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Home My WebLink About2003-07-22 Council MinutesKNEEHILL COUNTY Regular Council Meeting Agenda July 22, 2003 PRESENTATIONS 1 10 15 A.M. Recreation Grant cheques to representatives from Acme, Carbon, Three Hills and Trochu Municipal Councils and the Torrington Agricultural Society 2 10 30 A.M. - Three Hills Communities in Bloom Project (Doreen Riley and Monique McIlhargey 3 12.30 P M - Conoco Philips & MGV Joint Venture (lunch) 1 Meeting Called to Order 2 Adoption of Agenda 3 Approval of June 24, 2003 Regular Council Meeting minutes and June 24, 2003 Public Hearing minutes 4 Accounts Payable 5 Financial Statements 6 Unfinished Business a Water Services in Right -of Ways Recommendation 1)That Council not allow water/wastewater lines in the right -of ways 2) That Council consider right -of way usage requests for water/wastewater lines on an individual basis Page 1 Page 5 Page 20 Page 24 Page 33 b Animal Control Bylaw #1467 Page 36 Recommendation 1) That Council not include horses in the current Animal Control Bylaw #1467 2) That the Bylaw Enforcement Officer monitor the activity of horses in the hamlets and report to Council in six (6) months c Dust Control Policy Page 37 Recommendation That Council approve the amended Dust Control Policy d. Policy #5 16 - Developments on Undeveloped Road Allowances Page 39 Recommendation That Council approve Policy #5 16 e. Policy #5-17 - Request for Upgrades of Undeveloped Road Allowances Page 4 page 1 Recommendation That Council approve Policy #5 17 f Grasshopper Update Page Recommendation That Council receive this report as information g BSE or Mad Cow Disease Update Page 46 Recommendation. 1) That Council declare Kneehill County an Economic Disaster Area and prepares a contingency plan to assist our producers 2) That Kneehill County, alone or with urban partners advertise their support to our local cattle producers and encourage the local public for their support in any way possible 7 New Business a Fire Protection and Emergency Services Bylaw #1481 Recommendation. 1) That Council give first reading to Bylaw #1481 2) That Council approve sending the Draft Bylaw for re legal counsel prior to it receiving any further readings b Ban on Consumer Fireworks Recommendation That Council receive this report as information c Safety Codes Fire — Designation of Powers Recommendation 1) That Council receive this report as information 2) That Administration submit the Application for Designation of Powers for Mac deBeaudrap d Fire Management Committee Report Page 71 Recommendation. That Council receive this report as information. e Alberta Rural Crime Watch Conference January 16 19/2004 Page 72 Recommendation - 1) That Council approve a donation to the 2004 Provincial Crime Watch Conference with the amount to be determined by Council 2) That the Reeve deliver an address to the Conference on Saturday, January 16, 2004 f Torrington -Railroad Avenue Paving Page73 Page 2 Recommendation 1) That Council approve the use of the Street Improvement Program funding and the Torrington amalgamation funding for a total amount of $166 096 00 to be used to pave Railway Avenue 2) That Council approve the tendering and awarding of the Torrington Railway Avenue Paving Project, providing the tendering us under $166 096 00 3) That Council move to draw $53,800 from the Reserves for the Torrington Avenue Paving Project g Western Junior "B" Keystone Cup 2005 Page 74 Recommendation That Council provide written support to the Board of Directors of the Three Hills Thrashers for their bid to host the 2005 Keystone Cup h July 4, 2003 Kneehill County Golf Day Page 75 Recommendation That Council approve the over expenditure for prizes in the amount of $13 62 Kneehill County Logo Page 76 Recommendation. 1) That Council receive the logo as presented by the Committee 2) That Council approve Administration proceed with hiring a graphic artist to perfect the drawing MGA 305 1 Error Corrections Roll 47731000,7732000,7733000, 7734000, 7735000, Plan 7015EF Blk. 2 Lots4,5,6,7,8 Page 78 Recommendation That Council adjust the assessment as noted in this report Roll #1651000 — S.W. 6 30 22-W4 Page 79 Recommendation- That Council adjust the assessment as noted in this report Roll #7378000 — Pln 505OAK Blk 2 Lots 40-42 Page 81 Recommendation- That Council adjust the assessment as noted in this report k. Wimborne Road Project Page 82 Recommendation- That Council approve tendering the Wimborne Road Project, subject to ICAP funding approval and with the awarding of the tender subject to further Council approval 1 Ratepayer Request for Tax Penalty Cancellation .Page 83 Recommendation That Council not waive