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Home My WebLink About2003-04-08 Council MinutesU KNEEHILL COUNTY Regular Council Meeting Agenda April 8, 2003 APPOINTMENTS 1 9 15 A.M — Brian Petursson, Sutton First Realty 2 9.30 A.M — Pommen & Associates — "In Camera" 3 100 P M. — Hutterian Brethren Church of Wilson 1 Meeting Called to Order 2 Adoption of Agenda 3 Approval of March 25, 2003 Council minutes 4 Accounts Payable 5 Unfinished Business Page 1 Page 4 Page 10 a Bylaw #1479 Page 12 Recommendation That Council give Third Reading to Bylaw #1479 (bylaw to establish the imposition of penalties for the non-payment of taxes) b Animal Control Bylaw # 1467 .Page 15 Recommendation That Council receive the Draft Animal Control Bylaw #1467 for review prior to it being presented for further readings c Addition to Current Development Control Policy Fee Schedule Page31 Recommendation That Council approve the addition to the current Development Control Policy Fee Schedule 6 New Business Page 34 a Strategic Plan Quarterly Reports g Recommendation That Council receive as information the Quarterly Reports b Emergency Management Services Coordinator Page 56 Recommendation That Council receive this oral report as information c Request to Set 2003Tax Sale Date Page 57 Recommendation That Council schedule the 2003 Tax Sale date for 1 00 P M., Tuesday October 14, 2003 d Requests from Kneehill Watershed Advisory Council to Partner in Hosting a Hazardous Waste Round Up Page 58 Recommendation. That Council participate with KWAC in hosting a Municipal & Rural Hazardous Waste Round Up on June 6 2003 with the cost not to exceed the requested $83000 e AAMD&C Executive Director Retirement .Page 60 Recommendation That Council send a 10 EF C] 0 congratulatory letter to Larry Goodhope in honor of his retirement f MLA Policing Review Committee Page 61 Recommendation. 1) That Council support the AAMD&C position on Policing Services as presented in March 2003 2) That a letter be sent to the AAMD&C and Heather Forsyth g Community Grants Committee Page 62 Recommendation 1) That Council receive the draft Community Grants Committee minutes 2) That Council approve the composition of the Community Grants Committee 3) That Council direct Administration to advertise for two additional members to sit on the Community Grants Committee 7 Business Summary Report Page 65 Recommendation That Council receive the Business Summary report 8 Correspondence Report Page 70 Recommendation That Council receive the Correspondence Report 9 Council and Committee Reports Page 10. Business Arising from Council and Committee Reports Page 11 In Camera a) Labour Issue b) Legal Issue 12 Adjournment n � It • KNEEHILL COUNTY COUNCIL MINUTES April 8, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT. Division No 6 Ken Hoppms, Reeve Division No 4 Murray Woods, Deputy Reeve Division No 1 Brian Holsworth Councillor Division No 2 Carol Calhoun, Councillor PRESENT Division No 3 Jerry Wittstock, Councillor Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho Public Works Superintendent Rob Mayhew Recording Secretary Barb Long A0Mendto rn�1on 0PP)NS Apr a,)/ S Coun. 1. Bet rty-Reeve Wnuds in the Chair 111 e (? 4 , 7 CALL TO ORDER Deputy Reeve Wvuds called the meeting to order at 8 30 A.M J 14 Opp, o s 2 Adoption of Agenda AGENDA Additions to the Agenda. 7(e) Date for Three Hills/Kneehill County Council meeting 12 In Camera Session — Land Issue 168/03 Clr Wittstock moved approval of the agenda, as amended CARRIED APPROVED MINUTES 3.Approval of the March 25, 2003 Council Meeting Minutes Clr Woods moved approval of the amended March 25 2003 169/03 Council Meeting minutes Mrs Darlene Campbell Accounts Payable Clerk entered the meeting at 8 35 A.M 4. Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Clr Crawford moved approval of the accounts presented for 170/03 payment today subject to review by the Finance Committee consisting of Reeve Hoppins Deputy Reeve Woods, Councillor Holsworth and Councillor Crawford Mrs Campbell left the meeting at 8 37 A.M 5 Unfinished Business BYLAW 1479 a) Bylaw #1479 (report attached and forming part of the minutes)C, Clr Crawford moved third reading to Bylaw #1479, that being a (# 171/03 bylaw establishing the due date for taxes and provide for the imposition of penalties for non payment of taxes CARRIED Reeve CAO\. .7 C7 E 11 KNEEHILL COUNTY COUNCIL MINUTES April 8, 2003 BYLAW 1467 b) Animal Control Bylaw #1467 (report attached and forming part of the minutes) conA 172/03 Clr Woods moved Council receive the Draft Animal Control Bylaw # 1467 for review prior to it being presented for further readings CARRIED FEE SCHEDULE c) Addition to Current Development Control Policy — Fee DEV