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HomeMy WebLinkAbout2003-09-09 Council MinutesC • • KNEEHILL COUNTY Regular Council Meeting Agenda September 9, 2003 PRESENTATIONS. 1 Introduction of C Frank Grills — County Assessor 1 Meeting Called to Order 2. Adoption of Agenda 3 Approval of August 19, 2003 Regular Council Meeting minutes & August 6, 2003 Special Council Meeting minutes 4 Accounts Payable 5 Unfinished Business Page Page Page a Water Services in Right of Ways Page Recommendation 1) That Council receive amended Policy# 14 9 Water Services in Right of Ways b Hamlet Utility Billing Policy #9 1 Page Recommendation 1) That Council approve the amendment to the Hamlet Utility Billing Policy #9 1 c Wimborne Road Project Page Recommendation. 1) That Council not proceed with the Wimborne Protect, and the $550,000 budgeted for this project be allocated in the 2004 budget for the surfacing of the Linden Road 2) If successful in receiving ICAP funding for the Wimborne Road project, Administration be approved to make application with ICAP to transfer this funding to the Linden Road project d Torrington Street Paving Page Recommendation 1) That Council not approve the lowest tender for the Torrington Railway Avenue Paving Project due to the increased price 2) That Administration re tender the project in the spring of 2004 e Development Control Policy Fee Structure Page Recommendation That Council receive this Policy f Internet Policy Page Recommendation That Council approve the Internet Policy g. Reserves Policy Page • Recommendation That Council approve the Reserves Policy h Signing Authorization Policy Page Recommendation That Council approve the Signing L' 11 E* n Authority Policy Kneehill County Logo Page Recommendation That Council adopt the new County logo design as presented by the Committee, and select the font style and color j Report on KRWS Public Consultation Meetings Page Recommendation That Council receive as information the report on the KRWS Public Consultation meetings k. Kneehill County Scholarship Program ,Page Recommendation That Council announce the recipient of the 2003 Kneehill County Scholarship Grasshopper Infestation Update Report Page Recommendation 1) That the ASB prepare a contingency plan for 2004 2) That Council receive this report as information. in 2003 Antarctic Expedition Donation Request Page Recommendation Further to the presentation, need Council decision n Alberta Provincial Crime Watch Conference Page Recommendation- Council decision 6 New Business a Municipal Disaster & Emergency Reserve Page Recommendation- That Council receive this report as information b Bylaw #1482 Appendix B — Penalties Page Recommendation That Council receive this report as information c AAMD&C Fall Convention 2003 Page Recommendation 1) That Council approve the attendance of all members of Council and the CAO at the Fall Convention 2) That Administration submit the completed Hotel Reservation Form and Credentials Form d Council Meeting Dates for November Page Recommendation That Council establish the November 2003 Council Meeting dates e. Hog Operations Located on the SW 35 30-25-W4 and N W 26 30 25-W4 Page Recommendation 1) That Council accept the NRCB Proposal to have the landowners' agree to run the operation on both parcels as one unit 2) That Council accept an Agreement between the landowners as sufficient to satisfy Condition 12 of the Development Permit 3) That Council enter into a Development Agreement with the landowners that specifically entitles the County to register a caveat against both parcels i .7 C f Federation Canadian Municipalities Presentation Page Recommendation That Council submit a proposal to the FCM Convention Committee to lead a session on rural issues at the FCM Convention in Edmonton on May 28 31 2004 g National Summit on Municipal Governance Page Recommendation That Council send the Reeve or Deputy Reeve plus one member of Council to the National Summit on Municipal Governance h Assessment Review Board Hearing Dates Page Recommendation That Council set aside November 4th and 5th, 2003 for the current Assessment Review Board Hearings 7 Correspondence Report .Page Recommendation- That Council receive the Correspondence report 8 Business Summary Report Page Recommendation That Council receive the Business Summary Report 9 Council and Committee Reports Page 10 Business Arising from Council and Committee Reports 11 In Camera a) Legal b) Labour 12 Adjournment • 0 is PRESENT CALL TO ORDER AGENDA KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS ALBERTA PRESENT. Division No 6 Ken Hoppins Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wrttstock