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HomeMy WebLinkAbout2003-06-24 Council MinutesL� N • KNEEHILL COUNTY Regular Council Meeting Agenda June 24, 2003 PUBLIC HEARING 10.00 A.M Redesignation SE 7 29 20 W4 redesignation from A to CR PRESENTATIONS 1 9 00 A.M Marvin Wilson — "Too Much Fun" —Recycle Learning Centre 2 9 15 A.M Shelley Jackson, FCSS Annual Report 3 9.30 A.M. Lawrence Hogg — Trochu Fire Hall Extension 1 Meeting Called to Order 2 Adoption of Agenda Page 3 Approval of June 10, 2003 Regular Council Meeting minutes Page 4 Accounts Payable Page 5 Financial Statements Page 6 Unfinished Business a Animal Control Bylaw #1467 Page Recommendation That Council give third reading to Animal Control Bylay. #1467 b Community Grants Policy Page Recommendation That Council approve Draft 3 of the Community Grants Policy c Billing of Equity Water Line Repairs Page Recommendation 1) That Council approve the cost of $10,388 09 for lowering the Equity Water Line for the Fisher Davis Road Construction Project be included in the Equity users billing, based on the previous three year average costs (2000,2001,2003), with this cost to be recovered over a three year period (2003 2005) 2) That Council exclude the Equity water line break Trochu incident, from the Equity users billing, as is an isolated problem that relates to the Trochu system tie in and needs further assessment d Auditor Appointment Page Recommendation 1) That Council approve the proposal submitted by BDO Dunwoody for the provision of audit services for Kneehill County for 2003 2005 at a fixed fee of $8,950 00 per year subject to annual review 2) That Council appoint BDO Dunwoody the auditor for Kneehill County for 2003 e Funding of Grasshopper Control Page Recommendation That Council approve the withdrawal of the necessary funds up to a maximum of $40 000 00, from contingency reserve to pay for grasshopper control and that it be replaced at year end if operations of the County result in a surplus position f Grasshopper Update Page Recommendation That Council receive this report as information g Joint Three Hills/Kneehill County Fire Agreement (see attached letter) Page Recommendation That this matter be referred to the Fire Management Committee h Trochu Fire Station Addition Proposal Page Recommendation 1) That Council receive this report as information. 2) That the Fire Management Committee explore further options for financing the additional costs of the project i Dust Control Policy #13 4 Amendment Page Recommendation That Council receive the amended Dust Control Policy # 13 4 j Developments on Undeveloped Road Allowances & Requests for Upgrades of Undeveloped Road Allowances Policies Page Recommendation That Council receive the draft policies 7 New Business a Dust Control Budget Dollar Surplus Options Page Recommendation That Council approve the use of the surplus 2003 Dust Control Dollars as part of the Park Enhancement Plan in applying dust control to the gravel roads leading to the Keivers Lake Campground and the Braconnier Campground b Pommen Report Recommendations Page Recommendation That Council give approval to administration to establish a Fire Management Committee comprised of the Emergency Management Services Coordinator and the Fire Chief and Deputy Fire Chief from the Acme, Carbon, Linden, Cf, Three Hills Torrington and Trochu Fire Departments c Kneehill County Golf Tournament Page Recommendation That Council authorize the purchase of prizes for the 2003 Golf Tournament, with the cost not to exceed $400 00 d Renewal of Contract for E 911 Call Answer Services Page Recommendation 1) That Council approve the new three year E 911 Call Answer Service Agreement with the City of Red Deer 2) That the CAO and Reeve add their authorizing signatures to the written Agreement and return them to the City of Red Deer for their signature ® e 2003 Assessment Report Page (see attached spread sheet) Recommendation That Council receive this report as information CJ C7 • f MGA 305 1 Error Corrections Roll #7377000 Recommendation That Council adjust the assessment to reflect the noted error correction showing an assessed value of $35,490.00 Roll #5099000 Recommendation That Council reduce the assessment as noted in this report Roll #4722010 Recommendation That Council reduce the assessment as noted in this report Roll #7909200 Recommendation That Council reduce the assessment as noted in this report Roll # 7912850 Recommendation- That Council reduce the assessment as noted in this report Roll #7185000 Recommendation That Council reduce the assessment as noted in this report 8 Business Summary Report Recommendation- That Council receive the Business Summary report 9 Correspondence Report Recommendation That Council receive the Correspondence Report 10 Council and Committee Reports 11 Business Arising from Council and Committee Reports 12 In Camera a) b) 12 Adjournment Page Page Page Page Page Page Page Page Page KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE 232 MAIN STREET, THREE HILLS ALBERTA PRESENT. Division No 6 Ken Hoppins, Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun Councillor PRESENT Division No 3 Jerry Wittstock Councillor Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho Director of Operations Rob Mayhew Recording Secretary Barb Long 1 Reeve Hoppins in the Chair CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M 2. Adoption of Agenda. AGENDA Additions to the Agenda Under New Business 7(g) 2003 Municipal Sponsorship Program 7(h) Kneehill Regional Water Committee Meeting 7(i) Subdivision Time Extension Request 70) Planning Report on Swalwell 7(k) Torrington Playground 12 In Camera Labour Issues (3) 291/03 Clr Wittstock moved approval of the agenda, as amended CARRIED MINUTES 3.Approval of the June 10, 2003 Regular Council Meeting Clr Crawford moved approval of the June 10 2003 292/03 Regular Council Meeting minutes CARRIED 4. Accounts Payable (attached and forming Dart of the minutes Note Mrs Darlene Campbell, Accounts Payable Clerk, entered