CONTROL Schedule (report attached and forming part of the minutes) Clr Crawford moved to table this policy until July 2003 to allow 173/03 time for the newly hired Planner to become familiar with the P m'r" County regulations in order to provide input into this policy 113 �—' CARRIED , _�, �g 6 New Business �} (� QUARTERLY a) Strategic Plan Quarterly Reports (report attached and forming part of the minutes) REPORTS Clr Knievel moved that Council receive the Quarterly Reports 174/03 as information CARRIED Note Council congratulated the Department Heads for the excellent job done in preparing the Strategic Plan Quarterly Reports Ms Debi Moon entered the meeting at 8 45 A.M REVIEW OF STR PLAN t Clr Crawford moved that June 3, 2003 be scheduled for reviewLo 175/03 and assessment of the Strategic Plan, with administration requested��-Q to chose the venue _W, o-" t 01 CARRIED ((// EMS COORDINATOR b) Emergency Management Services Coordinator Clr Woods moved that Council receive the oral report on the status 176/03 of the Emergency Management Services Coordinator as information CARRIED TAX SALE DATE c) Request to Set 2003 Tax Sale Date (report attached and forming part of the minutes) _� Clr Calhoun moved the 2003 Tax Sale date be set for Tuesday, ' d 177/03 October 14, 2003 atl 00 P M CARRIED Mrs Jeannette Austin, Watershed Coordinator entered the meeting at 8 55 A.M HAZARDOUS WASTE d) Request from Kneehill Watershed Advisory Council (KWAC) to Partner in Hosting a Hazardous Waste Round Up (report attached and forming part of the minutes) ROUND UP Clr Crawford moved Council participate with KWAC in hosting a Municipal & Rural Hazardous Waste Round Up on June 6, 2003, 178/03 with the cost not to exceed the requested amount of $830 00 Further, Administration was directed to investigate possible options for provision of this service CARRIED Note Mrs Jeannette Austin left the meeting at 9.07 A.M 2 Reev CAO Ca C7 • U KNEEHILL COUNTY COUNCIL MINUTES April 8, 2003 AAMD&C EXEC DIR e) AAMD&C Executive Director Retirement (report attached 179/03 and forming part of the minutes) Clr Woods moved that a congratulatory letter be sent to Mr Larry Goodhope in honor of his retirement as Executive Director for the h% AAMD&C and that administration send a letter of support to his successor, Mr Gerald Rhodes inviting him to a future Kneehill County Council meeting r--t� CARRIED The meeting recessed from 9 40 until 9 55 A.M MLA POLICING REP F) MLA Policing Review Committee (report attached and forming part of the minutes) 180/03 Clr Wittstock moved that Council support the AAMD&C position on Policing Services as presented in March 2003 and that letters be sent to the AAMD&C and the Honourable Heather Forsyth Solicitor General of Alberta Clr Woods amended the motion by clarifying that Kneehill County s concerns and dissatisfaction regarding the MLA Policing 181/03 Review Committee recommendations be addressed in the letter to the Honourable Heather Forsyth, with this letter being reviewed by Council prior to it being sent CARRIED The meeting recessed from 9 15 A.M until 9.26 A.M Mr Pommen and Mr Veldhuis were present when the meeting reconvened COMM GRANTS g) Community Grants Committee (report attached and forming part of the minutes) Clr Calhoun moved the Community Grants Committee agenda �1'l C 182/03 item be tabled until the April 22, 2003 Council Meeting LF a - CARRIED a �� IN CAMERA Clr Knievel moved the meeting go `in camera" to discuss a legal 183/03 issue with all of Council Mr Kiviaho, Mr Mayhew Mr Pommen and Mr Veldhuis remaining in the meeting OUT OF IN CAMERA 184/03 HUTTERIAN BRETHREN WILSON Qoenc1.111 mol(OA LIAr a1110 I M eINr Ms Debi Moon left the meeting at this time Time 9.45 A.M Clr Calhoun moved the meeting out of"in camera' CARRIED Time 11 50 A.M. The meeting recessed for lunch from 11 50 A.M until 1 03 P M Clr Wittstock was not present when the meeting reconvened Presentation: Hutterian Brethren Church of Wilson ^��r� 15' 0-11 I Mr Angus Park, Mrs Marilyn Pary,�andAa delegation from the Hutterian Brethren Church of Wilson, comprised of Sam Wurz, John Wurz, Joe Wurz, Dave Wurz, Johnny Wurz, and David Wurz entered the meeting Reeve Hoppins welcomed the representatives from the Hutterian Brethren Church of Wilson to Kneehill County. 