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HomeMy WebLinkAbout2003-03-11 Council Minutes0 KNEEHILL COUNTY Regular Council Meeting Agenda March 11, 2003 1 Meeting Called to Order 2 Adoption of Agenda 3 Approval of February 25, 2003 Council minutes Approval of February 6, 2003 ASB minutes 4 Accounts Payable Page 1 Page 3 Page 11 Page 15 5 Unfinished Business a 100 Year Farm and Ranch Award Policy Page 18 Recommendation. That Council receive the "100 Year Farm and Ranch Award" Policy b Progressive Discipline Policy Page 20 Recommendation That Council approve the Progressive Discipline Policy c Recruitment & Selection Policy Page 23 Recommendation. That Council approve the Recruitment & Selection Policy d Costing of Water Line Lowering — Fisher Davis Road Page 26 Recommendation. That Council receive this report as information e Road Standards Policy Page 29 Recommendation That Council approve the Road Standards Policy f Bylaw #1470 Recommendation That Council give Third Reading to Bylaw #1470 (redesignation of Blk 1, Lot3, Plan 8210253 of the S W 26 29 21 W4 from Agricultural District to Country Residential District) 6 New Business a Employee Computer Purchase Plan Policy Recommendation 1) That Council receive the Draft Employee Computer Purchase Plan Policy 2) That Administration prepare an appropriate Employee Purchase Agreement Page 33 .Page 44 b Closure on Easter Monday Page 52 Recommendation 1) That Council designate Easter Monday as a paid statutory holiday in 2003 2) That Administration draft a Policy for future years c Kneehill Ambulance Designation of First Responder Page 53 Recommendation That Council receive this report as information d Snow Plowing Page 55 AC f a Recommendation. That Council receive this report e Three Hills/Kneehill County Joint Council Meeting Page 57 Recommendation That Council confirm the agenda items 7 Business Summary Report Page 58 Recommendation That Council receive the Business Summary report 8 Correspondence Report Page 63 Recommendation That Council receive the Correspondence Report 9. Council and Committee Reports Page 67 10 Business Arising from Council and Committee Reports Page 11 In Camera a) Labour Issue b) Legal Issue 12 Adjournment C� .7 KNEEHILL COUNTY COUNCIL MINUTES March 11, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT. Division No 6 Ken Hoppms, Reeve Division No 4 Murray Woods Deputy Reeve Division No 1 Brian Holsworth, Councillor PRESENT Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor Division No 5 Vern Crawford Councillor Division No 7 Ken Knievel Councillor ADMINISTRATION PRESENT. County CAO Gene Kiviaho County Asst CAO Terry Nash Public Works Superintendent Rob Mayhew Recording Secretary Barb Long 1. Reeve Hoppins in the Chair CALL TO ORDER Reeve Hoppms called the meeting to order at 8 30 A.M 2. Adoption of Agenda AGENDA Additions to the Agenda 6(f) Ratepayer Meetings Under Council and Committee Reports 9(a) Kneehill Housing Committee report (b) Kneehill Regional FCSS Meeting report (c) Mayor & Reeve s Meeting report (d) Waste Management Committee report 118/03 Clr Holsworth moved approval of the agenda, as amended CARRIED MINUTES 3. Approval of the February 25, 2003 Council Meeting APPROVED Minutes and the February 6, 2003 Agricultural Service Board Minutes Clr Calhoun moved approval of the February 25, 2003 Council 119/03 Meeting minutes CARRIED 120/03 Clr Wittstock moved approval of the minutes of the February 6 2003 Agricultural Service Board meeting CARRIED Ms Debi Moon entered the meeting at 8 40 A.M 4 Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Clr Crawford moved approval of the accounts presented for 121/03 payment today subject to review by the Finance Committee consisting of Reeve Hoppms, Deputy Reeve Woods Councillor Crawford and Councillor Wittstock CARRIED 100 YEAR FARM 5. Unfinished Business AWARD a) 100 Year Farm and Ranch Award Policy 1 /%r Reev CA KM A KNEEHILL COUNTY COUNCIL MINUTES March 11, 2003 Clr Wittstock moved that Council receive the "100 Year Farm and 122/03 Ranch Award Policy' directing Administration to develop the policy criteria to comply and run concurrently with the provincial government s Century Farm & Ranch Award CARRIED POLICY b) Progressive Discipline Policy DISCIPLINE Clr Crawford moved approval of the Progressive Discipline 123/03 Policy, as presented at the February 25, 2003 Council meeting C...WE c) Recruitment & Selection Policy SELECTION POLICY Clr Knievel moved approval of the Recruitment & Selection Policy, as presented at the February 25 2003 Council meeting 124/03 CARRIED H2OLINE LOWERING d) Costing of Water Line Lowering — Fisher Davis Road (report attached and forming part of the minutes) 125/03 Clr Calhoun moved that Council receive this report as information CARRIED ROAD STANDARD e) Road Standards Policy POLICY Clr Calhoun moved that Council approve the Road Standards Policy as presented at the February 25, 2003 Council meeting 126/03 CARRIED Mr Orlando Toews entered the meeting at 8 55 A.M ff Bylaw #1470 (Blk 1, Lot 3, Plan 8210253 S W 26-29-21-W4) (report attached and forming part of the minutes) BYLAW 1470 Mr Toews, Planner, Parkland Community Planning Services, reviewed the information received addressing Council's concerns regarding the applicant's request to redesignate from Agricultural District to Country Residential District Floodplain location Letter from Alberta Environment advised the estimated regulated 100 year flow would provide an estimated water level of 688 3 meters, and as the survey company employed by the applicant reported the elevation at this site to be 690 4 meters, this site would be above the 100 year water level Access arrangements Letter from Alberta Transportation advised the relocation of the access road in the proposal addressed their concerns Suitability of the site in terms of adequacy of potable water and sewage disposal Mr Toews advised water and sewage services would be addressed at the development stage, noting there are several methods of servicing possible, all of which would be required to meet provincial standards Parkland Community Planning Services staff recommended, that as the proposal appeared reasonable in terms of the type of use being proposed, that Council consider giving second and third reading to the Bylaw 1470 Ms Keiver entered the meeting at 9 05 A.M Clr Calhoun moved that second reading be given to Bylaw #1470, this being a bylaw to redesignate Block 1, Lot 3 Plan 8210253 of the South West Quarter of Section 26 in Township 29, Range 21, West of the Fourth Meridian (SW 26 29 21 W4) from Agricultural (A) District to Country Residential (CR) District 2 Reev C CA :1 L E 127/03 KNEEHILL COUNTY COUNCIL MINUTES March 11, 2003 Clr Knievel moved third reading be given to Bylaw #1470 CARRIED Ms Keiver and Mr Toews left the meeting at 9 10 A.M Mrs Nash entered the meeting at 9 11 A.M 6 New Business a) Employee Computer Purchase Plan Policy (report attached and forming part of the minutes) COMPUTER Clr Calhoun moved that Council receive the Draft Employee Computer Plan Policy and Employee Purchase Agreement PURCHASE PLAN 128/03 CARRIED EASTER MONDAY b) Closure on Easter Mondav (report attached and formin part