Councillor Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ADMINISTRATION PRESENT County CAO County Assistant CAO Director of Operations EMS Coordinator Planner Assessor Gene Kiviaho Terry Nash (after 8 35 a.m.) Rob Mayhew Mac deBeaudrap Jeremy Fenton Frank Grills Recording Secretary Barb Long 1. Reeve Hoppins in the Chair. Reeve Hoppins called the meeting to order at 8 32 A.M Mr Kiviaho introduced Mr Frank Grills Assessor for Kneehill County, to Council 2 Adoption of Agenda. Withdrawn from the Agenda • 5(a) Water Services in Right of Ways — tabled until September 23Td Council meeting Addition to the Agenda • 9 CAO Appraisal 401/03 Councillor Calhoun moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the August 19, 2003 Regular Council Meeting & the August 6, 2003 Special Council Meeting Minutes 402/03 Councillor Crawford moved approval of the August 19 2003 Regular Council Meeting minutes CARRIED 403/03 Councillor Woods moved approval of the August 6 2003 Special Council Meeting Minutes CARRIED 4 Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Reeve Hoppins requested this agenda item be held in abeyance pending the receipt of a listing of the handwritten cheques that he had signed prior to the commencement of the Council meeting Note Mrs Nash left the meeting at 8 42 a.m and returned at 8 45 a.m and distributed copies of the handwritten cheque list to Council Reeve • 0 KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 Councillor Holsworth moved approval of the accounts presented for payment today subject to review by the Finance Committee 404/03 consisting of Reeve Hoppins, Councillor Woods Councillor Crawford and Councillor Holsworth CARRIED UNFINISHED BUS 5 Unfinished Business HAMLET UTILITY b)Hamlet Utility Billing Policy #9 1(report attached and forming part of the minutes) POLICY #9 1 Councillor Wzttstock moved that Council approve the amendment 405/03 to the Hamlet Utility Billing Policy #9 1 CARRIED C) Wimborne Road Project (report attached and formine Dart of the minutes) WIMBORNE RD PRJ Councillor Woods moved approval of the following recommendations 1) That Council not proceed with the Wimborne Road Project and 406/03 the $550 000 00 budgeted for this project be allocated in the 2004 budget for the surfacing of the Linden Road LINDEN RD PRJ 2) That if Kneehill County is successful in receiving ICAP funding ICAP FUNDING for the Wimborne Road project, Administration be approved to make application with ICAP to transfer this funding to the Linden Road project CARRIED PRAIRIE GRAINS Note Ms Debi Moon entered the meeting at 8 50 A.M LINDEN WEST RD Councillor Woods moved that Administration apply to the Prairie Grains Road Program for funding to pave the Linden West road, if 407/03 possible in conjunction with Mountain View County CARRIED TORRINGTON d) Torrm0on Street Paving Project (report attached and forming part of the minutes) RAILWAY AVE Councillor Crawford moved approval of the following 408/03 recommendations 1) That Council not approve the lowest tender for the Torrington Railway Avenue Paving Protect due to the increased price 2) That Council approve Administration re tendering this project in the spring of 2004 CARRIED Note Mr Sommerville entered the meeting at 8 58 A.M DEV CONTROL e) Development Control Policv — Fee Structure (reDort 4 POLICY attached and forming part of the minutes) 409/03 Councillor Crawford moved that Council approve the amendment to the Development Control Policy MOTION DEFEATED 410/03 Councillor Woods moved that Council receive the amendment to the Development Control Policy CARRIED Reeve OL CA • is KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 Council directed Administration to investigate this issue further and to present recommendations at the September 23 2003 Council meeting INTERNET POLICY f) Internet Policy (report attached and forming part of the minutes 411/03 Councillor Holsworth moved that Council approve the Internet Policy CARRIED RESERVES POLICY g) Reserves Policy (report attached and forming part of the minutes Councillor Woods moved this agenda item be tabled until later in 412/03 the meeting to allow Council to deal with Agenda Item 6(a), Municipal Disaster & Emergency Reserve CARRIED SIGNING AUTH h) Signing Authorization Policy (report attached and formin POLICY part of the minutes) Council requested the addition of "Council remuneration 413/03 cheques" to item 4(c) Councillor Wrttstock moved approval of the Signing Authorization Policy, with the above noted amendment CARRIED K.0 LOGO i) Kneehill County Logo (report attached and forming part of the minutes) Council requested samples be obtained using a metallic gold color and the same style of font for the words Kneehill and