3 Reeve CAO n U 0 KNEEHILL COUNTY COUNCIL MINUTES April 8, 2003 Mr Sam Wurz presented a history of their colony, explaining it was their desire to have a good working relationship with Kneehill County and assuring Council they would do their best to establish a good colony Mr Sam Wurz then reviewed the plans for the Three Hills Colony noting the estimated completion date was 2005 It was noted that the Natural Resource Conservation C/ Board (NRCB) would be the approving body for most of this development however the County would appreciate the use of any technological advances to alleviate the nuisance issues of dust noise and smell The meeting recessed from 1 30 P M until 140 P M Mr & Mrs Park and the representatives from the Hutterian Brethren Church of Wilson left the meeting at this time BUS SUMMARY 7 Business Summary Report (attached and forming part of the minutes 185/03 Clr Woods moved Council receive the Business Summary Report CARRIED 8. Correspondence Report (attached and forming part of the minutes) CORR REPORT Clr Knievel moved that Council receive this report as information c� 186/03 CARRIED 9 Council & Committee Reports COMM REPORTS Kneehill Reizional Water Committee KRWC Clr Crawford presented a report on the meeting of March 19, 2003, noting the next meeting had been scheduled for April 24, 2003 Kneehill Ambulance Society KAS Clr Woods reported on the March 25, 2003 KAS meeting, noting the next general meeting had been scheduled for April 29 2003 at the Three Hills Health Care Centre Clr Woods advised a fund raising barbeque is to be held on Wednesday April 9 2003 from 11 00 A.M until 1 00 P M at the KAS parking lot in Three Hills KNEEHILL Kneehill Historical Society Social Evening HISTORICAL SOC Clr Knievel reported on the April 5, 2003 Kneehill Historical [� Society's Annual Social Evening that he had attended on behalf of Kneehill County APPROVE REPORTS Clr Calhoun moved Council receive the Committee reports as 187/03 presented CARRIED 10. Business Arismg from Council and Committee Reports BUS FROM REPORTS Town of Three Hills/Kneehill CountyJoint Council Meeting Administration was directed to arrange a meeting date of April 15, 2003, commencing at 7 00 P M at the Kneehill County Meeting room and to prepare a presentation on the Long Range Vision and r, the Strategic Planning priorities of Kneehill County CARRIED ADJOURNMENT Clr Calhoun moved that the meeting adjourned at 2.45 P M 4 Reeve cl/: CAO To: Gene Kiviaho Reeve Hoppins Members of Council From- Barb Long Date April 2, 2003 Issue Animal Control Bylaw #1467 — to provide for the licensing regu animals in Hamlets and Country Residential Districts of Kneehill Background. At the February 11, 2003 Council meeting, first reading was give Bylaw) A motion was passed at that time requesting this bylaw be expanded to an Animal Control Bylaw, in order that it not be limited to dsFuer investigation witth other municipalities was undertaken, and a bylaw was drafted Tamala Pets aw Enforcement lCounty, reviewed ) provided input and recommended amendments to ensure the be enforceableand legally binding Recommendation bylaw for review prior to rt being presented for further readings That Council receive this draft '0 Barb Long • U 15 Agenda Item 5(a) To: Gene Kiviaho Reeve Hoppins Members of Council From Terry Nash Date- April 2, 2003 Issue Tax Penalty Deadline Bylaw 41479 Background Bylaw #1479 establishing the due date for taxes cil atprovide the March 25e 2003 Coun � 1 m et ng fpenales for the non payment of taxes was presented to Coun which time it received first and second reading Recommendation 1) That Council give third reading to Bylaw #1479 4Terryyysh, CLGM Assistant CAO • :9 12 Agenda Item #5(c) To: Reeve and Members of Council From Planning Date April 2, 2003 Issue Addition to current development control policy — Fee Schedule Background The current policy has not been amended since June 1998 Since then the Natural Resources Conservation Board (NRCB) has taken over the siting of Confined Feeding Operations (CFO's) In speaking with Sandi Roberts, Approval Officer for NRCB Red Deer Region if they are made aware of municipal setbacks they will try and adhere to these setbacks when approving a site Attached is the package that was forwarded to you at the March 25, 2003 Council Meeting Discussion Council requested more information from the NRCB regarding their application process ✓ When making an application to the NRCB for a Confined Feeding Operation there is no fee The applicants' cost is in the engineering and any other studies or tests which need to be done in order to complete their application ✓ NRCB requires a site plan from the applicant with the exact site of the future development (usually done by an engineer) It is necessary for the NRCB to know exactly where the proposed development is going to be sited Le on a slough (high water table) or on a creek bank ✓ The NRCB has been very good at maintaining municipal setbacks if they are made aware of them A possible issue could be if for some topographical reason the setback could not be met However in this instance it would probably be in the municipality's best