HomeMy WebLinkAbout2003-02-11 Council Minutes0
•
r:
KNEEHILL COUNTY
Regular Council Meeting Agenda
February 11, 2003
APPOINTMENTS.
1 10 00 A.M — Public Hearing — N W 6 32 23 W4
2 10 30 A.M — Public Hearing — N E.26 32-26 W4
1 Meeting Called to Order
2 Adoption of Agenda
3 Approval of January 28, 2003 Council minutes
4 Accounts Payable
Page 1
Page 3
Page 11
5 Unfinished Business
a Dog Bylaw #1467 Page 14
Recommendation That Council give First
Reading to Bylaw #1467
b Mountain View Mutual Aid Agreement Page 30
Recommendation.
1) That Council provide input on the draft
Mutual Aid Agreement
2) That Council direct Administration to proceed
with negotiating a Mutual Aid Agreement with
Mountain View County
3) That Administration bring the Agreement to
Council for approval
c. Ratepayer Meetings Page 39
Recommendation- That Council set the agenda
for the Ratepayer Meetings
6 New Business
a. Kneehill County Fire Truck for Acme Page 40
Recommendation- Council Decision
b Emergency Services Review Update Page 44
Recommendation That Council approve the
verbal update
c AAMD&C Spring Convention Page 45
Recommendation That Council approve the
attendance of all members of Council and the
CAO at the Spring Convention
d Municipal Law Seminar Edmonton -March 14, 2003 Page 50
Recommendation That Council approve
sending members of Council to the Municipal
Law Seminar
e Dust Control Program Page 54
Recommendation That Council approve
offering a $100 rebate per lineal foot for 200' to
a maximum of 400'
f Engineering Services Contract Page 55
Recommendation That Council approve the
contract for Ground Water investigation and
well installation in Swalwell
E
•
•
is
KNEEHILL COUNTY
Regular Council Meeting Agenda
February 11, 2003
7 Business Summary Page 56
Recommendation That Council receive the
Business Summary report
8 Correspondence Report Page 60
Recommendation That Council receive the
Correspondence Report
9 Council and Committee Reports
10 In Camera
11 Adjournment
Page 65
•
•
KNEEHILL COUNTY COUNCIL MINUTES
February 11, 2003
MINUTES OF THE REGULAR MEETING OF THE
COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL
COUNTY OFFICE, 232 MAIN STREET, THREE HILLS,
ALBERTA
PRESENT.
