill County Planning Department has been researching the issue of requiring fees and
permits for Confined Feeding Operations and Manure Storage Facilities At the August 19
Council meeting, it was noted in a report that the current policy relating to the aforementioned
issue has not been amended since June 1998 Since that time (Jan., 2002), the Natural Resources
Conservation Board (NRCB) has assumed primary regulatory responsibility relating to the
development of Confined Feeding Operations (CFOs) and Manure Storage Facilities (MSFs), as
noted in section 618 1 of the Municipal Government Act (MGA)
It was also noted in the August 19`h report that prior to the NRCB assuming authorization
responsibility for CFOs and MSFs the County stipulated that applicants for these operations must
abide by the LUBs, submit a Development Permit application and pay the requisite fee Because
CFOs and MSFs are listed as Discretionary Uses only for those designations that do not prohibit
these operations, a fee of $ 40 00 plus $ 2 00/$1,000 00 of the construction value was required in
order to process an application Additionally, it was noted that because the County is no longer
authorized to accept or consider a County issued Development Permit application, there is no
longer any reason to have a fee associated with these developments Planning staff also
recommended that Council receive a policy, which accompanied the report stating that (in
summary), "Livestock Operations and Manure Storage Facilities, which require approval from
the NRCB and any other type of development that requires NRCB approval No fee or County
Development Permit required.
Following that recommendation Council asked that Planning staff research the methods used by other
municipalities when addressing CFOs and MSFs It was decided by Council that the issue should be
tabled until Council was able to receive and consider any new information accrued by the Planning
staff
Discussion
Since the August 19 Council meeting Planning Staff have consulted the following three sources
relating to the question of Municipal involvement with CFOs and MSFs
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DO
Red Deer
County
County no longer requires fees or permits for those
operations that according to the regulations set forth in the
AOA require approval from NRCB County still regulates
those operations that due to their size and type do not
require NRCB approval.
un
AB Mun
"Under 619 where a provincial board grants an approval
Avisor
Affairs
there is no mechanism for the municipality to set conditions
introduce a fee or regulate the entity that was approved
There might be some role for the municipality if a building
involved (requiring a development permit) or the CFO is
below the size regulated by the NRCB If the CFO is smaller
than that approved by the NRCB a municipality has the
o ortunit to regulate the CFO"
Senior DO
Lacombe
County does not regulate any sort of CFO or MSF Lacombe
is
County
Council decided that those operations that, due to their size
and type do not require NRCB approval should not be
subjected to County approval either
,ning staff are of the opinion that, in order to ensure orderly development and to ensure that all
r development is properly taxed and monitored, Kneehill County continue subjecting those
rations that, due to their size and type, do not require approval from NRCB to the same existing fee
A permit policies Further developments that require NRCB approval be exempt from County fees
nd permits The County will amend its LUB and MDP to reflect changes, and the County will
,namtain an inventory of those operations approved and refected by the NRCB
Financial Implications
County will no longer be able to accrue revenue for those operations decided by the NRCB but
will still accrue revenue for applications relating to those operations that do not require NRCB
approval
Recommendation
That Council receive the attached policy
f
Jeremy enton
Planning and Development
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Title Fee schedule
Policy No 5 1
Category. Development Control Policies
Purpose Reconcile County fee schedule with changes in the Agricultural Operation
Practices Act relating to Confined Feeding Operations and Manure Storage
Facilities
Policy Guidelines
Livestock Operations and Manure Storage Facilities, which require approval from the NRCB, and any
other type of development that requires NRCB approval
No fee or County Development Permit required.