the tax penalty of $188 75 8 Correspondence Report Page 84 Recommendation That Council receive the Correspondence report 9 Business Summary Report Page 88 Recommendation That Council receive the Business Summary Report 10. Council and Committee Reports Page 102 11 Business Arising from Council and Committee Reports 12. In Camera a) Legal b) Labour 12. Adjournment Page 4 C KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS, ALBERTA PRESENT. Division No 6 Ken Hoppins, Reeve Division No 1 Brian Holsworth Councillor Division No 2 Carol Calhoun, Councillor PRESENT Division No 3 Jerry Wittstock, Councillor Division No 4 Murray Woods Deputy Reeve Division No 7 Ken Knievel, Councillor i ADMINISTRATION PRESENT County CAO Gene Kiviaho j County Assistant CAO Terry Nash r Director of Operations Rob Mayhew EMS Coordinator Mac deBeaudrap j Recording Secretary Barb Long NOT PRESENT: Division No 5 Vern Crawford, Councillor i 1. Reeve Hoppins in the Chair: CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M a Reeve ew LA, 2. Adoption of A eg nda. Deletion to the Agenda Under Unfinished Business 6(a) Water Services in County Right of Ways AGENDA Additions to the Agenda Under New Business 7(m) Swalwell Water Situation 7(n) Plaque for Calgary Stampede Farm Family Award Under In Camera Session • Three Hills Water Agreement • Kneehill Regional Water System • Assessor Position Update • CAO Performance Review 337/03 Councillor Holsworth moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the June 24, 2003 Regular Council Meeting and June 24, 2003 Public Hearing Minutes 338/03 Councillor Woods moved approval of the June 24, 2003 Regular j ' I Council Meeting minutes I CARRIED 339/03 Councillor Knievel moved approval of the June 24, 2003 Public Hearing minutes i CARRIED Note Mr Sommerville, Agricultural Fieldman entered the meeting at 8 35 A.M a Reeve ew LA, KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 4. Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Councillor Calhoun moved approval of the accounts presented for payment today subject to review by the Finance Committee 340/03 consisting of Reeve Hoppms Councillor Woods, Councillor ® Holsworth and Councillor Calhoun CARRIED LJ v FINANCIAL STMNTS 5. Financial Statements (attached and forming Dart of the minutes 341/03 Councillor Calhoun moved acceptance of the Financial Reports as presented CARRIED Note Ms Tamala Peters, Bylaw Enforcement Officer, entered the meeting at 8 39 A.M UNFINISHED BUS 6 Unfinished Business b) Animal Control Bylaw #1467 (report attached and forming ANIMAL CONTROL part of the minutes) 342/03 Councillor Knievel moved that regulations regarding the riding of horses within the County's Hamlets, not be included in Animal Control Bylaw #1467 CARRIED Councillor Wittstock moved the Bylaw Enforcement Officer 343/03 monitor the activity of horses in the hamlets and report to Council in six (6) months CARRIED Note Ms Tamala Peters left the meeting at 8 45 A.M DUST CONTROL c) Dust Control Policy #13-4 (report attached and forming part POLICY of the minutes) Note Mr Mayhew was requested to investigate the condition of the dust control at the following locations NE 29 30 24 W4 to determine whether it should be graded due to the potholes - N E 28 33 23 W4 to determine if it needs re doing Note Ms Debi Moon entered the meeting at 8 48 A.M 344/03 Councillor Calhoun moved approval of the amended Dust Control Policy #13 4 with a clarification to Item 9, specifying that dust control will not be applied within 50 feet from the centre of any intersection CARRIED Note Ms Deanna Keiver entered the meeting at 8 52 A.M DIRT ROAD d) Policy #5-16 Developments on Undeveloped Road Allowances (report attached and forming part of the minutes) POLICIES Action Item Council requested the existing Roadside Seeding Policy # 13 25 be reviewed to address the issue of re seeding with #5 16 recommendations for amendment presented for Council approval 2 Reeve 0 CAO KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 345/03 Councillor Woods moved approval of Policy #5 16, Developments on Undeveloped Road Allowances CARRIED e) Policy #5 17 Requests for Upgrades of Undeveloped Road Allowances (report attached and forming part of the minutes) #5-17 Councillor Wittstock moved approval of Policy 45 17, Requests 346/03 for Upgrades of Undeveloped Road Allowances CARRIED Note Ms Keiver left the meeting at 9.00 A.M GRASSHOPPER f) Grasshopper Update (report attached and formmg part of UPDATE the minutes) Note Mr Sommerville advised Council that he had received notification that government inspectors had identified Kneehill County as a severe grasshopper devastation area, and producers were encouraged to submit