the meeting at 8 37 A.M Note Council requested an elected representative from the eligible towns and villages be invited to attend the July 22, 2003 Council meeting to receive the 2003 Recreation Grant cheques ACCTS PAYABLE Clr Calhoun moved approval of the accounts presented for 293/03 payment today subject to review by the Finance Committee consisting of Reeve Hoppins Councillor Woods, Councillor Calhoun and Councillor Knievel ,,�-- CARRIED Reeve ) ` CVAJ KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 Note Mrs Campbell left the meeting at 8 40 A.M FINANCIAL STMNTS 5. Financial Statements (attached and formmt! Dart of the minutes Note Councillor Crawford requested administration provide quarterly budget reports in order to provide midterm budget tracking 294/03 Councillor Knievel moved acceptance of the Financial Reports as presented CARRIED Note Ms Tamala Peters, Bylaw Enforcement Officer, entered the meeting at 8 42 A.M UNFINISHED BUS 6. Unfinished Business a) Animal Control Bylaw #1467 (report attached and forming ANIMAL CONTROL part of the minutes) BYLAW #1467 Note Mr Jason Westin entered the meeting at 9.00 A.M Note Council requested the following amendment to Draft 5 of the ^� Animal Control Bylaw Exclusion of Section 7(k) the portion ofJ the bylaw dealing with the riding of horses within hamlets WWW Administration was requested to investigate liability concerns and possible options for Council consideration at the July 22, 2003 Council meeting 295/03 Clr Woods moved third reading be given to Bylaw # 1467 CARRIED Note Ms Tamala Peters left the meeting at 9 03 A.M COMM GRANTS b) Community Grants Policy(report attached and forming part POLICY of the minutes) Clr Crawford moved approval of the Community Grants Policy 296/03 CARRIED Note Ms Debi Moon entered the meeting at 9.05 A.M Note Mr Marvin Wilson did not appear for the 9 00 A.M appointment to address Council on the Recycle Learning Centre EQUITY H2O c) Billing of Equity Water Line Repairs (report attached and forming part of the minutes) BILLLING Councillor Calhoun moved this issue be referred to Administration to develop a policy regarding the recovery of costs for the 297/03 improvements, repairs and maintenance of the County owned water systems 4 CARRIED Note Ms Shelley Jackson Kneehill Regional FCSS Director, and Fire Chief Lawrence Hogg entered the meeting at 9 15 A.M FCSS REPORT S. Jackson Presentation Ms Jackson reviewed the Kneehill Regional Family & 1 Community Support Services 2002 Annual Report and summarized the program's fifth year of operation Ms Jackson reported it had been her pleasure working with the Kneehill Regional FCSS Board, commenting on the regional perspective they have employed in looking at the needs and issues of the entire 2.. Reeve QviL C KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 municipality Council complimented Ms Jackson for her commitment in facilitating such an effective and diverse program Note Ms Jackson left the meeting at 9 34 A.M L. Hogg Presentation TROCHU FIRE HALL Chief Hogg representing the Trochu Fire Department, presented an information package on a proposed fifty foot addition to the east side of the existing Trochu Fire Station to be used as a regional training area meeting room and an Emergency Operations Centre for the County and/or the town of Trochu 298/03 Councillor Calhoun moved Council receive as information the Trochu Fire Station addition proposal CARRIED Note Chief Hogg left the meeting at 9.45 A.M Note Jason Westin Jeremy Fenton and Tamala Peters entered the meeting at 9.46 A.M See Agenda Item 70) for report & motion Note Mr Westin left the meeting at 10.05 A.M Redesignation from "A" to "CR" — Public Hearing Lot 1, Plan 9811131 of the SE 7 29 20-W4 PUBLIC HEARING Those in attendance for the Public Hearing were Mr Martin Kvapil of Parkland Community Planning Services, Mr Jeremy Fenton Ms Deanna Keiver, Ms Peters, Mr Paul Richard, Mr Alex Richard, Mr Mike Franklin, Mr Don Herman Mr Doug Herman and Mr Stewart Leonhardt 299/03 Councillor Holsworth moved Council recess in order to hear the Public Hearing scheduled for 10.00 A.M CARRIED Time 10.20 A.M Councillor Holsworth moved Council reconvene the Public 300/03 Hearing portion of the meeting being completed CARRIED Time 10.45 A.M Note Ms Keiver and the interested parties Mr Paul Richard Mr Alex Richard, Mr Mike Franklin Mr Doug Herman, Mr Don Herman and Mr Stewart Leonhardt left the meeting at this time Note Mr Bruce Sommerviller Ag icultural Heldman entered the meeting at 10:46 A.M and left at 10 57 A.M See agenda Item # 6(f) BYLAW #1481 Councillor Crawford moved first reading of Bylaw # 1481, this being the bylaw to redesignate a portion of Lot 1, Plan 9811131 of 301/03 the South East of Section 7 Township 29, Range 20, West of the Fourth Meridian (SE 7 29 20 W4) from Agricultural (A) District to Country Residential (CR) District Reeve CAO • ev KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 MOTION DEFEATED AUDITOR APPT d) Auditor Appointment (report attached and forming Dart of the minutes) Councillor Calhoun moved that Council approve the proposal submitted by BDO Dunwoody for the provision of audit services for Kneehill County for 2003 2005 at a fixed fee of $8,950 00 per 302/03 year subject to an annual review and re appointment by the County and that BDO Dunwoody be appointed the auditor for Kneehill County for 2003 CARRIED GRASSHOPPER e) Funding of Grasshopper Control (report attached and forming part of the minutes) FUNDING Councillor Calhoun moved that the necessary funds, up to a maximum of $40 000 00, to pay for grasshopper control be 303/03 withdrawn from contingency reserves and that it be replaced at year end if operations of the County result in a surplus position CARRIED GRASSHOPPER f) Grasshopper Infestation Update (report attached and UPDATE forming part of the minutes) Note The application of Eco Bran bait by the County, at no cost to the ratepayer, to the ditches adjacent to County roads, but not to those ditches bordering