of the minutes) STAT HOLIDAY Clr Wittstock moved that Council designate Easter Monday as a paid general holiday in 2003 and that Administration draft a 129/03 Policy to reflect this for future years CARRIED c) Kneehill Ambulance Designation of First Responder (report attached and forming part of the minutes) KAS -DESIGNATION Clr Calhoun moved this report be received as information FIRST RESPONDER 130/03 CARRIED d) Snow Plowing (report attached and forming part of the minutes SNOW PLOWING Mr Mayhew presented information on the snow plowing procedure and all in attendance at the Council meeting went to the downstairs meeting room to view the February snow plowing maps for each Division The Public Works Department was commended for the excellent job done by the crews in handling the snow removal during the heavy snowfall received recently 131/03 Clr Crawford moved this report be received as information CARRIED e) Three Hills/Kneehill County Joint Meeting 3HILLS/K.0 MTG The agenda of items for discussion at the March 11, 2003 supper MAR 11/03 meeting was discussed Due to the inclement weather the Town of Three Hills cancelled the meeting, noting it would be rescheduled for another time f) Ratepayer Meetings RATEPAYER Clr Wittstock moved the Reeve place an article in the Three Hills MEETINGS Capital regarding the process followed at the 2003 Ratepayer 132/03 Meetings and supplying information on some of the questions and responses CARRIED 3 Ree v CA ["I KNEEHILL COUNTY COUNCIL MINUTES March 11, 2003 Mr Mayhew left the meeting at 10 30 A.M BUS SUMMARY 7. Business Summary Report (report attached and formin part of the minutes) 133/03 Clr Holsworth moved that Council receive this report as information CARRIED 8.Correspondence Report (report attached and forming part of the minutes) CORR REPORT Clr Knievel moved that Council receive this report as information 134/03 CARRIED 9 Council & Committee Reports COMM REPORTS Invitation to Community Savings AGM COMM SAVINGS Clr Calhoun moved Deputy Reeve and Mrs Woods represent 135/03 Kneehill County at the Community Savings Annual General Meeting on March 15, 2003 CARRIED FOSS MTG FCSS Meeting Report — March 6, 2003 Clr Calhoun updated Council on the March 6 2003 FCSS meeting KHC MTG Kneehill Housing Commission Meeting Report — February 6, 2003 Clr Calhoun reported on the February 6, 2003 Visioning meeting and the February 27, 2003 regular Board Meeting The year end financial statements were reviewed with Clr Calhoun noting the Golden Hills Lodge 2003 requisition amount would remain the same as 2002 ELKS 190 ANNIV Three Hills Elks #190 75th Anmversary Celebration March 8 2003 Clr Calhoun reported she had presented a plaque on behalf of Kneehill County at the Three Hills Elks 75th Anniversary celebration, in recognition of this milestone and the many contributions the club has made to the community and requested approval from Council for this action 136/03 Clr Wittstock moved that Council receive the above reports CARRIED DRUM SOLID WASTE Drumheller & District Solid Waste Management Association Meeting — February 20, 2003 Clr Holsworth reported on the February 20, 2003 meeting noting the following o Each municipality to provide direction on the feasibility of a recycling program Council directed a decision on this matter be postponed pending the report from the Q P11 E Il�ty1 �1\ Regional Partnership Program on recycling MAr a aov3 o Sharps program — reported Kneehill County has ' containers in place for collection of sharps Cou n e ►1 m eea� �g o Waste Services Contract to be tendered o Burn Barrel Policy — ashes to be packaged in plastic garbage bags to prevent any chance of fire ca�b��� bUXes 137/03 Clr Woods moved that Council receive this report CARRIED Mayor & Reeves Meeting — February 27, 2003 4 Reeve CAO ME. D� KNEEHILL COUNTY COUNCIL MINUTES March 11, 2003 MAYOR & REEVE MTG Reeve Hoppms reported the following issues were discussed at the February 27, 2003 Mayor & Reeves Meeting o Hidden Reality Issues of Poverty o Canadian Badlands Update o Policing in small towns o Road Projects on highways in the area o Film Commission o Regional Water Distribution Program 138/03 Clr Calhoun moved that Council receive this report 10 Business Arising from the Minutes TOLMAN BADLANDS Tolman Badlands Ranchers Association Meeting — Invitation to Council from Bill Postill cn 4 (AMe(4 n mol�c MEETING Clr Crawford advised the meeting scheduled for March 5 had Marcs aa?3 been re- �p CWAc I I J KWAC KWAC Meeting Clr Knievel advised he would attend the Annual General Meeting re scheduled for March 19, 2003 IN CAMERA Clr Wittstock moved the meeting go in camera to discuss labour and legal issues with all of Council, Mr Kiviaho, Mr Mayhew 139/03 and Mrs Long CARRIED Ms Debi Moon left the meeting at this time Time 10.55 A.M LUNCH The "in camera" session continued after recessing for lunch from 120OPM until IOPM OUT OF CAMERA 149/03 Clr Wittstock moved the meeting out of camera. CARRIED Time 1 25 P M ADJOURNMENT Clr Calhoun moved that the meeting adjourned at 1 26 P M Reeve CAO px1�u/V/ �| ^ or � Vendo� Name Bat�h � 53ii 1.8400 AIR LIQUIDE. (ANADA INC. Che�ue Amouni iO 95 95 00 2.68 xu"r /I J_1143 3200 f-)TCC'j "98 74 JL 6,3 JJ,400 15 21 TD 167C, 83 A. L11 4. � / i3i87 2040O THR[[ HILLS MOTOR PRODUCTS 20520 THR[F H%LLS TIRF LTD 2325O WALTROHINS i3i92 i3i93 398 WELDCO *** Totai � Of Che�ues' i'933 39 WIP w "98 74 1� Mi Council Agenda Item 5a To- Reeve Hoppins Members of Council From Barb Long Date- March 6, 2003 Issue To develop a policy for the recognition of the achievement of Century Family Farms by the presentation of a bronze plaque Background At the February 25, 2003 Council meeting the presentation of a 15" x12" bronze plaque in recognition of this honor was approved with Council requesting administration develop a policy to be presented to Council for approval Discussion Attached for you review and input is a draft "100 Year Farm and Ranch Award' Recommendation 1) That Council receive the `100 Year Farm and Ranch Award" policy Barb Long 18 ra 11 11 LVI s Title 100 YEAR FARM and RANCH AWARD `', � Policy No Category Financial Policies Purpose To recognize the achievement of century family farms and ranches within Kneehill County's boundaries and to honor such an achievement by the presentation of a plaque. Policy Guidelines - 1) The land must be continuously owned by the same family, having controlling interest and be actively farmed or ranched for 100 years or more 2) The applicant must provide evidence clearly demonstrating the kinship ties between the applicant and the founder of the farm or ranch 3) The size of the original homestead must be at least 160 acres (a farm not an acreage) 4) The applicant must provide the following information Date of the homestead establishment Land location Copy of the current land title 5) A bronze plaque measuring 15" x12" with the following inscription will be presented to the family being honoured at a regular Council meeting CENTURY FARM AWARD KNEEHILL COUNTY RECOGNIZES THE COMMITMENT AND DEDICATION OF THE (Name) FAMILY FOR 100 YEARS OF FAMILY FARMING ON THE ORIGINAL HOMESTEAD ESTABLISHED BY (Name) (year) to (year) 19 �1 11 H Council