Amendment to Policy #5 1
(Addition to 45 1, under Development Permits in the Fee Schedule)
"Confined Feeding Operations and Manure Storage Facilities which, according to the
Agricultural Operations Act, require approval from the NRCB — No fee required "
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PENDING BUSINESS ITEMS FROM 2002 —
Sept 9, 2003
Equity repair invoice (86 02) — December 12/02 Letter sent to town of Trochu, along
with an invoice Verbally have been advised not paying — Letter advising of same
received March 11/03 — Reeve Deputy Reeve CAO to meet with town to discuss May
27/03 Council Meeting — agreed should be on Joint Elected Official Meeting with
Trochu At June 24/03 Joint Council meeting it was agreed to share cost on 50/50 basis
Sept 3/03 Cheque from Trochu in the amount of $1 116 89 reflecting their half of the
costs was processed
Equity Water Line Break (69 02) — Nov 26/02 Referred to Ian Martens to provide
emergency contact numbers to the users of Equity Line Aug 2003 Rob Mayhew
investigating possibility of only one emergency number Sept 3/03 At this time Rob is
discussing a response arrangement with the town of Three Hills
Mountain View Emergency Service (56 02) — Sept 24/02 — Mountain View County
obtained legal opinion Feb 11 2003 May 8/03 Brownlee Fryett provided legal opinion
June/03 Awaiting a Memorandum of Understanding from Tony Martens County
Commissioner — referred file to Mac deBeaudrap Sept 03, Gene advised he would
contact Mountain View County to discuss
Mutual Aid Aareement (52 02) — Oct 8/02 — Administration currently reviewing April
8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03
Referred to Mac deBeaudrap for review and follow up Sept 03 Gene advised he would
contact all applicable municipalities, and would then discuss with Mac the best means of
obtaining signature
Water Policy (16 02) — Sept 10/02 — Currently awaiting development of Policy May
13, 2003 — Council requested Equity Water Concerns and Kneehill County Water Policy
for sourcing water lines be separated for reporting purposes and policy development
Equity Water Mr Mayhew advised policy development for Equity Water on hold until
water contract in place with the town of Three Hills Gene and Rob will be meeting with
Town Manager and Public Works Forman during the week of September 8`h to discuss
this matter Contract with town on Agenda for September 23`d Council meeting
Cost recovery for lowering water line on Fisher Davis Construction Project discussed
with Council — Rob Mayhew to develop a policy to encompass the costs for lowering any
waterlines for October 215` Council meeting
Kneehill County Water Policy Recommendations for amendments to County policy
addressing waterlines in County right of ways on agenda on Sept 9`h Council meeting
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Community Grants Committee Notes and Highlights
September 9, 2003
In attendance.
Reeve Ken Hoppms
Deputy Reeve Murray Woods
Brian Holsworth
Carol Calhoun
Jerry Wittstock
Ken Knievel
Vern Crawford
CAO, Gene Kiviaho
The meeting started at 1 30 p.m
Community Grants Committee (CGC) Decision Highlights
• The CGC reviewed the 18 submissions and compared them to the Community
Grants Policy to determine their eligibility for funding
• Total amount requested was $167,360
• 11 requests were approved
• Total amount approved was $43,630
• 4 requests did not qualify under the Community Grants Policy Guidelines
• 2 requests were denied The requests were incomplete and did not provide the
detailed information as per the Policy and public advertisement
• 1 request for recycling was denied funding under this Policy but will receive their
per capita funding under the recycling grant
• The CGC Report will be on the September 23 Council agenda for approval
Process areas requiring review and follow up
• Submissions — distribute requests and substantiating documents to the CGC prior
to the meeting
• Funding Application — develop a standard application form so that requests are
submitted in the same format
• Copies — applicants are to submit 8 copies
• Deadlines — clarify that submissions are to be postmarked or received by the
closing date
• Policy — amend to read that late submissions will be referred to the next
application period
• Announcement — develop a process to formally announce the decision (Reeve's
Report, Did You Know media, County Newsletter — list of organizations, amount
and project)
• Distribution — process to distribute the funds (all recipients attend Council, only
recipients over a certain amount attend Council mail out
•
0
•
0
• Time period — review the period that organizations have to expend the funds
• Payments — review when the payments should be paid out for projects up front
partial up front upon completion or upon submission of receipts
• Confirmation of expenditures — format and timeframe for confirmation
• Facilities — should conditions be stipulated when approving funds for urban
facilities such as equal access at equal prices for rural residents
• Project — is there a need to define "project"
• Refection letters — attach a copy of the Community Grants Policy and highlight
areas that were incomplete as information
The meeting adjourned at 3 05 p.m
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