the roads under the control of the provincial government was confirmed Mr Sommerville advised producers can receive compensation from the provincial government for spraying the ditches next to the secondary and primary highways Councillor Crawford requested the minutes reflect the concerns brought forward by ratepayers regarding the perceived inequity in the EcoBran bait application for grasshopper control 304/03 Councillor Calhoun moved Council receive Mr Sommerville's report updating Council on the grasshopper infestation within Kneehill County CARRIED Councillor Calhoun moved Kneehill County send a letter to the Honourable Shirley McClellan, Minister of Alberta Agriculture 305/03 Food & Rural Development, requesting provincial compensation to producers within those areas in Kneehill County having severe grasshopper infestation Further copies of this letter to be sent to Lyle Vanclief Minister of Agriculture, R Marz, MLA, J Knapp Director of Rural Services Division AAFRD and D Oyarzun ASB Coordinator CARRIED 3 HILLS/KC FIRE g) Three Hills/Kneehill County Fire Protection Agreement \� AGRMT (report attached and forming part of the minutes) Councillor Woods moved this matter be referred to the Fire 306/03 Management Committee CARRIED TROCHU FIRE HALL h) Trochu Fire Station — Addition Proposal (report attached ADTN and forming part of the minutes) El Ree e CAO l i 9 37 l KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 Councillor Calhoun moved this item be tabled until later in the 307/03 meeting CARRIED Note Addressed by Council at 1 00 P M Councillor Woods moved that Council address the Trochu Fire 308/03 Station Addition Proposal that was tabled earlier in the meeting CARRIED` Councillor Knievel moved the Fire Management Committee 309/03 explore options for financing the cost of the Trochu Fire Station addition CARRIED DUST CONTROL 0 Dust Control Policy #13 4(report attached and forming part POLICY of the minutes) Councillor Knievel moved Council receive the amended Dust 'T Control Policy #13 4 310/03 CARRIED n Note Mr Jeremy Fenton & Ms Keiver entered the meeting at 11 30 A.M POLICY - DEV ON 0 Developments on Undeveloped Road Allowances & Requests UNDEV RDS for Upgrades of Undeveloped Road Allowances Policies (report attached and forming part of the minutes) Councillor Woods moved Council receive draft Policy #5 16 311/03 Developments on Undeveloped Road Allowances CARRIED'' Note Council advised the County needs to ensure that applicants be advised of the rules regarding developments on undeveloped road allowances at the time of development POLICY UPGRADES UNDEV RDS Councillor Wittstock moved Council receive draft Policy #5 17, Requests for Upgrades of Undeveloped Road Allowances 312/03 CARRIED Note Mr Jeremy Fenton and Ms Keiver left the meeting at 11 40 A.M DUST CONTOL 7. New Business SURPLUS DOLLARS a) 2003 Dust Control Budget Dollar Surplus Options (report attached and forming part of the minutes) 313/03 Councillor Knievel moved the surplus budget dollars from the 2003 Dust Control program not be allocated to any specific project at this time �✓ CARRIED Note Mr Rob Mayhew left the meeting at 11 45 A.M ESTABLISHMENT b) Pommen Group - Fire Protection & Emergency Services Plan Report (report attached and forming part of the minutes) OF FIRE MGMT Councillor Woods moved approval be given to Administration to establish a Fire Management Committee comprised of the Emergency Management Services Coordinator and the Fire Chief 5 Ree e it CA4 CJ qP U KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 COMMITTEE & Deputy Fire Chief from Torrington The Fire Chiefs and Deputy Fire Chiefs from the Acme, Carbon, Linden, Three Hills, 314/03 and Trochu Fire Departments are also invited to participate on the Fire Management Committee CARRIED c)Kneehill County Golf Tournament(report attached and r forming part of the minutes) K.C.GOLF TOURN Councillor Calhoun moved Council approve the purchase of prizes for the 2003 Kneehill County Golf Tournament, with the 315/03 cost not to exceed $400 00 CARRIED Note Council recessed from 11 50 A.M until 12 55 P M E911 CALL ANSWER d) Renewal of the Contract for E 911 Call Answer Services (report attached and forming part of the minutes) SERVICES Council Wittstock moved that Council approve the new three year 316/03 E 911 Call Answer Service Agreement with the City of Red Deer and that the agreement be duly executed and returned CARRIED Note Mr Steve Nedoshytko, Kneehill County Assessor, entered the meeting at 1 35 P M Note Agenda Item 7(e) not addressed at this meeting 305.1 ERROR f)MGA 305.1 Error Corrections (report attached and forming part of the minutes) CORRECTIONS Note Mr Nedoshytko reported that he would be referring only to the changes to the assessed values of the property not the actual amounts to be reduced, as the figures had not been verified by Mrs Nash Roll #7377000 ROLL #7377000 Councillor Crawford moved that Council approve the recommendation of the assessor to adjust the assessment of 317/03 Roll #7377000 to reflect a total assessed value of $35 490 00 as specified under Section 305 1 of the Municipal Government Act CARRIED Roll #5099000 ROLL #5099000 Councillor Knievel moved that Council approve the recommendation of the assessor to adjust the assessment of 318/03 Roll #5099000 to reflect a total assessed value of $117,340 00 as specified under Section 305 1 of the Municipal Government Act CARRIED Roll # 4722010 ROLL #4722010 Councillor Holsworth moved that Council approve the recommendation of the assessor to adjust the assessment of 319/03 Roll #4722010 to reflect a total assessed value of $111,620 00 as specified under Section 305 1 of the Municipal Government Act CARRIED ROLL #7909200 Roll # 7909200 Councillor Crawford moved that Council approve the 320/03 recommendation of the assessor to adjust the assessment of Roll #7909200 to reflect a total assessed value of $45,990 00 as specified under Section 305 1 of the Municipal Government Act 6 Reeve L C CA • C� J L KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 Tanker 3) Assistance with the construction of a training facility at the Trochu Fire Station in partnership with the Town of Trochu and of an emergency services building for Fire and Ambulance, in partnership with the Town of Three Hills CARRIED Councillor Calhoun moved that Kneehill County Administration 324/04 make application for the 2003 Municipal Sponsorship Program for funding to conduct a study addressing Recreation & Culture within Kneehill County MOTION WITHDRAWN Councillor Crawford moved that Kneehill County proceed with the Regional Partnerships Exploration Application from Alberta Municipal Affairs, through its partnership in the Kneehill Regional Partnerships Initiative Committee for funding to conduct 325/05 a Recreation and Culture SWOT Study until all possibilities have been exhausted before applying to the 2003 Municipal Sponsorship Program MOTION DEFEATED Councillor Calhoun moved approval for Kneehill County to participate inter -municipally in an application to the Municipal Sponsorship Program 2003 to conduct a Recreation and Culture Review Councillor Holsworth moved this motion be amended by adding 326/03 that Kneehill County s participation in this inter municipal 7 Reeve CA CARRIED ROLL #7912850 Roll #7912850 Councillor Wittstock moved that Council approve the 321/03 recommendation of the assessor to adjust the assessment of Roll #7912850 to reflect a total assessed value of $0 00 as specified under Section 305 1 of the Municipal Government Act CARRIED ROLL #7185000 Roll #7185000 Councillor Calhoun moved that Council approve the 322/03 recommendation of the assessor to adjust the assessment of - pccc� Roll #7185000 to reflect a total assessed value of $ 0 as C e��'O specified under Section 305 1 of the Municipal Goeaf?Act CS19 0cr � � CARRIED Note Mr Nedoshytko left the meeting at 1 50 P M 7(g) 2003 Municipal Sponsorship Program (report attached and forming part of the minutes) 2003 MUNICIPAL Councillor Holsworth moved that Council approve the following projects to be applied for under the Municipal Sponsorship Program 2003 SPONSORSHIP 1) Assistance with the multiyear inter municipal fire truck replacement project, in partnership with the Towns of 323/03 Trochu and Three Hills and the Villages of Acme, Carbon and Linden 2) Assistance with the replacement of the Torrington Tanker 3) Assistance with the construction of a training facility at the Trochu Fire Station in partnership with the Town of Trochu and of an emergency services building for Fire and Ambulance, in partnership with the Town of Three Hills CARRIED Councillor Calhoun moved that Kneehill County Administration 324/04 make application for the 2003 Municipal Sponsorship Program for funding to conduct a study addressing Recreation & Culture within Kneehill County MOTION WITHDRAWN Councillor Crawford moved that Kneehill County proceed with the Regional Partnerships Exploration Application from Alberta Municipal Affairs, through its partnership in the Kneehill Regional Partnerships Initiative Committee for funding to conduct 325/05 a Recreation and Culture SWOT Study until all possibilities have been exhausted before applying to the 2003 Municipal Sponsorship Program MOTION DEFEATED Councillor Calhoun moved approval for Kneehill County to participate inter -municipally in an application to the Municipal Sponsorship Program 2003 to conduct a Recreation and Culture Review Councillor Holsworth moved this motion be amended by adding 326/03 that Kneehill County s participation in this inter municipal 7 Reeve CA C • • KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 application would be conditional upon agreement by all the municipalities to make application for this project CARRIED MTG WITH STANTEC h) Kneehill Regional Water Services Commission Consensus of Council was for Mr Kiviaho Mr Mayhew, Councillors' Crawford, Hoppms and Wittstock to attend the meeting scheduled with Stantec Engineering for 9.00 A.M on July 15 2003 SBDV TIME EXT i) Subdivision Time Extension Request (report attached and forming part of the minutes) Councillor Calhoun moved that Council approve a one month 327/03 extension (July 31, 2003) upon receipt of the $250 00 payable C�+ to Kneehill County for the time extension fee i CARRIED SWALLWELL 7 D Planning Report — Ratepayer Concern re. Legality & Unsightliness of Auto Salvage Yard in Swalwell (report attached and forming part of the minutes)' UNSIGHTLINESS Councillor Woods moved this issue be referred to Administration , to consider all possible options and provide a recommendation `I 328/03 to Council at the July 22, 2003 Council meeting CARRIED TORR PLAY EQUIP k) Torrington Playground Councillor Woods moved that Administration inspect the 329/03 Torrington playground equipment to determine if it is unsafe, and if so to have it removed CARRIED BUS SUMMARY 8. Business Summary Report (report attached and formin part of the minutes) 330/03 Councillor Calhoun moved that Council receive the Business Summary Report CARRIED CORR REPORT 9. Correspondence Report (report attached and forming part of the minutes) ASSMT APPEALS Note Administration was requested to have the Assessment {� Department prepare a report on the 2003 assessment appeals received ITEM 75-03 Note Item 75 03, Councillor Calhoun requested a copy of the �-)v Land Use Bylaw pertaining to Hamlets, and the Animal Control Bylaw SELLING COUNTY Note Councillor Knievel requested a letter be sent to Mr Brian LAND Petursson of Sutton Realty advising the issue of selling some County owned land is still under review by Council 331/03 Councillor Crawford moved that Council receive the Correspondence Report CARRIED 10 Council and Committee Reports L.. Reeve CA v KNEEHILL COUNTY COUNCIL MINUTES June 24, 2003 FCSS— May 29 2003 meeting reported by Councillor Calhoun Kneehill Housing Commission — June 18, 2003 tour reported by Councillor Calhoun Drumheller & District Waste Management June 19, 2003 lR meeting — reported b Councillor Holsworth p Y r Note