Division No
6
Ken Hoppms, Reeve
Division No
4
Murray Woods, Deputy Reeve
Division No
1
Brian Holsworth Councillor
PRESENT Division No
2
Carol Calhoun, Councillor
Division No
5
Vern Crawford, Councillor
Division No
7
Ken Knievel, Councillor
ABSENT
Division No
3
Jerry Wittstock Councillor
ADMINISTRATION PRESENT
County CAO Gene Kiviaho
County Asst CAO Terry Nash
Public Works Superintendent Rob Mayhew
Recording Secretary Barb Long
1. Reeve Hoppms in the Chair.
CALL TO ORDER Reeve Hoppins called the meeting to order at 8 33 A.M
2 Adoption of Agenda.
AGENDA Addition to the Agenda — Under Committee Reports — Meeting
with Town of Three Hills
65/03
Clr Holsworth moved approval of the agenda as amended
CARRIED
MINUTES 3 Approval of the January 28, 2003 Council Meeting Minutes
APPROVED Clr Knievel moved approval of the January 28, 2003 Council
66/03 Meeting minutes
CARRIED
4 Accounts Payable
ACCTS PAYABLE Clr Knievel moved approval of the accounts presented for payment
today subject to review by the Finance Committee consisting of
67/03 Reeve Hoppms Deputy Reeve Woods, Councillor Crawford and
Councillor Knievel
CARRIED
Note Ms Debi Moon entered the meeting at 8.39 A.M
5(a) Dog Bvlaw #1467
DOG BYLAW Clr Calhoun moved first reading to Bylaw #1467, this being a
bylaw to provide for the licensing, regulating and confinement of
68/03 dogs in Hamlets and Country Residential Districts of the
municipality
CARRIED
Clr Woods moved this Dog Control Bylaw be expanded
69/03 to an Animal Control Bylaw, in order that it not be limited
to only dogs
CARRIED
MOUNTAIN VIEW
AGREEMENT 5(b) Mountain View Fire Suppression and Rescue Service
Agreement
1
C7
0
•
KNEEHILL COUNTY COUNCIL MINUTES
February 11, 2003
Clr Crawford moved that Administration be directed to proceed
with negotiating the Fire Suppression and Rescue Service
70/03 Agreement with Mountain View County and that it be brought
back to Council for approval
CARRIED
5(c) Ratepayer Meetings
RATEPAYER Clr Woods moved acceptance of the Draft Agenda for the February
MEETINGS 25th and March 4th, 2003 Ratepayer Meetings
71/03 CARRIED
6(a) Kneehill Countv Fire Truck for Acme
ACME FIRE TRUCK Clr Calhoun moved Kneehill County pay $180,000 00 for the fire
72/03 truck and $6,969 81 for the pump and roll system at an
approximate cost of $187,000 00 plus applicable GST
CARRIED
EMERGENCY 6(b) Emergency Services Review Update
SERVICES REVIEW Pommen & Associates will present their draft Emergency Services
73/03 Review to Council on February 25, 2003
6(c) AAMD&C Spring Convention
AAMD&C CONV Clr Woods moved Council and the CAO attend the AAMD&C
74/03 Spring Convention being held March 31 to April2 2003
CARRIED
ANNUAL MUNICIPAL 6(d) Reynolds Mirth Richards & Farmer 18`h Annual
LAW SEMINAR Municipal Law Seminar
Clr Calhoun moved approval for members of Council to attend
75/03 the 18th Annual Municipal Law Seminar, hosted by Reynolds
Mirth Richards & Farmer, on March 18, 2003, and that anyone
wishing to attend advise Administration in order that registration
may be submitted
CARRIED
6(e) 2003 Dust Control Program
DUST CONTROL Clr Calhoun moved that Council approve offering a $100 rebate
76/03 per lineal foot for 200 feet to a maximum of 400 feet for the 2003
Dust Control program
CARRIED
6(f) Engineering Services Contract
GOLDER ASSOC Clr Calhoun moved that Council approve the contract
CONTRACT with Golder Associates Ltd for Engineering Services
Groundwater Investigation and Well Installation,
77/03 in the Swalwell area.
CARRIED
Mr Mayhew left the meeting at 9 50 A.M
The meeting recessed from 9 50 until 10 05 A.M
Present for the Public Hearing were the applicant Jonathan
Bowman and Town of Three Hills Municipal Planning
Commission members Myrna Bauman Susan Friesen, and Judy
Parry
Redesignation Public Hearing N.W. 6-32 23 W4
PUBLIC HEARING Clr Knievel moved Council recess in order to hear the Public
Hearing scheduled for 10 00 A.M
CARRIED
Time 10 05 A.M
2
•
•
Cil
CJ
KNEEHILL COUNTY COUNCIL MINUTES
February 11, 2003
Clr Calhoun moved Council reconvene the Public Hearing portion
of the meeting being completed
CARRIED
Time 10 20 A.M
BYLAW 1476 Clr Crawford moved first reading of Bylaw #1476, this being the
NW 6-32-23 w4 bylaw to re designate the North West Quarter of Section 6,