applications for the reimbursement of costs incurred for the control of grasshoppers 347/03 Councillor Wittstock moved Council receive Mr Sommerville's report updating Council on the grasshopper infestation within Kneehill County CARRIED Note Mr Sommerville was requested to continue to monitor the situation and report findings to Council L) BSE or Mad Cow Disease Update (report attached and forming part of the minutes) BSE REPORT Councillor Holsworth moved Kneehill County be declared an 348/03 Economic Disaster Area and directed Administration to prepare a contingency plan to assist producers within the municipality CARRIED Councillor Woods moved Kneehill County, preferably with its 349/03 urban partners, advertise its support of local cattle producers and encouraging the local public to support the cattle producers in any way possible CARRIED Note Mr Sommerville was directed to obtain the urban centers' support of this advertisement, and permission to use their logos, with the County assuming all costs Council requested the advertisement to be placed in the Three Hills Capital the Drumheller Mail and the Red Deer Advocate Note Mr Sommerville, left the meeting at 9 30 A.M FIRE BYLAW #1482 7 New Business a) Fire Protection and Emergency Services Bylaw # 1482 report attached and forming Dart of the minutes, 350/03 Councillor Woods moved that first reading be given to Bylaw #1482, this being the bylaw to establish fire protection and emergency services within Kneehill County f Reeve CAO • • KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 CARRIED Councillor Calhoun moved that Council approve sending Draft Bylaw #1482 for review by legal counsel prior to it receiving any 351/03 further readings CARRIED CONSUMER FIRE b) Ban on Consumer Fireworks (report attached and formin WORKS part of the minutes) 352/03 Councillor Wittstock moved that Council receive this report as information CARRIED FIRE DISCIPLINE c) Safety Codes Fire Discipline — Designation of Powers (report attached and forming part of the minutes) DESIGNATION OF Councillor Calhoun moved that Council appoint the Emergency POWERS Management Services Coordinator Mac deBeaudrap as Safety 353/03 Codes Officer Fire Discipline for Kneehill County CARRIED Councillor Calhoun moved that Administration complete and 354/03 submit the application for Designation of Powers, Fire Discipline for Mac deBeaudrap CARRIED FMC REPORT d) Fire Management Committee Report (attached and forming part of the minutes) 355/03 Councillor Wittstock moved Council receive the Fire Management Committee Report as information CARRIED AB RURAL CRIME e) Alberta Provincial Crime Watch Conference (report WATCH attached and forming part of the minutes) CONFERENCE Councillor Woods moved the Olds Rural Crime Watch Association be requested to provide detailed budget information on the cost of 356/03 hosting the 2004 Alberta Provincial Rural Crime Watch Conference prior to Council making a decision regarding the donation request CARRIED 0 Councillor Calhoun moved the Reeve or designate deliver an 357/03 address to the 2004 Alberta Provincial Rural Crime Watch Conference CARRIED Note The meeting recessed from 9 55 A.M until 10 15 A.M Note The following were present when the meeting reconvened Mrs Jeannette Austin Mr Sommerville, and Ms Peters Trochu Mayor Loretta Ling, Carbon Councillor Archie Ohlhauser, Mr Darryl Bauer, and Mr Greg Cole Greg Cole Presentation — Border Beef Rally Mr Cole gave a brief presentation on the Border Beef Rally, being organized by the County of Newell, for Saturday July 26th at the Village of Coutts on the U S border, and requested Council consider providing financial assistance for this event Reeve CA KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 Reeve Hoppins thanked Mr Cole for the presentation and advised a decision would be made later in the meeting Note Mr Cole left the meeting at 10.20 A.M Presentation of 2003 Recreation Grant Cheques The following Recreation Grant cheques for 2003 were presented and pictures taken by Debi Moon for publishing in the Three Hills Capital Councillor Knievel presented a cheque to the Mayor of Trochu, Loretta Ling Councillor Holsworth presented a cheque to Councillor Archie Ohlhauser of the village of Carbon Councillor Woods presented a cheque to Mr Darryl Bauer for the Torrington & District Agricultural Society Reeve Hoppms reported the remaining 2003 Recreation Grant cheques would be distributed at a future Kneehill County Council meeting, on a date convenient to the elected representatives from those centers Note Mayor Ling left the meeting at 10:25 A.M. after expressing appreciation for the County s annual support and expressing the need to