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Home My WebLink About2003-08-19 Council MinutesH Iq KNEEHILL COUNTY Regular Council Meeting Agenda August 19, 2003 PRESENTATIONS 1 9 30 A.M — Lindsay Parker — 2003 Antarctic Expedition — Funding Request 2 10 00 A.M. — Recreation Grant — Presentation to Acme& Three Hills 3 10.15 A.M — Century Farm Family Award — Terrence Toews 4 10.30 A.M — Plaque — Recognizing Calgary Stampede Farm Family Award — Bob Penner Family 5 11.30 A.M — Spence Sample — Sharek Reay — K.0 Fire Bylaw 1 Meeting Called to Order 2 Adoption of Agenda 3. Approval of July 22, 2003 Regular Council Meeting minutes & August 6, 2003 Special Council Meeting minutes 4 Accounts Payable 5 Financial Statements 6 Unfinished Business a Water Services in Right -of Ways Recommendation. 1)That Council not allow water/wastewater lines in the right of ways 2) That Council consider right—of way usage requests for water/wastewater lines on an individual basis Page 1 Page 4 Page 14 Page 19 Page 24 b Kneehill County Logo Page 26 Recommendation 1) That Council adopt the logo as presented by the committee 2) That Council approve the replacement of items using the new logo as inventory depletes c Development Control Policy Fee Structure Page 27 Recommendation That Council receive the Development Control policy stipulating that fees are no longer required for Intensive Livestock Operations or Manure Storage Facilities d Fire Bylaw #1482 Page 29 Recommendation- That Council give second & third reading to Bylaw #1482, with the revisions recommended by legal counsel Page 1 7 New Business a Amendment to Roadside Seeding Policy # 13-25 Pag Recommendation 1) That Council approve the draft policy #13 25, Seeding Roadsides 2) That Council approve Policy #5 16 Development on Undeveloped Road Allowances as amended 3) That Council approve Policy #5 17 Upgrades of Undeveloped Road Allowances, as amended b Christmas Closure Page 48 Recommendation That Council approve from noon on December 20, 2003 until 8 00 A.M January 5th, 2004 as the Christmas closure for the Administration Office and Public Works Shop 0 0 n LJ c. Early Retirement Incentive Plan (Replacing Existing Policy # 17 7) Page 49 Recommendation - 1) That Council receive the draft Early Retirement Incentive Plan policy 2) That Council decide if a sliding scale should be incorporated into the policy 3) That Council decide if existing employees who have worked for the County for 10 years or more should still be entitled to payment as set out in the 1998 policy d Internet Policy Page 52 Recommendation. That Council receive the draft Internet Policy e Signing Authorization Policy Page 58 Recommendation That Council receive the draft Signing Authorization Policy and establish a minimum dollar value for cheques requiring the signature of the Reeve/Deputy Reeve L Reserves Policy #16 1 Page 61 Recommendation. That Council receive the draft Reserve Policy replacing existing policy #16 1 g Strategic Planning Quarterly Reports Page 64 Recommendation That Council receive as information the Strategic Planning Quarterly reports h Water Rates in Hamlets Page 81 Recommendation 1) That Council receive the amended Hamlet Utility Billing Policy #9 1 Item #4 for review 2) That Council approve the 2003 Hamlet Water & Sewer rates i. Comparative Financial Indicator Benchmarks Page 86 Page 2 Recommendation. That Council receive this report as information KRWS Survey and public meetings Page 92 (Report to be distributed) Recommendation Council decision k. Community Grants Committee Meeting Date Page 93 Recommendation That Council select a date to review and approve applications for funding from the Community Grant to Non Profit Organizations 1 Antarctica Expedition Request Page 95 Recommendation- Further to presentation need Council decision in Kneehill County Scholarship Page 96 Recommendation. That Council review and select the successful recipient of the 2003 Kneehill County Scholarship 8 Correspondence Report .Page 124 Recommendation That Council receive the Correspondence Report 9. Business Summary Report Page 127 Recommendation That Council receive the Business Summary Report • N 10 Council and Committee Reports 11 Business Arising from Council and Committee Reports 12 In Camera 13 Adjournment Page 136 Page 3 �11 N 0 KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHIL COUNTY OFFICE 232 MAIN STREET THREE HILLS ALBERTA PRESENT. Gene Kiviaho County Assistant CAO Division No 6 Ken