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Home My WebLink About2003-01-28 Council MinutesI* r • Jan 28/03 Ageni APPOINTMENTS MEETING CALLED TO ORDER ADOPTION OF AGENDA APPROVAL OF JANUARY 14/03 COUNCIL MEETING MINUTES AND JANUARY 22&23/03 BUDGET MEETING MINUTES OLD BUSINESS 1) Badlands Ambulance Society Bylaw #1474 Page 1 Recommendation That Council give third Reading to Bylaw #1474 2) Muniversity Costs Page 2 Recommendation- That Council receive the report NEW BUSINESS 1) Financial Reports Page 3 Recommendation That Council approve the report 2) Accounts Payable Page 7 Recommendation That Council approve the accounts payable 3) 2003 Budget Bylaw Page 9 Recommendation That Council 4) Kneehill County Fire Truck for Acme Page 10 Recommendation. That Council approve the request from the Acme Fire Department to enhance the County owned Fire truck subject to various conditions 5) Sunnyslope speed limit Page 11 ® Recommendation Council decision 6) Ag Services Board Minutes — January 16/03 Page 12 n Recommendation That Council approve the Ag Services Board minutes 7) Chip Seal Tender Page 16 Recommendations. a) That Council approve tendering the Airport PBI, Hastie Gorr Roads and Torrington streets projects b) That Council approve awarding the tender to the lowest bidder meeting the tender specifications and within budget 8) Linden West Road — Dafoe Bridge Tender Page 17 Recommendations• a That Council approve tendering the Linden West — Dafoe Bridge project b That Council approve awarding the tender to the lowest bidder meeting the tender specifications and within the estimated construction amount KNEEHILL COUNTY COUNCIL MINUTES January 28, 2003 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY OFFICE 232 MAIN STREET, THREE HILLS, ALBERTA PRESENT Gene Kiviaho County Assistant CAO Division No 6 Ken Hoppins Reeve Division No 4 Murray Woods, Deputy Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor Division No 5 Vern Crawford Councillor Division No 7 Ken Knievel Councillor ADMINISTRATION PRESENT County CAO Gene Kiviaho County Assistant CAO Terry Nash Public Works Superintendent Rob Mayhew Recording Secretary Barb Long 1 Reeve Hoppins in the Chair. CALL TO ORDER Reeve Hoppins called the meeting to order at 8 30 A.M 2 Adoption of the Agenda The following additions were made to the agenda AMENDMENTS Under New Business 9 Ratepayer Meetings _Under Correspondence Three Letters 44/03 APPROVAL OF MINUTES Under Committee Reports FCSS Meeting of January 22 2003 Kneehill Regional Partnership Application Committee Clr Knievel moved approval of the amended agenda CARRIED 3. Approval of the January 14, 2003, Council Meeting Minutes The following amendments were made to the January 14, 2003 Council Meeting minutes Agenda Item 9(b) — Three Hills Airport Commission Report — amended to read `an increase to yearly land lease rates" Agenda Item 7(r) — Motion 31/03 — add to motion penalty amounts, totaling $2,056.37 " Agenda Item 7(b) — Kneehill Regional Water Commission — Motion 34/03 should read ` Clr Crawford requested an amendment so that the motion would read as follows Moved that Kneehill County request membership in the Kneehill Regional Water Services Commission subject to unanimous Reeve — (�, V�,- C I N KNEEHILL COUNTY COUNCIL MINUTES January 28, 2003 consent to rate changes being included in the Ministerial Order " 45/03 Clr Calhoun moved approval of the January 14 2003 Council meeting minutes, as amended CARRIED Note Ms Debi Moon entered the meeting at 8 40 A.M Approval of the January 22 & 23, 2003, Special Budget Meeting Minutes The following amendments were made to the January 22 & 23, 2003 Special Budget Meeting minutes Agenda Item Resignation — Development Officer delete portion of first sentence, following the announcement of her resignation Add sentence, "Ms Keiver will continue working for Kneehill County in a different position Agenda Item — 2003 Budget Approval — change wording in second sentence to reflect any shortfall will be taken out of reserves Amend (a) to read, "an additional $50,000.00 to be added in the area of Parks & Community Groups (general ledger 272 772) Agenda Item — Financial/Investment Policy — change wording under the Action Item, to read " Council review " 46/03 Clr Crawford moved approval of the amended January 22nd & 23rd 2003 