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Home My WebLink About2003-06-10 Council MinutesIq N • KNEEHILL COUNTY Regular Council Meeting Agenda June 10, 2003 PRESENTATIONS 1 9 00 A.M Richard Marz, MLA 2 9.15 A.M Tamala Peters, Bylaw Enforcement Officer 1 Meeting Called to Order 2 Adoption of Agenda Page 1 3 Approval of May 27, 2003 Regular Council Meeting minutes and May 31, 2003 Special Council Meeting minutes Page 4 4 Accounts Payable Page 11 5 Unfinished Business a Animal Control Bylaw #1467 .Page 14 Recommendation That Council receive Draft 4 of Animal Control Bylaw #1467 in order that 3rd reading may be given at the June 24 2003 Council meeting b Community Grants Policy Page 36 Recommendation That Council approve the Community Grants Policy c Wheatland/Kneehill County Shared Assessment Services (see attached letter) Page 39 Recommendation That Council confirm termination of the shared assessment services effective July 1 2003 d Joint Acme/Linden/Kneehill County Fire Agreement (see attached letter) Page 41 Recommendation That Council receive the Village of Linden motion in support of extending the existing Fire Agreement until December 31, 2003 e Joint Three Hills/Kneehill County Fire Agreement (see attached letter) Page 42 Recommendation That Council refer this item to the June 24 2003 Regular Council Meeting f MLA Policing Review Committee Report (see attached letter) Page 43 Recommendation That Council receive the response from the Honourable Heather Forsyth g Grasshopper Update Page 45 Recommendation. That Council approve the unbudgeted expenditure, for the control of grasshopper infestation on County road allowances, be taken from the 2003 budget surplus 6. New Business N • a Summer Council Meeting Schedule Page 46 Recommendation That Council establish July 22 and August 19 as the summer Regular Council Meetings b Three Hills Municipal Airport Request for Quote for Spot Spraying of Weeds Page 47 Recommendation. That Council deny the request c AAMD&C Zone Golf Tournament Entry Forms (see attached letter) Recommendation That Council advise Administration of members of Council wishing to attend this event d. Audit Proposal Recommendation. That Council approve the appointment of BDO Dunwoody as auditor for Kneehill County for 2003 2005 at a fixed fee of $8,950.00 per year and Requests for Proposals for provision of this service be asked for again in 2006 Page 49 Page 50 e Farm Debt Mediation Act (see attached letter) Page 51 Recommendation That Council receive the Farm Debt Mediation information f Three Hills & Trochu Recreation Grant Requests (see attached letters) Page 53 Recommendation That Council refer both these requests to the Community Grants Committee 7 Business Summary Report Page 58 Recommendation That Council receive the Business Summary report 8 Correspondence Report Page 64 Recommendation That Council receive the Correspondence Report 9 Council and Committee Reports Page 66 10. Business Arising from Council and Committee Reports 11 In Camera a) b) 12 Adjournment �q E* • 0 KNEEHILL COUNTY COUNCIL MINUTES June 10, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT. Gene Kiviaho County Assistant CAO Division No 6 Ken Hoppms, Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun Councillor PRESENT Division No 3 Jerry Wittstock, Councillor Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash Public Works Superintendent Rob Mayhew EMS Coordinator Mac deBeaudrap Recording Secretary Barb Long 1 Reeve Hoppins in the Chair: CALL TO ORDER Reeve Hoppms called the meeting to order at 8 30 A.M 2 Adoption of Agenda. AGENDA Additions to the Agenda Under New Business 6(g) Village of Delbume Invitation 6(h) Dust Control 6(i) Public Hearing — June 24, 2003 60) Water Policy #14 9 11(a) In Camera — Legal Issue I I (b) In Camera — Land Issue 259/03 Clr Calhoun moved approval of the agenda, as amended CARRIED MINUTES 3 Approval of the May 27, 2003 Regular Council Meeting Minutes and May 31, 2003 Special Council Meeting Minutes The following amendment was made to the