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HomeMy WebLinkAbout2003-02-11 Council Minutes0 • r: KNEEHILL COUNTY Regular Council Meeting Agenda February 11, 2003 APPOINTMENTS. 1 10 00 A.M — Public Hearing — N W 6 32 23 W4 2 10 30 A.M — Public Hearing — N E.26 32-26 W4 1 Meeting Called to Order 2 Adoption of Agenda 3 Approval of January 28, 2003 Council minutes 4 Accounts Payable Page 1 Page 3 Page 11 5 Unfinished Business a Dog Bylaw #1467 Page 14 Recommendation That Council give First Reading to Bylaw #1467 b Mountain View Mutual Aid Agreement Page 30 Recommendation. 1) That Council provide input on the draft Mutual Aid Agreement 2) That Council direct Administration to proceed with negotiating a Mutual Aid Agreement with Mountain View County 3) That Administration bring the Agreement to Council for approval c. Ratepayer Meetings Page 39 Recommendation- That Council set the agenda for the Ratepayer Meetings 6 New Business a. Kneehill County Fire Truck for Acme Page 40 Recommendation- Council Decision b Emergency Services Review Update Page 44 Recommendation That Council approve the verbal update c AAMD&C Spring Convention Page 45 Recommendation That Council approve the attendance of all members of Council and the CAO at the Spring Convention d Municipal Law Seminar Edmonton -March 14, 2003 Page 50 Recommendation That Council approve sending members of Council to the Municipal Law Seminar e Dust Control Program Page 54 Recommendation That Council approve offering a $100 rebate per lineal foot for 200' to a maximum of 400' f Engineering Services Contract Page 55 Recommendation That Council approve the contract for Ground Water investigation and well installation in Swalwell E • • is KNEEHILL COUNTY Regular Council Meeting Agenda February 11, 2003 7 Business Summary Page 56 Recommendation That Council receive the Business Summary report 8 Correspondence Report Page 60 Recommendation That Council receive the Correspondence Report 9 Council and Committee Reports 10 In Camera 11 Adjournment Page 65 • • KNEEHILL COUNTY COUNCIL MINUTES February 11, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT. Division No 6 Ken Hoppms, Reeve Division No 4 Murray Woods, Deputy Reeve Division No 1 Brian Holsworth Councillor PRESENT Division No 2 Carol Calhoun, Councillor Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel, Councillor ABSENT Division No 3 Jerry Wittstock Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Asst CAO Terry Nash Public Works Superintendent Rob Mayhew Recording Secretary Barb Long 1. Reeve Hoppms in the Chair. CALL TO ORDER Reeve Hoppins called the meeting to order at 8 33 A.M 2 Adoption of Agenda. AGENDA Addition to the Agenda — Under Committee Reports — Meeting with Town of Three Hills 65/03 Clr Holsworth moved approval of the agenda as amended CARRIED MINUTES 3 Approval of the January 28, 2003 Council Meeting Minutes APPROVED Clr Knievel moved approval of the January 28, 2003 Council 66/03 Meeting minutes CARRIED 4 Accounts Payable ACCTS PAYABLE Clr Knievel moved approval of the accounts presented for payment today subject to review by the Finance Committee consisting of 67/03 Reeve Hoppms Deputy Reeve Woods, Councillor Crawford and Councillor Knievel CARRIED Note Ms Debi Moon entered the meeting at 8.39 A.M 5(a) Dog Bvlaw #1467 DOG BYLAW Clr Calhoun moved first reading to Bylaw #1467, this being a bylaw to provide for the licensing, regulating and confinement of 68/03 dogs in Hamlets and Country Residential Districts of the municipality CARRIED Clr Woods moved this Dog Control Bylaw be expanded 69/03 to an Animal Control Bylaw, in order that it not be limited to only dogs CARRIED MOUNTAIN VIEW AGREEMENT 5(b) Mountain View Fire Suppression and Rescue Service Agreement 1 C7 0 • KNEEHILL COUNTY COUNCIL MINUTES February 11, 2003 Clr Crawford moved that Administration be directed to proceed with negotiating the Fire Suppression and Rescue Service 70/03 Agreement with Mountain View County and that it be brought back to Council for approval CARRIED 5(c) Ratepayer Meetings RATEPAYER Clr Woods moved acceptance of the Draft Agenda for the February MEETINGS 25th and March 4th, 2003 Ratepayer Meetings 71/03 CARRIED 6(a) Kneehill Countv Fire Truck for Acme ACME FIRE TRUCK Clr Calhoun moved Kneehill County pay $180,000 00 for the fire 72/03 truck and $6,969 81 for the pump and roll system at an approximate cost of $187,000 00 plus applicable GST CARRIED EMERGENCY 6(b) Emergency Services Review Update SERVICES REVIEW Pommen & Associates will present their draft Emergency Services 73/03 Review to Council on February 25, 2003 6(c) AAMD&C Spring Convention AAMD&C CONV Clr Woods moved Council and the CAO attend the AAMD&C 74/03 Spring Convention being held March 31 to April2 