Agenda Item 5b To Reeve Hoppms Members of Council From- Gene Kiviaho Date March 6 2003 Issue Progressive Discipline Policy Background The Draft Progressive Disciplinary Policy was presented to Council at the February 25, 2003 Council meeting for review and consideration Recommendation 1) That Counci� approve the Progressive Disciplinary Policy Kiviaho, CAO 20 Ln LM C7 Title PROGRESSIVE DISCIP] Category Human Resources Purpose The purpose of discipline is to correct behaviour A Progressive Disciplinary policy ensures a fair and consistent process for dealing with disciplinary matters whenever the need arises Each alleged infraction will be considered on its merits and Management reserves the right to determine any level of discipline Probationary, seasonal and part time employees are not subject to the Progressive Disciplinary Policy and may be released at any time Policy Guidelines In most cases the immediate Supervisor will deliver verbal warnings Written warnings will be signed by the supervisor and written in consultation with the Department Head 1) Process a) The Supervisor shall investigate the alleged infraction and discuss it with the Superintendent if necessary b) The Supervisor shall meet with the employee in a private setting to discuss the alleged infraction and obtain in specific details of the alleged infraction C) Following a full investigation and having determined that an infraction has occurred the Supervisor shall meet with the employee in a private setting and apply an appropriate level of discipline d) The Supervisor shall advise the Department Head of actions taken 2) Levels of Discipline First Infraction Verbal Warning Second Infraction Written Warning Third Infraction Three Day Suspension without Pay Fourth Infraction Termination Notwithstanding the above, each alleged infraction will be considered on its merits and Management reserves the right to determine any level of discipline 3) Definitions 21 VERBAL WARNING — a discussion between an employee and the supervisor concerning the employee s performance and/or conduct, how it should improve and what may happen if there is little or no improvement WRITTEN WARNING — correspondence given to an employee concerning the employee s performance and/or conduct and what may happen if there is little or no improvement SUSPENSION — a temporary removal from the workplace without pay 4) General In assessing the level of discipline to be given the following factors should be considered the seriousness of the offence the nature of the employee conduct previous disciplinary action length of employee service mitigating factors consistency with policy and practice Ca Ln 0 22 C • 0 Council Agenda Item 5c To. Reeve Hoppins Members of Council From- Gene Kiviaho Date March 6 2003 Issue Recruitment & Selection Policy Background The Draft Recruitment & Selection Policy was presented to Council at the February 25 2003 Council meeting for review and consideration Recommendation. 1) That Council pprove the Recruitment & Selection Policy Ge Kiviaho CAO 23 �q • 0 Tale RECRUITMENT and SELECTION Policy No. Category Human Resources Purpose To clearly identify a process that will endeavour to attract and select the best candidates and actively involve the employing department Final authority is vested with the Chief Administrative Officer Policy Guidelines 1) Staffing_ requests All staffing requests must be submitted to the Chief Administrative Officer for approval Staffing requests must include an outline of the key job functions and desired qualifications 2) Postings a) Postings will be prepared and processed by Corporate Services b) Jobs will be concurrently posted internally and externally The scope of external postings will vary with the vacancy 3) Applications a) Applications are to be sent to Corporate Services unless otherwise noted b) Corporate Services will acknowledge all applications c) No written comments are to be made on the original applications d) Corporate Services will review the applications with the appropriate Department Head and develop a short list of candidates in accordance with the screening criteria. e) Corporate Services will contact the candidates and schedule interviews 4) Interviews a) Department Heads Department Head interviews will be conducted by the Chief Administrative Officer and members of the Management Committee b) All other full time positions Interviews for all other full time positions will be conducted by the Chief Administrative Officer, Corporate Services, the respective Department Head a supervisor and others as may be required 24 n U • • c) Part time positions Interviews for part time positions will be conducted by Corporate Services, the respective Department Head and supervisor and others as may be required 5) Reference checks and medicals a) The Chief Administrative Officer will conduct reference checks for Department Head positions b) Corporate Services will conduct reference checks for all other positions and will arrange for medical examinations for all positions as required 6) Selection a) The Chief Administrative Officer in conjunction with the selection committee will make the final determination for a Department Head position The successful candidate will be presented to Council prior to hiring b) The Chief Administrative Officer, the respective Department Head and Corporate Services will make the final determination for all other full time positions C) The respective Department Head and Corporate Services will make the final determination for part time and seasonal positions 7) Offers of Employment Corporate Services will prepare Offers of Employment for all positions 8) Re employment Applicants for employment who have been dismissed from the Corporation will not be considered for re employment until they have re established an appropriate working history 25 Council Agenda Item #5d To- Reeve Hoppms Members of Council From Ian D Martens, Environmental Services Date- March 6, 2003 Issue Final Costing of the water line lowering project on the Fisher Davis road Background In the fall of 2002, the Kneehill County road rebuilding crew lowered the Fisher Davis road over the Guzoo Hill This road widening and lowering impacted an Equity Water Co-op s water line The water line had to be moved onto a newly acquired right of -way and trenched one kilometer to a residence Financial Implications The costs for lowering the water line on the Fisher Davis Road was $20,016 09 as attached Recommendations That Council receive this report as information N Ian D Martens 11 Gene Kiviaho, CAO M1 0 Guzoo Water Line Nov -Dec 2002 I Labour 4,558.00 .1 I Equipment $ 6,270 OU Materials $ Extras $ 1,77470 Total $ 20j016.09 %aU&WW TWaL%;1 1=1111; L.