BOWMAN, J Township 32 Range 23, West of the Fourth Meridian (NW6 32
78/03 23 W4) from Agricultural (A) District to Country Residential (CR)
District
CARRIED
79/03 Clr Calhoun moved second reading to this Bylaw
CARRIED
80/03 Clr Crawford moved consideration for third reading be given to
this Bylaw at this time
NOT CARRIED UNANIMOUSLY
Bylaw #1476 will be presented for third reading at the February
25 2003 Council meeting
Myrna Bauman, Judy Parry Susan Friesen and Jonathan Bowman
left the meeting at 10.25 A.M
Council & Committee Reports
ASB REPORT a) Agricultural Services Board Convention report
81/03 Clr Holsworth moved acceptance of the Agricultural Service Board
Convention report
CARRIED
ELKS INVITATION b) Three Hills Elks 75th Anniversary Invitation Councillor
82/03 Calhoun will represent Council at this event
Re designation — N.E. 26 32 26-W4 Bauer, G & M
Those in attendance for the Public Hearing were Garnett & Dianne
Bauer and Marvin & Evelyn Bauer
P H Clr Calhoun moved Council recess in order to hear the Public
REDESIGNATION Hearing scheduled for 10 30 A.M
CARRIED
Time 10 34 A.M
Clr Knievel moved Council reconvene as the Public Hearing
portion of the meeting was completed
CARRIED
Time 10:43 A.M
BYLAW 1477 Clr Calhoun moved first reading of Bylaw #1477, this being the
NE26-32-26-W4 bylaw to re designate the North East Quarter of Section 26,
BAUER, G&M Township 32 Range 26, West of the Fourth Meridian (NE 6
83/03 32 26 W4) from Agricultural (Ac) District to Agricultural (A)
District
CARRIED
84/03 Clr Knievel moved second reading to this Bylaw
CARRIED
85/03 Clr Calhoun moved consideration for third reading be given to
this Bylaw at this time
NOT CARRIED UNANIMOUSLY
3
•
KNEEHILL COUNTY COUNCIL MINUTES
February 11, 2003
Bylaw #1477 will be presented for third reading at the February
25, 2003 Council meeting
Mr & Mrs Garnett Bauer and grandchildren and Mr & Mrs
Marvin Bauer left the meeting at 10.45 A.M
Councillor Calhoun left the meeting at 10.46 A.M due to another
commitment
7. Business Summary
BUS SUMMARY Clr Woods moved the Business Summary report be received,
86/03 as information
CARRIED
8. Correspondence Report
CORR REPORT Clr Crawford moved the Correspondence report be accepted
87/03 as information
CARRIED
9. Council and Committee Reports
REG PARTNERSHIP a) Kneehill Regional Partnerships Initiative Committee report
APPLICATION COMM Clr Holsworth reported that a Regional Partnership Application
meeting would be held on February 11`h at Trochu to prepare an
application for funding with respect to Recreation, Waste
Management & Recycling and Protective Services Draft Terms of
Reference in the areas of Recreation and Waste Management &
Recycling, as prepared by Mr Kiviaho were reviewed
Clr Crawford moved that Council authorize the municipality of
Kneehill County to participate in and submit the Regional
Partnerships Exploration Application for the Kneehill Regional
88/03 Partnerships Initiative Committee Further, that it be agreed that
the Town of Trochu be designated the managing partner for the
purposes of administering, reporting, and accounting for the grant
funds on behalf of the partners
CARRIED
b) Kneehill Regional Water Services Commission report
KRWSC Clr Crawford reported that AMEC is proceeding with the
Environmental Study and it is expected to be completed by the end
of February 2003 Routing of the pipeline is still under review
Representation will be made to Alberta Environment with respect
to existing wells Wild Rose Economic Development has
approved a $50 000 loan, interest free, for 3 years Issues
requiring further discussion include water allotment licensing and
reduced availability of water supply
Clr Crawford moved acceptance of the Kneehill Regional Water
89/03 Services Commission report
CARRIED
MPC ROLES/ c) Municipal Planning Commission — Verbal report
AUTHORITIES Clr Crawford reported that a meeting with legal counsel has been
scheduled for March 12, 2003 to review the Land Use Planning
Bylaw
Clr Crawford moved acceptance of the Municipal Planning
90/03 Commission report
CARRIED
4
•
M
KNEEHILL COUNTY COUNCIL MINUTES
February 11, 2003
KAS REPORT d) Kneehill Ambulance Society report
,r o}, or Clr Woods reported that the Society will hold a meeting on March