continue to work together Note Mrs Monique McIlhargey entered the meeting at 10 25 Presentation Three Hills Communities in Bloom Project Mrs Monique McIlhargey presented a proposal on behalf of the Three Hills Communities in Bloom, for the Memorial Park Revitalization Project, requesting that Council consider a $500 00 donation for the new granite monument that will contain the names of those who lost their lives in past conflicts Mrs McIlhargey advised the plan is for the monument to be installed in the spring of 2004 Reeve Hoppms thanked Mrs McIlhargey for the presentation and advised it would be discussed by Council later in the meeting Note Mrs McIlhargey, Mr Ohlhauser, and Mr Bauer left the meeting at 10 30 A.M S.I.P TORRINGTON fj Torrington — Railroad Avenue Paving (report attached PAVING and forming part of the minutes) Councillor Woods moved that Council approve the tendering and awarding of the Torrington Railway Avenue Paving Project, with 358/03 the costs not to exceed $166 096.00, using the funds from the Street Improvement Program and the balance from the Torrington Amalgamation reserves CARRIED KEYSTONE CUP 2005 g) Western Junior "B" Keystone Cup 2005 (report attached and forming part of the minute Reeve CAO KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 359/03 Councillor Calhoun moved that Council provide written support, in principle to the Board of Directors of the Three Hills Thrashers for their bid to host the 2005 Keystone Cup CARRIED K.0 GOLF DAY h) July 4, 2003 Kneehill County Golf Day (reportattached and forming part of the minutes) 360/03 Councillor Holsworth moved that Council approve the over expenditure for prizes for the Kneehill County Golf Day in the amount of $13 62 CARRIED Note Council requested thanks be extended to the organizers of this event i) Kneehill County Logo (report attached and forming part of the minutes) K.0 LOGO Councillor Holsworth moved that Council receive the logo 361/03 as presented by the Committee and that Administration proceed with hiring a graphic artist to perfect the drawing CARRIED Note Mr Sommerville left the meeting at 1047 A.M 305.1 ERROR I) MGA 305.1 Error Corrections (reports attached and forming part of the minutes) CORRECTIONS Roll #7731000.7732000, 7733000 7734000 7735000 — Plan 7015EF, Blk 2, Lots 4,5,6 7 8 ROLL #7731000 Councillor Woods moved that Council approve the recommendation of the assessor to adjust the assessment of To #7735000 Roll #7731000, 7732000, 7733000, 7734000, and 7735000 as 362/03 noted in this report and specified under Section 305 1 of the Municipal Government Act. CARRIED Roll #1651000 — S W 6 3122 W4 ROLL #1651000 Councillor Calhoun moved that Council approve the recommendation of the assessor to adjust the assessment of 363/03 Roll #1651000 as noted in this report and as specified under Section 305 1 of the Municipal Government Act CARRIED Roll # 7378000 — Pin 5050AK Blk 2. Lots 40 42 ROLL #7378000 Councillor Wittstock moved that Council approve the recommendation of the assessor to adjust the assessment of 364/03 Roll 47378000 as noted in this report and as specified under Section 305 1 of the Municipal Government Act CARRIED 7(k) Wlmborne Road Proiect (rennrt attached and forming part of the minutes) WIMBORNE RD PRJ Councillor Wittstock moved that Council approve the submission of the ICAP application for the Wimborne Road Project as well as 365/03 the tendering of this project with the awarding of the tender subject to Council approval 0 Reeve CAO KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 CARRIED TAX PENALTY 1) Ratepayer Request for Tax Penalty Cancellation — Owner #16370 CANCELLATION Councillor Calhoun moved that Kneehill County waive the 2002 tax penalty in the amount of $188 75, on Owner #16370 366/03 CARRIED SWALLWELL H2O m) Swalwell Water Concerns Action Item. Mr Mayhew was requested to provide information to Councillor Calhoun regarding the Swalwell residents' water concerns prior to the evening of Friday, July 25th These concerns include the lack of water pressure, interruptions to the water supply, and the lack of notification to the residents of water supply issues. FARM FAMILY n) Calgary Stampede Farm Family Award (report 2003 attached and forming part of the minutes) Action Item Council directed Administration to issue an invitation to the Bob Penner family to attend the August 19th Council meeting to receive a plaque in recognition of the honor of receiving the 2003 Calgary Farm Family Award CARRIED BORDER BEEF Border Beef Rally Presentation— Request for Support RALLY Councillor Calhoun moved that a letter of support for this project be sent to Newell County explaining that Kneehill County Council 367/03 