®'1A/i'1 t1 Labour Ca 0 Ian Martens Mark Blackburn Larry Resch Garry Mammel Other Excavator with operator Grader with operator Water Line Fittings Air Release Barrel Supplies Hydrodig Ken Adams TH Rentals Exacavtor Nov - DOC ZOOZ Total Hours Price/ Hour $ Cost 44 $ 1700 $ 74800 65 $ 1400 $ 91000 24 $ 5000 $ 1,200 00 72 $ 2000 $ 1,44000 13 $ 2000 $ 26000 218 $ 4558 00 Total Hours Price/ Hour Cost 58 $ 9600 $ 5,56800 6 $ 11700 $ 702 00 64 $ 6� O V0 $ 4 661 50 $ 1,96639 $ 78550 $ 7 339 $ 924.48 $ 765.00 $ 85.22 $ 1,774.70 F$-20,01609 N, Council Agenda Item 5e To. Gene Kiviaho Reeve Hoppins Members of Council From. Rob Mayhew Date March 6, 2003 Issue Road Standards Policy Background The Draft Road Standards Policy was presented to Council at the February 25 2003 Council meeting for review and consideration Recommendation 1) That C uncal approve the Road Standards Policy Ro M filiew, PWS 29 E • 0 �- �� �.As ENVIRONMENT Regional SeMees a floor 9820 —106 Street Telephone (780) 427-82BO Northam Region Edmonton, Alberta Fax (780) 422-0262 River Engineering and Water Monitoring Canada T5K 2J6 File 2002-0051 Date March 3 2003 Parkland Community Planning Services Suite 404, 4808 Ross Street Red Deer, Alberta T4N 1X5 Attention Orlando Toews, ACP MCIP, Planner RE PROPOSED COUNTRY RESIDENTIAL DEVELOPMENT SW26-29-21-W4 Thank you for your faxed memorandum on February 24.2003 The two issues that have arisen are 1 Geodetic Elevation of Subject Land (contour information) It appears that the older contour map of the subject land: (faxed sheet #14) is in error Assuming that the contour Information that William R. Hunter A_LS recently provided Is accurate; the subject land would be situated above the 100 -year water elevation 2. 100 -Year Water Elevation of Subject Land The determination of the 100 -year water elevation at sub}ed location is•cornplicated•by Fortunately there are surveyed river moss sedions #1<gW downstream. This doumstream data has been used In the HEC -2 analysis witty the results then ex&apolated to the subject land. the different ways of looking at the hydroloov along the Red DeeF River (regulated ys. un regulated flow). Flow conditions of the Red Deer R&W doMstream of the Dickson Dam are somewhat regulated due to the operation_ of the Dani. 779s situation has resulted In regulated and un -regulated frequency estimates for the Red Dear River Using a regulated 100 -year flow estimate of 1640cros in the HEC -2 model and v)dmpmolafing to Ow subject land gives an estimated water elevation of 688.3 metres If you have any questions or require additional infortnabon, please call me at (780) 427-8221 Sincerely Bryce aimila, B.Sc. �q rq 11 L €`AR � �+ 10�� Q Think la - &® dw �... J.�..__. SAFETY STARTS WITH YOUI TRANSPORTATION _ ffice of the Operations Mananger P OPBox 1300 s Telephone 403/854-5550 Central Region Hanna Alberta Fax 403/854-3086 Hanna District Canada TOJ 1P0 March 3 2003 Parkland Community Planning Services Suite 404, 4808 Ross Street RED -DEER -A -9—T4 -1'C11 X5 ATTENTION Orlando Toews Dear Mr Toews Our File 1562 D3144 Re Proposed County Residential Development Lot 3 Block 1, Plan 821 0253 SW 26 29 1 W4M T— S A G E ".`si'-R -- 3 2003 '11610 © Alb�T-ta T 2nS'PCAaUCn Hanna Thank you for your letter and related correspondence dated February 24, 2003 concerning the above noted proposal The relocation of the access road in the proposal adequately addresses the concerns of Alberta Transportation Should the access road be constructed proper permits from Alberta Transportation will be required for work within the highway right of way and use of existing approach Yours truly, Frank Vidmar Operations Services Coordinator FV Ig c.c Nelson Chipluk C7 1� HUNTER SURVEY SYSTEMS LTD ALBERTA AND CANADA LAND SURVEYORS LEGAL CONSTRUCTION AND CONTROL SURVEYS BOX 67039. NORTHLAND VILLAGE P.O. CALGARY ALBERTA T2L2L2 KNEEHILL COUNTY 232 Main Street P O Box 400, THREE HILLS, Alberta TOM 2AO ATTENTION Ms. Deanna Keiver Development Officer Dear Madam RE, Proposed Re -Classification and Subdivision Affecting Lot 3 Block 1, Pian 621 0253 Within the S W 1/4 Sec 26-29-21-4 YOUR FILE. .. . . .. . . ...JORDON HUNTER FES - 260 �u BUS. 297-0033 FAX. 297.0032 File 05-02 194 3 February 2004 FAX 403-443 5115 In your letter to Mr Jordon Hunter dated 10 October 2002 you advised Council had given first reading to a re-classification By -Law and was holding the By Law in abeyance pending receipt of some additional information We now offer the following in support and continuance of this application in response to this request. FLOODPLAIN Alberta Environment has advised the Geodetic Elevation of the 1 100 year flood plain at this location is 688.4 metres We might add, this Flood Plain elevation was determined by Alberta Environment from the upstream extension of the Drumheller Flood Plain Study conducted by them based on actual river basin cross-section data we provided to them from actual field surveys in this area in 1991 We have performed an actual field survey for the land to be re-classified and have enclosed our plan showing Geodetic Elevation Contours in metres for this site You will note the existing ground elevation of the entire parcel is above the 1 100 year flood plain It would appear the finished main floor of a new residence erected on the proposed Lot 6 would have an elevation of approximately 690.4 which is 2 metres above the 1 100 year flood plain In view of this it would appear no special building restrictions should apply in this instance 2 ACCESS We have indicated on our plan that the proposed access to the proposed Lot 6 to/from Secondary Highway 837 to be located at the southeast corner of Lot 6 This access would share the existing approach erected within the present road right -of way limit in this area Although we would prefer a new and separate approach to this parcel we note Alberta Transportation in their letter to you dated 18 September 2002 prefer the use of an existing approach and this has new approach has been placed at this location to satisfy their concerns MMEMBER ALBERTA LAND SURVEYORS ASSOCIATION P'e sg' I" :�q 2 KNEEHiLL COUNTY, ATTENTION. Ms Deanna Keiver Development Officer SiTE SERVICES It is the intention of the owner/developer to provide independent and private domestic water and sanitary sewage disposal to the proposed new residence This is consistent with the other residences located in this vicinity WATER Mr Hunter advises his water well and those of his neighbours provide an adequate supply and quality of water for their respective domestic uses. In view of the location of these adjacent wells with respect to the proposed new Lot and considering the similar topography and subsurface geology, it is reasonable to assume the same situation will be found for the proposed new Lot 6 Mr Hunter is aware tha should a shortage of water occur- it is not the responsibility of the Province of Alberta or Kneehill County to supply water to this new lot. SEWAGE Sewage is proposed to be disposed of using anew private septic tank with field system conforming to Provincial plumbing standards Once again since this method is working on adjacent lands located on similar topography with identical earth sub structure, there appears no reason to believe this methodology will not work as well on the proposed new Lot 6 In the event soil conditions prove otherwise Mr Hunter advised a total pump out system would be installed We would suggest a reasonable condition of the development permit in this instance would be for the applicant to have a percolation and soil test conducted with a septic tank and field system designed to accommodate the existing soil .conditions by a Professional