Hoppms Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun, Councillor PRESENT Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor (after 9 l: Division No 7 Ken Knievel, Councillor ABSENT: Division No 3 Jerry Wittstock, Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash Director of Operations Rob Mayhew EMS Coordinator Mac deBeaudrap Planner Jeremy Fenton Recording Secretary Barb Long 1 Reeve Hoppins in the Chair: CALL TO ORDER Reeve Hoppms called the meeting to order at 8 30 A.M 2 Adoption of Agenda AGENDA Withdrawn from the Agenda • Approval of the August 6,2003 Special Council Meeting minutes • 7(c) Early Retirement Incentive Plan Addition to the Agenda • Under In Camera Session — Labour Issue 379/03 Councillor Woods moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the July 22, 2003 Regular Council Meeting 380/03 Councillor Knievel moved approval of the July 22, 2003 Regular Council Meeting minutes C 'moi. Wb7 4. Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Councillor Calhoun moved approval of the accounts presented for payment today subject to review by the Finance Committee 381/03 consisting of Reeve Hoppms Councillor Woods, Councillor Knievel and Councillor Calhoun CARRIED FINANCIAL STMNTS 5. Financial Statements (attached and forming part of the minutes Reeve L", TAW KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 382/03 Councillor Woods moved acceptance of the Financial Reports as presented CARRIED UNFINISHED BUS 6. Unfinished Business WATER LINES a) Water Services in Richt—of-Ways (report attached and IN R.O W forming part of the minutes) This agenda item was discussed later in the meeting, at 9 43 A.M Council requested Policy #14 9 be revised to r� include the placement of water lines in the right of ways provided that they do not jeopardize County roads, serve the County ratepayers and meet all County requirements Council's further requested that this policy be presented at the September 9, m 2003 Council meeting LO 383/03 Councillor Crawford moved that Council receive this report CARRIED Ms Tamala Peters left the meeting at 8.40 A.M b) Kneehill County Logo (report attached and forming part of the minutes) K.0 LOGO Council requested the logo be forwarded to Skytone Q r Printing and Graphics to prepare other samples for presentation at the next Council meeting 384/03 Councillor Calhoun moved that Council approve the replacement 1 of items using the new logo as inventory depletes CARRIED Mr Bert Jackson and Mr Bruce Sommerville entered the meeting at 8 52 A.M DEV CONTROL c) Development Control Policy — Fee Structure #5 1(report attached and forming part of the minutes) Q�� FEE SCHEDULE Council requested further information from other C` jurisdictions with respect to their Development Permit Policy for Confined Feeding Operations and Manure Storage Facilities, with nVJVJ)J this information to be presented at the September 9, 2003 Council meeting 385/03 Councillor Holsworth moved that Council receive this report CARRIED Ms Debi Moon entered the meeting at 9.01 A.M Presentation — Kneehill County 2003 Recreation Grant K.0 RECREATION The meeting recessed at 9 10 A.M in order to present the Mayor GRANT of Acme Mr Bert Jackson with a cheque representing the Village of Acme s portion of the Kneehill County 2003 Recreation Grant Councillor Vern Crawford was present when the meeting reconvened at 9 45 A.M I Council directed Administration to send a letter to the Town of Three Hills advising that their 2003 Recreation Grant will be held 2 Reeve CA C7 C7 C9 KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 until an elected representative is able to attend a Council meeting to receive the cheque Reeve Hoppms requested Council permission to have Mr Fenton and Ms Tamala Peters address the issues of the Dangerous and Unsightly Properties in the hamlet of Swalwell, as reported in the Council Information Package (Under Agenda Item #7(g) Quarterly Reports) SWALWELL DANGEROUS & Ms Tamala Peters and Mr Jeremy Fenton presented the process for issuing an Order with respect to the dangerous condition of this UNSIGHTLY property in Swalwell PROPERTY Council requested a letter be sent to the ratepayer who had expressed concern with the unsightliness of the property in Swalwell advising that this issue would be addressed in order of priority following the remediation of the potentially dangerous situations within the County J Mrs Cathy Parker and Miss Lindsay Parker entered the meeting at 9 30 A.M