The URL can be used to link to this page

Home My WebLink About2003-02-25 Council Minutes• • is KNEEHILL COUNTY Regular Council Meeting Agen February 25, 2003 APPOINTMENTS 1 10 30 A.M — Natural Resources Conservation Board 2 11 15 A.M — Bill Postill — Red Deer River Integrated Management Plan 3 1.00 P M — Pommen & Associates — Emergency Services Review 4 7 00 P M — Ratepayers' Meeting Trochu 1 Meeting Called to Order 2 Adoption of Agenda Page 3 Approval of February 11, 2003 Council minutes Page Approval of February 11, 2003 Public Hearing minutes Page (N W 6-32-23 W4) Approval of February 11, 2003 Public Hearing minutes Page (N E.26 -32-26-W4) 4 Accounts Payable Page 5 Financial Statements Page 6 Unfinished Business a Bylaw #1476 (N W 6 32 23 W4) Page Recommendation That Council give Third reading to Bylaw #1476 b Bylaw #1477 (N.E 26 32 26-W4) Page Recommendation That Council give Third Reading to Bylaw #1477 c Bylaw #1470 Page Recommendation That Council give Third Reading to Bylaw #1470 d Century Farms Page Recommendation That Council approve the following 1) That Council approve the recognition of Century Farm Families 2) That Administration develop a Century Farm Family Policy recognizing this achievement within the County's municipal boundaries by the presentation of a bronze plaque e Community Grants Policy Page Recommendation That Council receive the Community Grants Policy 7 New Business a Enforcement Officer Bylaw # 1478 Page Recommendation That Council approve the Bylaw Enforcement Officer Bylaw #1478 b Schmautz Land Lease Page Recommendation That Council approve the following 1) That Council rest this pasture a minimum of one grazing season to allow the newly planted grass to establish and the older tame and native grass to return to a healthy stage with an assessment review to be done in the spring of 2004 2) That Council approve construction of a new perimeter fence 3) That Council approve a herbicide application to L' KNEEHILL COUNTY Regular Council Meeting Agenda February 25, 2003 control Pasture Sage and Western Snowberry c Subdivision & Development Appeal Board Page Recommendation- That Council approve March 17, 2003 as the date scheduled for the Subdivision & Development Appeal Hearings 9 00 A.M for Development Application 2430 02 and 1 00 P M for Development Application 2435 02 d County Logo Page Recommendation- Council decision e Policy #11 15 Page Recommendation That Council delete Policy #11 15 from the County s Policy Book L Recruitment & Selection Policy Page Recommendation That Council receive the Recruitment & Selection Policy g Progressive Disciplinary Policy Page Recommendation. That Council receive the Progressive Disciplinary Policy h Snow Removal Policy Recommendation Removal Policy Page That Council receive the Snow i Gravel Requests on Dirt Roads Policy Page Recommendation- That Council receive the Gravel Requests on Dirt Roads Policy j Road Standards Policy Page Recommendation That Council receive the Road Standards Policy 8 Business Summary Report Page Recommendation. That Council receive the Business Summary report 9 Correspondence Report Page Recommendation That Council receive the Correspondence Report 10 Council and Committee Reports Page 11 In Camera 12 Adjournment Er 0 n U KNEEHILL COUNTY COUNCIL MINUTES February 25, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT Division No 6 Ken Hoppins, Reeve Division No 4 Murray Woods Deputy Reeve Division No 1 Brian Holsworth, Councillor PRESENT Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor Division No 5 Vern Crawford Councillor Division No 7 Ken Knievel, Councillor ADMINISTRATION PRESENT. County CAO Gene Kiviaho County Asst CAO Terry Nash Public Works Superintendent Rob Mayhew Recording Secretary Barb Long I. Reeve Hoppins in the Chair: CALL TO ORDER Reeve Hoppins called the meeting to order at 8 32 A.M 2. Adoption of Agenda AGENDA Deletions to the Agenda 6(c) Bylaw #1470 7(h) Snow Removal Policy 7(i) Gravel Requests on Dirt Roads Policy Additions to the Agenda Under Council/Committee Reports 10(a) Spring Zone CAAMD&C meeting 10(b) Meeting with Minister of Health G Mar 10(d) Recreation Committee 92/03 Clr Wittstock moved approval of the agenda, as amended CARRIED MINUTES 3 Approval of the February 11, 2003 Council Meeting and Public Hearing Minutes APPROVED The following amendment was made to the February 11, 2003 Council Meeting minutes 93/03 Page 5 — Item 9(d) Kneehill Ambulance Society Report —should read `training' not "raining" Clr Woods moved approval of the amended February 11, 2003 Meeting minutes CARRIED 94/03 Clr Calhoun moved approval of the February 11, 2003 Public Hearing minutes for the redesignation of a portion of the North West of Section 6, Township 32 Range 23, West of the Fourth Meridian (N W 6 32 23 W4) CARRIED 95/03 Clr Crawford moved approval of the Febr Lary 11, 2004 P41 e Hearing minutes for the redesignation of the North East of Section 26 Township 32, Range 26, West of the Fourth Meridian (N E.26 32 26 W4) CARRIED Reeve CAO 0 is C] 0 KNEEHILL COUNTY COUNCIL MINUTES February 25, 2003 4 Accounts Payable (attached and forming part of the minutes ACCTS PAYABLE Clr Wittstock moved approval of the accounts presented for 96/03 payment today subject to review by the Finance Committee consisting of Reeve Hoppins, Deputy Reeve Woods Councillor Calhoun