Engineer in accordance with the Provincial Plumbing code A similar condition of development at the development permit stage can be imposed with respect to the quality and quantity of water if you wish, notwithstanding the owner is willing to haul water if necessary We have enclosed copies of our site topography plan and our tentative plan of subdivision for your information and review If you have any questions or require any additional information in this regard, please do not hesitate to contact us We are also available at your request to attend any meetings to review and discuss this application in detail if you wish Yours very truly, .ate Wm.R Hunter Alberta & Canada Land Surveyor ..3 Ple'V A ¢ 4 ° 2 q °°om (� om m¥rte 3 L-4 9 Fri w ,\ w §rr,\\\ ^) a -mz Q m §_ ? \ / //o C) � \ \ | ® 4 11 M [A October 10 2002 Jordan Hunter General Delivery Nacmine AB TOJ 2E0 Dear Mr Hunter RE Proposed redesignation of Lot 3, Block 1, Plan 821-0253 from "A" to "CR" As you are aware, Council gave first reading to a bylaw to redesignate your land from "A" Agricultural to "CR" Country Residential Council also decided that additional information was needed before Council could consider second and third (final) reading of the bylaw The following is an excerpt from the DRAFT minutes of the October 8 2002 Kneehill County Council meeting M WOODS MOVED first reading be given to Bylaw #1470 this being a bylaw to redesignate Block 1 Lot 3 Plan 8210253 of the South West Quarter of Section 26, in Township 29 Range 21, West of the Fourth Meridian (SW26 29 21 W4) from Agriculture District (A) to Country Residential District (CR) CARRIED Note Council requested Mr Hunter supply information satisfactory to the County to address the following issues ■ Floodplain location/floodproofing ■ Suitability of the site in terms of adequacy of potable water and sewage disposal ■ Access arrangements r�� 91 Iq L4 PA Dq It was also noted by Mr Toews that Council does have control over environmental reserves, and a Development Permit would have to be obtained for the removal of trees and brush in a Country Residential District CALHOUNMOVED any further readings of this bylaw be tabled pending the submission, by the applicant, of the requested information. CARRIED Accordingly, based upon Council's decision Parkland Community Planning Services (PCPS) suggest you pursue the following actions Floodplain / Flood Proofing Alberta Environment (AENV) may be able to assist you regarding the 1 100 year flood data for your area Bryce Haimila, a technologist with Alberta Environment provided verbal information indicating that the estimated elevation of the 1 100 year flood plain is about 688 7 in (2259 5 ft ) Bryce's phone number is (780) 427 8221 It is Orlando Toews (Planner POPS) understanding that AENV may not have specific flood plain mapping for this area so once you confirm an elevation with AENV you should have a surveyor delineate that elevation on a sketch of your property The sketch should then be forwarded to the County Please note that if development is proposed within a 1 100 year flood plain adequate flood proofing would be required Private Water and Sewer It has been suggested that you have a qualified person such as a hydrologist prepare a groundwater potential study to verify that there is an adequate supply of potable water for the proposed subdivision/development. Written confirmation should be forwarded to the County It has also been suggested you have a qualified person test your soil to verify that it is capable of providing safe long term disposal of domestic sewage for the proposed subdivision/development An inspection service should be able to refer you to a qualified person Written comments from the qualified person should be sent to the County • Access Frank Vidmar of Alberta Transportation at (403) 854 5550 should be able to discuss with you the particulars of Alberta Transportation s requirements for access if you wish to pursue subdivision/development Written comments from Alberta Transportation should be forwarded to the County The above information will enable Council to make an informed decision regarding the proposed redesignation I would also like to note that this is information is NOT required for the next Council meeting However, you may want to provide this information as soon as possible so as not to cause you any further delay The copy of the letter received from Frank Vidmar, Alberta Infrastructure regarding access has been enclosed for your information Pc�jIea a If you have any further concerns or questions please call me at (403)443 5541 or Orlando Toews at (403)343 3394 Yours truly KNEEHILL COUNTY Deanna Keiver Development Officer s Ln D9 :7 Council Agenda Item #6a To Gene Kiviaho From Terry Nash Date. March 5, 2003 Issue Employee Computer Purchase Plan Policy Background Several employees have requested permission to purchase computers through the County, and pay for it over time via payroll deductions Discussion The problem with training and new technology is that unless you are able to put it into practice immediately the investment is either not used to it's full potential, or lost Work demands rarely allow staff time to experiment with new features By having the same technology in the home, staff are learning on their own time and experimenting where they cannot damage the County s data Many of the courses for municipal government are offered on line such as NACLAA Applied Land Use Planning Certificate Program, and the Canadian Payroll Association Certificate Program An Employee Computer Purchase Plan is a common practice in most organizations and has proven to be beneficial to employee development The attached policy is currently in place at the County of Wheatland and is working well and will form the basis of a Kneehill County Policy A sample agreement is attached for your information Recommendation 1) That Council receive the Draft Employee Computer Purchase Plan Policy 2) That Administration prepare an appropriate Employee Purchase Agreement Te �AY,—Assistant CAO Ge Kiviaho, CAO 11 C7 O D D KNEEHILL COUN R PURCHASE PLAN FOR COUNTY EMPLOYEES TERMS AND CONDITIONS This plan is not retroactive to past purchases already made The minimum purchase is $500 The minimum monthly deduction amount is $50 The maximum purchase is $5,000, including any amount already in effect from prior purchases The totals of old and new shall not exceed $5,000 The maximum repayment period is 24 months The minimum down payment by the employee shall be $200 Only one purchase is allowed per 12 month period The purchase will be interest free The monthly duration will be assumed to take place on the last calendar day of each month In the event an employee purchases additional equipment, peripherals or software, the same procedures apply as for a new purchase A computer purchase request from must be completed, requiring approvals of the Payroll Officer and the Comptroller/ Treasurer before the Purchasing Agent will act on a request A new Payroll Deduction Contract will also be required No changes or amendments can be made to an order once a Purchase Order has been issued The employee is responsible for all costs relating to the purchase, such