Ms Tamala Peters, Mrs Terry Nash, and Mr Jeremy Fenton left the meeting at 9 31 A.M 2003 ANTARCTIC Presentation by Lindsay Parker— 2003 Antarctic Expedition EXPEDITION Miss Parker gave an informative presentation on the 2003 Antarctic Expedition sponsored by Students on Ice which included the contest details, trip schedule and itinerary of the expedition, activities, codes of conduct and sponsorship details Reeve Hoppins thanked Miss Parker for her presentation and advised that her request for sponsorship would be discussed later in the meeting ROADSIDE SEEDING 7. New Business POLICY#13-25 a) Amendment to Roadside Seeding Policy #13-25 (report attached and forming part of the minutes) 385/03 Councillor Holsworth moved that Council approve the amendments'} to Policy #13 25, Seeding Roadsides and the resulting amendment POLICY 5-16 & 5 17 to Policy 5 16, Development on Undeveloped Road Allowance, and Policy 5 17 Request from Ratepayers for Upgrade of Undeveloped Road Allowance CARRIED XMAS CLOSURE b) Christmas Closure(repor-t attached and forming Dart of the minutes Councillor Calhoun moved that Council approve from noon on 386/03 December 24, 2003 until 8 00 A.M January 5 2004 as thef dT' Christmas closure for the Administrative Office and the Public Works Shop CARRIED 3 Reeve CA C7 C7 n LJ KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 INTERNET POLICY d) Internet Policy (report attached and formmg part of the 0 minutes)M'2 387/03 Councillor Crawford moved that Council receive the draft Internet Policy CARRIED SIGNING AUTH e) Signing Authorization Policy (report attached and forming part of the minutes) POLICY Council requested the following amendments to the draft Signing Authorization PolicyA,ll • Council approval of cheques prior to distribution 1� • Cheques to ratepayers to be signed by Reeve/Deputy Reeve • In order to avoid amendments to the policy the Policy to include the positions of the signing authorities, but the names of those signing to be approved at the annual Organizational meeting • Policy to be approved by the County's auditors prior to implementation 388/03 Councillor Calhoun moved that Council receive the draft Signing Authorization Policy with the above amendments CARRIED Mr & Mrs Terrence Toews entered the meeting at 10.23 A.M CENTURY FARM Presentation of Century Farm Family Award — Mr & Mrs AWARD Terrence Toews Reeve Hoppms presented the Kneehill County Century Farm Family Award to Mr & Mrs Toews in recognition of the achievement of 100 years of family farming The meeting recessed from 10 30 A.M until 10 50 A.M Mr & Mrs Bob Penner were present when the meeting reconvened Presentation to the Bob Penner Family in Recognition of Receiving the Calgary Stampede Farm Family Award CALGARY Councillor Calhoun presented Bob & Edith Penner with a plaque STAMPEDE honouring their achievement in receiving the Calgary Stampede FARM FAMILY Farm Family Award f) Reserves Policy ( report attached and forming part of the minutes RESERVES POLICY Councillor Crawford moved that Council receive the draft Reserves Policy requesting consideration be given to committing acv. 389/03 funds to a Municipal Disaster Reserve CARRIED 0 Mr Mac deBeaudrap to obtain information from Clearwater County and provide a report to Council regarding a designated reserve for municipal disasters Reeve CL CA r1 U LJ H KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 Mr Lawrence Hogg, Trochu Fire Chief, entered the meeting at 11 00 A.M QUARTERLY REPTS g) Strategic Planning Quarterly Reports (report attached and forming part of the minutes) The Quarterly Reports were reviewed and received by Council and the following requests were made • An update on the Trochu Bulk Water station project rn2"ti) • A monthly report listing all development permits issued for the County • Possibility of producing a County newsletter, if Q appropriate it could be done in conjunction with the ASB newsletter • Fusarium report prior to year end Council commended Mr Sommerville on the advertisements placed in the local newspapers in support of the Beef Producer — eJAA Mr Fenton and Mr Sommerville left the meeting at 1126 A.M HAMLET UTILITY h) Utility Rates in Hamlets (report attached and forming part BILLING of the minutes) Administration was requested to investigate why some residents in tLQ"�the hamlets only have sewer or water connections, and whether this situation has been "grand fathered" 390/03 Councillor Holsworth moved that Council receive