Ms Debi Moon left the meeting at 2 26 P M Badlands Ambulance Service meetm —reported by Councillor Holsworth Seniors Outreach AGM — reported by Reeve Hoppins d a letter of congratulations and�� r� Note Council requested g appreciation be sent to Senior's Outreach 332/03 Councillor Holsworth moved that Council receive the Committee Reports CARRIED BEEF INDUSTRY Other Items BORDER CLOSURE Councillor Holsworth moved a letter be sent to the Honourable Pierre Pettigrew Minister of International Trade, requesting that/ 333/03 the Federal Government lobby on behalf of Alberta beef producers to have the border re opened for cattle export Further copies of this letter to be sent to the Minister Lyle Vanclief, Minister Shirley McClellan, and Richard Marz MLA CARRIED IN CAMERA 334/03 OUT OF IN CAMERA 335/03 336/03 ADJOURNMENT W Clr Woods moved the meeting go "in camera" with Council and Mr Kiviaho to discuss a labour issue CARRIED Time 2 40 P M Note Mrs Long left the meeting at this time Clr Holsworth moved the meeting out of "in camera" CARRIED Time 3 12 P M Note The balance of the minutes were recorded by Mr Gene Kiviaho Councillor Holsworth moved that the CAO contract be amended for 2003 as proposed CARRIED Clr Wittstock moved the meeting adjourned at 3 13 P M Reeve Q L CA 14-t11/11 t:1 i' 10 n U .7 • 6/20/03 6.26 15 A / P SYSTEM (AP 12070) Cheque Register Page 1 Council Agenda #4 Page 12 Batch # 5469 Cheque # Vendor # Vendor Name Cheque Amount 13668 1010 A A M D& C 5,74772 13669 299 A A M D & C PETROLEU PRODUCTS BUYING GRO 13,266 85 13670 1250 ACTION AUTOMOTIVE LTD 34.01 13671 1854 ADT SECURITY SERVICES CANADA INC 501 83 13672 7800 AGLINE (GUARDS IMPLEMENTS LTD) 442.51 13673 1400 AIR ELECTRIC SERVICES LTD 215 19 13674 2024 ALBERTA BYLAW ENFORCEMENT SERVICES 38500 13675 1550 ALBERTA ONE CALL CORPORATION 13 38 13676 1675 ALTALIS LTD 2,208.48 13677 1409 AMEC INFRASTRUCTURE LIMITED 3 84558 13678 1517 AUSTIN, JEANNETTE 20480 13679 510 BAR W PETROLEUM & ELECTRIC LTD 70707 13680 1593 BDO DUNWOODY LLP 7,32950 13681 1138 BEHRENDS BRONZE INC 63155 13682 1659 BERG, GLENN P 66100 13683 1016 BIG FOOT MECHANICS 14 18 13684 813 BRANDT TRACTOR LTD 680.48 13685 279 BROWNLEE FRYETT 6 458 17 13686 3080 CANADIAN LINEN SUPPLY 1931 13687 2043 CANRAY FARMS LTD 7,31750 13688 3250 CAPITAL PRINTERS LTD 84.32 13689 1642 CRAWFORD, VERN 2,32872 13690 1269 DAVEY TREE SERVICE 38520 13691 1955 DBC CONTRACTORS LTD 37,029.44 13692 1972 DEMOTT FLOORS 15 715 81 13693 797 EASTERN SLOPES WOOD PRODUCTS INC 74365 13694 1909 EXH ENGINEERING SERVICES LTD 9,25415 13695 1976 FITCH & ASSOCIATES INC 3,94764 13696 1845 FORT GARRY INDUSTRIES LTD 2397 13697 1184 FRIENDS CATERING 80300 13698 1793 FRONTIER BUILDERS INC 16 744 80 13699 7700 GREGG DISTRIBUTORS LTD 1,672.25 13700 8600 HI WAY 9 EXPRESS 20731 13701 8693 HUNT'S KLEEN SWEEP 1,230.50 13702 1846 HYDRODIG/938257 ALBERTA LTD 42693 13703 9050 INKKERS FINE PRINTING 716.88 13704 618 JACKSON SHELLEY 96.46 13705 1809 KEYSTONE ENVIRONMENTAL LTD 70417 13706 11400 KIRKS SHEET METAL LTD 54.57 13707 11600 KNEEHILL AMBULANCE SERVICE 333 33 Page 12 C r: * * * Total # Of Cheques 78 *** Total $ 1,365,045 59 Page 13 13708 1791 KNEEHILL WATER ADVISORY COMMITTEE 74666 13709 1798 LOCAL GOVERNMENT ADMINISTRATION 294.25 13710 2046 LPR CONCRETE 294.25 13711 12700 MAYNE LOGISTIC LOOMIS 12569 13712 1673 MICROAGE/BELLAMY SOFTWARE DIV 18,512 07 13713 13690 MILLS, ALLAN 1,70000 is 13714 13902 MINISTER OF FINANCE 1,057,264.50 13715 13700 MINOLTA OFFICE SYSTEMS 3460 13716 1598 NU GRO CORPORATION 4,32000 13717 1867 PARKLAND COMMUNITY PLANNING 1,52124 13718 1860 PITNEY BOWES 22346 13719 1851 PROWEST SUPPLIES INC 5671 13720 2044 PUMPS & PRESSURE 3798 13721 2045 RED DEER LODGE 65786 13722 1905 REYNOLDS, MIRTH, RICHARDS & FARMER 1,16371 13723 1064 SAMUEL PLUMBING & HEATING LTD 58395 13724 961 SENIOR'S OUTREACH 20,650 00 13725 19550 SIMSON MAXWELL 1,830.29 13726 19750 SOMMERVILLE, BRUCE R 7600 13727 657 SOUTH ROCK LTD 40403 13728 497 SUPERIOR PROPANE INC 192.60 13729 4850 THE DRUMHELLER MAIL 34.24 • 13730 13731 18800 THREE HILLS BUILDING CENTRE 8941 20220 THREE HILLS COMMUNITY MEMORIAL 26750 13732 20370 THREE HILLS I G A 17133 13733 20520 THREE HILLS TIRE LTD 2996 13734 571 TORRINGTON AGRICULTURAL SOCIETY 14,285 71 13735 20611 TOWN OF THREE HILLS 633 55 13736 20611 TOWN OF THREE HILLS 42,857 13 13737 20641 TOWN OF TROCHU 14 285 71 13738 20820 TROCHU MOTORS LTD 3542 13739 13010 TRUE VALUE HARDWARE 406.48 13740 21300 UNITED FARMERS OF ALBERTA 9,07708 13741 22201 VILLAGE OF ACME 14,285 71 13742 22401 VILLAGE OF CARBON 14 285 71 13743 23250 WALTRONICS 16903 13744 1782 WEESE, BRUCE/SNAP ON TOOLS 96.30 13745 398 WELDCO 58.26 C r: * * * Total # Of Cheques 78 *** Total $ 1,365,045 59 Page 13 • U C] � I Council Agenda #6a To. Reeve Hoppins Members of Council From. Barb Long Date June 24, 2003 Issue Third Reading of Animal Control Bylaw #1467 Background Bylaw #1467 was originally presented to Council and given First Reading at the February 11, 2003 regular Council Meeting Administration was directed to expand the Bylaw and it was subsequently presented to Council for review at the April 8, 2003 regular Council meeting and given Second Reading at the April 22 2003 regular Council meeting Discussion Draft 4 of Bylaw #1467 was reviewed by Ms Peters and Council at the June 10, 2003 Council meeting and the recommended amendments made Attached is a letter of concern from a Torrington citizen regarding the section of the Bylaw prohibiting the riding of horses within hamlets, which the author requested be presented to Council prior to giving the bylaw third reading Recommendation That Council give 3rd reading to Animal Control Bylaw #1467 � La Barb Long Executive Assi tant Page 18 • 11 Council Agenda #61 To Reeve Hoppins Members of Council From Gene Kiviaho Date June 24, 2003 Issue Community Grants to Non Profit Organizations Policy Background Draft 1 of the Community Grants to Non Profit Organizations and Individuals policy was presented to Council on February 25, 2003 The Community