as G.S.T , shipping and handling, set up, installation or any other related costs These costs must be identified and estimated prior to the preparation of the Purchase Order The employee is made aware that any taxable benefits which may occur as a result of these transactions are the responsibility of the employee The low interest rate of the plan may result in a taxable benefit and the County may be required to add this to the employee's taxable Income on the annual T 4 Slip which will result in the employee paying Income tax on this taxable benefit C 0 vnp�� X� J-� The County is not obligated to purchase computer equipment for any employee The approval from Senior Management Designate on the application will be authorization for the Purchasing Agent to proceed with any purchase arrangements for the employee The County reserves the right to cancel any Purchase Order issued where either the employee and/or the vendor fails to follow proper procedures, and/or where the finalization of the purchase does not occur within a reasonable period of time as determined by the Purchasing Agent The employee is responsible for all costs where applicable, resulting from cancellation of an order or goods returned charges, where the employee cancels an order and the County is required to pay cancellation charges These costs will be passed on to the employee The employee may pay out the remaining balance of the contract through the use of payroll deduction All payouts will be confirmed and processed by the Payroll Department and copies of the Payroll Deduction Contract clearly marked "PAID IN FULL" will be forwarded to the employee In the event that the employee terminates employment at the County for any reason, the balance owing at the date of termination will become due and payable immediately The employee agrees that all of the outstanding balance may be deducted from the final gross pay and/or the vacation pay at that time GENERAL PROCEDURES The employee will obtain a written quotation from any one of the vendors approved by the County The written quotation and the Application for Employee Computer Purchase with Section 1 Employee Request completed is to be presented to the Purchasing Agent The Purchasing Agent will review the application to ensure t vendor is approved and that the written quotation is adequ tet is re w, the Purchasing Agent will submit the applic ® w n a 'o o the Payroll Officer for information, a u er purchases for the respective employ O D This documentation win b f rded by the Payroll Officer to the CAO for approval, who will return the approved documentation to the Purchasing Agent for purchase arrangements.If the employee is not approved for this specific El C 11, purchase, the CAO will contact the Purchasing Agent and the employee, indicating reasons why the request has not been approved The Purchasing Agent will place the order with the vendor indicating that shipment Is to be made to the County Office No variations from the purchase order amount, terms and items will be permitted The Purchasing Agent will inspect the shipment when it arrives at the County Office and notify the employee to come in person to pick it up The employee is to bring the down payment at the time that the equipment is picked up The Purchasing Agent will have the employee sign the Receiving Report, indicating acceptance of the equipment The Purchasing Agent will have a Conditional Purchase and Payroll Deduction Contract for the employee to complete and sign at the time that the equipment is picked up The original copies of the Computer Purchase Application and the Conditional Purchase and Payroll Deduction Contract will be forwarded to the Payroll Officer to implement the payroll deduction A copy of the contract is to be provided to the Accounts Receivable Department to set up the invoice The account will not have service charges because interest will be charged on this loan at a pre -determined rate Interest charges will be calculated monthly with a copy of the charges provided to the Accounts Receivable Department for billing A copy of the contract, clearly marked "PAID IN FULL", is to be given to the employee by the Payroll Department when the contract is fully paid 47 N M Ln E KNEEHILL COUNTY EMPLOYEE COMPUTER EMPLOYEE P. DEPARTMENT SECTION 1- EMPLOYEE REQUEST APPLICATION I request approval to obtain computer equipment under the County Employee Computer Purchase Plan for an estimated amount of $ , and give authorization for it to be purchased and subsequently deducted from my pay in equal installments after I receive the computer equipment Signed Date Signed Date Approvals by the Payroll Officer and Senior Management Designate are required before a purchase will be initiated by the Purchasing Department SECTION 2 - PAYROLL OFFICER APPROVAL There is NO outstanding computer purchase in effect as of this date There is an outstanding computer purchase on payroll deduction as follows OUTSTANDING CONTRACTS payments at $ /month payments at $-/month OUTSTANDING TOTAL $ after pay deduction on date) 48 DD n 7 Signed 2 a� LE (Payroll Officer) 11 SECTION 3 - CAO This individual is an employee of the County and this authorizes the Purchasing Agent to obtain computer equipment, software and peripherals for this employee in accordance with the County Employee Computer Purchase Plan Signed Date (CAO) A Conditional Purchase and Payroll Deduction Contract must be completed and signed by the Employee and Purchasing Agent prior to the employee taking possession of the equipment KNEEHILL COUNTY CONDITIONAL PURCHASE AND PAYROLL DEDUCTION CONTRACT (hereinafter called the "Purchaser") (Print Name in Full) Of (Address) hereby promises and agrees to purchase from Kneehill County (hereinafter called "the County" the goods, namely, (describe items and indicate serial numbers) in accordance with the terms and conditions hereinafter set forth n 49 M N 0 To pay the said purchase prWK- A D 100 Dollars ($ ) as follows _ 1,, The sum of $ft '44?Payment) forthwith upon the execution of this agreement and t Ace of $ plus interest at % to be paid in (not to exceed twenty-four (24)) equal consecutive installments with $ to be paid on the appropriate pay period, commencing (ending date of pay period) The County is hereby authorized to deduct the said payment from the Purchasers appropriate pay cheque Purchaser may not change the amount of the monthly installment in Step 1 but may pay out the balance of contract at any time The full amount owing shall immediately become due should the Purchaser terminate his/her employment with the County In that respect, the County may deduct that sum from the Purchasers terminating pay cheque Time shall in every respect be of the essence of this contract It is agreed that until the said purchase money is fully paid, the said goods shall remain the property of the County but the same shall be entirely at the Purchaser's risk The Purchaser agrees that if he/she is in default of any of the payments called for by this Agreement, the whole unpaid balance of the said purchase money shall immediately become due and payable In the event that the Purchaser terminates employment at the County for any reason, the