the amended Hamlet Utility Billing Policy #9 1, Item #4 POLICY #9 1 CARRIED H2O & SEWER RATES Councillor Woods moved that Council approve the 2003 Water & 391/03 Sewer rates for the hamlets within Kneehill County C CARRIED BENCHMARK i) Comparative Financial Indicator Benchmarks (report attached and forming part of the minutes) 392/03 Councillor Woods moved that Council receive this report as VW4-,,c& 1 information CARRIED Mrs Nash to send a revised copy of this report to Council with the addition of information on local urban municipalities Mr Spence Sample entered the meeting at 11 40 A.M Kneehill County Fire Bylaw #1482 — Presentation by Mr. Spence Sample, lawyer with Sharek Reav- Agenda Item 6(k) tb (report attached and forming part of the minutes) BYLAW #1482 Mr Sample advised that the method chosen to provide fire service fpoc. delivery within Kneehill County, was very progressive and would, be both efficient, and cost effective Mr deBeaudrap and Mr (, Sample reviewed the draft Bylaw, highlighting the changes that ' had been made 5 Reeve CAO 0 C7 393/02 RECESS KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 Council requested the following amendments to the draft policy • Amend the definition of Coordinator to reflect coordinator or designate • Add "prohibitive debris" to the definitions Delay the implementation of Appendix B, Penalties, until January 1, 2004 Clarify the penalties, on a per annum or a per offense basis Councillor Holsworth moved second reading to Bylaw #1482 CARRIED Councillor Crawford moved third reading be given to Bylaw #1482, this being a bylaw enacted for the purpose of establishing fire protection and emergency services within Kneehill County subject to the above noted amendments R„, /► CARRIED Council requested Mr deBeaudrap convey their appreciation to the Fire Management Committee for their valuable input and to advise them that although the Fire Bylaw has been passed, amendments may be made should it be required The meeting recessed from 12 10 P M until 120 P M KRWS COUNTY j) Kneehill Regional Water System Survev and Public MTGS Meetings Council reviewed and discussed the format and draft agenda r for the Kneehill County Public Consultation meetings to be held IL, August 201h in Carbon, and August 21” in Acme C � AIL) q CGC MEETING k) Community Grants Committee Meetine Date (report ` attached and forming part of the minutes) Council scheduled a Community Grants Committee meeting for September 9, 2003, following the regular Council meeting, to review the applications The successful applicants will be "at announced at the September 23, 2003 Council meeting IDW ANTARCTICA EXP 1) Antarctica Expedition Request for Sponsorship (report attached and forming part of the minutes) Administration was requested to provide historical information regarding amounts donated by the County int response to individual requests 394/03 Councillor Crawford moved this item be tabled until the — t9l)a q September 9 2003 Council meeting to allow time for Administration to obtain further information CARRIED K.C.SCHOLARSHIP m)Kneehill County Scholarship_ Program (report attached and forming part of the minutes) Council received the information on the applicants for the Kneehill County Scholarship Program and will from and their 6 �G� Reeve A-, CA • C KNEEHILL COUNTY COUNCIL MINUTES August 19, 2003 individual selections to Reeve Hoppins to collate The successful C OL -1 C� applicant will be announced at the September 9, 2003 Council q meeting Q► CORRESPONDENCE 8. Correspondence Report (report attached and forminE REPORT part of the minutes) r . o, 395/03 Councillor Calhoun moved that Council receive the Correspondence Report CARRIED Mr Mayhew left the meeting at 2 10 P M BUS SUMMARY REP 9. Business Summary Report (report attached and formin TELUS part of the minutes) RESOLUTION Council requested Administration draft a resolution for presentation at the AAMD&C 2003 Fall Convention, and if possible, at the CAAMD&C Zone Directors meeting on August 29, 2003, regarding the need for surface provision by Telus for — telephone service It was noted it was the responsibility of the or c i (t�A VIIV municipality to ensure basic services can be provided to its residents 396/03 Councillor Knievel moved that Council receive the Business Summary Report CARRIED 10 Council and Committee Reports A Kneehill Ambulance Society —update provided by Councillor Woods 397/03 Councillor Woods moved that Council receive this report