Grants Committee, comprised of Council members Ken Hoppins, Murray Woods, Vern Crawford, and Members at Large Bill Cunningham and Karen Weigum, reviewed and forwarded their proposals and Committee Guidelines to Council At the April 22 2003 regular Council meeting, Council moved that a Community Grants Committee be established, comprised of all of Council and that the draft Community Grants Policy and guidelines be reviewed by this Committee of the Whole at 8 30 A.M on May 13, 2003 Draft 2 was a result of this meeting and was received by Council at the May 27 2003 meeting At the June 10th Council meeting Council referred Draft 2 to Administration for amendment Recommendation That Council approve Draft 3 of the Community Grants to Non Profit Organizations Policy fma Barb Long Page 40 • Council Agenda #6f To Gene Kiviaho Reeve Hoppins Council Members From. Bruce Sommerville Date June 24 2003 Issue - Grasshopper Infestation Update Background On May 31, 2003, at a Special Meeting of Council, the ASB staff was directed to assist County producers in their control of this infestation on County road allowances Discussion. To date all County road allowances in the following blocks have been treated with the application of Eco Bran bait From SH 583 east of Three Hills south to Highway #9 All roads east of Highway #21 From north of SH 583 to Twp Rd 33 0 East of the Ghost Pine Creek to the Red Deer River Also the following specific areas have been treated One half a township in an infected area in the Swalwell area Currently in the Linden area, approximately one half a township Financial Implications Approximate costs $10,000.00 for product (Eco Bran Bait) $ 4,000.00 for equipment $ 2,500 00 for labour Recommendation. That Council receive this report as information r ruse onu erville, AgFieldman Page 46 Council Agenda #6g To- Reeve Hoppins Council Members From. Gene Kiviaho Date June 24, 2003 Issue Three Hills/Kneehill County Fire Protection Agreement Background - On May 28, 2003 a letter was received from Jack Ramsden, CAO for the Town of Three Hills, advising that the County commence negotiations for a new Fire Protection Agreement He further advised that Three Hills will be considering the provision of termination notice as per section 16.a of the Fire Protection Agreement dated September 20, 1999,at their June 23rd Council Meeting Recommendation That Council approve the referral of this matter to the Fire Management Committee e Ki\6\viiaho, CAO U Page 47 LJ N Council Agenda #7b To. Reeve Hoppins Members of Council From Gene Kiviaho Date June 24 2003 Issue Pommen Group — Fire Protection & Emergency Services Master Plan Report Background- Pommen Group presented their finalized Fire Protection and Emergency Services Master Plan to Council on April 22, 2003 Mr Dick Veldhuis from Pommen Group presented the report findings to the Councils from the towns and villages in the morning and the Fire Chiefs and Deputy Chiefs in the afternoon of May 5, 2003 Discussion. One of the recommendations of the Pommen Report was that a Fire Management Committee, comprised of the County's Emergency Management Services Coordinator, and the six Fire Chiefs, be established to encourage communication and cohesiveness across the County The report noted that the Committee should have regular meetings to present, discuss, resolve and recommend fire protection matters (Page 37 of the report lists the purpose of this Committee) Recommendation That Council give approval to administration to establish a Fire Management Committee comprised of the Emergency Management Services Coordinator and the Fire Chiefs & Deputy Fire Chiefs from the Acme, Carbon Linden Three Hills, Torrington, and Trochu Fire Departments k eum - Barb Long Executive Asst Page 57 To- Gene Kiviaho Reeve Hoppins Members of Council From- Steve Nedoshytko A.M.A.A Assessor Date June 24, 2003 Issue• Municipal Government Act 305 1 Error Correction — Roll # 4722010 — Pl 9410355 Blk. 1 Lot 1 — SE 3 33 26 W4 Background- A re inspection was completed as per request by the property owner Discussion. During the inspection it was noted that this property is an extension of a larger farming operation The garage and carport were assessed as residential buildings when in fact they are used for storage of farm vehicles and farm supplies Once it was established that these buildings were used for farming purposes they were revaluated as farm buildings Financial Implication Previous Taxable Assessed Value Residential @ MV = 123,160 x 0128910 = 1,587 66 Farmland = 1 160 x 0128910 = 14 96 Residence Exemption = 1 160 = 0 Exempt Farm Bldg = 0 Total Taxable Assessment = 124,320 Adjusted Assessment Residential @ MV = 110,460 x 0128910 = 1 1423 94 Farmland = 1,160x0128910=1496 Residence Exemption = 1,160 =0 Exempt Farm Bldg = 9910 = 0 Total Taxable Assessment =I 11,620 Change in Taxable Assessment. Residential= 12,700 x 0128910 = 163 72 Recommendation That Coun it reduce e a essment as noted in this report tev edosh A.A Page 63 To Gene Kiviaho Reeve Hoppins Members of Council From Steve Nedoshytko A.M.A.A Assessor Date June 24, 2003 Issue Municipal Government Act 305 1 Error Correction — Roll # 7909200 PI 6820 GY Blk. 24 Background. A re inspection was requested by the property owner because of a concern for the over assessment due to soil contamination with hydro carbons This site is an old gas station Discussion During the re inspection it was noted that the owner had had an environmental study done on the property The study showed a severe contamination of the soil below and surrounding the old gas station building The cost of curing this problem is substantial After speaking with other evaluators it was noted that the property is not worthless although a substantial reduction is required Financial Implication. Previous Taxable Assessed Value Non Residential= 88 730 00 x 0155970 = 1,383 92 Revised Taxable Assessed Value Non Residential= 45,990 00 x 0155970 = 717 30 Change in Taxable Assessment. Non Residential=42 470 x 015970 = 666 62 