and Councillor Wrttstock CARRIED 5. Financial_ Statements (attached and forming Dart of the minutes FINANCIAL Clr Knievel moved the Financial Reports be received as presented STATEMENTS CARRIED 97/03 6 Unfinished Business a) Bylaw #1476 BYLAW 1476 Clr Calhoun moved third reading to Bylaw #1476 this being a bylaw to amend the Land Use Bylaw by re designating a portion of 98/03 the North West Quarter of Section 6, Township 32, Range 23, West of the Fourth Meridian (NW 6 32 23 W4), containing 4 0 acres more or less, from Agricultural District to Country r Residential District CARRIED b) Bylaw #1477 BYLAW 1477 Clr Knievel moved third reading to Bylaw #1477, this being as bylaw to amend the Land Use Bylaw by re designating the North 99/03 East Quarter of Section 26,Township 32, Range 26, West of the Fourth Meridian (NE26 32 26 W4) from Agricultural -� Conservation District to Agricultural District CARRIED c) Bylaw #1470 BYLAW 1470 Mr Orlando Toews Planner Parkland Community Planning a Services requested this be withdrawn from agenda, as further information was needed from the applicant to enable Council to 1, , make a decision on the redesignation request 2430-02 7. New Business & 2435-02 7(c) Subdivision & Development Appeal Board Hearing Date (report attached and forming part of the minutes) J SDAB DATE Clr Calhoun moved a Subdivision & Development Appeal Board Hearing date, to hear appeals for Development Applications 2430 \ ` pl/ 100/03 02 and 2435 02, be scheduled for March 13, 2003 at 9 00 A.M V" and 1 00 P M respectively Should arrangements for this date not be possible, March 17, 2003 to be the alternate date CARRIED 6. Unfinished Business Continued 6(d) Century Farms (report attached and forming part of the minutes) 0 RECOGNITION Clr Crawford moved that Council approve the recognition of �� 0— CENTURY FARMS Century Farm Families and that Administration be directed to '0, develop a Century Farm Family Policy, within its municipal 101/03 boundaries, to recognize and honor this achievement with the presentation of a bronze plaque'°(1t CARRIED COMM GRANTS 6(e) Community Grants to Non Profit Organizations and Individuals (report attached and forming part of the minutes) 2 —>*, Reeve CAO J 0 • 0 11 KNEEHILL COUNTY COUNCIL MINUTES February 25, 2003 102/03 Clr Woods moved that Council receive the Draft Community �j I Grants to Non Profit Organizations and Individuals policy 0A Q CARRIED .0 Co Action Item Clr Crawford requested this draft policy be pres nte0'" ' at to the County s Recreation Committee for consideration in 0Wn determmmg a complete Recreation Policy Presentation — Tamala Peters TAMALA PETERS Ms Tamala Peters, presented information on her position of Peace Officer for some neighbouring municipalities, advising this status enabled her to enforce Municipal Bylaws and the Dangerous Dog m , Act She further advised she was currently applying for Special Constable status through the Solicitor General's office, whichIV K ':7 Q&, would increase her powers Ms Peters noted the importance of I c&)3 COIL" having municipal bylaws that follow the Municipal Government Act, address the County s concerns, and stipulate the penalties and enforcement rules Mr Kiviaho noted that the County would be ` �. �d� looking at employing an Enforcement Officer for approximately 3 a% days a month The initial emphasis will be on education and awareness not enforcement, with Council addressing the initial focus areas Ms Peters left the meeting at 9 49 A.M The meeting recessed from 9 50 A.M until 10 05 A.M 7(a) Enforcement Officer Bylaw #1478 (report attached and forming part of the minutes) BYLAW Clr Holsworth moved first reading to Bylaw #1478, this being a ENFORCEMENT bylaw to designate the position of the Bylaw Enforcement Officer 102/03 for the municipality of Kneehill County ,4 �J CARRIED Clr Woods moved second reading to this bylaw CARRIED Clr Calhoun moved consideration for third reading be given to this bylaw at this time CARRIED UNANIMOSLY Clr Holsworth moved third reading to Bylaw #1478 CARRIED Action Item Mr Kiviaho reported implementation of this position was planned for March 2003 IN CAMERA Clr Woods moved the meeting go "in camera" to discuss a land 103/03 issue, with Mr Kiviaho and Mrs Long being present CARRIED Time 10 23 A.M OUT OF CAMERA 104/03 Clr Woods moved the meeting out of camera CARRIED Time 10.27 A.M SCHMAUTZ LEASE 7(b) Schmautz Land Lease (report attached and forming Dart of the minutes) Clr Crawford moved Administration review the ownership of the South Half of Section 20, Township 32 Rest of the 3 Reev CAO C] CJ v 105/03 106/03 NRCB KNEEHILL COUNTY COUNCIL MINUTES February 25, 2003 Meridian (S1/2 20 32 26 W4) and report to Council the options available for this land by September 2003 CARRIED Clr Calhoun moved that Council approve the recommendation that this pasture be rested a minimum of one grazing season to allow the newly planted grass to establish and the older tame and native grass to return to a healthy stage with an assessment review to be done in the spring of 2004 Further that Council approve a herbicide application to control Pasture Sage and Western Snowberry CARRIED Natural Resources Conservation Board Presentation (NRCB) A delegation consisting of Alex Bolton, Director of Compliance & Enforcement Brian Bietz, Chairman of the Natural Resources