as presented CARIED ASB Summer Tour — report by Councillor Knievel 398/03 Councillor Knievel moved that Council receive this report as information CARRIED IN CAMERA Councillor Calhoun moved the meeting go "in camera" with Council, Mr Kiviaho, and Mrs Long to discuss a labour issue 399/03 CARRIED OUT OF IN CAMERA 400/03 Time 2 20 P M Note Ms Debi Moon left the meeting at this time Councillor Knievel moved the meeting out of "in camera" Time 2 30 P M ADJOURNMENT The meeting add ourned at 2 3 5 P M 7 Reeve CL CA 09 N 1� :q * * * Total # Of Cheques 11 Manual Cheque Register 13886 1277 PLANT BRIAN 1 000 00 13898 478 CRANSTON, ROBERT 15,162.43 * * * Total $ 16 162 43 * * * Total Cheques 2 (AP 12070) Cheque Register FAX Batch # 5516 Batch # 5528 Cheque # Vendor # Vendor Name Cheque Amount 13887 1500 ALBERTA HEALTHCARE 3,66295 13888 960 COMMUNITY SAVINGS CR UN (RRSP) 200.00 13889 1176 CREDENTIAL ASSET MNGT FOR THE ETHICAL FU 10000 13890 901 EVERT BILL 15,729 00 13891 1840 JC JEWEL ENTERPRISES 16,021 11 13892 13550 KNEEHILL COUNTY PAYROLL ACCOUNT 129,041 88 13893 1630 LOCAL AUTHORITIES PENSION 12 797 44 13894 13155 MANULIFE FINANCIAL 14,278.46 13895 938 PARK, ANGUS 88128 13896 1929 RBC GROUP FINANCIAL SERVICES 1,200 00 13897 18300 RECEIVER GENERAL 64,302.60 13914 * * * Total $ 258,214 72 * * * Total # Of Cheques 11 Manual Cheque Register 13886 1277 PLANT BRIAN 1 000 00 13898 478 CRANSTON, ROBERT 15,162.43 * * * Total $ 16 162 43 * * * Total Cheques 2 (AP 12070) Cheque Register Batch # 5528 Cheque # Vendor # Vendor Name Cheque Amount 13906 1010 A A M D& C 7,68772 13907 299 AA MD & C PETROLEU PRODUCTS BUYING GRO 39,037 12 13908 1150 ACCURATE AUTO BODY 6527 13909 1240 ACME & COMMUNITY MEMORIAL HALL 12500 13910 1250 ACTION AUTOMOTIVE LTD 33272 13911 7800 AGLINE (GUARDS IMPLEMENTS LTD) 46.86 13912 1550 ALBERTA ONE CALL CORPORATION 1605 13913 424 ALBERTA REGISTRIES THREE HILLS 10855 13914 1409 AMEC INFRASTRUCTURE LIMITED 5,660.30 13915 1517 AUSTIN, JEANNETTE 16748 13916 510 BAR W PETROLEUM & ELECTRIC LTD 4864.22 13917 1138 BEHRENDS BRONZE INC 720.25 13918 1659 BERG, GLENN P 4200 13919 2057 BRANDT TRACTOR LTD 899 13920 279 BROWNLEE FRYETT 1 608 75 13921 2035 CANADIAN INSTITUE OF PLANNERS 28750 13922 3080 CANADIAN LINEN SUPPLY 2370 13923 3250 CAPITAL PRINTERS LTD 32100 13924 3275 CARBON COMMUNITY CENTRE 12500 13925 1657 CARBON COPY IMAGING 23733 13926 3340 CAYTEC EQUIPMENT LTD 132 70 vV 11 0 C * * * Total # Of Cheques 11 Manual Cheque Register 13886 1277 PLANT, BRIAN 1,00000 13898 478 CRANSTON, ROBERT 15,162.43 * * * Total $ 16 162.43 * * * Total Cheques 2 (AP 12070) Cheque Register FAX Batch # 5516 Batch # 5528 Cheque # Vendor # Vendor Name Cheque Amount 13887 1500 ALBERTA HEALTHCARE 3 662 95 13888 960 COMMUNITY SAVINGS CR UN (RRSP) 20000 13889 1176 CREDENTIAL ASSET MNGT FOR THE ETHICAL FU 100.00 13890 901 EVERT BILL 15,729 00 13891 1840 JC JEWEL ENTERPRISES 16 021 11 13892 13550 KNEEHILL COUNTY PAYROLL ACCOUNT 129,041 88 13893 1630 LOCAL AUTHORITIES PENSION 12,797 44 13894 13155 MANULIFE FINANCIAL 14 278 46 13895 938 PARK ANGUS 88128 13896 1929 RBC GROUP FINANCIAL SERVICES 1,200 00 13897 18300 RECEIVER GENERAL 64,302.60 13914 *** Total $ 258,214 72 * * * Total # Of Cheques 11 Manual Cheque Register 13886 1277 PLANT, BRIAN 1,00000 13898 478 CRANSTON, ROBERT 15,162.43 * * * Total $ 16 162.43 * * * Total Cheques 2 (AP 12070) Cheque Register Batch # 5528 Cheque # Vendor # Vendor Name Cheque Amount 13906 1010 AAMD&C 768772 13907 299 A A M D & C PETROLEU PRODUCTS BUYING GRO 39,037 12 13908 1150 ACCURATE AUTO BODY 6527 13909 1240 ACME & COMMUNITY MEMORIAL HALL 12500 13910 1250 ACTION AUTOMOTIVE LTD 33272 13911 7800 AGLINE (GUARDS IMPLEMENTS LTD) 4686 13912 1550 ALBERTA ONE CALL CORPORATION 16.05 13913 424 ALBERTA REGISTRIES THREE HILLS 10855 13914 1409 AMEC INFRASTRUCTURE LIMITED 5 660 30 13915 1517 AUSTIN, JEANNETTE 16748 13916 510 BAR W PETROLEUM & ELECTRIC LTD 4,864.22 13917 1138 BEHRENDS BRONZE INC 720.25 13918 1659 BERG, GLENN P 4200 13919 2057 BRANDT TRACTOR LTD 899 13920 279 BROWNLEE FRYETT 1 608 75 13921 2035 CANADIAN 1NSTITUE OF PLANNERS 28750 13922 3080 CANADIAN LINEN SUPPLY 2370 13923 3250 CAPITAL PRINTERS LTD 32100 13924 3275 CARBON COMMUNITY CENTRE 12500 13925 1657 CARBON COPY IMAGING 23733 13926 3340 CAYTEC EQUIPMENT LTD 13270 Eol N N 13927 1529 CLEARTECH INDUSTRIES INC 66768 13928 1543 COLE, GREGORY WILLIAM R 1 492 78 13929 2056 COMMERCIAL SOLUTIONS INC 41730 13930 724 COMMUNITY SAVINGS CR.UN MC 58369 13931 1533 