Recommendation That Council reduce the assessment as noted in this report. / /.,-7 �J4 doe 77 Steve Nedoshytko A.M.A.A Assessor Page 64 To Gene Kiviaho Reeve Hoppins Members of Council From. Steve Nedoshytko A.M.A.A Assessor Date June 24, 2003 Issue. Municipal Government Act 305 1 Error Correction — Roll # 7912850 Torrington Mobile Home Park — Site # 6 SE 3 33 26 W4 Background A request was made by the property owner to remove the assessment of the mobile home since the noted improvement had been removed prior to the end of 2002 Discussion A bill was provided by the owner showing that the mobile home had been moved prior to year end Financial Implication Previous Taxable Assessed Value Residential @ MV= 39,000 x 013891 = 502 75 Revised Taxable Assessed Value Residential @ MV= 0 x 013891 = 0 Change in Taxable Assessment - Residential @ MV= 39,000 x 013891 = 502 75 Recommendation That Council reduce the assessment as noted in this report Steve Nedoshytko A.M.A.A Assessor Page 65 To Gene Kiviaho Reeve Hoppms Members of Council From Steve Nedoshytko A.M.A.A Assessor Date- June 24, 2003 Issue Municipal Government Act 305 1 Error Correction — Roll # 7185000 — Pl 5747 HM Blk. 7 Background A re inspection was completed as per request by the property owner Discussion The improvement located on the site is an old school Much of the building is uninhabitable, as it consists of classrooms and a gymnasium A portion of building has been framed in for residential purposes but is in the very early stages of development After re inspecting the improvement and reviewing the circumstances with other assessors it was realized that additional obsolescence was warranted until the completion of the living area. Financial Implication• Previous Taxable Assessed Value Residential @ MV = 74,520 x 012891 = 960.64 Adjusted Assessment Residential @ MV = 50,760 x 012891 = 654 35 Change in Taxable Assessment Residential @ MV = 23 760 00 x 012891 = 306.29 Recommendation That Council reduce t essment as noted in this report Steve Nedoshytko A.M.A.A Assessor Page 66 To: Reeve and Members of Council From Deanna Keiver Date- 6/24/2003 Issue. Subdivision Time Extension Request and Consideration to Waive Fees Background Norman Tainsh's office, on behalf of their client located at NE 2 34 26 W4 has requested a further one month extension from the previous extension granted January 14, 2003 The request is due to the applicant needing to change the septic system so it may conform to Provincial Guidelines The plumber has everything ready to put in the new septic field They are presently waiting on the excavator to bring in the backhoe The plan is to put in 400 linear feet of field. Depending on the weather they hope to have the field completed by June 30, 2003 Discussion The fees were previously waived due to the transition in staff at Kneehill County Due to this being the second request after a previous 6 month extension, Council could consider not waiving the fees Financial Implication The time extension fee is $250.00 Recommendation. 1) That Council approve a 1 month extension (July 31, 2003) upon receipt of $250.00 payable to Kneehill County for the time extension fee Deanna Keiver F- 1 LJ N] :�3 To Reeve and Members of Council From Planning and Development Date- June 24 2003 Issue Public inquiry relating to the legal status of industrial use (auto salvage yard) located in the Hamlet of Swalwell Background In late April 2003 Jason Westin brought to the attention of Kneehill County Staff a property near his residence, which he considered unsightly and possibly illegal according to County Land Use Bylaws (LUBs) Specifically, the property in question belongs to Donald Pike (Owner) and is being used as an out door storage for old and dilapidated automobiles A file relating to Owner's property revealed that Mr Westin had tried to contact County Staff on at least two occasions prior to the April conversation between himself and Staff As a result of the April discussion with Mr Westin, Planning Staff visited the subject property and took photos of it Staff also noted that the site was rather unsightly, as there was storage outside of the fenced area, and the area as a whole appeared rather neglected Staff took photos as a means of documenting the situation In early June Planning Staff informed the By law Enforcement Officer of the situation, and that individual agreed to research the issue Planning Staff is still awaiting a response from the By-law Enforcement Officer Discussion The Owner of the subject property received an approval from Kneehill County in 1997 to develop an auto storage At that time, the subject property was designated Hamlet Industrial (HI) according to the LUBs That designation allowed for "out -door storage" as a Permitted Use The previous LUBs which were in use at the time when the application was approved, stated that the minimum site area and minimum front yard set back was at the discretion of the Development Officer or MPC The other muumum requirements noted were rear yard setbacks, which equal 10 feet and side yards, which equal 5 feet The LUBs at the time did not state any maximum limits, such as site coverage In terms of the legality of the developments located on the subject property, Planning Staff should first determine to what extent the development was legal according to the previous by-laws and then check to see to what extent it conforms with existing bylaws To reiterate the development was considered a Permitted Use according to the previous LUBs and was approved by the Development Officer Assuming that the sketch included in the file relating to the Owner's development, which indicates the proposed development, and is dated the same year as the application, was the sketch provided to and approved by the previous Development Officer, it would appear that the existing development is roughly in the same area as it was noted on the sketch Assuming the Development Officer approved the development as indicated on the sketch provided, the 0 site and