4, 2003 to determine a long term vision and strategies 'q 5 w �" Discussions are continuing � e g with respect tofiraimng agreements,
finances and hospital transfers
91/03 Clr Woods moved acceptance of the Kneehill Ambulance Society
report
CARRIED
MEETING WITH e) Meetm%z with Town of Three Hills
TOWN OF 3 HILLS Council and CAO will meet with the Town of Three
Hills Council and Town Administrator on March 11, 2003 from
5 00 P M until 7 00 P M
ADJOURNMENT The meeting adjourned at 11 50 A.M
Reeve
Chief Alini-s-itra-tive Officer
5
n
LJ
Old Business Agenda Item 5(a) Page
To Reeve Hoppms
Members of Council
From Gene Kiviaho CAO
Date February 10, 2003
Issue
Dog Bylaw # 1467 — to provide for the licensing regulating and confinement of dogs in
Hamlets and Country Residential Districts of the Municipality
Background
Bylaw 91467 referred to administration for final drafting on November 26, 2002, has
been reviewed and amended A copy has been attached for your review
Recommendation
1) That Council give first reading to Bylaw #1467
G e iviaho, CAO
Old Business Agenda Item 5(b) Page ,30
To Reeve Hoppins
Members of Council
From Gene Kiviaho, CAO
Date February 10 2003
Issue
Mountain View Mutual Aid Agreement
Background
A draft copy of the `Fire Suppression and Rescue Service Agreement' has been received
from Mountain View County for review by Kneehill County
Discussion
In August 2002 Tony, Martens, Assistant Commissioner for Mountain View County,
requesting formalization of the existing arrangement whereby the joint Acme/Linden
Ambulance and Fire Service provide emergency response to a portion of Mountain View
County At that time Mr Martens was directed to the Kneehill Ambulance Society to
discuss the provision of emergency ambulance service Discussions regarding a service
contract for the continued provision of emergency response by the joint Acme/Linden
Fire Service commenced, and a draft copy of the service agreement was received on
January 23, 2003
(A copy of this agreement has been faxed to Council)
Recommendation
1) That Council provide input on the draft Mutual Aid Agreement
2) That Council direct Administration to proceed with negotiating a Mutual Aid
Agreement with Mountain View County
3) That Administration bring back the Agreement to Council for Approval
'tU'
OL
viaho CAO
•
rJ
a
Old Business
Tentative Agenda — Ratepayer Meetings
Agenda Item 5(c) Page
1) Opening remarks and introductions (Reeve)
A6.
Council introductions
Each member of the public introduce themselves and their Division
Reeve outlines the format, process items to be covered and expectations
Give an overview of mayor functions and role of Council
Give an overview of the legislative framework (MGA MDP, LUB)
Describe the types of meetings
Describe parameters for "in camera" sessions
2) Updated Strategic Plan (Deputy Reeve)
- Describe the Strategic Planning process (goal setting, priorities, costing)
Identify facilitators
Overview of the results
3) Updated Budget (Councillor)
Describe the budget process
Based on Strategic Plan and priorities
Advertised in newspaper and requested public participation
4) Accomplishments (Councillor)
Total number of items
Total number completed
Total number in progress
completion rate
Highlight major items dealt with by Council across the County
5) Questions & Answers (Councillor)
6) Closing
•
11
N
To. Reeve Hoppms PQM
Members of Council
From Gene Kiviaho, CAO
Date Feb 8 2003
Issue
Payment for the Kneehill County Fire Truck for the Acme Fire Department
Background
At the January 28, 2003 Council meeting, Council gave approval to the Acme Fire Department
to enhance the County fire truck purchased for the Fire Department subject to additional costs
associated with the fire truck would be the responsibility of the Acme Fire Department
Further to the January 28th Council meeting
■ The new Fire truck has been plumbed for Pump and Roll at an additional cost of
$2,33581
■ A rear portable 11 HP Honda pump has been installed for an additional $4,634
■ The old fire truck which had a trade in value of $5 000 was sold for $6,100
■ The total amount for the new Fire truck including the trade in value is $203,144.85 but
excludes the cost for plumbing and the portable pump ($6,969 81)