COUGAR RIDGE 1 57504 13932 1627 COUNTRY DECOR 714.47 13933 2061 DAN'S EXCAVATING & BOBCAT SERVICES 642.00 13934 12700 DHL EXPRESS (CANADA)LTD LOOMIS 11283 13935 4500 DIXIES TROPHIES 2475 13936 371 E & G WELDING 3,04950 13937 504 EARL'S AIR CONDITIONING 74.20 13938 1909 EXH ENGINEERING SERVICES LTD 35,636 13 13939 1976 FITCH & ASSOCIATES INC 3,94764 13940 1845 FORT GARRY INDUSTRIES LTD 76738 13941 6800 FRIESEN PLUMBING 55854 13942 1877 GLOVER INTERNATIONAL TRUCKS LTD 11757 13943 1071 GREATWEST KENWORTH LTD 1 ,904.60 13944 7700 GREGG DISTRIBUTORS LTD 1 16327 13945 2058 H.E POLY LTD 34.24 13946 1479 HARSCH, DARCY L.R 15855 13947 8600 HI WAY 9 EXPRESS 192.85 13948 8693 HUNT'S KLEEN SWEEP 1 230 50 13949 1790 IJD INSPECTIONS SERVICES 4 061 24 13950 820 IKON OFFICE SOLUTIONS 153 88 13951 2060 INSTITUTE OF MUNICIPAL ASSESSORS 20000 13952 618 JACKSON, SHELLEY 25865 13953 10900 JUBILEE INSURANCE AGENCIES 19,062 00 13954 1809 KEYSTONE ENVIRONMENTAL LTD 42130 13955 11400 KIRKS SHEET METAL LTD 44.62 13956 2021 KIVIAHO, GENE (PETTY CASH) 234.25 13957 11600 KNEEHILL AMBULANCE SERVICE 33334 13958 11650 KNEEHILL SOIL SERVICES LTD 48900 13959 1788 KNEEHILL TRANSPORT 1653 13960 11700 KOCH FUEL PRODUCTS 10700 13961 2059 LAFRENTZ ROAD MARKING 3,306.30 13962 12100 LAMMLE ELECTRIC (1997) LTD 96.30 13963 12300 LAND TITLE OFFICE 900 13964 1199 MADAWASKA CONSULTING 1,60500 13965 13690 MILLS, ALLAN 1,700.00 13966 769 NORTHLAND RADIATOR SERVICE LTD 587 11 13967 1867 PARKLAND COMMUNITY PLANNING 2,64581 13968 2062 PIONEER RANCH CAMPS 13100 13969 2009 PITNEY WORKS 3,21000 13970 754 PRO DOOR 41730 13971 16900 PROVINCIAL TREASURER 135 89 13972 1851 PROWEST SUPPLIES INC 5671 13973 587 R & R GUARD ENTERPRISES LTD 215.23 13974 18200 RAY'S HOME HARDWARE COMPANY 18107 13975 770 ROD'S AIR FILTER CLEANING LTD 10700 13976 19200 S C A WASTE SYSTEMS 2,39701 t 1� C•: 13977 1881 SAFETY CODES COUNCIL 231 00 13978 2039 SHAW GMC TRUCKS LTD 1,49693 13979 19750 SOMMERVILLE, BRUCE R 12747 13980 657 SOUTH ROCK LTD 3,689.45 13981 1444 THE CITY OF RED DEER 2,244.34 13982 18800 THREE HILLS BUILDING CENTRE 19088 13983 20250 THREE HILLS FLORAL CENTRE 1712 13984 20340 THREE HILLS I D A PHARMACY 46.38 13985 20520 THREE HILLS TIRE LTD 59787 13986 3500 TOWN OF DRUMHELLER 383 57 13987 20611 TOWN OF THREE HILLS 3,75000 13988 20729 TRIPLE B TRUCKING 26750 13989 20820 TROCHU MOTORS LTD 16858 13990 1458 TROCHU SEPTIC 31298 13991 13010 TRUE VALUE HARDWARE 5985 13992 21300 UNITED FARMERS OF ALBERTA 1 75459 13993 1597 UNIVERSITY OF ALBERTA 60990 13994 22401 VILLAGE OF CARBON 5,09285 13995 22601 VILLAGE OF LINDEN 5 508 97 13996 1631 VOLKER STEVIN CONTRACTING LTD 11,053 10 13997 23250 WALTRONICS 104.84 13998 398 WELDCO 58.26 13999 1894 WEST CAN SEAL COAT INC 223 286 10 14000 1446 WFR WHOLESALE FIRE & RESCUE LTD 32,674.31 14001 1454 WILLIGAR & SONS AUTOMOTIVE 19321 14002 1202 WTS EXCAVATING 470.80 * * * Total $ 453,257 41 * * * Total # Of Cheques 97 i f :I C I, * * * Total # Of Cheques TOTAL OF ALL CHEQUE RUNS Payroll remittance Cheque Run Manual Cheque Run Aug 19,2003 Regular Cheque Run Councillors Cheque Run TOTAL 7 $258,21472 $ 16 162.43 $453,25741 $ 9.02773 $736,662.29 FAX Cheque Amount 1,134.34 68009 1,02133 1,609.28 2,096.20 1,153 85 1,332.64 * * * Total $ 9 027 73 r k Batch #• 5526 Cheque # Vendor # Vendor Name 13899 36008 CALHOUN, CAROL 13900 1642 CRAWFORD, VERN 13901 1679 HOLSWORTH BRIAN 13902 1680 HOPPINS, KENNETH J 13903 1681 KNIEVEL, KENNETH C 13904 1684 WITTSTOCK, JERRY 13905 1685 WOODS, MURRAY GEORGE * * * Total # Of Cheques TOTAL OF ALL CHEQUE RUNS Payroll remittance Cheque Run Manual Cheque Run Aug 19,2003 Regular Cheque Run Councillors Cheque Run TOTAL 7 $258,21472 $ 16 162.43 $453,25741 $ 9.02773 $736,662.29 FAX Cheque Amount 1,134.34 68009 1,02133 1,609.28 2,096.20 1,153 85 1,332.64 * * * Total $ 9 027 73 r k To From Date • Issue Background 0 U Discussion Gene Kiviaho Council Agenda 4 6a Reeve Hoppins Members of Council Rob Mayhew August 19, 2003 To amend Policy 14.9 Guidelines for FutureWaer'WstewateraSm The present Policy of February 20, 2002 amended the March 10, 1998 Policy The amendments clarified guidelines required for the installation of new water systems — County owned or private in County right -of ways In the past years, there has been considerable drought in the County As a result, two new water systems are being planned — Three Hills West (providing funding can be obtained) and the Kneehill Regional Water System (this project is proceeding) Kneehill