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Home My WebLink About2003-08-27 Council Minutes.a • E C7 To, Reeve and Members of Council From Bruce Sommerville, Agricultural Fieldman Council Agenda #7a Date 8/27/03 Issue• Approval of Amendment to Existing Seeding Roadsides Policy No 13 25 Background Current Policy Seeding roadsides and borrow pits is to be done as much as possible with tractor and grass seeder, with the balance to be done with the broadcaster The County will use only a certified mixture of Crested Wheat and Creeping Red Fescue for seeding any portion of the County road allowance Should the farmer require a different type ofgrass seed mixture the seeding any borrow pit areas, this information must be provided by the farmer on the borrow pit backsloping agreement arranged with him Failing provision of such information, the roadside mixture will be used. The County is to be responsible for seeding the ditch area following road construction undertaken by the County or a private company and the private company is to be charged a flat rate of S500 00 per mile (Cost calculated using an estimate of Six (6) acres, seeding both sides of the road and includes the cost for equipment used, necessary for hand labour and cost of grass seed but no charge for moving equipment to the site Discussion Due to the approval of two new policies `Development on Undeveloped Road Allowance" and "Requests from Ratepayers for Upgrade of Undeveloped Road Allowance" the "Seeding Roadsides Policy" needed updating The flat rate of $500.00 also needed to be changed as grass seed has gone up and fluctuates year to year (amendments to Policy #5 16 & 45 17 in bold print) Financial Implication There should be no financial implication as any work done by the County will be done on a cost recovery basis Recommendation 1) That Council approve the following draft policy, 13 25 Seeding Roadsides 2) That Council approve Policy 5 16, Development on Undeveloped Road Allowance, as amended. 3) That Council approve Policy 5 17, Request from Ratepayers for Upgrade of Undeveloped Road Allowance as amended. Bruce Sommerville Agricultural Fieldman Page 44 Title- SEEDING ROADSIDES Policy No 13 25 Category Transportation Replaces Existing Policy 13 25 iPurpose Provide the required specifications for seeding roadsides once any form of road construction has been completed including blade grades, borrow pits and backslopmg Policy Guidelines 1) Only a certified mixture of Crested Wheat and Creeping Red Fescue accompanied by a Certificate of Analysis will be used It is recommended that fall rye also be planted to establish an early root system to secure the shoulders of the road 2) Seed is to be sowed at a minimum rate of twenty five (25) pounds to the acre on County Road Allowances 3) Weed control and any reseeding (should it be necessary) along a disturbed roadside will remain the responsibility of the party who was initially responsible for seeding of the roadside until grass is established 4) Should a ratepayer require a different type of grass seed mixture for seeding any borrow pit areas the information must be provided by the ratepayer on the borrow pit backsloping agreement prior to County approval Failing provision of such information, the roadside mixture will be used 5) The County is responsible for seeding the ditch area following road construction undertaken by the County 6) Private Companies Contracted by Kneehill County a) Should the County tender road construction and the contractor wishes the County to complete the work, the private company will be charged a cost that will be determined by the Agricultural Fieldman on an individual basis b) Should the private company do the seeding themselves, they are responsible for seeding as per the specifications outlined in Paragraphs 1, 2, and 3 7) Ratepayer/Developer Request for Road Construction a) The ratepayer or developer will be responsible for seeding as per the specifications outlined in Paragraphs 1, 2 and 3 b) Seeding will be done by the County at the request of a ratepayer or developer upon availability of staff and equipment and at a cost determined by the Agricultural Fieldman Page 45 11 n H Title. Development on Undeveloped Road Allowance Policy No 5-16 Category. Development Control Replaces 13-20-7,13-20 6,13-6-3 Purpose. Provide administration with guidelines relating to the upgrading of undeveloped road allowances for those dirt road allowances associated with new subdivisions and developments Policy Guidelines. I Undeveloped Site — Future Residential, Confined Feeding Operation, Industrial, or Commercial Development 1) The County will pay fifty percent (50%) of the costs, to