balance owing at the date of termination will become due and payable immediately The Purchaser agrees that all of the outstanding balance may be deducted from the final gross pay and/or the vacation pay at that time The Purchaser further agrees to keep the said goods insured against loss or damage by fire theft and all additional perils and risks against which the same can be insured to the extent of their full insurable value until the said purchase price is fully paid and to cause the loss under the policy or policies of insurance, to be made payable to the County as his/her interests may appear, and if the Purchaser neglects to insure as aforesaid, the County may place such in u and all premiums of insurance paid by the County sha e purchase price and shall be payable by t D e demand D The Pu a ®a ed e a e tat there are no warranties, terms or stipula 'o e mp ied, except such as are contained in this agreement 50 M r� and imposed by law, and that this agreement contains the whole contract between the Purchaser and the County The Purchaser further agrees that the bringing of an action or the recovery of judgment by the County against him/her for the purchase money under this agreement or any part thereof, shall not vest In the Purchaser the title of the said goods, but that such title shall notwithstanding such action or judgment, be and remain in the Vendor until payment in full of its claim against the Purchaser hereon This agreement shall endure to the benefit of and be binding upon the parties hereto, their respective heirs, executors, administrators, successors and assigns, and wherever the singular or masculine is used herein, the same shall include the plural or feminine where the context of the parties so require, and if this contract is executed by more than one Purchaser, liability shall be joint and several Each purchaser acknowledges receipt of a duplicate copy of the contract immediately on the execution thereof Dated at this day of A.D 20_ 51 11 x 0J To Reeve Hoppins Council Agenda #6b Members of Council From. Gene Kiviaho, CAO Date- March 4, 2003 Issue Closure of Kneehill County operations on Easter Monday Background A recent review of municipal practices with respect to Easter Monday has revealed the following Location Good Friday Easter Monday Provincial Government closed closed AAMD&C Office closed closed Starland County closed closed Mt View County closed closed Wheatland County closed closed Rocky View County closed closed Ponoka County closed closed Lethbridge County closed closed Stettler County closed closed Drumheller closed closed Red Deer closed closed Airdrie closed closed Three Hills closed Council makes an annual decision Currently Kneehill County is closed for Good Friday however to be consistent with the majority of other municipalities Council is requested to consider closing Kneehill County operations on Easter Monday Recommendation 1) That Council designate Easter Monday as a paid statutory holiday in 2003 2) That Administration draft a Policy for future years ��CJC.J G Kiviaho CAO 52 �01 11 To Reeve Hoppins Council Agenda Item #6c Members of Council From. Gene Kiviaho, CAO Date- March 6, 2003 Issue Kneehill Ambulance designation of the Linden Station as the first responder for the southern part of the County Background In order to improve response time to the southern part of the County, Kneehill Ambulance would like to designate the Linden Station as the first responder instead of the Three Hills Station Discussion The designation of the Linden Station as the first responder is an internal organizational change that will enhance the level of service to the southern part of the County and is good management The area that will be serviced by the Linden Station is consistent with the region currently covered by the Carbon, Acme and Linden Fire Departments In order to implement the 911 routing changes Kneehill Ambulance required a letter of support from Kneehill County I have discussed this issue with Danny Powell, Operations Director, Kneehill Ambulance Society and I agree with the proposed organizational service change This issue is not a Kneehill County Policy issue and I have forwarded a letter of support on behalf of the County so that Telus can be notified to make the necessary 911 operational changes when required Recommendation 1) That Council receive this report as information (�k' �L'A' Geniii: iviaho Chief Administrative Officer 53 C� 11 March 6, 2003 Kneehill Ambulance Society Box 1360 Three Hills, Alberta TOM 2AO Attn Danny Powell, Operations Director Dear Danny L Kneehill County 232 Main Street Post Office Box 400 Three Hills Alberta TOM 2AO I apologize for the tardiness in responding to your recent letter ary 20, 2003 and our discussion of today s date this letter will Further to your letter of Januthe confirm support for the proposed designation of the Linden Station changeange that w�l lenhance southern portion of Kneehill County It is an excellent organizational the level of service Should further information be required please do not hesitate to call Thank you Yours truly, KNEEHILL COUNTY �Gienoleo�KiviaI105 CAO GK/bl Pol e- 0 Phone 443 5541 Calgary 263 8118 Fax No 443 5115 email kneehill@telusplanet.net Council Agenda Item #6d To Gene Kiviaho Reeve Hoppms Members of Council From Rob Mayhew Date- March 11, 2003 Issue To present the County's snowplow procedure Background Attached is the Snowplowing Information Sheet presented to the public at the Acme Ratepayer meeting Recommendation That Council receive this report as information. k6Q,1- K R Mayhew GOV Kiviaho Public Works Superintendent CA 55 0 J c e KNEEHILL COUNTY SNOWPLOWING INFORMATION ➢ Inquiries coming into the Office from all Divisions of the County The County maintains its snowplowing route and for emergency requests please contact the Office at (403) 443 5541 ➢ The average coverage by graders or snowplow trucks in normal snow conditions is 30 35 miles per day and cleanup is completed under normal conditions in 4 to 5 days If the snowfall is heavy the coverage is 20 25 miles per day and the cleanup is completed in 7 to 8 days ➢ The graders are working 10 hour days ➢ For snow removal the County has 2 plow trucks and 7 Divisional graders With this last storm, 2 shop graders have been added to assist with wind damage from Sunday night ➢ Hamlets are done when the crews are finished with clean up on the roads To provide one day service after a snowfall, the County would need 30 graders and 30 operators 56 0 10 A 0 N M n E 0 LL A A 0 N r E `o LL f,. To Reeve Hoppins Members of Council Date March 4/03 From Gene Kiviaho Issue Ratepayer Meetings Ratepayer meetings were held in Trochu on February 25 and in Acme on March 4, 2002 The following synopsis of those meetings is presented for Council information Ratepayers meeting held in Trochu — Feb.25 21 signed attendees 9 responded to the questionnaire The following are some of the questions and comments posed by attendees • Can you explain why Kneehill County needs a Bylaw Enforcement Officer? • Will, the Bylaw Officer be stopping people on the highway or issuing speeding tickets? • Will: the County have to pay increased Policing costs? • Once the Bylaw Officer has given out the tickets will this become a make work project? • What is happening with the Recreation Policy? • Are we giving money to the Three Hills arena? • Do we enough gopher poison for this summer? • What is happening with the Crop Damage Insurance? • Are we going to have a regional government with a common administration? • What are the road projects for this year? • Arewe going to contract out roadwork or will our own crews continue the work? • Council is doing a good fob working cooperatively with the Towns and should be complimented for their efforts Ratepayer meeting held in Acme — March 4 18 signed attendees 11 responded to the questionnaire The following are some of the questions and comments posed by the attendees • Will the County review the Fencing Policy? • Do; we have a fencing crew? • Arc we getting our fair share of the fuel tax? • Cai we shift the mil rates? we have gopher poison? 