■ The total amount for the new Fire truck excluding the trade in value is $208 494 85, but
excludes the cost for plumbing and the portable pump ($6,969 81)
Attached for information are the invoice statements Acme will contribute the proceeds from
the sale of the old truck ($6,100) towards the cost of the new Fire truck
Discussion
Some options for Council consideration include
1) Confirm that any additional costs associated with the purchase of an enhanced vehicle is
the responsibility of the Acme Fire Department (Council would pay $180 000)
2) Pay $180,000 for the truck + pay for the pump & roll system ($6 969 81) at a cost of
approximately $187,000
3) Pay for the cost of the crew cab Fire truck ($194,831)
4) Pay for the cost of the crew cab Fire truck ($194,831) + pump & roll system ($6 969 81)
at a cost of approximately $202,000
Recommendation
1) That Council approve option #2
Gee iviaho
Chief dmimstrative Officer
LJ
:I
:7
New Business Agenda Item 6(c) Page 45
To- Reeve Hoppms
Members of Council
From Barb Long
Date February 10 2003
Issue
AAMD&C Spring Convention Registration
Background
An information package with respect to the AAMD&C Spring 2003 Convention has been
received, including the following convention forms
Convention Call
Credentials Form
- Hotel Reservation Form
Draft Convention Program
Discussion
The Hotel Reservation form and Credentials form have to be completed and returned by
February 19 2003
Recommendation
1) That Council approve the attendance of all members of Council and the CAO
at the Spring Convention
Barb Long
- qj--& V"��
G n Kiviaho CAO
New Business
To Reeve Hoppms
Members of Council
From Gene Kiviaho
Agenda Item 6(d) Page 5o
Date February 11, 2003
Issue• Reynolds Mirth Richards & Farmer LLP 18th Annual Municipal Law
Seminar
Background Notification has been received of the 18th Annual Municipal Law Seminar
to be held at the Edmonton Petroleum Club, 11110 — 108 Street,
Edmonton, on Friday, March 14, 2003
Discussion An agenda package has been attached for your information The seminar
begins at 8 00 A.M on Friday, March 14 2003 and concludes with a
reception from 4 15 P M until 5 30 P M Sessions include Fire Alert,
Electrical Utilities Act, Municipal Direction, Control and Management of
Roads, Labour and Employment, and Bylaw Enforcement An RSVP by
Friday, February 28th has been requested
Recommendation
1) That Council approve sending members of Council to the Municipal Law
Seminar `
Gene 1, 'aho, CAO
E
H
N
[A
N
.7
New Business
TO. Gene Kiviaho
Reeve Hoppins
Members of Council
FROM Rob Mayhew
DATE- February 11, 2003
SUBJECT. 2003 Dust Control Program
Age
10 Purpose
To plan for the 2003 Dust Control Program
2.0 Background
The 2002 Dust Control Program was presented as a trial program using a blade
mix crude oil product
3.0 Discussion
Feedback in general has been positive
Those dust controls that had to be redone were few and warranteed by
Western Road
4.0 Financial Implications
The same dollars in the 2003 Budget for dust control $50,000.00
The present price of oil is higher in 2003 than 2002, but will fluctuate from now
to construction season.
5.0 Recommendation
The County follow last years trial program and Council approve offering the
$1 rebate per lineal ft for 200 to max 400'
Rob'Maybew Geiryiviaho
Public Works Superintendent CA
A
N
N
New Business
TO Gene Kiviaho
Reeve Hoppms
Members of Council
FROM Rob Mayhew
DATE February 11, 2003
Agenda Item 6(f) Page 55
SUBJECT Contract for Golder Associates Ltd
Engineering Services Groundwater Investigation and Well Installation
Swalwell Area
1.0 Purpose
To further the Bulk Water Station facility in the Swalwell Area
2.0 Background
Funding received has to be spent by the end of March 2003
3.0 Discussion
Project offered under the National Water Supply Expansion Program
4.0 Financial Implications
Total project estimate $95,00000
PFRA funding 75,000 00
Kneehill County $20,000.00
$40 000 00 has been identified in the 2003 Budget for the Swalwell and Trochu
Tankloader Facilities
5.0 Recommendation
I recommend that Council sign the Contract for Engineering Services
Gro dwater Investigation and Well Installation Swalwell Area.
Rob Ma hew GeRdViviaho
Public Works Superintendent CAk