Conservation Board, and Maureen Schwab, Board Member entered the meeting at 10 35 A.M Mr Bietz reported the NRCB has been in operation for one year and he has been impressed by both the professionalism and the willingness of the counties and municipal districts to make the process work Mr Bietz reported that when an intensive application is received it is matched to the existing Municipal Development Plan (MDP) and should the existing MDP not be consistent with areas the County wishes identified as environmentally sensitive it could place the County in a vulnerable position He encouraged the County to continue working on getting the Environmentally Sensitive Areas identified in the MDP Copies of the presentation were distributed to Council and administrative staff Mr Bolton presented an overview of the NRCB, information on Approvals, Compliance & Enforcement, Board Reviews and some of the challenges and issues met in applying the Agricultural Operation Practices Act Mr Bolton advised every attempt is made to help the small producer with the complexity of the process, and the NRCB is attempting to develop definite factors to distinguish between Confined Feeding Operations and Seasonal Feeding Sites Reeve Hoppins thanked the representatives from the NRCB for coming to Council, and stressed the importance of maintaining open lines of communication Mr Bietz, Mr Bolton Mrs Schwab, and Mr Penner left the meeting at 11 40 A.M B POSTILL Bill Postill — Presentation RDRIMP Mr Postill addressed Council at 11 41 A.M An information package including copies of the Red Deer River Integrated Management Plan Summary Statement of Requirements and Recommendations of the Tolman Badlands Special Places, Wilderness Areas, Ecological Reserves and Natural Areas and Heritage Rangelands Act and a notice of the Tolman Badlands Ranchers Association Open Meeting, was distributed to Council 4 Reeve CAO �01 [A U KNEEHILL COUNTY COUNCIL MINUTES February 25, 2003 SO SASK RIVER Mr Postill presented an overview of the above referenced programs, noting it was his hope that Council would not only -� attend the March 5 2003 Tolman Badlands Ranchers Association Open House but would be interested in having Council representation on the South Saskatchewan River Basin Committeen�� SPECIAL PLACES Reeve Hoppins thanked Mr Postill for hisP resentation Mr Postill left the meeting at 12 00 P M Reeve Hoppins reported that the meeting would go "in camera" after the lunch recess to discuss a legal issue LUNCH The meeting recessed for lunch from 12 00 P M until 1 15 P M Present when the meeting reconvened for the "in camera" session were Mr Mayhew, and representatives from Pommen & Associates, Mr Dennis Pommen and Mr DickVeldhuis IN CAMERA Clr Woods moved the meeting go "in camera" to discuss a legal issue with Council, Mr Kiviaho, Mr Mayhew Mr Pommen, Mr 107/03 Veldhuis and Mrs Long being present CARRIED Time 1 15 P M 108/03 OUT OF CAMERA RECESS 109/03 Clr Calhoun moved the meeting out of camera. Time 3 15 P M The meeting recessed from 3 15 P M until 3 25 P M Clr Holsworth moved the Pommen Group Fire Protection and' -- Emergency Services Draft Master Plan be received at this time as a confidential document �yj' Cho -®p & DRAFT MASTER PLAN CARRIED EM SERVICES/FIRE 7(d) County Logo (report attached and forming part of the minutes j COUNTY LOGO Clr Woods moved Council direct Administration to investigate , YV 110/03 contracting a graphic designer to submit a variety of logos for Council consideration LA CARRIED QUASH POLICY 11 15 7(e) Policy #11 15 (report attached and forming part of the 4,VAV) minutes Clr Wittstock moved Policy #11 15 be deleted from the County's A 111/03 Policy Book CARRIED�� s DRAFT POLICY 7M Recruitment & Selection Draft Policv (report attached and forming part of the minutes) RECRUITMENT Clr Wittstock moved that Council receive the Draft Recruitment & 112/03 Selection Policy CARRIED t� DRAFT DISC POLICY 7(g) Progressive Disciplinary Draft Policy (report attached and forming part of the minutes) 5 / "1 Reeve CAO Is KNEEHILL COUNTY COUNCIL MINUTES February 25, 2003 Clr Knievel moved that Council receive the Draft Progressive 113/03 Disciplinary Policy Oak CARRIED DRAFT POLICY 70) Road Standards Policy (report attached and forminff Dart of the minutes) RD STANDARDS Clr Crawford moved that Council receive the Draft Road�� Standards Policy i� °A. 114/03 CARRIED 8. Business Summary Report (report attached and formjng part of the minutes) BUSINESS REPT Clr Woods moved that Council receive the Business Summary 115/03 Report d CARRIED 9 Correspondence Report (report attached and forming part ., of the minutes) CORR REPT Clr Knievel moved that Council receive the Correspondence 116/03 Report CARRIED COMM REPTS 10. Council and Committee Reports a) CAAMD&C Zone meeting. d Reeve Hoppins reported on the February 21 2003 CAAMD&C Zone meeting b_) Meeting with Honourable GM Mar — Reeve Hoppms and Clr `J Woods reported on the meeting they had attended with the Honourable Gary Mar, Minister of Health regarding the changes to the Health Authorities boundaries 117/03 Clr Wrttstock moved the Council reports be received as presented CARRIED ayDIV MEETINGS c) Rateper Meetings= the Draft agenda was reviewed andJkd � amended REC COMMITTEE d) Recreation/Social Funding — a meeting date of April 3, 2003 , commencing at 7 00 