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Home My WebLink About2003-05-27 Council Minutes• KNEEHILL COUNTY Regular Council Meeting Agenda May 27, 2003 PRESENTATIONS 1 9 00 A.M Municipal Safety Recognition Award — Reeve Hoppins 2 9 05 A.M Seniors Outreach Program — Una Edwards 3 10 30 —11.15 A.M — Auditor's Report — Al Martinot 1 Meeting Called to Order 2 Adoption of Agenda Page 3 Approval of May 13, 2003 Council minutes Page 4 Accounts Payable Page 5 Financial Report — Bank Reconciliation Page 6 Unfinished Business a Bylaw #1480 Redesignation (S.E. 17 32-24 W4) Page Recommendation. That Council give Third Reading to Bylaw #1480 b Strategic Planning Agenda Page Recommendation That Council approve the Strategic Planning Agenda c. Community Grants Policy Page Recommendation. That Council receive the Community Grants Policy 7 New Business a Emergency Bridge Repair — Bridge File #1524 Page Recommendation That Council approve this project be awarded to Volker Stevin Contracting Ltd., with Kneehill County's portion of the funding not to exceed $1,832.01 plus applicable GST b County of Stettler Invitation Page Recommendation That Council approve the Reeve's attendance at the Stettler Grandstand Show Reception and Parade c. Candidate Disclosure Survey Recommendation Council decision d Request to Set Public Hearing Date Recommendation That Council schedule the Public Hearing Date for Tuesday, June 24, 2003 at 10.00 A.M 8 Business Summary Report Recommendation That Council receive the Business Summary report Page Page Page • .7 11 Eq 9 Correspondence Report Page Recommendation That Council receive the Correspondence Report 10 Council and Committee Reports Page 11 Business Arising from Council and Committee Reports Page 12 In Camera a Legal 13 Adjournment U N Wq KNEEHILL COUNTY COUNCIL MINUTES May 27, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT. Division No 6 Ken Hoppms Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun, Councillor PRESENT Division No 3 Jerry Wittstock Councillor Division No 4 Murray Woods, Deputy Reeve Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ADMINISTRATION PRESENT: County CAO Gene Kiviaho Public Works Superintendent Rob Mayhew Agricultural Fieldman Bruce Sommerville Recording Secretary Terry Nash 1 Reeve Hoppins in the Chair. CALL TO ORDER Reeve Hoppms called the meeting to order at 8 30 A.M 2 Adoption of Agenda. AGENDA Additions to the Agenda 7 (e) Appreciation Barbeque May 31, 2003 7 (f) Grasshopper Infestation East Section of County 7 (g) Airport Road 12 (b) In Camera — Land Issue 240/03 Clr Calhoun moved approval of the agenda as amended CARRIED MINUTES 3.Approval of the May 13, 2003 Council Meeting Minutes Clr Crawford moved approval of the May 13, 2003 241/03 Council Meeting minutes CARRIED Debi Moon entered the meeting at 8 50 A.M Municipal Safety Codes Recognition Award — CAO Gene Kiviaho accepted the award on behalf of the staff from Reeve Hoppms This award recognizes municipalities who have reached five year milestones in their accreditation history, and their important role assumed under the Safety Codes Act Presentation — Senior's Outreach Program. Una Edwards and Sandy Matus Sandy Matus provided Council with an introduction to the Intergeneration Program, which encourages youth to volunteer and interact with seniors Una Edwards followed up with a report on the history and accomplishments of the Senior s Outreach Program and Wellness Centres Sandy Matus left at 9 15 A.M and Una Edwards left at 9 30 A.M r i �- Reeve L C 0 is v KNEEHILL COUNTY COUNCIL MINUTES May 27, 2003 4. Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Clr Wittstock moved approval of the accounts presented for 242/03 payment today subject to review by the Finance Committee consisting of Reeve Hoppins, and Councillor Woods CARRIED 5. Financial Report — Bank Reconciliation April 30, 2003 (attached and forming part of the minutes) FINANCIAL STMNTS 243/03 Clr Knievel moved that Council receive the Financial Reports CARRIED UNFINISHED BUS 6. Unfinished Business a) Bylaw #1480 Redesignation (S.E. 17 32 24 W4) 244/03 Clr Calhoun moved that Council give third reading to Bylaw #1480 CARRIED 245/03 b) Strategic Planning Agenda Clr Wittstock moved that Council approve the Strategic Planning