was of the opinion that financial support of local events would have more impact on public support and would provide more assistance to the local producers CARRIED COMMUNITIES IN Three Hills Communities in Bloom — Memorial Park BLOOM Revitalization Project Councillor Woods moved that Council approve financial support 368/03 in the amount of $500 00 to the Three Hills Communities in Bloom Memorial Park Revitalization Project for a new granite monument to be installed in the spring of 2004 CARRIED CORRESPONDENCE 8. Correspondence Report (report attached and formin h REPORT part of the minutes) Letter from West Coast Reduction Ltd regarding implementation 369/03 of charges for dead stock pick un and disposal services' July 14th Councillor Calhoun moved Administration send a letter to the provincial government expressing Kneehill County s concern with the prohibitive cost of animal disposal and the possible effects this could have on human and animal health and the environment CARRIED 370/03 Councillor Knievel moved that Council receive the Correspondence Report CARRIED Reeve CA KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 BUS SUMMARY 9. Business Summary Report (report attached and forming REPORT part of the minutes) 371/03 Councillor Calhoun moved that Council receive the Business Summary Report CARRIED 10. Council and Committee Reports Kneehill Housing Commission — visit to Robertson Manor for meeting with residents — verbal report by Councillor Calhoun ASB/KWAC Summer Tour — verbal report by Councillor Wittstock CAAMD&C Golf Tournament —verbal report by Councillor Woods & Reeve Hoppins IN CAMERA Councillor Woods moved the meeting go "in camera" with Council, Mr Kiviaho, Mr Mayhew and Mrs Long to discuss two 372/03 legal issues Time 11 30 A M OUT OF IN CAMERA CARRIED 373/03 Councillor Holsworth moved the meeting out of "in camera' Time 12.40 P M CARRIED Presentation Conoco Phillips & MJV Joint Venture Mr Gord Robinson, Operation Manager and Mr J Michael Gatens, Chairman & CEO of MJV Energy Inc presented an overview of the NGC (Natural Gas from Coal) project in Kneehill County MJV Energy, and its partners have drilled 7 exploration wells in 2002 and have expanded by drilling 9 wells in 2003 with plans in place for an additional 17 wells These wells are to be evaluated and if they prove commercially attractive the drilling of more wells will be considered Unlike most NGC developments around the world, the exploration wells in Kneehill County area produce natural gas without any associated water production Mr Robinson provided the following information regarding the well drilling • no impact on groundwater and surface water due to well drilling or production activities • surface disturbance reduced due to the use of minimal disturbance techniques, and wells which are close to existing or abandoned conventional oil and gas wells can often be connected to existing natural gas gathering systems • maximum depth of wells will be 700 meters(2300 feet) Council was advised that representatives from MJV would gladly meet with groups or individuals to answer any questions and address any concerns An information package was distributed to all present Note Mr Robinson and Mr Gatens left the meeting at 1 43 P M / Reeve CAO 0 IN CAMERA 374/03 375/03 KNEEHILL COUNTY COUNCIL MINUTES July 22, 2003 Councillor Woods moved the meeting go "in camera" with Council Mr Kiviaho Mr Mayhew and Mrs Long to complete the discussion on the two legal issues Time 1 45 P M CARRIED Councillor Wittstock moved the meeting out of "in camera' Time 1 55 A.M CARRIED 3HILLS/K.0 H2O AGREEMENT Councillor Knievel moved that Council receive the report on the 376/03 Three Hills Water Agreement, as presented by Mr Kiviaho during the "In Camera" Session CARRIED VEHICLE DAMAGE Councillor Woods moved Administration arrange for compensation for the damages incurred to an employee s private 377/03 vehicle while on County business, with the costs not to exceed $1 000 00 CARRIED Councillor Holsworth moved approval for Administration to engage the firm of Opinion Search Inc (OSI) to conduct a 378/03 telephone water survey of rural residents within the selected portion of Kneehill County to a maximum of 500 contacts, with the cost not to exceed the quoted amount of $4 500 00 plus applicable GST CARRIED Note Council selected the portion of the County to be surveyed and the questions to be used during the telephone survey Action Item Council directed Administration to collect and collate the data from the telephone survey and to review this data with Council at a Special Council meeting on August 6, 2003, commencing at 8 30 A.M ADJOURNMENT Clr Wlttstock moved the meeting adjourned at 2 