May 27 2003 Council Meeting Minutes Following item 7(d) and prior to the In Camera Session add, "Mr Bob Penner addressed Council ' Clr Crawford moved approval of the amended May 27 2003 260/03 Regular Council Meeting minutes CARRIED Clr Knievel moved approval of the May 31 2003 Special Council 261/03 Meeting Minutes CARRIED 4. Accounts Payable (attached and forming part of the minutes Reeve ll 6 KNEEHILL COUNTY COUNCIL MINUTES June 10, 2003 ACCTS PAYABLE Clr Calhoun moved approval of the accounts presented for 3 262/03 payment today subject to review by the Finance Committee consisting of Reeve Hoppms Councillor Calhoun, Councillor Holsworth and Councillor Woods -� CARRIED IcUNFINISHED BUS 5. Unfinished Business b) Community Grants Policy (report attached and forming COMMUNITY GRNTS part of the minutes) 263/03 Clr Calhoun moved this item be tabled until later in the meeting CARRIED Note Debi Moon entered the meeting at 8 40 A.M SHARED ASSMT 0 Wheatland/Kneehill County Shared Assessment Services Letter 264/03 Clr Holsworth moved Council confirm the termination of the shared assessment services with Wheatland County effective Jul 1 2003 and that a letter be sent advising of same CARRIED t ® Note Ms Tamala Peters, Bylaw Enforcement Officer entered the meeting at 8.45 A.M FIRE AGRMNTS d) Joint Acme/Linden/Kneehill County Fire Agreement 265/03 Councillor Woods moved that Council receive the letter from the Village of Linden advising of their motion in support of - o extending the existing Fire Agreement until December 31, 2003 CARRIED e) Joint Three Hills/Kneehill County Fire Agreement Councillor Woods moved this item be referred to the June 24, 2003 e ylJ 266/03 Regular Council meeting ��,r wa`� CARRIED C nA MLA POLICING REV f► MLA Policing Review Committee Report 267/03 Councillor Knievel moved Council receive the response from the Honourable Heather Forsyth CARRIED Note Mr Bruce Sommerville, Agricultural Fieldman, entered the meeting at 8 50 A.M GRASSHOPPER g) Grasshopper Update UPDATE Mr Sommerville provided an update on the spreading of Eco Bran Bait for grasshopper control in Kneehill County Note Mr Richard Marz MLA Olds Didsbury Three Hills, entered the meeting at 8 55 A.M BUDGET COSTS Councillor Crawford moved Administration bring forward a proposal for Council consideration regarding the area of the budget I GRASSHOPPER to be used for the unbudgeted expenditure for grasshopper control 268/03 CARRIED r Note Mr Sommerville left the meeting at 8 57 A.M Richard Marz, MLA Presentation R MARZ Reeve Hoppins welcomed Mr Marz to the mee i g _and offered the 2 Reeve A E* 11 KNEEHILL COUNTY COUNCIL MINUTES June 10, 2003 use of the County office for future appointments or meetings should Mr Marz have need of a facility Mr Marz provided an update on provincial initiatives and responded to questions respecting Secondary Highways 806, D82- and 82and 585, Bridge across the Rosebud Creed on Secondary Highway 791, Bovine Spongiform Encephalopathy (BSE) County ability to bid on road projects, assessments, gas taxes taken out of Kneehill County electricity rates and hydro dams Caucus meeting May 28th and provincial response regarding grasshopper situation expected within next three days Note Mr Marz left the meeting at 9 20 A.M ANIMAL BYLAW a) Animal Control Bylaw #1467 #1467 Ms Peters reviewed the changes to Draft #4 of the Animal Control and responded to specific questions regarding the Bylaw _ p Clr Wittstock moved Council receive Draft #4 of the Animal 269/03 Control Bylaw, and that it be placed on the agenda for the June 24 C 2003 Council meeting CARRIED The meeting recessed from 9 45 A.M until 10 00 A.M NEW BUSINESS 6. New Business SUMMER MTGS a) Summer Council Meeting Schedule (report attached and --�, forming part of the minutes) A600 , X"k 270/03 Clr Holsworth moved that July 22nd and August 19th be 60 established as the Regular Council meeting dates for the summer CARRIED WEED SPRAY b)Three Hills Municipal Airport Request for Quote for Spot Spraying of Weeds (report attached and forming