Special Budget meeting minutes CARRIED Old Business 1) Badlands Ambulance Society Bylaw #1474 Clr Wittstock moved third reading to Bylaw #1474, this being the bylaw to authorize Kneehill County to enter into a membership agreement with the Badlands Ambulance Service Clr Woods requested that due to the upcoming changes to the Health Authority boundaries Item #4 in Bylaw 41474, be amended to read the relevant Health Authority, instead of Health Authority 5 47/03 A vote was taken on the amended motion CARRIED 48/03 Clr Crawford moved Committee Selection for Badlands Ambulance Society be added as Agenda Item #10 CARRIED 2) Muniversity Costs r Reeve CA 2 • n u KNEEHILL COUNTY COUNCIL MINUTES January 28, 2003 49/03 FINANCIAL REPORTS 50/03 Clr Wittstock moved the report on Mumversity Costs be accepted as presented CARRIED New Business 1) Financial Reports (attached and forming Part of these minutes Clr Woods moved the Financial Reports be received as presented CARRIED 2) Accounts Payable (attached and forming part of these minutes ACCTS PAYABLE Clr Crawford moved approval of the accounts presented for payment today subject to review by the Finance Committee consisting of Reeve Hoppins, Deputy Reeve Woods and 51/03 Councillors Holsworth and Crawford CARRIED 2003 BUDGET BYLAW 3) 2003 Budget Bylaw (report attached and forming part of these minutes) Ms Nash advised Council that a tax bylaw was not possible, as the County had neither the requisition or the total assessment figures for 2002 but Council could pass a motion to adopt the operating budget as presented January 22nd & 23rd and to approve the municipal portion of the mill rate 52/03 Clr Calhoun moved that it be resolved that Kneehill County implement an interim budget to reflect a mill rate of 8 0 until such time as the completed assessment and requisition information is complied to approve a Municipal Tax Bylaw in accordance with the requirements of the Municipal Government Act And further be it resolved that any projected costs within a department of Kneehill County that exceeds the 2003 operating budget requires the prior consent of Council CARRIED Note Council congratulated Administration and staff for the effective budget process Note The draft press release regarding the 2003 budget and municipal tax rate (attached and forming part of these minutes) was reviewed and amended for printing in The Three Hills Capital The meeting recessed from 9 20 A.M until 9 32 A.M 4) Kneehill County Fire Truck for Acme (report attached and forming part of these minutes) Clr Wittstock moved that approval be given to the Acme Fire Department request to enhance the new County fire l Reeve ok.'� CAO 3 1� KNEEHILL COUNTY COUNCIL MINUTES January 28, 2003 53/03 truck that will be placed in service for the Acme Fire Department ACME FIRE TRUCK subject to the following conditions 1) the fire truck is 100% owned by the County 2) the County will not cost share on any of the costs associated with the purchase and maintenance of the fire truck upgrades or enhancements 3) the total value of the truck (i.e trade in or insurance) belongs to the County CARRIED 5) Sunnyslope Speed Limit SPEED LIMIT Clr Woods moved that Kneehill County request Alberta Transportation to change the speed zone on Highway 582, between 54/03 Range Road 26 0 and 26 1 (through Sunnyslope) from 50 kilometers per hour to 80 kilometers per hour if engineering standards on this road are adequate to support a limit of 80 kilometers per hour CARRIED Action Item Council requested a letter be sent to Alberta Transportation thanking them for the work done at the intersection THANK YOU AB of Secondary Highways 582 and 806 TRANSPORTATION 6) Agricultural Service Board Minutes Clr Wittstock moved approval of the January 14 2003 55/03 recommendations of the Agricultural Service Board ASB MINUTES CARRIED 7) Chip Seal Tender CHIP SEAL TENDER Clr Woods moved approval of the recommendation of the Public Works Superintendent to tender the Airport, PBI, Hastie Gorr 56/03 Roads and Torrington street projects, and to award the tender to the lowest bidder meeting the tender specifications and within budget CARRIED LINDEN WEST TENDER 8) Linden _West Road — Dafoe BridLye Tender Clr Wittstock moved approval of the recommendation of the Public Works Superintendent to tender the Linden 57/03 West Dafoe