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Home My WebLink About2003-06-20 Council MinutesCouncil Agenda #6,1 To: Reeve and Members of Council From- Planning and Public Works Date 6/20/03 Issue• Approval of Two Policies Dealing with Developments on Undeveloped Road Allowances and Requests for Upgrades of Undeveloped Road Allowances Background Current Policy The County of Kneehill will pay fifty percent (50%) of the costs to a maximum of $15 000 00 to build a road, to County standards, on undeveloped road allowance for a ratepayer requesting a road to access a residence and/or development providing these road construction costs are included in the County budget and the work will be undertaken by a bid contractor This policy will be included as an addendum to the planning and development process (July 98— County s contribution includes gravel costs.) Discussion - Both the Planning Department and Transportation Department have been receiving several inquiries as to the County's policy on further upgrade of dirt roads, relating to page 50 upgrading of dirt roads for new, and existing, developments, as well as access to bins corrals Due to the different types of requests two policies have been proposed for approval Financial Implication It is difficult to anticipate the amount of funds the County may have to allocate towards potential future cost sharing, as there is no sure way of determining how many developers may apply for assistance However about 8 to 10 inquiries should be budgeted for (10 x $15 000 00 = $150 000 00) To date this year, both the Planning and Transportation Department have received about 4 enquiries It is also recommended that the cost sharing be taken out of the Development and Planning budget, since the requests are related to development. Recommendation 1) That Council receive the following draft policies Jeremy Fenton & a Keiver Planning Department Rob44)�LL -- ayhqG Public Works Superintendent Page 51 • 0 Title Development on Undeveloped Road Allowance Policy No 5 16 Category. Development Control Replaces- 13-20-7,13 20-6,13 6 3 Purpose Provide administration with guidelines relating to the upgrading of undeveloped road allowances for those dirt road allowances associated with new subdivisions and developments Policy Guidelines I Undeveloped Site — Future Residential, Confined Feeding Operation, Industrial, or Commercial Development 1) The County will pay fifty percent (50%) of the costs, to a maximum of $15,000.00 including gravel costs, for the building of the road to County standards (as per Schedule A — Major Local Road Standard) 2) At time of subdivision or development approval, whichever comes first, the Developer will enter into a development agreement whereby a caveat will be attached to the title outlining the Developer's and County's responsibility of the upgrade of the road Prior to subdivision or development approval, Council approval will be required for the upgrade of the road 3) The developer will be responsible for hiring a contractor for completion of the fob 4) Upon completion of the construction inspection will be required by the Public Works Department, and any deficiencies noted will require correction Final inspection will be completed 1 year following corrections of any defects or deficiencies and a Final Acceptance Certificate will be issued The County s portion of the cost will be paid to the developer upon issuance of the Final Acceptance Certificate 5) Maintenance of the road will be the responsibility of the County once a Final Acceptance Certificate has been issued Related Documents Cost Share Road Construction Development Agreement Caveat Affidavit in Support of Caveat Affidavit of Execution Schedule "A" Minimum Roadway Guidelines/Regulations Schedule "B" Final Acceptance Certificate Page 52 f� SCHEDULE A - MAJOR LOCAL ROAD MAJOR LOCAL ROAD (GRAVEL) MINI NUM 9.6M BELOW DESIGN Atm RESTORE TO GRADE V I TH FILL MATERIAL DESIGN SPEED 90 KM/H FINISHED WIDTH 8.6 UNDERCUT 0.6 SIDESLOPE (S.S.� 3:1 DITCH DEPTH (D) 0.85 DITCH WIDTH (D W )3 5 DITCH DROP (D D:) 0 15 BACKSLOPE (B S 1 7:1 NOTE s ALL D I MENS I ONS ARE IN METRES UNLESS 94OWN OTHERWISE ENGINEER5ERVICES NG FIGURE 5 ROJECT NO.s a ETG STANDARD CROSS -SECT C 1100213 2002 11 25 TYPE THREE / FOUR 0 anuni. wprw;7n. li l D Title- Request from Ratepayers for Upgrade of Policy No 5 17 Undeveloped Road Allowance Category Development Control Replaces- 13 20 7,13-20 6,13 6-3 Purpose. Provide administration with guidelines relating to requests for the upgrading of undeveloped road allowances Policy Guidelines I Undeveloped Site — Request for upgrades to access bins, corrals, etc 1) For requests relating to upgrades, where a blade grade (1 machine) will be sufficient, the County may complete the construction at the recommendation of the Public Works Superintendent and Council approval 2) The ratepayer shall bear the entire cost of the upgrade to Kneehill County standards (as per Schedule A — Minor Local Road Standard) The Public Works Superintendent will estimate the cost of the ,job 3) The upgrade will be completed as the County's schedule allows 4) The cost of the work shall be paid to the County preceding the work based on the estimated cost of the project 5) Should the upgrade require more than 1 machine, Policy 5-16 will apply 6) Maintenance of the road will be subject to the current County maintenance rotation schedule for dirt roads Related Documents Schedule `A Minimum Roadway Guidelines/Regulations Page 54 H SCHEDULE A — MINOR LOCAL ROAD MINOR LOCAL 702 ROAD (GRAVEL) I 1 i 1 i 0 DESIGN SPEED qD KM/H FINISHED WIDTH 7 3 UNDERCUT NO SPECIFICATION SIDESLOPE (S S 4 3o1 DITCH DEPTH (D) NO SPECIFICATION DITCH WIDTH (D W )NO SPECIFICATION DITCH DROP (D D:) NO SPECIFICATION BACKSLOPE (B S 4 3:1 NOTE; ALL DIMENSIONS AAE IN METRES DESS SHOW OTHERWISE ENGINEER SERVICES NO F I CURE 6 LTQ STANDARD CROSS—SECT100213 ROJECT No . ATE. 2002 11 25 TYPE FIVE — BLADE RAMN NECKED MRM OB