2003 CARRIED ANNUAL MUNICIPAL 6(d) Reynolds Mirth Richards & Farmer 18`h Annual LAW SEMINAR Municipal Law Seminar Clr Calhoun moved approval for members of Council to attend 75/03 the 18th Annual Municipal Law Seminar, hosted by Reynolds Mirth Richards & Farmer, on March 18, 2003, and that anyone wishing to attend advise Administration in order that registration may be submitted CARRIED 6(e) 2003 Dust Control Program DUST CONTROL Clr Calhoun moved that Council approve offering a $100 rebate 76/03 per lineal foot for 200 feet to a maximum of 400 feet for the 2003 Dust Control program CARRIED 6(f) Engineering Services Contract GOLDER ASSOC Clr Calhoun moved that Council approve the contract CONTRACT with Golder Associates Ltd for Engineering Services Groundwater Investigation and Well Installation, 77/03 in the Swalwell area. CARRIED Mr Mayhew left the meeting at 9 50 A.M The meeting recessed from 9 50 until 10 05 A.M Present for the Public Hearing were the applicant Jonathan Bowman and Town of Three Hills Municipal Planning Commission members Myrna Bauman Susan Friesen, and Judy Parry Redesignation Public Hearing N.W. 6-32 23 W4 PUBLIC HEARING Clr Knievel moved Council recess in order to hear the Public Hearing scheduled for 10 00 A.M CARRIED Time 10 05 A.M 2 • • Cil CJ KNEEHILL COUNTY COUNCIL MINUTES February 11, 2003 Clr Calhoun moved Council reconvene the Public Hearing portion of the meeting being completed CARRIED Time 10 20 A.M BYLAW 1476 Clr Crawford moved first reading of Bylaw #1476, this being the NW 6-32-23 w4 bylaw to re designate the North West Quarter of Section 6, BOWMAN, J Township 32 Range 23, West of the Fourth Meridian (NW6 32 78/03 23 W4) from Agricultural (A) District to Country Residential (CR) District CARRIED 79/03 Clr Calhoun moved second reading to this Bylaw CARRIED 80/03 Clr Crawford moved consideration for third reading be given to this Bylaw at this time NOT CARRIED UNANIMOUSLY Bylaw #1476 will be presented for third reading at the February 25 2003 Council meeting Myrna Bauman, Judy Parry Susan Friesen and Jonathan Bowman left the meeting at 10.25 A.M Council & Committee Reports ASB REPORT a) Agricultural Services Board Convention report 81/03 Clr Holsworth moved acceptance of the Agricultural Service Board Convention report CARRIED ELKS INVITATION b) Three Hills Elks 75th Anniversary Invitation Councillor 82/03 Calhoun will represent Council at this event Re designation — N.E. 26 32 26-W4 Bauer, G & M Those in attendance for the Public Hearing were Garnett & Dianne Bauer and Marvin & Evelyn Bauer P H Clr Calhoun moved Council recess in order to hear the Public REDESIGNATION Hearing scheduled for 10 30 A.M CARRIED Time 10 34 A.M Clr Knievel moved Council reconvene as the Public Hearing portion of the meeting was completed CARRIED Time 10:43 A.M BYLAW 1477 Clr Calhoun moved first reading of Bylaw #1477, this being the NE26-32-26-W4 bylaw to re designate the North East Quarter of Section 26, BAUER, G&M Township 32 Range 26, West of the Fourth Meridian (NE 6 83/03 32 26 W4) from Agricultural (Ac) District to Agricultural (A) District CARRIED 84/03 Clr Knievel moved second reading to this Bylaw CARRIED 85/03 Clr Calhoun moved consideration for third reading be given to this Bylaw at this time NOT CARRIED UNANIMOUSLY 3 • KNEEHILL COUNTY COUNCIL MINUTES February 11, 2003 Bylaw #1477 will be presented for third reading at the February 25, 2003 Council meeting Mr & Mrs Garnett Bauer and grandchildren and Mr & Mrs Marvin Bauer left the meeting at 10.45 A.M Councillor Calhoun left the meeting at 10.46 A.M due to another commitment 7. Business Summary BUS SUMMARY Clr Woods moved the Business Summary report be received, 86/03 as information CARRIED 8. Correspondence Report CORR REPORT Clr Crawford moved the Correspondence report be accepted 87/03 as information CARRIED 9. Council and Committee Reports REG PARTNERSHIP a) Kneehill Regional Partnerships Initiative Committee report APPLICATION COMM Clr Holsworth reported that a Regional Partnership Application meeting would be held on February 11`h at Trochu to prepare an application for funding with respect to Recreation, Waste Management & Recycling and Protective Services Draft Terms of Reference in the areas of Recreation and Waste Management & Recycling, as prepared by Mr Kiviaho were reviewed Clr Crawford moved that Council authorize the municipality of Kneehill County to participate in and submit the Regional Partnerships Exploration Application for the Kneehill Regional 88/03 Partnerships Initiative Committee Further, that it be agreed that the Town of Trochu be designated the managing partner for the purposes of administering, reporting, and accounting for the grant funds on behalf of the partners CARRIED