Road Project and to award the tender to the lowest bidder meeting the tender specifications and within the estimated construction amount CARRIED Note Mr Mayhew left the meeting at 10 15 A.M DIV MEETINGS 9) Ratepayer Meetings Clr Woods moved two public meetings be held in different areas 58/03 of the County in order to accommodate attendance by as many ratepayers as possible CARRIED Reeve C CAO 4 H N �A KNEEHILL COUNTY COUNCIL MINUTES January 28, 2003 Council selected 7 00 P M on February 25, 2003 and March 4, 2003 as dates for the upcoming meetings Correspondence WATER LICENSE a) Town of Three Hills request for Water License LETTER OF SUPPORT b) Trochu Agricultural Society request TROCHU AG SOCIETY Clr Knievel moved Kneehill County provide a letter of support in 59/03 principle, with no financial commitment CARRIED FEB 6 MTG G MAR c) Invitation from Minister of Health and Wellness — Reeve Hoppms to attend the February 6, 2003 meeting Committee Reports FCSS REPORT a) FCSS Meeting of January 22/03 —The FCSS Board representative and Reeve Hoppins to attend the June 19 2003 Senior's Outreach Annual General Meeting and luncheon in honor of this organization receiving the Seniors Minister's Award for 2002 60/03 Clr Holsworth moved the report be accepted, as presented CARRIED KNEEHILL REG PARTNERSHIP b) Kneehill Regional Partnership Application Committee report — Clr Holsworth provided an update advising Waste Management, Recreation and Culture, and Protective Services had been selected for studies After the application has been completed sub committees will be formed to develop the terms of reference and Clr Holsworth requested Council reflect on the direction they would like to see taken in these 3 areas 61/03 Clr Holsworth move the report be received as information CARRIED 10. Committee Representation Badlands Ambulance Services Society BADLANDS AMB Clr Crawford moved Councillor Holsworth be Kneehill County's REP representative for 2003 on the Badlands Ambulance Society, with 62/03 Councillor Calhoun acting as the alternate representative CARRIED MUNIVERSITY Mumversity Clr Woods moved Councillor Wittstock attend the Mumversity 63/03 Program, commencing with the March 2003 session being held in Lethbridge CARRIED Additional Items. Reeve CAO 5 C7 N N r-: KNEEHILL COUNTY COUNCIL MINUTES January 28, 2003 Action Item Administration was requested to respond to the letter KUDO DUST CONTROL of thanks, from a ratepayer regarding the 2002 Dust Control program 64/03 ADJOURNMENT Clr Wittstock moved the meeting adjourn at 11 10 A.M CARRIED Reeve 1 CAO 31 C 0 Old Business Agenda Item (1) Page 1 To Reeve Hoppins Members of Council From. Barb Long Date* January 25, 2004 Issue Bylaw # 1474 authorizing Kneehill County to enter into a membership agreement with the Badlands Ambulance Service Society Background Bylaw #1474 a bylaw authorizing Kneehill County to enter into a membership agreement with the Badlands Ambulance Service Society has been presented at the January 14, 2003 and received two readings (A copy has been attached for your review) Recommendation 1) That Council give third reading to Bylaw #1474, authorizing Kneehill County to become a member of and participate in the Badlands Ambulance Services Society _9 4 Barb Long Ge Kiviaho, CAO C7 N u Agenda Item (2) Page 2 Background The Mumversrty Program, anoint endeavour between the University of Alberta, AAMD&C and AUMA is focused on delivering municipal courses to elected officials and administration The program was established in 2002 as a pilot project and participants completing three sessions covering six courses will receive a University of Alberta certificate Remaining training dates are February 7 (Grande Prairie) March 7 (Lethbridge), May 2 (Edmonton) October 17 (Calgary) and May 2004 (Grande Prairie) Funding for the current training program will cease in May 2004 Financial Implications It is not my intention to register anyone for the session in Grande Prairie on Feb 7 2003 There is funding in the budget for the following training sessions A breakdown of the costs to access the program is as follows March 2003 Lethbridge (2 people) 2 registrations = $190 1 night accommodation x 2 people = $200 Mileage (520 km @ $ 40/km) = $208 Meals = 30 $628 May 2003 Edmonton (2 people) 2 registrations = $190 1 night accommodation