County currently has services such as Telus cable oil, gas and power lines in the right of ways In reviewing the placement of water/wastewater lines in County right—of ways, Counties contacted were Lacombe Leduc, Strathcona, Mountain View and Beaver Strathcona County is the only County surveyed that would consider allowing a regional water system in their right of way but only if its ratepayers are going to be part of the system The disadvantage of having such systems in the right of ways is the cost of maintenance and construction issues Existing oil and gas services do allow for some maintenance, as depth is not as crucial This is not the case with water lines, so depth and location would have to be determined Once these lines are placed in the ditch there is a cost in lowering or moving them when necessary to do so The options available are to follow the March 10, 1998 Policy, February 20, 2002 Policy or to follow the new amended Policy Kneehill County's priority should be to continue to have control of the right of ways and what work is done in them, in order to accommodate the best interest of its ratepayers By doing so, the County will consider approving the plans for the water lines to be placed in or near County right of ways This eliminates any negative results that could arise if the project s cost is trimmed, i.e cost overruns that could affect the accessibility of water for our ratepayers Financial Implications No financial implications at this time. endation That Council not allow water/wastewater lines in the right of ways Special consideration could be given by the County Council to water lines when Provided with a preliminary design and details of the water/wastewater project The County will attempt to accommodate the project to the extent that it is in the best interests of the entire municipality and the ratepayers Amend d P Rob ay ew e ohcy attached. 14.9 - Guadelines for Future Water Systemc Gene 'viaho Page 24 Policy # 14 9 — Water/Wastewater Lines Department Operations Approval Date- July 22, 2003 Revision Date. August 19, 2003 Replaces 14.9 Guidelines for Future Water Reference- Systems February 20/02 PURPOSE To establish a policy with respect to the placement of water/wastewater lines in the County right of ways POLICY STATEMENT Kneehill County does not allow the placement of water/wastewater lines in the County right of ways POLICY GUIDELINES 1) Kneehill County may consider requests for special consideration for placement of water/wastewater lines in County right of ways subject to supporting documentation such as a preliminary design and details or any other documentation requested by Council 2) In the event that permission is given by Council to allow water/wastewater lines in the right of ways, appropriate guidelines will be outlined in the agreement Page 25 • A To Gene Kiviaho Reeve Hoppins Members of Council From. Rob Mayhew Date August 19, 2003 Issue - To amend Hamlet Utility Billing Policy # 9 & Sewer Rates for 2003 Council Agenda #7h 1 item #4, and to approve the Hamlet Water Background Hamlet Utility Billing Policy #9 1 item #4 Policy details should combine the sewer with the water rates as is reflected in the billing Discussion - The existing Policy #9 1 item #4 reads, `Council shall set the water rates for each hamlet Policy #9 1 item #4 should be amended to read #4 Water & Sewer Rates — Huxley Wimborne, Swalwell and Torrington Council shall approve the water and sewer rates for each hamlet based on a 3 -year average rate plan to be adjusted accordingly each year thereafter (Water & Sewer Rates for 2003 are based on 2000, 2001 and 2002 expenses ) 2003 Rate Changes attached Financial Implications. None Recommendation 1) That Council receive the amended Hamlet Utility Billing Policy #9 1 Item #4 for review 2) That Council approve the 2003 rates for Water & Sewer Rates for the hamlets oqa—e--w DireOperations � �.k Gen 'viaho CAO Page 81 1� 0 0 DRAFT KNEEHILL COUNTY TITLE HAMLET UTILITY BILLING Category Hamlet Policies No 91 AUTHORITY- DATE REPLACES Review Committee 2002 DATE - Further References 1 Billing. All Hamlet billings will be sent to the landowner, not the renter Agreed to send letters to all hamlet residents outlining the new revised utility rates that will become effective July 1 2002 and further advising all new utility bills will be sent to the landowner not the resident 2 Accounts Receivable. If water account is unpaid for more than three months, the water is to be