interest to relax the setback anyways if it were for an environmental reason. Financial Implication No change from the previous package forwarded to Council on March 25, 2003 Recommendation- Council approve the attached policy eannd Keiver Planning Department 11 31 Agenda Item #6(a) To: Gene Kiviaho Reeve Hoppins Members of Council From Barb Long Date April 2003 Issue Quarterly Reports — Strategic Planning Priorities Background Within the 2002 Strategic Plan each department selected a list of priorities, and established strategies and timelines for achieving these goals Quarterly reports, reflecting the time period of January 1 2003 until March 31, 2003 have been prepared by the Department Heads to provide an update on the status of these priorities Recommendation - 1) That Council receive the Quarterly Reports as information Barb Long N 34 � To- Gene Kiviaho Agenda Item #6(c) Members of Council From. Lori Wildeman Date. March 28, 2003 Issue 2003 TAX SALE — Division 8 MGA Background Council has to set a date for the Public Tax Sale, which is held in October of each year Discussion None —1 only require a date Financial Implication None — 1 only require a date Recommendation 1) Please set the date for the 2003 Public Tax Sale, that being 100 p.m Tuesday, October 14, 2003 E Lori wimeman C7 57 C C? L� 0 To. Gene Kiviaho Reeve Hoppins Members of Council From Barb Long Date April 2, 2003 Agenda Item #6(d) Issue Request from the Kneehill Watershed Advisory Council (KWAC) to partner in hosting a Municipal and Rural Hazardous Waste Round Up Day on June 6, 2003 Background Last year KWAC organized a Hazardous Waster Round Up Day with cash contributions received from Kneehill County, the Town of Three Hills, True Value Hardware and the Three Hills Capital Following the same format for this year, KWAC will donate the time to coordinate, organize volunteers advertise the event and approach the community for sponsors Financial Implications An amount equal to last year's contribution of $830 00 has been requested Recommendation That Council participate with KWAC in hosting a Municipal & Rural Hazardous Waste Round Up Day on June 6, 2003, with the cost not to exceed the requested $830.00 iqBarb Lon C7 � Ir • Agenda Item #6(e) To. Reeve Hoppins Members of Council From Gene Kiviaho Date. April 3, 2003 Issue Retirement of Larry Goodhope, Executive Director AAMD&C Background As you are aware Larry Goodhope, has retired as Executive Director of the AAMD&C Recommendation That Council send a congratulatory letter to Larry Goodhope in honor of his retirement c� & I G Kiviaho CAO— M. AO :� 0 101 C] To Reeve Hoppins Agenda Item #6(f) Members of Council From Gene Kiviaho Date April 2003 Issue MLA Policing Review Committee November 2002 report Background On July 10 2002 the MLA Policing Review Committee released their report requesting stakeholders to review the recommendations and provide input A November 2002 a "Listening to Stakeholders" report, based on the input received was released The AAMD&C Policy position summary on policing services includes the following • strongly supports the continued presence of the RCMP as the provincial police force • believes the provincial government has overall responsibility for the administration of justice in Alberta including an obligation to provide substantial funding support for policing services and recommends the restructuring of the current funding arrangements rural municipalities and urban centers with populations of less than 5000 should receive policing services from the RCMP at no direct cost per capita policing grants (in the range of $15 per capita) for municipalities with populations above 5000 should be reinstated to assist in funding their police services (Copies of both this report and the official AAMD&C Policy Position on policing services was obtained at the Spring AAMD&C Convention and has been attached) Recommendation 1) That Council support the AAMD&C position on Policing Services as presented in March 2003 2) That a letter be sent to the AAMD&C and Heather Forsyth Q2,4, lC,,Oi, Gel,Tviaho, CAO 7 :E Er - • Agenda Item #6(g) To. Reeve Hoppms Members of Council From Gene Kiviaho, CAO Date April 4, 2003 Issue Community Grants Committee Background Further to the Community Grants Policy previously presented to Council, a meeting of the Grants Committee was held on Thursday, April 3, 2003 to review the draft Policy A copy of the draft minutes is attached as information Discussion As noted in the draft minutes Committee Guidelines were discussed and these are presented for Council approval Included in the Guidelines is a proposal that the Community Grants Committee consist of four members at -large Council has previously