b) Kneehill Regional Water Services Commission report KRWSC Clr Crawford reported that AMEC is proceeding with the Environmental Study and it is expected to be completed by the end of February 2003 Routing of the pipeline is still under review Representation will be made to Alberta Environment with respect to existing wells Wild Rose Economic Development has approved a $50 000 loan, interest free, for 3 years Issues requiring further discussion include water allotment licensing and reduced availability of water supply Clr Crawford moved acceptance of the Kneehill Regional Water 89/03 Services Commission report CARRIED MPC ROLES/ c) Municipal Planning Commission — Verbal report AUTHORITIES Clr Crawford reported that a meeting with legal counsel has been scheduled for March 12, 2003 to review the Land Use Planning Bylaw Clr Crawford moved acceptance of the Municipal Planning 90/03 Commission report CARRIED 4 • M KNEEHILL COUNTY COUNCIL MINUTES February 11, 2003 KAS REPORT d) Kneehill Ambulance Society report ,r o}, or Clr Woods reported that the Society will hold a meeting on March 4, 2003 to determine a long term vision and strategies 'q 5 w �" Discussions are continuing � e g with respect tofiraimng agreements, finances and hospital transfers 91/03 Clr Woods moved acceptance of the Kneehill Ambulance Society report CARRIED MEETING WITH e) Meetm%z with Town of Three Hills TOWN OF 3 HILLS Council and CAO will meet with the Town of Three Hills Council and Town Administrator on March 11, 2003 from 5 00 P M until 7 00 P M ADJOURNMENT The meeting adjourned at 11 50 A.M Reeve Chief Alini-s-itra-tive Officer 5 n LJ Old Business Agenda Item 5(a) Page To Reeve Hoppms Members of Council From Gene Kiviaho CAO Date February 10, 2003 Issue Dog Bylaw # 1467 — to provide for the licensing regulating and confinement of dogs in Hamlets and Country Residential Districts of the Municipality Background Bylaw 91467 referred to administration for final drafting on November 26, 2002, has been reviewed and amended A copy has been attached for your review Recommendation 1) That Council give first reading to Bylaw #1467 G e iviaho, CAO Old Business Agenda Item 5(b) Page ,30 To Reeve Hoppins Members of Council From Gene Kiviaho, CAO Date February 10 2003 Issue Mountain View Mutual Aid Agreement Background A draft copy of the `Fire Suppression and Rescue Service Agreement' has been received from Mountain View County for review by Kneehill County Discussion In August 2002 Tony, Martens, Assistant Commissioner for Mountain View County, requesting formalization of the existing arrangement whereby the joint Acme/Linden Ambulance and Fire Service provide emergency response to a portion of Mountain View County At that time Mr Martens was directed to the Kneehill Ambulance Society to discuss the provision of emergency ambulance service Discussions regarding a service contract for the continued provision of emergency response by the joint Acme/Linden Fire Service commenced, and a draft copy of the service agreement was received on January 23, 2003 (A copy of this agreement has been faxed to Council) Recommendation 1) That Council provide input on the draft Mutual Aid Agreement 2) That Council direct Administration to proceed with negotiating a Mutual Aid Agreement with Mountain View County 3) That Administration bring back the Agreement to Council for Approval 'tU' OL viaho CAO • rJ a Old Business Tentative Agenda — Ratepayer Meetings Agenda Item 5(c) Page 1) Opening remarks and introductions (Reeve) A6. Council introductions Each member of the public introduce themselves and their Division Reeve outlines the format, process items to be covered and expectations Give an overview of mayor functions and role of Council Give an overview of the legislative framework (MGA MDP, LUB) Describe the types of meetings Describe parameters for "in camera" sessions 2) Updated Strategic Plan (Deputy Reeve) - Describe the Strategic Planning process (goal setting, priorities, costing) Identify facilitators Overview of the results 3) Updated Budget (Councillor) Describe the budget process Based on Strategic Plan and priorities Advertised in newspaper and requested public participation 4) Accomplishments (Councillor) Total number of items Total number completed Total number in progress completion rate Highlight major items dealt with by Council across the County 5) Questions & Answers (Councillor) 6) Closing • 11 N To. Reeve Hoppms PQM Members of Council From Gene Kiviaho, CAO Date Feb 8 2003 Issue Payment for the Kneehill County Fire Truck for the Acme Fire Department Background At the January 28, 2003 Council meeting, Council gave approval to the Acme Fire Department to enhance the County fire truck purchased for the Fire Department subject