a maximum of $15,000.00 including gravel and seeding costs, for the building of the road to County standards (as per Schedule A — Mayor Local Road Standard) 2) At time of subdivision or development approval whichever comes first, the Developer will enter into a development agreement whereby a caveat will be attached to the title, outlining the Developer's and County s responsibility of the upgrade of the road Prior to subdivision or development approval, Council approval will be required for the upgrade of the road 3) The developer will be responsible for hiring a contractor for completion of the fob 4) County standards will apply for seeding of the roadside upon completion of construction, in accordance with Policy 13 25, Seeding Roadsides 5) Upon completion of the construction, inspection will be required by the Public Works Department, and any deficiencies noted will require correction Final inspection will be completed 1 year following corrections of any defects or deficiencies and a Final Acceptance Certificate will be issued The County's portion of the cost will be paid to the developer upon issuance of the Final Acceptance Certificate 6) Maintenance of the road will be the responsibility of the County once a Final Acceptance Certificate has been issued Related Documents Cost Share Road Construction Development Agreement Caveat Affidavit in Support of Caveat Affidavit of Execution Schedule "A" Minimum Roadway Guidelines/Regulations Schedule "B" Final Acceptance Certificate Page 46 • n L J C7 Title Request from Ratepayers for Upgrade of Policy No 5-17 Undeveloped Road Allowance Category. Development Control Replaces 13 20-7,13 20-6,13 6 3 Purpose. Provide administration with guidelines relating to requests for the upgrading of undeveloped road allowances Policy Guidelines - I Undeveloped Site — Request for upgrades to access bins, corrals etc 1) For requests relating to upgrades, where a blade grade (1 machine) will be sufficient, the County may complete the construction at the recommendation of the Public Works Superintendent and Council approval 2) The ratepayer shall bear the entire cost of the upgrade to Kneehill County standards (as per Schedule A — Minor Local Road Standard) The Public Works Superintendent will estimate the cost of the job 3) The ratepayer will be responsible for seeding of the roadside upon completion of the blade grade Seeding must be done to County standards in accordance with Policy 13-25, Seeding Roadsides 4) The upgrade will be completed as the County s schedule allows 5) The cost of the work shall be paid to the County preceding the work based on the estimated cost of the protect 6) Should the upgrade require more than 1 machine Policy 5 16 will apply 7) Maintenance of the road will be subject to the current County maintenance rotation schedule for dirt roads Related Documents Schedule "A" Minimum Roadway Guidelines/Regulations Page 47 To Gene Kiviaho Reeve Hoppins Members of Council From Rob Mayhew Date August 27 2003 Issue Torrington — Railroad Avenue Paving Background Discussion Council Agenda #5(d) There have been several requests for dust control on Railway Avenue in 2003 and several complaints of dust from this road In the Street Improvement Plan for Torrington Railway Avenue was in the plans for either seal coat or paving. Some paving has been done in the Hamlet and the best option for Torrington is to pave Railway Avenue This could be done by utilizing funds from SIP and the Torrington Amalgamation Grant At the July 22, 2003 Council meeting, Council approved the tendering and awarding of the Project with the costs not to exceed $166,096 00 On August 25, 2003, two tenders were received and opened with the lowest bid being that from Rubydale Ashphalt, Calgary of $179 764 62 The total cost for this project including the estimated engineering cost of $12,758.00 would be $192,522.62 An amount of $26,426.62 would be needed from reserveS to cover the additional cost of this project Financial Implications Funds allocated $ 91 000 00 Torrington Amalgamation Grant $ 53,800.00 Torrington Reserve $ 23,640.00 S I P 2003 Total Funds available $168,440.00 Additional S I P Funds may be utilized once we are able to verify from the Province that they are available for Torrington If so surplus funds will be returned to the Reserve In order to cover the additional cost of the project, $26,426.62 would have to be drawn from reserves Recommendation I That Council not approve the lowest tender for the Torrington Railway Avenue Paving Project due to the increased price 2 That Administration re tender the project in the spring of 2004 4, --1/ Roba hew Publi orks Superintendent Gene Kivi o CAO 27