County, with County being in a smaller print 414/03 Councillor Calhoun moved Administration address the requests of Council and present at the September 23`d Council meeting CARRIED KRWS PUBLIC D Report on Kneehill Regional Water System (KRWS) Public MTGS Consultation Meetings (report attached and forming part of the minutes) 415/03 Councillor Calhoun moved that Council receive the KRWS Public Consultation Meetings report as information CARRIED K.0 SCHOLARSHIP k) Kneehill County Scholarship Program (report attached and forming part of the minutes) 416/03 Councillor Knievel moved that Council approve Alisa Weimer as the successful recipient of the 2003 County Scholarship CARRIED Administration was requested to make arrangements for Reeve Hoppins to make this presentation at the Trochu School Awards ceremony 1) Grasshopper Infestation Update Report (report attached and GRASSHOPPER RPT forming part of the minutes) Councillor Wrttstock moved that Council approve the following 417/03 recommendations 1) That the AS13 prepare a contingency plan for 2004 2) That Council receive this report as information 3 Reeve CAO • • KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 CARRIED Note The meeting recessed from 9.42 A.M until 9 55 A.M ANTARCTIC EXP m) 2003 Antarctic Expedition Donation Request (report DONATION attached and forming part of the minutes) Councillor Crawford moved that Kneehill County donate $200 00 418/03 to assist with the expense of attending the 2003 Antarctic Expedition CARRIED FUNDING POLICY YOUTH PRGRMS Council Crawford moved Administration draft a policy addressing funding for youth programs for educational pursuits based on the 419/03 following amounts, $50 00 for provincial programs, $100 00 for national programs, and $200 00 for international programs CARRIED AB PROV CRIME n) Alberta Provincial Crime Watch Conference (report attached and forming part of the minutes) WATCH CONF Councillor Knievel moved that Kneehill County donate $200 00 to the Olds Rural Crime Watch Association to assist with hosting the 420/03 January 16 18, 2004 Alberta Provincial Crime Watch Conference CARRIED 6 New Business DISASTER & EMERG a) Municipal Disaster & Emergency Reserve (report attached and forming part of the minutes) RESERVE POLICY Councillor Knievel moved that Council receive this report as, 421/03 information CARRIED Council requested Administration prepare a Draft Municipal Disaster & Emergency Reserve Policy for Council consideration at a future Council meeting Council received an update from Mr deBeaudrap commending the involvement and contribution of local fire fighters in assisting with the control of the fires in British Columbia On behalf of Council Reeve Hoppms thanked Mr deBeaudrap and Mr Kiviaho for taking the initiative in volunteering assistance to British Columbia, and requested a list of all personnel involved in supplying aid, including those firefighters that provided the needed coverage at home, in order that letters of commendation could be sent B 1482 PENALTIES b) Bylaw #1482 Appendix B — Penalties (report attached and 4 forming part of the minutes) 422/03 Councillor Calhoun moved that Council receive this report, as information CARRIED Note Mr Sommerville and Mr deBeaudrap left the meeting at 10 30 A.M ./mob Reeve CIL CAO C H C7 C7 KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 AAMD&C FALL c) AAMD&C Fall Convention 2003 (report attached and forming part of the minutes) CONVENTION Councillor Calhoun moved that Council approve the attendance of 423/03 all members of Council, the CAO and the Operations Director at the AAMD&C Fall Convention, and directed Administration to submit the Hotel Reservation and Credentials Forms CARRIED COUNCIL MTG d) Council Meeting Dates for November (report attached and forming part of the minutes) DATES Councillor Woods moved that Thursday, November 13th, and Wednesday, November 26th , 2003 be scheduled as the regular 424/03 Council Meeting dates CARRIED Note Ms Keiver entered the meeting at 10 25 A.M HOG OPERATIONS e) Hog Operations Located on the NW 26 30 25 W4 and the SW 35 30 25 W4 (report attached and forming part of the minutes 26 & 35-30-25 W4 Councillor Holsworth moved approval of the following recommendations 1) That Council accept the NRCB Proposal to have both landowners agree to run the operation on both parcels as one unit 2) That Council accept an Agreement between the landowners to function as a single operation as sufficient to satisfy Condition 12 of the Development Permit 3) That Council enter into a Development Agreement with the landowners that incorporates the terms of Development Permit #2236 00 and specifically entitles the County to register a caveat