to additional costs associated with the fire truck would be the responsibility of the Acme Fire Department Further to the January 28th Council meeting ■ The new Fire truck has been plumbed for Pump and Roll at an additional cost of $2,33581 ■ A rear portable 11 HP Honda pump has been installed for an additional $4,634 ■ The old fire truck which had a trade in value of $5 000 was sold for $6,100 ■ The total amount for the new Fire truck including the trade in value is $203,144.85 but excludes the cost for plumbing and the portable pump ($6,969 81) ■ The total amount for the new Fire truck excluding the trade in value is $208 494 85, but excludes the cost for plumbing and the portable pump ($6,969 81) Attached for information are the invoice statements Acme will contribute the proceeds from the sale of the old truck ($6,100) towards the cost of the new Fire truck Discussion Some options for Council consideration include 1) Confirm that any additional costs associated with the purchase of an enhanced vehicle is the responsibility of the Acme Fire Department (Council would pay $180 000) 2) Pay $180,000 for the truck + pay for the pump & roll system ($6 969 81) at a cost of approximately $187,000 3) Pay for the cost of the crew cab Fire truck ($194,831) 4) Pay for the cost of the crew cab Fire truck ($194,831) + pump & roll system ($6 969 81) at a cost of approximately $202,000 Recommendation 1) That Council approve option #2 Gee iviaho Chief dmimstrative Officer LJ :I :7 New Business Agenda Item 6(c) Page 45 To- Reeve Hoppms Members of Council From Barb Long Date February 10 2003 Issue AAMD&C Spring Convention Registration Background An information package with respect to the AAMD&C Spring 2003 Convention has been received, including the following convention forms Convention Call Credentials Form - Hotel Reservation Form Draft Convention Program Discussion The Hotel Reservation form and Credentials form have to be completed and returned by February 19 2003 Recommendation 1) That Council approve the attendance of all members of Council and the CAO at the Spring Convention Barb Long - qj--& V"�� G n Kiviaho CAO New Business To Reeve Hoppms Members of Council From Gene Kiviaho Agenda Item 6(d) Page 5o Date February 11, 2003 Issue• Reynolds Mirth Richards & Farmer LLP 18th Annual Municipal Law Seminar Background Notification has been received of the 18th Annual Municipal Law Seminar to be held at the Edmonton Petroleum Club, 11110 — 108 Street, Edmonton, on Friday, March 14, 2003 Discussion An agenda package has been attached for your information The seminar begins at 8 00 A.M on Friday, March 14 2003 and concludes with a reception from 4 15 P M until 5 30 P M Sessions include Fire Alert, Electrical Utilities Act, Municipal Direction, Control and Management of Roads, Labour and Employment, and Bylaw Enforcement An RSVP by Friday, February 28th has been requested Recommendation 1) That Council approve sending members of Council to the Municipal Law Seminar ` Gene 1, 'aho, CAO E H N [A N .7 New Business TO. Gene Kiviaho Reeve Hoppins Members of Council FROM Rob Mayhew DATE- February 11, 2003 SUBJECT. 2003 Dust Control Program Age 10 Purpose To plan for the 2003 Dust Control Program 2.0 Background The 2002 Dust Control Program was presented as a trial program using a blade mix crude oil product 3.0 Discussion Feedback in general has been positive Those dust controls that had to be redone were few and warranteed by Western Road 4.0 Financial Implications The same dollars in the 2003 Budget for dust control $50,000.00 The present price of oil is higher in 2003 than 2002, but will fluctuate from now to construction season. 5.0 Recommendation The County follow last years trial program and Council approve offering the $1 rebate per lineal ft for 200 to max 400' Rob'Maybew Geiryiviaho Public Works Superintendent CA A N N New Business TO Gene Kiviaho Reeve Hoppms Members of Council FROM Rob Mayhew DATE February 11, 2003 Agenda Item 6(f) Page 55 SUBJECT Contract for Golder Associates Ltd Engineering Services Groundwater Investigation and Well Installation Swalwell Area 1.0 Purpose To further the Bulk Water Station facility in the Swalwell Area 2.0 Background Funding received has to be spent by the end of March 2003 3.0 Discussion Project offered under the National Water Supply Expansion Program 4.0 Financial Implications Total project estimate $95,00000 PFRA funding 75,000 00 Kneehill County $20,000.00 $40 000 00 has been identified in the 2003 Budget for the Swalwell and Trochu Tankloader Facilities 5.0 Recommendation I recommend that Council sign the Contract for Engineering Services Gro dwater Investigation and Well Installation Swalwell Area. Rob Ma hew GeRdViviaho Public Works Superintendent CAk