P M was scheduled for the Recreation ?kt, �11" " Committee to meet to review the entire Recreation Policy and make recommendations to Council ft'% cel "4` Action Item Administration was requested to send letters to the POI� Recreation Committee members,, ADJOURNMENT The meeting adjourned at 4 25 P M 6 Reeve CAO :1 r- L� t Council Agenda Item #6(a) To Reeve Hoppms Members of Council From. Barb Long Date February 25, 2003 Issue Bylaw #1476 — to redesignate Part of the North West Quarter of Section 6 Township 32 Range23, West of the Fourth Meridian (NW 6 32 23-W4) from Agricultural District to Country Residential District Background Bylaw #1476 received first and second reading on February 11, 2003, following the Public Hearing Recommendation That Council give Third Reading to Bylaw #1476 l� Barb Long Page 14 1-1 0 11 • Unfinished Business To Reeve Hoppins Members of Council From Barb Long Date February 25, 2003 Council Agenda Item 46(b) Issue Bylaw #1477 — to redesignate the North East Quarter of Section 26 Township 32, Range26, West of the Fourth Meridian (NE 26 32 26 W4) from Agricultural Conservation District to Agricultural District to allow for the subdivision of two (2) eighty acre parcels Background Bylaw #1477, received first and second reading on February 11, 2003, following the Public Hearing Recommendation That Council give Third Reading to Bylaw #1477 41c,P'7 Barb Long Page 17 • 0 40 0 Council Agenda Item #6(c) To Reeve and Members of Council From From Planning Date 3/4/03 Issue Public Hearing on October 10 2002 regarding redesignation of Lot 3, Block 1, Plan 8210253 (SW 26 29 21 W4) from Agricultural to Country Residential Background Council decided that additional information was needed before Council could consider second and third reading of the bylaw This information included 1 Floodplain location/flood proofing 2 Suitability of the site in terms of adequacy of potable water and sewage disposal 3 Access arrangements Discussion Hunter Survey Systems Ltd has provided information regarding the above application A full presentation will be made to Council on February 25 2003 Highlights of the report are 1 Floodplain Alberta Environment has advised the Geodetic Elevation of the 1 100 year flood plain at this location is 688 4 metres An actual field survey of the above noted land was done and plans have been provided showing Geodetic Elevation Contours in metres for the site The plans reveal the existing ground elevation of the entire parcel is above the 1 100 year flood plain It would appear the finished main floor of a new residence erected on the proposed lot would have an elevation of approximately 690.4, which is 2 metres above the 1 100 year flood plain 2 Site Services Mr Hunter advised his water well and those of his neighbours provide an adequate supply and quality of water for their respective domestic uses In view of the location of these adjacent wells with respect to the proposed new lot and considering the similar topography and subsurface geology, Hunter Surveys believes it is reasonable to assume the same situation would be found on the new lot Mr Hunter is aware that should a shortage of water occur, it is not the responsibility of Kneehill County to supply water to this new lot Sewage is proposed to be disposed of using a new private septic tank with field system conforming to Provincial plumbing standards This method is working on adjacent lands located on similar topography with identical earth substructure In the event soil conditions prove otherwise, Mr Hunter advised a total pump out system would be installed It was also suggested that conditions be placed at time of development regarding percolation and soil testing as well as similar testing for the quality and quantity of water, notwithstanding the owner is willing to haul water if necessary 3 Access A plan has been provided showing that the proposed access to the proposed lot to/from Secondary Highway 837 to be located at the southeast corner of the proposed lot This access would share the existing approach erected within the present road right of way limit within this area Recommendation 1) Council decision eann Keever Planning Department Page 20 • • 0 Council Agenda Item # 6(d) To Reeve Hoppms Members of Council From Barb Long Date- February 19 2003 Issue Recognition of the achievement of Century Family Farms Background At the January 14, 2003 Council meeting the possibility of presenting a 15" x12" bronze plaque in conjunction with the Provincial Government bronze plaque in recognition of this honor was discussed with Council requesting administration obtain further information regarding financial implications Discussion While it is almost impossible to estimate the number of family farms reaching the century mark the requirements for obtaining the Century Farm & Ranch Award from the Provincial Government are very specific and it is not easy to meet all the criteria. The regulations are the following the land must be owned and actively farmed or ranched by the same family for 100 or more years, the family must provide the date the homestead was established, the family must provide evidence demonstrating kinship ties, the current size of the original homestead must be at least 160 acres of land Mountain View County, which has a policy for recognizing this achievement has presented 