11 EVALUATION FORM RESPONSE 1) What did you think of tonight's meeting? (Trochu) • Meeting was very informative • Good balance of informality to answer questions • Good meeting • Excellent reports by Council • I like each Councillor giving a report — it gives me a chance to evaluate my Councillor • It was a well run meeting and had a good agenda • A PA System would have been better, some speakers were hard to hear • Very well managed meeting with good information • Good presentations • Informative and to the point • Enjoyed the presentation, it was well done (Acme) • Very informative • Good • Excellent • It's good to see that Council graduated from the first year • Good information • Informative and concise • Informative to know some of the things and ideas that are going around the County • Very informative I liked the informal atmosphere 2) What changes would you like to see for future meetings? (Trochu) • Slide presentation of some local projects • The:meetmg should start at 7 30 p.m • No changes, it was well done • More people at the meeting • Keep moving the meetings to different areas so that more people will come out (Acme) • Thi$ format works • It s a good idea to move the meetings around • I doWt know what to change — can t think of any changes • Getfurther into some topics (ie Emergency Services) Some informative discussion on the (Emergency Services) study that was done and hall improvements for all departments, not bust Acme C+7 21 0 N C? E 0 LL i 3) What programs would you like to see Kneehill County continue/discontinue/implement? (Trochu) • Continue Kneehill ambulance • Continue Fire protection • ASB should be a little more visible in the Council minutes • Keep up the good work and the great communications • Continue the same programs • Keep our own road crews for grading and road building etc • Keep the Bylaw Officer on a short rope • Stay involved in the water projects • Glad to see the Bylaw Officer on board (Acme) • Ag Services should get a grass hopper bait spreader • Join the library board so that we can pay the same annual fee as the towns • Do at you are doing • Continue the current level of dialogue with the urban municipalities It is working • Thi may not be relevant to this question — I do not mind paying $60 00 per year membership fees for the Three Hills library However, for that fee I would expect the same rights and privileges as Town members (ie Internet Access to library, catalogues) • Nee gopher poison early • Nee a new Fence Policy • We on't need fences inside the property line by 2 feet when we have an extra 16 feet from • I waIs very impressed with this Council • 1 think you're (Council) doing a good job • Keep up the good work your attitude is a breath of fresh air • There was no mention made of the library fees ($60 County fee vs • Try jto get our share of the gasoline tax $15 Town fee) CEJ o 0 75 0 LLoa m 0 c a m _c o> 0 E O m (a U o E a) as a 0 a) L) > t o c > a a C U � U 2 C5 U C f6 N s; f0 W EE 00 o c .0 n o 0 p o N a E a 3 - c c -� o rn o m a U c a U as c n y N 0 U •U a) L @ C y yp� L. 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E N N 'O W N E d d p• E a) w C •0 M M M. M O O O O C N... C: c c co co m m c -� LL LL,h N --) -') a�0 M N ` N N M co M M N N N N 1 N N N N ol$ U (6 LO d U N O N O O J LL a) co 0 co N >O2 2 a = Y c 41 7 N •0 N 2 ..> �' N O O � ' a N CL o c) N 3 o E 12 2 CL °� E Uf� C U) 4 d neo m u W a E. �.. o ��.o ¢ w c �> aoi m m E m E o a� N c= c c p o N E c C a) .«�O V .� fl. N 'C N O C0 N c nv nz o ro o m E Q c U c L c L � Q ._ •- M O 0 MO MLO OCl) Ce) O O O N p d V M M M M M co N E;a 11 N / |p } § G C9 ra 11 Council Agenda Item #8 PENDING BUSINESS ITEMS FROM 2002 Equity repair invoice (86-02) — December 12/02 Letter sent to town of Trochu, along with an invoice Verbally have been advised not paying — awaiting response by letter Telus Guaranteed Service (70-02) — Nov 26/02 Referred to Ian Martens to contact the CRTC regarding rules Equity Water Line Break (69 02) — Nov 26/02 Referred to Ian Martens to provide emergency contact numbers to the users of Equity Line Equity Water Line Lowering on Fisher Davis Road Pro iect Costs (68-02) —Nov 26/02 Referred to Ian Martens to provide breakdown of costs for Council information Water/Waste Water Study (57.02) —Oct 22/03 Rob Mayhew presented partial report at Jan 14/03 Council meeting Expecting completed report (to include Equity Water Line) within a month Mountain View Emergency Service (56-02) — Sept 24/02 — Mountain View County obtained legal opinion Feb 11 2003 Administration currently reviewing and amending to forward to Mountain View Marigold Library (54-02) Oct 22/02 Request for Kneehill County to participate and/or donate Money allocated in budget awaiting decision on Recreation/Culture Policy Torrineton Fire Hall Repairs ( 53-02) — Oct 10/02 Budgeted for in 2003 will be completed Mutual Aid Aereement (52-02) — Oct 8/02 — Administration currently reviewing List of Permittable Projects (40-02) — Oct 8/02 — Pending MPC review scheduled for Wednesday, March 12/03 with Sheila McNaughtan, Reynolds Mirth Richards & Farmer Hunter Redesignation (38-02) — Oct 8/02 March 5/03 pending receipt of information from AB Environment, all other information has been submitted by the applicant. Upon receipt will be scheduled for the next Council Meeting Dirt Road Policy (27-02) — Sept 214/02 Rob Mayhew & Deanna Keiver currently developing policy to be presented to Council — tentative date March 25/03 Water Policy (16 02) — Sept 10/02 — Currently awaiting development of Policy Recreation Policy (10-02) — Sept 10/02 — Complete Recreation Policy to be reviewed on April 3/03 by the Recreation Committee and a recommendation presented to Council Bylaw Officer (7-02) — Sept 10/02 — Bylaw to designate the position of Bylaw Enforcement Officer passed at Feb 25/03 Council meeting Administration currently negotiating a contract with Tamala Peters Appointing her as Bylaw Enforcement Officer for the County tentatively scheduled for the March 25/03 Council meeting 62 7 c O 14 Lin EW I i t I i I I i I I I I I� I I I I I I 13 I iii IIIII!I II II II I i 1 Ioi ! I I I I I I I I I Y! n.I I I I3 I I ( , I � ; I I I I�f Z12` ZI Iol � I2`I ml I I I ! 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