15 P M Reeve CAO Council Agenda Item # Cheque Register Batch # 5483 Cheque # Vendor # Vendor Name Cheque Amount Batch # 5496 13749 1500 ALBERTA HEALTH CARE 3,32190 13750 960 COMMUNITY SAVINGS CR. UN (RRSP) 200.00 13751 478 CRANSTON, ROBERT J 12 653 28 13752 1176 CREDENTIAL ASSET MNGT FOR THE ETHICAL FU 10000 13753 901 EVERT BILL 13,107 50 13754 1840 JC JEWEL ENTERPRISES 13 916 96 13755 13550 KNEEHILL COUNTY PAYROLL ACCOUNT 124,907 45 13756 1630 LOCAL AUTHORITIES PENSION 11,462 13 13757 13155 MANULIFE FINANCIAL 14,052 10 13758 1929 RBC GROUP FINANCIAL SERVICES 7 029 44 13759 18300 RECEIVER GENERAL 62,223 49 13760 760 THREE HILLS GOLF CLUB 2,393 00 13761 23600 WILDEMAN, LORI D 152.83 13774 1409 * * * Total $ 265,520.08 13775 2051 * * * Total # Of Cheques 13 2675 Cheque Register Batch # 5496 Cheque # Vendor # Vendor Name Cheque Amount 13762 731 AAMD&C 6,91659 13763 1010 AAMD&C 3,14099 13764 299 AAMD & C PETROLEU PRODUCTS BUYING GRO 36,334 93 13765 1250 ACTION AUTOMOTIVE LTD 608 13766 7800 AGLINE (GUARDS IMPLEMENTS LTD) 868 19 13767 18400 AIR LIQUIDE CANADA INC 21 54 13768 2024 ALBERTA BYLAW ENFORCEMENT SERVICES 961 79 13769 1192 ALBERTA ELEVATING DEVICES & AMUSEMENT 19500 13770 1928 ALBERTA HOTEL & LODGING ASSOCIATION 369 15 13771 1550 ALBERTA ONE CALL CORPORATION 2675 13772 424 ALBERTA REGISTRIES THREE HILLS 15879 13773 2053 AMBERTEC ROAD TECHNOLOGY LTD 35,743 62 13774 1409 AMEC INFRASTRUCTURE LIMITED 1,378 81 13775 2051 ANNEX PUBLISHING AND PRINTING 2675 13776 1980 ARTHURS ROBIN G B 710.48 13777 2049 ATHABASCA & AREA F C S S 9500 13778 1517 AUSTIN, JEANNETTE 27800 13779 1659 BERG, GLENN P 5250 13780 1016 BIG l OOT MECHANICS 3124 13781 1820 BOBCAT OF RED DEER 7501 13782 813 BRANDT TRACTOR LTD 2 18463 13783 279 BROWNLEE 8522 13785 36008 CALHOUN, CAROL 1,563 56 13786 2048 CANADIAN BUSINESS PUBLICATIONS 6995 13787 3080 CANADIAN LINEN SUPPLY 1931 13788 2043 CANRAY FARMS LTD 30500 13789 3250 CAPITAL PRINTERS LTD 36808 13790 3400 CENTURYVALLEN 33890 13791 2055 CLIMATE CANGE CENTRAL 4500 13792 1543 COLE, GREGORY WILLIAM R 300 80 13793 1230 COMMUNICATIONS GROUP 980.45 13794 724 COMMUNITY SAVINGS CR.UN MC 1,74808 13795 108 COMPASS MUNICIPAL SERVICES 22,015 25 13796 1533 COUGAR RIDGE 2675 13797 1627 COUNTRY DECOR 9810 13798 1642 CRAWFORD, VERN 1,34199 13799 3900 CUMMINS ALBERTA 1,746.69 13800 1955 DBC CONTRACTORS LTD 38 945 57 13801 2052 DEBEAUDRAP MAURICE (MAC) A 12555 13802 504 EARL S AIR CONDITIONING 46100 13803 720 FED OF CAN MUN 65900 3 947 64 13804 1976 FITCH & ASSOCIATES INC 13805 1845 FORT GARRY INDUSTRIES LTD 14 834 15 13806 6800 FRIESEN PLUMBING 153 88 13807 6850 FSI CULVERT INC 28,627 58 13808 7100 GANE ENTERPRISES 92289 13809 2031 GOLDEN ACRES HONEY PRODUCTS LTD 70.00 13810 1071 GREATWEST KENWORTH LTD 670.49 13811 1071 GREATWEST KENWORTH LTD 10721 13812 7700 GREGG DISTRIBUTORS LTD 2,258.46 13813 1479 HARSCH, DARCY L.R 25270 43827 13814 8600 HI WAY 9 EXPRESS 1,60979 13815 1679 HOLSWORTH BRIAN 1 531 08 13816 1680 HOPPINS, KENNETH J 1,230 50 13817 8693 HUNT'S KLEEN SWEEP 1,55730 13818 1790 IJD INSPECTIONS SERVICES 13819 820 IKON OFFICE SOLUTIONS 21292 13820 9050 INKKERS FINE PRINTING 9610 13821 618 JACKSON SHELLEY 37440 13822 10900 JUBILEE INSURANCE AGENCIES 25000 13823 1689 KEIVER, DEANNA DAWN 8000 13824 11200 KEN ADAMS PETROLEUM SERVICES 101 65 13825 1809 KEYSTONE ENVIRONMENTAL LTD 2,00838 13826 505 KING'S SEED FARM 353 50 13827 11400 KIRKS SHEET METAL LTD 24589 13828 1914 KIVIAHO GENE H 36560 13829 11600 KNEEHILL AMBULANCE SERVICE 333 33 13830 11650 KNEEHILL SOIL SERVICES LTD 6,27734 13831 1788 KNEEHILL TRANSPORT 4365 13832 1681 KNIEVEL KENNETH C 1 078 26 13833 12100 LAMMLE ELECTRIC (1997) LTD 1 35964 13834 12300 LAND TITLE OFFICE 705 51 13835 12400 LINDEN AGRI CENTRE LTD 245 13836 1800 MAYHEW, ROBERT J 13960 13837 12700 DHL EXPRESS (CANADA)LTD LOOMIS 9914 13838 1673 MICROAGE/BELLAMY SOFTWARE DIV 2274 13839 13690 MILLS ALLAN 1,70000 13840 13700 MINOLTA OFFICE SYSTEMS 5349 13841 948 NASH, TERRY DIANE 10931 13842 1598 NU GRO CORPORATION 4 560 00 13843 1997 POMMEN AND ASSOCIATES LTD 1,52047 13844 16750 PRAIRIE BIBLE INSTITUTE 398 04 13845 1994 PRO TECH RUBBER MFG CORP 774.00 13846 2044 PUMPS & PRESSURE 15151 13847 18200 RAY'S HOME HARDWARE COMPANY 73876 13848 1420 RED DEER COUNTY 70.00 13849 19200 S C A WASTE SYSTEMS 1,978 10 13850 1064 SAMUEL PLUMBING & HEATING LTD 513 60 13851 2039 SHAW GMC TRUCKS LTD 1,49693 13852 19550 SIMSON MAXWELL 1,26902 13853 19750 SOMMERVILLE, BRUCE R 5908 13854 657 SOUTH ROCK LTD 384 17 13855 1966 STEWART, DOROTHY 7800 13856 1452 TELUS COMMUNICATIONS INC (REPAIRS) 1,92600 13857 2054 THE CANADIAN PAYROLL ASSOCIATION 17655 13858 1444 THE CITY OF RED DEER 4,48868 13859 18800 THREE HILLS BUILDING CENTRE 134.27 