14 plaques since January of 1997 Financial Implications Costs obtained from Behrends Bronze Inc on a 15' x 12" x3/8" thick cast bronze plaques The plaques have raised satin brushed text, border & crest Background to be painted dark brown Concealed mounting hardware included One time pattern board cost of $249 00 Cost per plaque $329 00 (price guaranteed for one year) GST & Freight extra Delivery time approximately 3 4 weeks from approval Recommendation - 1) That Council approve the recognition of Century Farm Families 2) That Administration develop a Century Farm Family Policy recognizing this achievement within the County's municipal boundaries and honoring such an achievement by the presentation of a bronze plaque Qew Barb Long Ge iviaho, CAO Page 23 C� 0 Title Community Grants to non profit Organization Category Community, Purpose ilture To encourage promote and support creative groups organizations and individuals that bring a broad range of enjoyment, benefit and participation to all of Kneehill County Policy Statement Council recognizes that community organizations and individuals should be supported in principal and with resources Funding under this Policy is a one time interim measure and is not to be relied on as a continuing source of revenue Council fully expects community organizations and individuals to be self sustaining and to develop working relationships with other contributing partners The amount and availability of grants will be determmed by Council at the annual budget deliberations and shall be accounted for through General Ledger Account #272772 Policy Guidelines 1) A Community Grants Committee (CGC) consisting of three members of Council and two members at large will be established to administer this Policy 2) By the end of June of each year, the County will notify the public of the process and that limited funding is available to non profit organizations and individuals who have submitted a written request to the Chief Administrative Officer The deadline for applications is September 1St of each year 3) Requests for funding that are received after September 1St will be held by the Chief Administrative Officer and submitted to the CGC following budget approval Funding requests received after September lst will only be considered after the other requests have been dealt with and if funding is available 4) If required the CGC will hear presentations in September from those requesting funds The CGC will make a recommendation for funding to Council during the budget process Page 35 • 0 5) Priority will be given to non profit organizations an iduals that are situated within and serve the general population of Kne "k my 6) Kneehill County Council will dete t t o > t of money available for grants during the annual bud i 7) Following budget approval, allocate funds according to the criteria established by Kneehill Coun : ouncil 8) Community organizations and individuals requesting funds are required to submit the following applicable information with the application • Financial statements for the last two years • Proposed budget for the current year • Personal financial contributions or resources • Level of sponsorship received from other partners • Benefit to Kneehill County • Unique or innovative techniques to achieve success • Options if the County funding is not obtained For the 2003 calendar year only 1) Administration will notify the public of available funding under this Policy by April 1 2) The deadline for applications is May 1 2003 3) The Community Grants Committee will meet to review the submissions and may request presentations 4) Grants will be allocated by June 16, 2003 Page 36 li C7 0 New Business Agenda Item #7(a) To. Reeve Hoppins Members of Council From Gene Kiviaho, CAO Date. February 25 2003 Issue To establish a bylaw to designate the position of By Law Enforcement Officer in Kneehill County Background Bylaw 41478, has been drafted by Administration and reviewed by legal counsel, Mr Bill Barclay, of Reynolds Mirth Richards and Farmer, and has been attached for your review Recommendation That Council approve the By Law Enforcement Bylaw #1478 L - G Kiviaho CAO Page 26 r� • • Bylaw #1478 By -Law Enforcement Officer By -Law PURSUANT to the provisions of the Municipal Government Act, Chapter M- 26, R.S.A 1980 and amendments thereto 2 The Council of the Municipality of Kneehill County, in the Province of Alberta, duly assembled hereby enacts as follows 3 Definitions in this By Law a) "By -Law" means by laws of the municipality, b) "By Law Enforcement Officer" means a person hired to enforce bylaws authorized by Council, c) "Chief Administrative Officer" means a person appointed pursuant to Bylaw #1468 d) "Council" means council of the municipality, e) "Municipality" means the municipality of Kneehill County 4 The powers and duties of the By -Law Enforcement Officer are as follows a) To enforce the by laws which Council has authorized the By law Enforcement Officer to enforce within the boundaries of the municipality, b) To follow the directions of the Chief Administrative Officer or Designate and to report to the Chief Administrative Officer or Designate, as required, c) To respond to and investigate complaints, d) To conduct routine patrols, Page 27 • 1�1 e) To issue notices, tickets or tags f) To assist in the prosecution of