Agenda. CARRIED c) Community Grants Policy Clr Crawford moved that Council receive the Community Grants Policy 246/03 CARRIED NEW BUSINESS 7. New Business 247/03 a) Emergency Bridge Repair — Bridge File #1524 Clr Wittstock moved that Council approve this project be awarded to Volker Stevin Contracting Ltd., with Kneehill County s portion of the funding not to exceed $1832 01 plus applicable GST CARRIED b)County of Stettler Invitation Reeve Hoppms will regretfully be unable to attend the Stettler Grandstand Show, Reception and Parade as June 10`h is a regular Council meeting day 248/03 c) Candidate Disclosure Survey Clr Wittstock moved that the survey be responded indicating that council agrees that candidates in local government elections should be required to publicly disclose any prior federal convictions as part of the nomination process A comment is to be added that this condition should also apply to Federal and Provincial elections CARRIED 249/03 d) Request to Set Public Hearing Date Clr Woods moved that Council schedule the Public Hearing Date for Tuesday, June 24, 2003 at 10.00 A.M CARRIED 2 Reeve (�w �� L CA a • 0 • �J KNEEHILL COUNTY COUNCIL MINUTES May 27, 2003 BARBEQUE e) Appreciation Barbeque May 31, 2003 — Acme/Linden Fire 250/03 Clr moved that available members of Council attend the Acme/Linden Fire Appreciation Barbeque to help cook CARRIED WHEATLAND/ Rocky View/Wheatland Invitation RKYVIEW MTG Administration was directed to request anoint meeting during the AAMD&C Fall Convention, due to current scheduling problems GRASSHOPPERS f) Grasshopper Infestation in East Section of County Clr Calhoun moved that the county pass a rebate of $2 /acre to the owner of land for grasshopper control in adjacent ditches (for a maximum 2 times) DEFEATED 251/03 Note This item was placed before Council early on the agenda AIRPORT RD CHIPSEAL g) Airport Road — Chip Seal Program Administration will discuss with Town of Three Hills at meeting to be held on Thursday Sunnyslope Speed Signs Administration will follow up on correspondence to the ministry 8. Business Summary Report (attached and forming part of the BUS SUMMARY minutes Clr Woods moved that Council receive the Business Summary 252/03 Report CARRIED CORR REPORT 8. Correspondence Report (attached and forming part of the minutes 253/03 Clr Holsworth moved Council receive the Correspondence Report CARRIED 9. Council and Committee Reports COMM REPORTS Kneehill Regional Water Committee Report — Clr Crawford The technical committee consisting of CAOs from each of the KRWC participating municipalities have reviewed the proposals received and have interviewed three engineering firms One further interview is remaining To date funding has not been confirmed MAYORS & Reeve Hoppins reported the Mayors & Reeves Meeting had been REEVES MEETING cancelled due to Ed Stelmach being unable to attend 254/03 Clr Calhoun moved that Council receive the Committee Reports as presented CARRIED GRASSHOPPERS 255/03 Clr Calhoun moved that Kneehill County write a letter to the Provincial Government alerting them of the grasshopper problem, indicating support of their rebate program and that this item be 3 Reeve U 1�3 C7 KNEEHILL COUNTY COUNCIL MINUTES May 27, 2003 added to the agenda again for the next meeting of Council if the problem continues CARRIED AUDIT Mr Al Martinot and Mr Alan Lavoie, Chartered Accountants with the accounting firm of BDO Dunwoody reviewed the components of the financial statement, Auditor's Report, and balance sheet as at December 31, 2002 Mr Martmot reported the County is in an excellent financial position MV �10;D100 jc(d 17)8 60.8 rFNN-rp, COuNc'L- 4URb106 P��ua� �� 1�1� GRA�sHoP�°F� lNFesTpTia�1 IN CAMERA Clr Knievel moved the meeting go "in camera" to discuss a legal issue, with all of Council, Auditors Al Martino and Alan Lavoie 256/03 remaining in the meeting CARRIED Time 11 15 A.M Note Ms Debi Moon left the meeting at this time Gene Kivaho and Terry Nash entered the meeting at 11 30 a.m Al Martino and Alan Lavoie left the meeting at 11 45 a.m OUT OF IN CAMERA 257/03 Clr Woods moved the meeting out of `in camera' CARRIED Time 12 17 A.M Clr Calhoun moved Council receive the Auditor's Report CARRIED 258/03 ADJOURNMENT The meeting adjourned at 12.25 P M 0 Reeve CA