13860 1047 THREE HILLS CARPET STORE 17879 13861 1435 THREE HILLS CHAMBER OF COMMERCE 7222 13862 20370 THREE HILLS I G A 73 98 13863 546 THREE HILLS RENTALS & SALES 32 10 13864 20130 THREE HILLS & DISTRICT SEED CLEANING PLA 856 13865 20520 THREE HILLS TIRE LTD 1,873 93 13866 3500 TOWN OF DRUMHELLER 186.46 13867 20611 TOWN OF THREE HILLS 381 38 13868 20611 TOWN OF THREE HILLS 2,25000 13869 20641 TOWN OF TROCHU 4950 13870 1438 TROCHU COMMUNITY BUS 22005 13871 20820 TROCHU MOTORS LTD 24747 13872 1458 TROCHU SEPTIC 12038 13873 13010 TRUE VALUE HARDWARF 57.1 69 13874 22201 VILLAGE OF ACME 7300 24760 13875 22601 VILLAGE OF LINDEN 130.49 13876 23250 WALTRONICS 23 33 13877 1782 WEESE BRUCE/SNAP ON TOOLS 13878 398 WELDCO 9191 76,657 87 13879 1894 WEST CAN SEAL COAT INC 13880 1394 WHEATLAND COUNTY 22,664 77 13881 1454 WILLIGAR & SONS AUTOMOTIVE 266.32 13882 1839 WILSON YVONNE 318.21 10957 13883 1538 WISE LABORATORIES LTD 13884 1684 WITTSTOCK JERRY 1,49103 1800.28 13885 1685 WOODS, MURRAY GEORGE *** Total $ 367 331 82 * * * Total # Of Cheques 124 TOTAL OF PAYROLL DEDUCTION/MISC RUN TOTAL OF REGULAR CHEQUE RUN JULY 22/03 GRAND TOTAL $ 265 520.08 $ 367,33182 $ 632 851 90 • • To Gene Kiviaho Reeve Hoppins Members of Council From Rob Mayhew Date July 22 2003 Issue Background Council Agenda Item #6(c) To approve amended Dust Control Policy 13 4 Dust Control Policy 2003 Discussion Council received the following information at the June 24, 2003 Council Meeting Following additions to be made to the Dust Control Policy I1 After the dust control deadline, applications will be accepted but no rebate will be offered and no guarantee of time frame for dust control application. The late applications that are submitted will be processed while the work is in progress along with the applications submitted prior to the deadline Once the initial dust control program applications have been completed, the supplier will have left the County Beyond this, further late applications will be compiled and when a full tank load ofproduct is achieved, they could be done — there is no guarantee Following change to ADVERTISEMENT An advertisement requiring applications for dust control will be placed in the Capital during the months of April and May and applications for dust control must be submitted prior to the deadline NOTE There will be no guarantee for eligibility of dust control on agreements submitted after the deadline Deadline dates will be set after the budget has been approved. Financial Implications None Recommendation 1 That Council approve the amended Dust Control Policy 13 4 Lotettached amended Policy changes in bold. t c o Ma hew Ge iviaho Public Works Superintendent CA Page 37 KNEEHILL COUNTY TITLE DUST CONTROL POLICY Continued 9 Dust control will not be applied within 50' of any intersection 10 Due to safety and road maintenance concerns on two or more adjoining dust control requests (with 200' or less space between), the County requires that the dust control be applied in one continuous `stretch" The cost of this extra footage to be the County's responsibility 11 After the dust control deadline, applications will be accepted but no rebate will be offered and no guarantee of the time frame for dust control application The late applications that are submitted will be processed while the work is in progress along with the applications submitted prior to deadline Once the initial dust control program applications have been completed, the supplier will have left the County Beyond this, further late applications will be compiled and when a full tank load of product is achieved, they could be done—there is no guarantee • ADVERTISEMENT An advertisement requiring applications for dust control will be placed in the Capital during the months of April and May and applications for dust control must be submitted to the County Office prior to set deadline NOTE There will be no guarantee for eligibility of dust control on agreements submitted after the deadline Deadline dates will be set after the budget has been approved L` • Page 38 is L� • n Council Agenda Item #7(f) To Gene Kiviaho Reeve Hoppins Members of Council From Rob Mayhew Date July 22 2003 Issue Torrington — Railroad Avenue Paving Funds for this project to be utilized from the Street Improvement Progi and Torrington Amalgamation Background. There have been several requests for dust control on Railway Avenue 1 2003 and several complaints of dust from this road In the Street Improvement Plan for Torrington Railway Avenue was in the plans fo either seal coat or paving Some paving has been done in the hamlet an the best option for Torrington is to pave Railway Avenue Discussion With the funding available, street improvement