part of the minutes AIRPORT Council Wittstock moved a letter be sent advising that due to the 271/03 commitments of the Agricultural Service Board a quote to provide this service could not be provided this year CARRIED AAMD&C GOLF c) AAMD&C Zone Golf Tournament Entry 272/03 Councillor Holsworth moved that Council receive this information and advise Administration prior to June 27th if wishing to attend CARRIED AUDIT PROPOSAL d) Audit Proposal (report attached and forming part of the minutes Councillor Crawford moved this item be referred back to f 273/03 Administration to address Council s concern regarding the ,1 �Q!( JdA provision for an annual review with the proposal 1 being presented to Council for approval at a future Council meeting CARRIED Note Mrs Nash left the meeting at 10 12 A.M FARM DEBT INFO e) Farm Debt Mediation Information Letter Reeve U b, , V—), '�' CA .7 • a KNEEHILL COUNTY COUNCIL MINUTES June 10, 2003 274/03 Councillor Wrttstock moved that Council receive the Farm Debt Plot, Mediation information CARRIED REC GRANT 2003 fl Three Hills & Trochu Recreation Grant Requests 275/03 Councillor Calhoun moved that a letter be sent advising the 2003 ^ Recreation Grant had been approved at an amount of $100 000.00 0 "" however Council would consider their requests for an increase to', the amount of this grant during next year's budget deliberations CARRIED DELBURNE INV'S g) Delburne Invitation 276/03 Councillor Crawford moved that any Councillor wishing to attend hd the Delburne June 23, 2003 Golf Tournament do so at his own expense CARRIED fi Councillor Crawford moved that representatives of Kneehill !� 277/03 County not attend the June 23, 2003 meeting being held in Delburne, and that the Reeve and CAO handle the details for the proposed July 28 2003 meeting CARRIED DUST CONTROL h) Late Request for Dust Control Application S.E.25 29 26 bt:7 3 , W4( report attached and forming part of the minutes) Councillor Calhoun moved that Council approve the late ` 278/03 application, with the applicant paying the full amount for the application in order to remain consistent with the 2002 program criteria and decisions CARRIED Councillor Woods moved an amendment be made to Dust Control 279/03 Policy # 13 4, specifying that once the deadline for the application of Dust Control has passed there will be no rebate for / Dust Control, and that this amendment be presented for Council approval CARRIED C 'm PH SE7 29-20-W4 i) Public Hearine ( S.E. 7 29 20 W4) June 24. 2003 280/03 Note Council was advised that the legal land description appearing in the newspaper notification had been corrected and the two week time regulation for the advertising of a public hearing P� for re designation would be met H2O POLICY #14-9 1) Water Policy #14 9 0 W Councillor Crawford moved Policy #14 9 be referred to U 281/03 Administration to address the size of water lines allowed in the County s right of ways, and that this recommendation be presented to Council for approval CARRIED COMM GRANTS 5 b) Community Grants Policy (report attached and 282/03 forming part of the minutes) Clr Calhoun moved the Community Grants Policy be lifted off the table 14—CARRIED 4 Reeve CA �q A �1 • KNEEHILL COUNTY COUNCIL MINUTES June 10, 2003 283/63 Clr Woods moved the Community Grants Policy be referred to bit Administration for amendment CARRIED COMM SVNGS GOLF Other Items Clr Calhoun moved a letter of appreciation be sent to Community' 284/03 Savings for hosting the Town & Country Golf Tournament�.