setback are all probably valid and legal Only the rear yard setback remains questionable as the LUBs at the time stated definitively that setback should be 10 feet One of the conditions associated with the approval of the Owner's application was that "Visual screening will be required if directed by the Development Officer for the outdoor storage (sic) " Notwithstanding that proviso, there is no indication in the file that the Development Officer did indeed mandate screening However a chain link fence was applied for and approved by the County That fence is still in existence but provides little in terms of visual screening In relation to the present LUBs the development may not conform to the front yard set backs which is 25 feet, or the rear yard setback, which is now also 25 feet Out door storage is still considered a Permitted Use for land designated HI Hypothetically specking, if the development conformed to the old LUBs, but does not conform to the present LUBs, the development is still legal, as it is considered a Non conforming Building and Use. The LUBs and the Municipal Government Act (MGA) state in relation to Non Conforming Buildings and Uses that, among other things a non conforming use of land or a building may continue to be used (although provisos are included — see MGA s.643 [ 1 ]) Assuming the development was legal originally, the development remains legal, as it is a Non conforming Use of land To determine definitively whether it conforms to the old LUBs Planning Staff may have to enter the property, or neighboring property to confirm side and rear yard setbacks Staff should also return to the site to determine whether the building exist in the approximate location noted on the sketch associated with the application It should also be noted that the County Development Officer sent two letters to the Owner in 2000 requesting the Owner to remedy the unsightliness of his property Implications Failure of the County to address this situation may result in further dissatisfaction amongst Swalwell residents in terms of how the County addresses their concerns Addressing the issue would be positive for both local residents, and the County as a whole as an unsightly area would be remedied, and the County would be setting a positive example that infractions are being addressed If the Owner is receptive to a County mandate, the issue may be resolved with little time and financial resources utilized If the Owner refuses to cooperate with a County mandate, the County may have to remedy the situation and add the costs to the Owners Property Taxes r �J C7 C] Recommendation I That Council tables the issue until Planning Staff have had an opportunity to discuss the issue with the CAO and the By-law Enforcement Officer, so that all of the legal options may be discussed Submitted by Jeremy Fenton, Planning Department • 0 Council Agenda # 8 PENDING BUSINESS ITEMS FROM 2002 — June 24, 2003 Equity repair invoice (86-02) — December 12/02 Letter sent to town of Trochu, along with an invoice Verbally have been advised not paying — Letter advising of same received March 11/03 — Reeve, Deputy Reeve CAO to meet with town to discuss May 27/03 Council Meeting — agreed should be on Joint Elected Official Meeting with Trochu Meeting set for June 24/03 Telus Guaranteed Service (70-02) — Nov 26/02 Referred to Ian Martens to contact the CRTC regarding rules Equity Water Line Break (69 02) — Nov 26/02 Referred to Ian Martens to provide emergency contact numbers to the users of Equity Line Mountain View Emergency Service (56-02) — Sept 24/02 — Mountain View County obtained legal opinion Feb 11 2003 May 8/03 Brownlee Fryett provided legal opinion June/03 Awaiting a Memorandum of Understanding from Tony Martens, County Commissioner — referred file to Mac deBeaudrap Mutual Aid Agreement (52-02) — Oct 8/02 — Administration currently reviewing April 8/03 Mutual Aid agreements mailed to adjacent municipalities for signature June/03 Referred to Mac deBeaudrap for review and follow up Water Policy (16-02) — Sept 10/02 — Currently awaiting development of Policy May 13, 2003 — Council requested Equity Water Concerns and Kneehill County Water Policy for sourcing water lines be separated for reporting purposes and policy development Equity Water Mr Mayhew advised policy development for Equity Water on hold until water contract in place with the town of Three Hills Gene and Rob will be meeting with Town Manager and Public Works Forman on Friday June 27th at 10 30 A.M to discuss this matter Kneehill County Water Policy Will bring recommendations for County Water Policy to a future meeting Cost recovery for lowering water line on Fisher Davis Construction Project and policy amendment for waterlines in County right -of ways on agenda for June 24th Council meeting Recreation Policy (10-02) — Sept 10/02 — Complete Recreation Policy was reviewed on April 3/03 by the Recreation Committee and a recommendation presented to Council Tabled until April 22/03 Council meeting April 22/03 Recreation Committee formed comprised of all of Council Meeting to discuss policy guidelines scheduled for May 13th On May 27/03 Council agenda item — referred to June 24th Council meeting Page 67 • n LJ • 0 UPCOMING DATES June 24, 2003 Kneehill County Council Meeting Kneehill County Council Chambers — 8.30 A.M Trochu/Kneehill County Elected Official Meeting Kneehill County Office — 7.00 P.M June 25, 2003 Last Day to Appeal Taxes July 4, 2003 Kneehill County Golf Tournament Three Hills Golf Course July 11, 2003 AAMD&C Zone Golf Tournament Sylvan Lake — 1 00 P M July 15 18 2003 ASB Summer Tour Grande Prairie, AB July 22, 2003 Kneehill County Council Meeting Kneehill County Council Chambers — 8.30 A.M August 7 2003 ASB Meeting Kneehill County Council Chambers — 8:30 A.M August 19, 2003 Kneehill County Council Meeting Kneehill County Council Chambers — 8.30 A.M August 21, 2003 Fall CAAMD&C Directors Meeting Kneehill County Council Chambers 10.00 A.M. 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