work can continue on t streets in Torrington. Financial Implications Estimated Construction Total $ 135 000.00 Contingency 10% 13.500.00 Contract & Contingency $ 148, 500 00 Estimated Engineering 12.758.00 Total Estimated Cost $ 161258.00 GST 3% 4 838 00 TOTAL with GST $166,096.00 Two separate Amalgamation dollars exist for Torrington, original amount of $53,800 00 and an additional amount of $126,000 00 Some of these dollars have been identified for other projects in which the work has already been completed The new Street Improvement Program has allowed the use of the SIP funds for a project of choice and the amount available at this time is $47,280.00 Recommendation 1 That Council approve the use of the Street Improvement Program funding and the Torrington amalgamation funding for a total amount of $166,096.00, to be used to pave Railway Avenue 2 That Council approve the tendering and awarding of the Torrington Railway Avenue Paving Project providing the tendering is under $166,096.00 LM Ro6 M Ayhew Public Works Superintendent ,' V�-�J'o G e iviaho CA Page 73 • i r 1 U C TO- Gene Kiviaho Reeve Hoppins Members of Council FROM Rob Mayhew DATE. July 22, 2003 Issue Background Discussion Wimborne Road Reconstruction Funds for the Wimborne Road Project were allocated in the 2003 Budget The Wimborne Road into the Devon Gas Plant has been identified in the 2002 Road Study In discussion with the Province on the Resource Road Funding, this project did not meet the criteria for this particular funding program ICAP has funds available for Kneehill County in the amount of $321,074.00 ICAP application ready for authorized signatures The construction industry is slow at this point and the County may be able to capitalize on this to save dollars Financial Implications An estimate of the construction costs for the Wimborne Road construction totals are Estimated construction cost $ 481 000 00 Contingency 48,100.00 Estimated construction & contingency $ 529 10000 Budget for 2003 for the Wimborne Project = $550,000.00 construction Recommendation 1 That Council approve tendering the Wimborne Road Project, subject to ICAP funding approval and with the awarding of the tender subject to further Council approval Rob Ma hew Public Works Superintendent Ge iviaho CAO Page 82 • :7 • PENDING BUSINESS ITEMS FROM 2002 — July 22, 2003 Equity repair invoice (86 02) — December 12/02 Letter sent to town of Trochu along with an invoice Verbally have been advised not paying — Letter advising of same received March 11/03 — Reeve, Deputy Reeve CAO to meet with town to discuss May 27/03 Council Meeting — agreed should be on Joint Elected Official Meeting with Trochu Meeting set for June 24/03 July 16/03 Gene Kiviaho will draft & send letter to Trochu requesting they share expenses Telus Guaranteed Service (70 02) — Nov 26/02 Referred to Ian Martens to contact the CRTC regarding rules July 16/03 referred to Mac deBeaudrap who advised no guaranteed service in emergency situations but PAD (Priority Access Dialing) lists Kneehill County in case of disasters See attached letter of June 17/03 from AB Municipal Affairs, Emergency Management Alberta July 16/03 Mac will be submitting the necessary emergency contact numbers for PAD Equity Water Line Break (69 02) — Nov 26/02 Referred to Ian Martens to provide emergency contact numbers to the users of Equity Line Mountain View Emergency Service (56-02) — Sept 24/02 — Mountain View County obtained legal opinion Feb 11 2003 May 8/03 Brownlee Fryett provided legal opinion June/03 Awaiting a Memorandum of Understanding from Tony Martens County Commissioner — referred file to Mac deBeaudrap Mutual Aid Agreement (52 02) — Oct 8/02 — Administration currently reviewing April 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03 Referred to Mac deBeaudrap for review and follow up Water Policy (16 02) — Sept 10/02 — Currently awaiting development of Policy May 13, 2003 — Council requested Equity Water Concerns and Kneehill County Water Policy for sourcing water lines be separated for reporting purposes and policy development Equity Water Mr Mayhew advised policy development for Equity Water on hold until water contract in place with the town of Three Hills Gene and Rob will be meeting with Town Manager and Public Works Forman on Friday June 27th at 10 30 A.M to discuss this matter Update regarding contract with town at July 22nd Council meeting Cost recovery for lowering water line on Fisher Davis Construction Project on agenda for the August 19th Council Meeting Kneehill County Water Policy Recommendations for amendments to County policy addressing waterlines in County right of ways on agenda on July 22 Council meeting _f Fagc 0 _")