by-law contraventions including appearances in court to provide evidence, g) To perform all other duties as may from time to time be assigned by the Chief Administrative Officer or Designate h) To take the official oath prescribed by the Oaths of Office Act upon being appointed as a By-law Enforcement Officer and to carry at all such times while acting as a By-law Enforcement Officer evidence of appointment as a By law Enforcement Officer of the municipality 5 The Bylaw Enforcement Officer will be a designated officer for the purposes of Section 545 and 546 of the Municipal Government Act 6 Where it is alleged that a By-law Enforcement Officer in carrying out duties as a peace officer has committed a breach of discipline as defined by this by law, the Chief Administrative Officer may hold a hearing to determine if the By-law Enforcement Officer has committed a breach of discipline in carrying out the duties as a peace officer 7 Where the Chief Administrative Officer intends to carry out a Hearing to determine whether a By law Enforcement Officer has comnutted a breach of discipline, the following procedure shall be followed a) Adequate notice (a minimum of 2 days) in writing shall be given to the By law Enforcement Officer who is alleged to have committed a breach of discipline and to such parties the Chief Administrative Officer considers to be affected by the alleged breach of discipline, b) At the hearing the Chief Administrative Officer shall give the By- law Enforcement Officer a reasonable opportunity of furnishing relevant evidence c) The Chief Administrative Officer shall inform the By law Enforcement Officer of the facts or the allegations made in Page 28 • Iq L11 sufficient detail to 1) permit the Bylaw Enforcement Offic facts or allegations, and ii) afford the Bylaw Enforcement Offic opportunity to furnish relevant eviLwi«e w Lu11LrdU1CL Ur explain the facts or allegations, d) The Chief Administrative Officer shall give the By law Enforcement Officer or representative an adequate opportunity of making representations by way of argument to the Chief Administrative Officer e) At the conclusion of a hearing to determine whether there has been a breach of discipline, the Chief Administrative Officer may, by a decision in writing with reasons, do one or more of the following i) Reprimand the By law Enforcement Officer, in writing, ii) Suspend the By law Enforcement Officer, with or without pay, from acting as a By-law Enforcement Officer for the municipality, but such period of suspension shall not exceed 6 months, iii) Terminate the By law Enforcement Officer 8 A breach of discipline shall include, but not be limited to, the following a) Discreditable conduct b) Insubordination c) Neglect of duty d) Deceit e) Breach of confidence Page 29 • :7 • 0 f) Corrupt practice g) Unlawful or unnecessary exercise of authority h) Consuming intoxicating liquor or drugs in a manner prejudicial to duty Page 30 • CJ • 0 Council Agenda Item #7(b) TO- Reeve Hoppms Members of Council FROM Bruce Sommerville, Agricultural Fieldman DATE- February 10, 2003 SUBJECT Schmautz Land Lease 10 Issue Schmautz Pasture Land Lease expired on December 31, 2002 Due to lack of moisture the past few years the land should be rested to re establish a healthy vegetative growth 2.0 Background In the spring of 1999 Council directed me to work with the successful bidder on the Schmautz pasture in regard to stocking rates for the term of the contract that extended 4 years 30 Discussion Previous to 1999 the pasture had been somewhat overgrazed and Pasture Sage obtained a strong foothold in the tame grass portion of the pasture and abundance of new Western Snowberry patches were appearing in the native grass area A minimum of one years rest without grazing will allow a timely herbicide application to control the Pasture Sage and Western Snowberry In the future healthier grass will also assist in control through competitive water and nutrient competition The perimeter fence is in very poor condition and needs to be replaced to safely retain cattle in the future Last fall the public works department reclaimed the gravel pit areas remaining in the pasture and reseeded these areas to grass Resting the pasture will allow the new grass to re establish without disturbance and a herbicide application will help prevent weed competition 4.0 Financial Implications 1 Loss of pasture rental approximately $4 000 per year 2 Cost of perimeter fence replacement $10 800 (contract price not budgeted for 2003) 3 Weed control with herbicide $4,500 (can be done through ASB Budget 2003) 5.0 Recommendation 1 That Council rest this pasture a minimum of one grazing season to allow the newly planted grass to establish and the older tame and native grass return to a healthy stage with an assessment review to be done in the spring of 2004 2 That Council construct a new perimeter fence 3 That Council approves a herbicide application to control Pasture Sage and Western Snowberry Bruce Sommerville Agricultural Fieldman Page 31 i • C7 0 Agenda Item #7(c) To Reeve and Members of Council From Planning Date 2/21/03 Issue Request to set Subdivision and Development Appeal Board (SDAB) Hearing Date Background On February 18 2003 we received a notice of appeal regarding 2 development applications on the SW 16 30 25 W4 These applications being 2430 