against both parcels 425/03 CARRIED Note Ms Keiver and Mr Fenton left the meeting at 10 40 A.M FCM f) Federation of Canadian Municipalities Presentation (report attached and forming part of the minutes) PRESENTATION Councillor Woods moved that Council submit a proposal to the FCM Convention Committee to lead a session on rural issues at the 426/03 FCM Convention in Edmonton on May 28 31 2004 CARRIED SUMMIT ON MUN g) National Summit on Municipal Governance (report attached and forming part of the minutes) GOVERNANCE Councillor Crawford moved that Council approve the attendance of the CAO Mr Gene Kiviaho, at the National Summit on Municipal Governance 427/03 CARRIED h) Assessment Review Board Hearing Dates (report attached and forming part of the minutes) ARB DATES Councillor Wittstock moved that November 5th and 6th 2003 be 428/03 established as the dates for the Assessment Review Board Hearings CARRIED Reeve Qtl CAO C7 ZT -4 KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 CORRESPONDENCE 7. Correspondence Report (report attached and formin REPORT part of the minutes) 429/03 Councillor Wittstock moved that Council receive the Correspondence Report CARRIED BUS SUMMARY REP 8 Business Summary Report (report attached and formin part of the minutes) RECREATION GRNT Under Item #79 03, Council noted that the Town of Three Hills has not yet attended a Kneehill County Council meeting to receive a cheque representing their portion of the 2003 Kneehill County Recreation Grant 430/03 Councillor Calhoun moved that Council receive the Business Summary Report CARRIED 9 Council and Committee Reports FCSS FCSS August 28, 2003 Meeting= report to be provided by Councillor Calhoun at the September 23, 2003 Council meeting 431/03 Councillor Woods moved that in order to accurately portray the N-te 1'� County's financial support of the FCSS Program, the FCSS be �q t) () invoiced for Administration services and office space, with a grant s e pi 2� u3 provided in lieu of that amount CARRIED CAO APPRAISAL CAO Appraisal — Reeve Hoppms and Deputy Reeve Woods would be compiling the individual Councillor evaluations and meeting with Mr Kiviaho in the near future KRWSC MTG Kneehill Regional Water Services Committee September 4 2003 Meeting — report by Councillor Crawford Stantec Engineering recommendations Line Location — Parallel to SH 575 from C Drumheller to Acme north on 25 4 to Linden, south to Highway 9 Pumping Option — Pumping Station and reservoir at Drumheller and a deferred pump & reservoir at Linden Projected Capital Cost Estimates Timelmes Stantec Engineering Public Meeting — 7 30 P M on September 23, 2003 at the Acme Memorial Hall It was noted that a Draft Kneehill County Water Strategy needed to be prepared for Council consideration with an engineering firm engaged to assist in identifying the aspects of providing service to rural residents such as number and location of tie ins, and future water requirements Mr Mayhew reported he has requested PFRA to consider putting the funding allotted for the bulk water tanks study on hold and to re consider funding assistance for a Kneehill County water study Reeve CAO KNEEHILL COUNTY COUNCIL MINUTES September 9, 2003 Mr Kiviaho noted that once a cost assessment for this study has been prepared it would be presented to Council for consideration RESERVES POLICY Councillor Holsworth moved Agenda Item 5(g), Financial 432/03 Reserves Policy tabled earlier in the meeting, be addressed by Council CARRIED 433/03 Councillor Woods moved that Council approve the Reserves Policy CARRIED ADJOURNMENT Councillor Wittstock moved the meeting adjourned at 11 37 A.M CARRIED V1 Reeve CAO Council Agenda # 5(e) To. Reeve and Members of Council From Planning and Development Date September 9 2003 Issue Addition to current Development Control policy — Fee Schedule Background The Kneehill County Planning Department has been researching the issue of requiring fees and permits for Confined Feeding Operations and Manure Storage Facilities At the August 19 Council meeting, it was noted in a report that the current policy relating to the aforementioned issue has not been amended since June 1998 Since that time (Jan., 2002), the Natural Resources Conservation Board (NRCB) has assumed primary regulatory responsibility relating to the development of Confined Feeding Operations (CFOs) and Manure Storage Facilities (MSFs), as noted in section 618 1 of the Municipal Government Act (MGA) It was also noted in the August 19`h report that prior to the NRCB assuming authorization responsibility for CFOs and MSFs the County stipulated that applicants for these operations must abide by the LUBs, submit a Development Permit application and pay the