� Y? •i CARRIED M deBEAUDRAP Mr Mac deBeaudrap, Emergency Management Services Coordinator, was officially introduced to Council and welcomed to EM MGMT SERV Kneehill County TOLMAN BADLANDS The invitation to attend Tolman Badlands Ranchers Association Meeting on June 18, 2003 (earlier meeting postponed due to '10-1 inclement weather) was presented by Clr Knievel It was noted Council had made a prior decision to not attend in an official capacity 8. Business Summary A g Report attached and forming Dart of the �Q a BUS SUMMARY minutes ' Br Note The 2002 Pending Business Summary Report will be included in the June 24 2003 package 287/03 Clr Calhoun moved that Council receive the Correspondence Report CARRIED 9. Council and Committee Reports COMM REPORTS Strategic Planning Update Meeting — June 3/03 — Reeve Hoppins • Good participation valuable process, out of town venue t% felt to be necessary STRATEGIC PLNG 5 ./t/ - Reeve C Clr Holsworth moved that Council receive the Business Summary 285/03 Report CARRIED CORR REP�RT 8. Correspondence Report (attached and forming part of the minutes Council requested the following SR S OUTRAACH Seniors Outreach AGM — confirmation of attendance by Reeve Hoppms and Councillor Calhoun R RUCHKALL Acknowledgement of receipt of letter be sent to R _ Ruchkall STRYCHNINE Letter from MY Leon E Benoit requesting feedback on the issue of the Federal Government's banning of strychnine for control of Richardson Ground Squirrels 286/03 Clr Woods moved Administration draft a letter of responses for Council approval CARRIED 287/03 Clr Calhoun moved that Council receive the Correspondence Report CARRIED 9. Council and Committee Reports COMM REPORTS Strategic Planning Update Meeting — June 3/03 — Reeve Hoppins • Good participation valuable process, out of town venue t% felt to be necessary STRATEGIC PLNG 5 ./t/ - Reeve C L 3 • KNEEHILL COUNTY COUNCIL MINUTES June 10, 2003 IN CAMERA Clr Wittwstock moved the meeting go `in camera" to discuss a labour and legal issue, with all of Council Mr Kiviaho Mr 288/03 Mayhew, Ms Peters, and Mrs Long, remaining in the meeting CARRIED Time 10 55 A.M Note Ms Debi Moon and Mr deBeaudrap left the meeting at this time OUT OF IN CAMERA 289/03 Clr Holsworth moved the meeting out of "in camera' CARRIED Time 12 15 P M Note Only Council was present when the meeting reconvened and the balance of the meeting was recorded by Reeve Hoppms PROCESS BYLAW ENF Clr Woods moved that Council approve the Bylaw Enforcement f`U4-K fb 290/03 Process, as presented by the Bylaw Officer to rectify potentially Fj,,W Jq hazardous and/or unsightly property, and working within the terms of the County's budget CARRIED ADJOURNMENT Clr Wittstock moved the meeting adjourned at 12 30 P M 6 Reeve X �01 • Batch # 5440 Payroll Deduction Cheque Run Cheque # Vendor # Vendor Name Cheque Amount 13592 1500 ALBERTA HEALTH CARE 13593 960 COMMUNITY SAVINGS CR. UN (RRSP) 13594 1176 CREDENTIAL ASSET MNGT FOR THE ETHICAL FU 13595 13550 KNEEHILL COUNTY PAYROLL ACCOUNT 13596 1630 LOCAL AUTHORITIES PENSION 13597 13155 MANULIFE FINANCIAL 13598 1929 RBC GROUP FINANCIAL SERVICES 13599 18300 RECEIVER GENERAL * * * Total $ * * * Total # Of Cheques Batch 5441 Manual Cheque Run Cheque # Vendor # Vendor Name 13426 2021 KIVIAHO,GENE PETTY CASH 13532 2021 KIVIAHO,GENE PETTY CASH ***Total $ * * * Total # of Cheques 2 3,212.00 20000 10000 113,992 19 11 771 04 14,041 09 1,200 00 57,559.14 202 075 46 Cheque amount 29080 27127 562.07 Batch # 5448 Councillor Timesheet Cheque Run Cheque # Vendor # Vendor Name 13600 36008 CALHOUN CAROL 13601 1679 HOLSWORTH, BRIAN 13602 1680 HOPPINS, KENNETH J 13603 1681 KNIEVEL, KENNETH C 13604 1684 WITTSTOCK JERRY 13605 1685 WOODS, MURRAY GEORGE * * * Total # Of Cheques Cheque Amount 1,46768 1,22320 1 561 42 1,252.22 1,675 51 1,04536 *** Total $ 8,22539 0 • (AP12070 JUNE 10 REGULAR CHEQUE RUN Batch # 5449 Cheque # Vendor # Vendor Name Cheque Amount 13606 1191 ACKLANDS GRAINGER INC 14966 13607 2037 ADSUM CONSULTING LTD 24075 13608 7800 AGLINE (GUARDS IMPLEMENTS LTD) 12172 13609 18400 AIR LIQUIDE CANADA INC 1059 13610 1440 ALBERTA ASSESSOR'S ASSOC 26750 13611 2016 ALBERTA MUNICIPAL AFFAIRS SPECIAL AREAS 1,68000 13612 424 ALBERTA REGISTRIES THREE HILLS 5010 13613 813 BRANDT TRACTOR LTD 136.28 13614 279 BROWNLEE FRYETT 67301 13615 3010 CANADA POST CORPORATION 148 12 13616 2035 CANADIAN INSTITUE OF PLANNERS 6955 13617 3400 CENTURYVALLEN 64484 13618 1529 CLEARTECH INDUSTRIES INC 30966 13619 1230 COMMUNICATIONS GROUP 2,56800 13620 724 COMMUNITY SAVINGS CR.UN MC 87573 13621 2038 COUNTY OF PAINTEARTH #18 59706 13622 478 CRANSTON, ROBERT J 14,302 15 13623 4900 DRUMHELLER & DISTRICT SOLID WASTE 876.63 13624 504 EARL S AIR CONDITIONING 940.00 13625 2036 EVANS, YVONNE L 17940 13626 901 EVERT BILL 13,706 70 13627 1909 EXH ENGINEERING SERVICES LTD 3,418.65 13628 1184 FRIENDS CATERING 80300 13629 6800 FRIESEN PLUMBING 31506 13630 1040 GATEWAY PUBLISHING CO LTD 64200 13631 7700 GREGG DISTRIBUTORS LTD 44413 13632 1032 HANNAS TRADING CORPORATION 4 561 82 13633 1479 HARSCH, DARCY L.R 36750 13634 8600 HI WAY 9 EXPRESS 19801 13635 1790 IJD INSPECTIONS SERVICES 2,44892 13636 9050 INKKERS FINE PRINTING 30569 13637 618 JACKSON, SHELLEY 37987 13638 1840 JC JEWEL ENTERPRISES 14 766.00 13639 1809 KEYSTONE ENVIRONMENTAL LTD 1,33606 13640 505 KING'S SEED FARM 503 95 13641 2021 KIVIAHO, GENE (PETTY CASH) 162.66 13642 11600 KNEEHILL AMBULANCE SERVICE 333 33 13643 1788 KNEEHILL TRANSPORT 1323 13644 2041 LAMBOURNE ENVIRONMENTAL LTD 24 075 00 13645 12100 LAMMLE ELECTRIC (1997) LTD 4,36573 13646 12900 LYNCO PRODUCTS LTD 7479 13647 493 MARTENS IAN D 252.52 Page 12 1� • 13648 12700 MAYNE LOGISTIC LOOMIS 13649 13500 MCNAIR SAND & GRAVEL 13650 1673 MICROAGE EDMONTON 13651 13700 MINOLTA OFFICE SYSTEMS 13652 948 NASH, TERRY DIANE 13653 1860 PITNEY BOWES 13654 18200 RAY'S HOME HARDWARE COMPANY 13655 785 RICHARD AUTOMOTIVE 13656 19200 S C A WASTE SYSTEMS 13657 2039 SHAW GMC TRUCKS LTD 13658 19710 SOCIETY OF LOCAL GOVERNMENT 13659 19750 SOMMERVILLE BRUCE R. 13660 18800 THREE HILLS BUILDING CENTRE 13661 20820 TROCHU MOTORS LTD 13662 2040 TRUENORTH SPECIALTY PRODUCTS 13663 21300 UNITED FARMERS OF ALBERTA 13664 2042 WEIS, MELVIN 13665 1454 WILLIGAR & SONS AUTOMOTIVE 13666 1839 WILSON, YVONNE 13667 26100 ZEE MEDICAL CANADA * * * Total # Of Cheques TOTAL OF ACCOUNT PAYABLES PAYROLL DEDUCTION RUN MANUAL CHEQUES MAY COUNCILLOR TIMESHEETS JUNE 10 CHEQUE RUN TOTAL 62 $202,07546 $ 562.07 $ 8,22539 $158,214.50 $369,07742 6398 2,64933 200.09 9177 98376 256.80 316.20 28710 1,97810 1,012.22 15000 3948 898 10 32 10 48,018 88 1,94872 150.00 27688 9210 253.52 *** Total $ 158,214 50 Page 13 i • • To Council From. Terry Nash Date June 10, 2003 Council Agenda #6d Issue Auditor Appointment — 2003 2005 MUNICIPAL GOVERNMENT ACT Chapter M 26 280(1) Each Council must appoint one or more auditors for the municipality Discussion I contacted Niven Parliament of Muncipal Affairs and he advised that Council had the option of appointing the Auditor for any number of years they deemed appropriate Recommendation. 1 That Council approve the proposal submitted by BDO Dunwoody for the provision of audit services for Kneehill County for 2003 2005 at a fixed fee of $8,950 per year subject to annual review 2 That Council appoint BDO Dunwoody the auditor for Kneehill County for 2003 Terry Nash, sist CAO ou, Ll Gell e iviaho CAO Page 44 • v L� Council Agenda #6e To Council From. Terry Nash Date June 10, 2003 Issue - Funding of Grasshopper Control Background In an effort to try and control the grasshopper infestation, Council directed administration to take whatever measures deemed necessary to achieve control in the areas that they identify as hot spots on County property to a maximum of $40,000 in the 2003 crop year This threat was not anticipated at budget time, and funds were not allocated Discussion. Although there may be surplus funds in areas of Transportation, some are designated for projects and should be set aside for future years if unused Although the funds for dust control were not utilized in 2003, this may lead to an increased demand in 2004 and perhaps unspent dollars should be carried forward to the following year At five months into the year, Transportation may yet also incur unanticipated expenditures during the remainder of the year Recommendation 1 That Council approve the withdrawal of the necessary funds, up to a maximum of $40 000 00 from contingency reserve to pay for grasshopper control, and that it be replace at e end if operations of the County result in a surplus position. Terry N h Assistant CAO Gen iviaho, CAO Page 45