appointed Bill Cunningham and Karen Weigum to this Committee and if this proposal is approved there will be a requirement to seek two additional members to sit on the Committee The attached draft minutes were recently sent out and have not been reviewed by the whole committee Recommendation 1) That Council receive the draft Community Grants Committee minutes 2) That Council approve the composition of the Community Grants Committee 3) That Council direct Administration to advertise for two additional members to sit on the Community Grants Committee -fit,' K u,to.k Gene laho Chief A mistrative Officer j 7 a 11 C **DRAFT ONLY** Kneehill County Community Grants Committee Meeting Minutes April 3/03 Attendees Council members Ken Hoppms, Reeve Murray Woods Deputy Reeve Vern Crawford, Councillor Members at Large Bill Cunningham Karen Weigum 1) Opening Reeve Hoppins opened the meeting at 7 05 2) General Councillor Crawford gave a presentation on committee vision goals and objectives and reviewed the current County funding practices There was consensus that for the purposes of the Community Grants Policy, stakeholders was defined as those people who live within Kneehill County boundaries 3) Vision The cornerstone of the Community Grants Policy is that the stakeholders will be fairly represented in the offering of community grant funding through their direct input The following issues were raised with respect to the administration and scope of this policy a) Should the policy cover operating or capital costs? b) What does discretionary funds cover? c) Is the Council budget of $50 000 enough9 d) There should be a reasonable and consistent process of allocating funds e) Should the current level of funding be the status quo? f) How can the Committee best provide the requested services within budget? 4) Goals and Objectives a) To establish a consistent policy and process to administer and allocate budgeted funds without going to Council b) To make recommendations to Council c) To provide ad hoc funding to non profit organizations and individuals d) To establish a consistent criteria for funding requests and accountability for pools, arenas and halls 63 a N 5) Committee Guidelines a) The County will publicly advertise for committee members b) The committee will consist of four member at -large c) Members will be appointed for a two year term d) Members may serve a maximum of two terms (four years) e) Council will review the appointments annually f) A quorum will be three members g) Committee decisions will be by consensus 6) Decisions a) Requests for funding for pools and arenas would be required to submit the following information with the application • Financial statements for the last two years • A proposed budget for the current year • Personal financial contributions or resources • Level of sponsorship received from other partners • Benefit to Kneehill County • Unique or innovative techniques to achieve success • Options if the County funding is not obtained b) Pools arenas and halls that receive annual funding are not eligible for the Grant program c) The $50,000 budgeted amount will be reviewed annually by County Council d) The Community Grants Committee will administer the $50,000 grant fund e) The Community Grants Committee will establish an appropriate point system to evaluate the request for funding f) Council will review the policy with respect to team/individual sports and scholarships g) Funds under this policy will be allocated for project based purposes and not operational purposes h) The Community Grants Committee will reserve the flexibility to establish a cap on the allocation of funds to organizations or individuals i) In 2003, administration will advertise for funding requests with a view of having the funds allocated by early summer j) In 2004 and subsequent years the process will start in January and funds will be distributed by the end of April of each year k) Council will be requested to approve an advertisement for committee members 7) Meeting adjourned at 9.05 MOA m M, CA G� z 2 rA C C Hutterian Brethren Church of Wilson Box 99 COALDALE, AB TIM 1M2 FAX TO KNEEHILL COUNTY THREE HILLS, AB Attention Deanna Keiver Dear Deanna #403-443-5115 Further to our telephone conversation regarding a meeting at Three Hills We would like to attend the next council meeting on March 11 2003 at 1 00 p.m to get acquainted with the council members Our colony was established in 1918 and we have always had a good relationship with all our neighbors and businesses in the County, and would like to establish a good relationship with the County of Kneehill We look forward to working with the County of Kneehill in the future Yours truly, SAM WURZ SW/lp 4ff R }� I � f