02 which was refused and 2435 02, which was approved with conditions Discussion The subdivision and development appeal board must hold an appeal hearing within 30 days after receipt of a notice of appeal I have spoken with Suzanne Hathaway Rae (lawyer) at Brownlee Fryett, and she confirmed that the same SDAB could hear both appeals on the same day, as long as they were treated as separate appeal applications with separate decisions Recommendation Council schedules a Hearing for March 17, 2003 I further recommend that both appeals be heard that day as follows 9.00 A.M Development Application 2430 02 1 00 P M —Development Application 2435 02 ea Keever Planning Department Page 32 L� • 0 County Agenda Item #7(d) To Reeve Hoppms Members of Council From Gene Kiviaho, CAO Date. Feb 19, 2003 Issue County Logo Background Given that Kneehill County is positioned to design and erect new County signage it is timely to pose the question of whether or not there is a desire for a new County Logo Discussion Should Council decide to proceed with a new logo there are options for Council consideration and these include 1) Engage a graphic designer to submit a variety of logos for Council consideration 2) Request members of the public students and employees to submit designs for a new logo Designs should reflect Kneehill County history, future and be a meaningful symbol Recommendation 1) Council decision Gen iviaho Chief dmimstrative Officer Page 33 Council Agenda Item 7(e) To Gene Kiviaho From. Terry Nash Date February 4,2003 • Issue Office Policy #11 15 (see attached) Background The attached policy severely limits Administration s ability to effectively function and carry out the daily business activities Discussion Policy 11 15 states any item, which requires action by the Administration must be covered by a motion of Council The role of Administration is to implement Council approved Policy under the discretion of the Administration Head Recommendation 1) Policy #11 15 be quashed Terry Na h 11 ax, L:�I' Get iviaho CAO Page 34 I" Ca 11 Title RECRUITMI Category Human Res Purpose Agenda Item 47(f) Policy No To clearly identify a process that will endeavour to attract and select the best candidates and actively involve the employing department Final authority is vested with the Chief Administrative Officer Policy Guidelines 1) Staffing requests All staffing requests must be submitted to the Chief Administrative Officer for approval Staffing requests must include an outline of the key job functions and desired qualifications 2) Postings a) Postings will be prepared and processed by Corporate Services b) Jobs will be concurrently posted internally and externally The scope of external postings will vary with the vacancy 3) Applications a) Applications are to be sent to Corporate Services unless otherwise noted b) Corporate Services will acknowledge all applications c) No written comments are to be made on the original applications d) Corporate Services will review the applications with the appropriate Department Head and develop a short list of candidates in accordance with the screening criteria e) Corporate Services will contact the candidates and schedule interviews 4) Interviews a) Department Heads Department Head interviews will be conducted by the Chief Administrative Officer and members of the Management Committee b) All other full time positions Interviews for all other full time positions will be conducted by the Chief Administrative Officer, Corporate Services, the respective Department Head, a supervisor and others as may be required Page 46 N c) Part time positions Interviews for part time positions will be conducted by Corporate Services the respective De nt Head and supervisor and others as may be required 5) Reference checks and medic a) The Chief Adm s ill conduct reference checks for Department Head positions b) Corporate Servi conduct reference checks for all other positions and will arrange for medical examinations for all positions as required 6) Selection a) The Chief Administrative Officer in conjunction with the selection committee will make the final determination for a Department Head position. The successful candidate will be presented to Council prior to hiring b) Jb� The Chief Administrative Officer the respective Department Head and Corporate Services will make the final determination for all other full time positions c) The respective Department Head and Corporate Services will make the final determination for part time and seasonal positions 7) Offers of Employment Corporate Services will prepare Offers of Employment for all positions 8) Re employment Applicants for employment who have been dismissed from the Corporation will not be considered for re employment until they have re established an appropriate working history Page 47 Title PROGRESSIVE DIS Category Human Purpose Council Agenda Item #7(g) Policy No The purpose of discipline is to correct behaviour A Progressive Disciplinary policy ensures a fair and consistent process for dealing with disciplinary matters whenever the need arises Each alleged infraction will be considered on its merits and Management reserves the right to determine any level of discipline Probationary, seasonal and part time employees are not subject to the Progressive Disciplinary Policy and may be released at any time Policy