requisite fee Because CFOs and MSFs are listed as Discretionary Uses only for those designations that do not prohibit these operations, a fee of $ 40 00 plus $ 2 00/$1,000 00 of the construction value was required in order to process an application Additionally, it was noted that because the County is no longer authorized to accept or consider a County issued Development Permit application, there is no longer any reason to have a fee associated with these developments Planning staff also recommended that Council receive a policy, which accompanied the report stating that (in summary), "Livestock Operations and Manure Storage Facilities, which require approval from the NRCB and any other type of development that requires NRCB approval No fee or County Development Permit required. Following that recommendation Council asked that Planning staff research the methods used by other municipalities when addressing CFOs and MSFs It was decided by Council that the issue should be tabled until Council was able to receive and consider any new information accrued by the Planning staff Discussion Since the August 19 Council meeting Planning Staff have consulted the following three sources relating to the question of Municipal involvement with CFOs and MSFs 28 C 0 7c v o �E EMPLOYER COMMENTS DO Red Deer County County no longer requires fees or permits for those operations that according to the regulations set forth in the AOA require approval from NRCB County still regulates those operations that due to their size and type do not require NRCB approval. un AB Mun "Under 619 where a provincial board grants an approval Avisor Affairs there is no mechanism for the municipality to set conditions introduce a fee or regulate the entity that was approved There might be some role for the municipality if a building involved (requiring a development permit) or the CFO is below the size regulated by the NRCB If the CFO is smaller than that approved by the NRCB a municipality has the o ortunit to regulate the CFO" Senior DO Lacombe County does not regulate any sort of CFO or MSF Lacombe is County Council decided that those operations that, due to their size and type do not require NRCB approval should not be subjected to County approval either ,ning staff are of the opinion that, in order to ensure orderly development and to ensure that all r development is properly taxed and monitored, Kneehill County continue subjecting those rations that, due to their size and type, do not require approval from NRCB to the same existing fee A permit policies Further developments that require NRCB approval be exempt from County fees nd permits The County will amend its LUB and MDP to reflect changes, and the County will ,namtain an inventory of those operations approved and refected by the NRCB Financial Implications County will no longer be able to accrue revenue for those operations decided by the NRCB but will still accrue revenue for applications relating to those operations that do not require NRCB approval Recommendation That Council receive the attached policy f Jeremy enton Planning and Development 29 mom Title Fee schedule Policy No 5 1 Category. Development Control Policies Purpose Reconcile County fee schedule with changes in the Agricultural Operation Practices Act relating to Confined Feeding Operations and Manure Storage Facilities Policy Guidelines Livestock Operations and Manure Storage Facilities, which require approval from the NRCB, and any other type of development that requires NRCB approval No fee or County Development Permit required. Amendment to Policy #5 1 (Addition to 45 1, under Development Permits in the Fee Schedule) "Confined Feeding Operations and Manure Storage Facilities which, according to the Agricultural Operations Act, require approval from the NRCB — No fee required " kro 0 • • PENDING BUSINESS ITEMS FROM 2002 — Sept 9, 2003 Equity repair invoice (86 02) — December 12/02 Letter sent to town of Trochu, along with an invoice Verbally have been advised not paying — Letter advising of same received March 11/03 — Reeve Deputy Reeve CAO to meet with town to discuss May 27/03 Council Meeting — agreed should be on Joint Elected Official Meeting with Trochu At June 24/03 Joint Council meeting it was agreed to share cost on 50/50 basis Sept 3/03 Cheque from Trochu in the amount of $1 116 89 reflecting their half of the costs was processed Equity Water Line Break (69 02) — Nov 26/02 Referred to Ian Martens to provide emergency contact numbers to the users of Equity Line Aug 2003 Rob Mayhew investigating possibility of only one emergency number Sept 3/03 At this time Rob is discussing a response arrangement with the town of Three Hills Mountain