turned off 3 Disconnection and re -connection fee Turning Water Off Turning Water On The fee must always be charged if the turn on $2500 $25.00 turn off is necessary due to unpaid water accounts If requested to turn off or turn on water for other than non payment of water account and a special trip has to be made, the fee must be charged If turn off, turn on for reasons other than non payment of account is requested and the request can be accommodated when water samples are being collected and a special trip is not required, the fee may be waived 4 Water & Sewer Rates — Huxley, Wimborne, Swalwell and Torrington Council shall approve the water and sewer rates for each hamlet based on a 3 year average rate plan to be adjusted accordingly each year thereafter (Water & Sewer Rates for 2003 are based on 2000 2001 and 2002 expenses.) 5 Water and Sewer Line Hook Ups If a request is received from the owner of an unserviced property in either a hamlet or rural area and the property can be serviced by insalling a service line this shall be done upon County approval at the land owner's cost The owner shall also be responsible for having the lines installed from property line into the residence at his own cost Page 82 L' C7 X 6 Hamlet Water Service to be Metered All municipal hamlet water services are to be metered and each service to have a water meter installed Hamlet Water Billing — Huxley, Swalwell, Torrington and Wimborne Balling Period and Penalties January 1 St to March 31" to be billed April 7th due April 30th with 1 '/z% penalty levied on any outstanding balance as at May 1St and every month thereafter April 1St to June 30th to be billed July 7th due July 31 St with 1 '/2% penalty levied on any outstanding balance as at August 1St and every month thereafter July 1St to September 30th to be billed October 7th due October 31St with 1 '/2% penalty levied on any outstanding balance as at November 1St and every month thereafter October 1St to December 31St to be billed on January 7th, under date of December 31st due January 31St with 1 '/2% penalty levied on any outstanding balance as at February 1St and every month thereafter Water and Sewer Rates 2003 (Based on 2000, 2001 and 2002 Expenses) Based on a 3 year average rate plan to be adjusted accordingly each new year thereafter Huxley Water $2.89 per 1,000 gallons Sewer $2.33 per household per month Huxley exceptions a) Annie Gelinas (hydrant only) and Wik Contractors (hydrant only) to be billed a flat rate of $9 75 per month b) Susan Rintoul billed $3 50 per month for water meter, payable over 60 months (commencing September 1, 1998) and will have paid for by August 31, 2003 c) Bruce/Abigail Jensen billed $3 50 per month for water meter, payable over 60 months (Commencing October 1, 2001) and will have paid for by September30, 2006 Swalwell Water $3 07 per 1 000 gallons Sewer $ 6 12 per household per month Swalwell exceptions a) Vern Court has a sewer hook up only Torrin ton Water $3 38 per 1 000 gallons Sewer $3.45 per household per month Torrington exceptions a) Baytex Energy and Michael Schimke have a water meter only Page 83 1� C . b) Bilinda Holdings (Torrington Trailer Park) has one meter which will be read and billed to Bilinda Holdings (another one exists for a fire hydrant) Regarding sewer the number of trailers existing on the site will be counted at the beginning of the quarter and that number will be billed for at the end of the quarter Wimborne. Water $6 91 per 1,000 gallons Sewer $14 54 per household per month Wimborne exceptions Gregory/Carmel Letkemann has a sewer hook up only Water turn on/off charges. $25 00 charge for turn off and $25 00 charge for turn on of water services will be charged Charges are not incurred for those turn on/off that are on the route of Ian Martens However a charge will be incurred when the turn on/off is the result of negligent payment. Bills that are over $50.00 and outstanding with no payment being made for more than a month, will receive a letter of notification that the water will be shut off if not paid within the month the notification was sent Any new resident requiring water hook ups shall be required to pay a $200.00 fee for the water meter Effective July 1, 2002, renters will not be billed only the owner of the property will be responsible for the bills and non payment of the utility bill could result in the transfer of outstanding balances to their taxes pursuant to the Municipal Government Act, Section 553 Page 84