Guidelines In most cases the immediate Supervisor will deliver verbal warnings Written warnings will be signed by the supervisor and written in consultation with the Department Head 1) Process a) The Supervisor shall investigate the alleged infraction and discuss it with the Superintendent if necessary b) The Supervisor shall meet with the employee in a private setting to discuss the alleged infraction and obtain in specific details of the alleged infraction c) Following a full investigation and having determined that an infraction has occurred the Supervisor shall meet with the employee in a private setting and apply an appropriate level of discipline d) The Supervisor shall advise the Department Head of actions taken 2) Levels of Discipline First Infraction Verbal Warning Second Infraction Written Warning Third Infraction Three Day Suspension without Pay Fourth Infraction Termination Notwithstanding the above, each alleged infraction will be considered on its merits and Management reserves the right to determine any level of discipline 3) Definitions Page 48 VERBAL WARNING — a discussion between an employee and the supervisor concerning the employee's performance and/o uct, how it should improve and what may happen if there is little or ement WRITTEN WARNING — co c ve an employee concerning the employee s performan d what may happen if there is little or no improvement SUSPENSION — a tem removal from the workplace without pay 4) General In assessing the level of discipline to be given the following factors should be considered the seriousness of the offence the nature of the employee conduct previous disciplinary action length of employee service mitigating factors consistency with policy and practice A C� is Page 49 N] E Council Agenda Item #70) TO Gene Kiviaho Reeve Hoppins Members of Council FROM Rob Mayhew DATE- February 25, 2003 SUBJECT Building Standards — Transportation Policy 13 20 2 10 Purpose To replace the Building Standards — Transportation Policies 13 20 2 with the Roads Designs provided by EXH Engineering Ltd. findings of the 2002 Road Study EXH Engineering Ltd has been awarded the Engineering for County Crew Projects and Tendered Chip Seal Projects for 2003 2.0 Background The present Road Building Standards — Transportation Policies 13 20 2 were provided by AMEC Engineering 30 Discussion The Road Study 2003 — EXH Engineering Ltd reviewed this standard and recommended that the TYPE ONE ROAD. Design Speed on the Mayor Local Road (Surfaced) be increased to 110 km/h design TYPE TWO ROAD Design Speed on the Major Local Road (Gravel) remain at 100 km/h design TYPE THREE ROAD Design Speed on the Major Local Road (Gravel) be increased to 90 km/h design TYPE FOUR ROAD Design Speed on the Minor Local Road (Gravel) be increased to 90 km/h design 4.0 Financial Implications None — Engineering Design Only 5.0 Recommendation 1 uncal accept the Building Standards Policy 13 20 2 ads )present d as amended Rob a ew Genf iviaho Page 39 L C KNEEHILL COUNTY 34 TITLE. BUILDING STANDARDS Policy —g Procedure Category. Transportation Policies Bylaw Guideline No 13-20-2 AUTHORITY Council at 2002 Policy Review Committee DATE April 25, 2002 REPLACES- DATE - Further References Refer to Design Print TYPE ONE ROAD Major Local Road (Surfaced) -110 km design TYPE TWO ROAD Major Local Road (Gravel) (Resource) 100 km dsgn MAJOR LOCAL ROAD (SURFACED) ACP GBC MINIMUM 0.6m AND RESTORE TO FILL MATERIAL DESIGN SPEED = 110 SUSGRADE WIDTH = 11.8 FINISHED WIDTH UNDERCUT44 E44 Amended SIDESLOPE . DITCH DEPTH (D) DITCH D ) = 0.85 DITC 'Fl (D.W.) = 3.5 DITC D.D.) 0.15 RACKSL .S.) = 7:1 NOTE: NO, ALL DIMENSIONS ARE IN METRES UNLESS h STANDARD CROSS-SECTION to°z"° zoozm,,-zs TYPE ONE ROAD 41- ROAD (GRAVEL) URCE ROAD) E%ECAVATE MINIMUM 0.6. BELOW DESIGN SUDGRADE AND RESTORE TO GRADE WITH COMPACTED FILL MATERIAL DESIGN SPEED Date Resolution Approved UNDERCUT = 0.6 Amended = 4:1 DITCH DEPTH (D) Amended DITCH WIDTH (D.W.) = 3.5 41- ROAD (GRAVEL) URCE ROAD) E%ECAVATE MINIMUM 0.6. BELOW DESIGN SUDGRADE AND RESTORE TO GRADE WITH COMPACTED FILL MATERIAL DESIGN SPEED = 100 km/h FINISHED WIDTH 9.0 10.0 UNDERCUT = 0.6 SIDESLOPE (S.S.) = 4:1 DITCH DEPTH (D) = 0.85 DITCH WIDTH (D.W.) = 3.5 DITCH DROP (D.D.) = 0.15 BACKSLOPE (B.S.) = 7:1 NOTE: ALL DIMENSIONSAREIN METRES UNLESS SHOWN OTHERWISE FngHwWg off' STANDARD CROSS-SECTION toorts° zooz-tt•zs TYPE TWO ROAD Pole 6Vgl A riq KNEEHILL COUNTY 13-20-2 BUILDING STANDARDS Continued Refer to Design Print. TYPE THREE ROAD Major Local Road (Gravel) —90 km design. TYPE FOUR ROAD- Minor Local Road (Gravel) —90 km design MAJOR LOCAL ROAD (GRAVEL) COMPACTED FILL MATERIAL DESIGN SPEED 10 km/h FINISHED WIDTH = 8.6 UNDERCUT = 0.6 SIDESLOPE (S.S.) 3:1 DITCH DEPTH (D) = 0.85 DITCH WIDTH (D.W.) 3.5 DITCH DROP (D.D.) 0.15 BACKSLOPE (B.S.) 7:1 NOTE: ALL DIMENSIONS ARE IN METRES UNLESS SHOWN OTHERWISE E ErgNen�q S.rvka nl,5 STANDARD GROSS -SECTION 1oozlao z�ooz-ll-zs TYPE THREE / FOUR ROAD MINOR LOCAL ROAD (GRAVEL) 35 DESIGN SPEED 90 kmlh FINISHED WIDTH 7.3 UNDERCUT NO SPECIFICATION SIDESLOPE (S.S.) 3:1 DITCH DEPTH (D) NO SPECIFICATION DITCH WIDTH (D.W.) NO SPECIFICATION DITCH DROP (D.D.) = NO SPECIFICATION BACKSLOPE (B.S.) 3:1 NOTE: ALL DIMENSIONS ARE IN METRES UNLESS SHOWN OTHERWISE EXH 6 � �: �„� STANDARD CROSS-SECTION 1�z130 7.1-11-zs TYPE FIVE BLADE GRADE MRM DB pa� ��f (� /