View Emergency Service (56 02) — Sept 24/02 — Mountain View County obtained legal opinion Feb 11 2003 May 8/03 Brownlee Fryett provided legal opinion June/03 Awaiting a Memorandum of Understanding from Tony Martens County Commissioner — referred file to Mac deBeaudrap Sept 03, Gene advised he would contact Mountain View County to discuss Mutual Aid Aareement (52 02) — Oct 8/02 — Administration currently reviewing April 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03 Referred to Mac deBeaudrap for review and follow up Sept 03 Gene advised he would contact all applicable municipalities, and would then discuss with Mac the best means of obtaining signature Water Policy (16 02) — Sept 10/02 — Currently awaiting development of Policy May 13, 2003 — Council requested Equity Water Concerns and Kneehill County Water Policy for sourcing water lines be separated for reporting purposes and policy development Equity Water Mr Mayhew advised policy development for Equity Water on hold until water contract in place with the town of Three Hills Gene and Rob will be meeting with Town Manager and Public Works Forman during the week of September 8`h to discuss this matter Contract with town on Agenda for September 23`d Council meeting Cost recovery for lowering water line on Fisher Davis Construction Project discussed with Council — Rob Mayhew to develop a policy to encompass the costs for lowering any waterlines for October 215` Council meeting Kneehill County Water Policy Recommendations for amendments to County policy addressing waterlines in County right of ways on agenda on Sept 9`h Council meeting • C7 E a) N N Q) 73 c N m U C 0 0 U M O O N al e 4- N i l'aT Y co M Y m o E a 0) 0 co 0 a c � C) M U) C, O .,:' c C n O CL C 'C m a) m C cn y 7 E a) ,� 5 i= N ° O) N -O C ' O 7� C c d „ E C C -0 co m O w L U U N o� U Yj C '0 C �" O E 'O m •t5 C m U Q1 .0 "00 a`0i E° c U o cu w° N U M o VO) O w O E M 0 -O 3 O c G E °0 u m m m ° U) o c E. 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Reeve Ken Hoppms Deputy Reeve Murray Woods Brian Holsworth Carol Calhoun Jerry Wittstock Ken Knievel Vern Crawford CAO, Gene Kiviaho The meeting started at 1 30 p.m Community Grants Committee (CGC) Decision Highlights • The CGC reviewed the 18 submissions and compared them to the Community Grants Policy to determine their eligibility for funding • Total amount requested was $167,360 • 11 requests were approved • Total amount approved was $43,630 • 4 requests did not qualify under the Community Grants Policy Guidelines • 2 requests were denied The requests were incomplete and did not provide the detailed information as per the Policy and public advertisement • 1 request for recycling was denied funding under this Policy but will receive their per capita funding under the recycling grant • The CGC Report will be on the September 23 Council agenda for approval Process areas requiring review and follow up • Submissions — distribute requests and substantiating documents to the CGC prior to the meeting • Funding Application — develop a standard application form so that requests are submitted in the same format • Copies — applicants are to submit 8 copies • Deadlines — clarify that submissions are to be postmarked or received by the closing date • Policy — amend to read that late submissions will be referred to the next application period • Announcement — develop a process to formally announce the decision (Reeve's Report, Did You Know media, County Newsletter — list of organizations, amount and project) • Distribution — process to distribute the funds (all recipients attend Council, only recipients over a certain amount attend Council mail out • 0 • 0 • Time period — review the period that organizations have to expend the funds • Payments — review when the payments should be paid out for projects up front partial up front upon completion or upon submission of receipts • Confirmation of expenditures — format and timeframe for confirmation • Facilities — should conditions be stipulated when approving funds for urban facilities such as equal access at equal prices for rural residents • Project — is there a need to define "project" • Refection letters — attach a copy of the Community Grants Policy and highlight areas that were incomplete as information The meeting adjourned at 3 05 p.m U • m pm I x x x x x x x QQ �7i 25 25 O 603, of Wi CA to (� W G m i 1 ri L Av Z 7 m a z o o � I o � vl� to or ! �7 (NO ±± M 8 O op to 00 N c SC pp O O CO M <7' N M O to O O O O CO O M CV p O �!i M O C M N Q LM H CL W N 06 C.1 M C6 N p O M p E H M H v Lu •C C i7 + Q UI Y N .i CO LA aLu c� co L� a E > E :3 E a L ` 1° d a E Ep a } _ N p icn M pQ$ M M M pM� pM� M M M M M M N N M v LO M In Q