x 2 people = $200 Mileage (520 km @ $.40/km) = $208 Meals = 30 $628 October 2003 Calgary (3 people) 3 registrations = $285 Mileage (260 km @ $.40/km) = 104 $389 Total = $1745 No funds have been allocated in the budget for the Grande Prairie session on Feb 7 2003 Recommendation That Council receive the report Gene iviaho Chie mimstrative Officer Old Business To Reeve Hoppins Members of Council From. Gene Kiviaho, CAO Date January 24 2003 Issue Muniversrty Costs Agenda Item (2) Page 2 Background The Mumversrty Program, anoint endeavour between the University of Alberta, AAMD&C and AUMA is focused on delivering municipal courses to elected officials and administration The program was established in 2002 as a pilot project and participants completing three sessions covering six courses will receive a University of Alberta certificate Remaining training dates are February 7 (Grande Prairie) March 7 (Lethbridge), May 2 (Edmonton) October 17 (Calgary) and May 2004 (Grande Prairie) Funding for the current training program will cease in May 2004 Financial Implications It is not my intention to register anyone for the session in Grande Prairie on Feb 7 2003 There is funding in the budget for the following training sessions A breakdown of the costs to access the program is as follows March 2003 Lethbridge (2 people) 2 registrations = $190 1 night accommodation x 2 people = $200 Mileage (520 km @ $ 40/km) = $208 Meals = 30 $628 May 2003 Edmonton (2 people) 2 registrations = $190 1 night accommodation x 2 people = $200 Mileage (520 km @ $.40/km) = $208 Meals = 30 $628 October 2003 Calgary (3 people) 3 registrations = $285 Mileage (260 km @ $.40/km) = 104 $389 Total = $1745 No funds have been allocated in the budget for the Grande Prairie session on Feb 7 2003 Recommendation That Council receive the report Gene iviaho Chie mimstrative Officer C E* H .M 2LILLAGE OFaCME HQX 299 ACK-1,E Al Brar 1r1M OAO (403) 54G3TB3 1a.nuary 28, 2003 Knechill County Box 400 Three Hills, AB TOM OAO Dear :{Reeve and Council The Council of the Village of Acme tnet with the Fire Chief and Deputy Fire Chief at the January 27, 2003 Council meeting At that meeting among other things a discussion took place regarding a new fire truck for the Acme Fare Department Council would like to request approval from Kneehill County to allow the Acme Voluuteer Fire Department to undertake a fiend raising project in order to top up the Counties contribution of $180,000.00 plus GST towards the purchase of a new fire truck This would allow the Acme Fire Department to acquire a truck that would. best suit the needs of this area Please advise me of your decision once you have had the this item opportunity to discuss Sincerely, VILLAGE OF ACME 1 e Weller C.A. O E59 ON SITS 2PP 20P T f- 3WOU 9T 90 20i8ZiT0 New Business Agenda Item (5) Page 11 Sunnyslope Speed Limit — Or Woods to report E40 1�q C47� 0 LI • r : Draft Press Release V- U:11 County Council has set the 2003 budget. The municipal tax rate of 8 mills was set acknowledging the tough economic realities faced by our ratepayers, without compromising our future The 2002 millrate was 8.235 and the 2003 budget represents a decrease of approximately $200 000 The budget reflects our strategic plan and the objectives established for 2003 at the strategic planning session. These objectives are Governance Policy Development, Human Resources, Economic Development, Public Relations, and Government Relations Our vision is to aggressively pursue these objectives to ensure sustainability and maintain quality service We still face uncontrollable financial challenges such as the school property tax and assessment The school property tax is determined by the Province and is approximately 40% of our budget The school tax in 2002 was $3 870 770 The amount for 2003 will not be known for a few months The assessment figures won't be made available from the Province until the end of February Once these figures are known, Council will if necessary draw money from the accumulated surplus to maintain a millrate of 8 Budget highlights are $101,686 Drumheller and District Waste Management, $410,000 for Chip Seal $1,130,000 for Linden West Road $50,000 for Dust Control, $12,000 for Huxley Water Reservoir, $25,000 for Swalwell Sewage Lagoon, $27,000 for Assessment Software, $130,371 for Municipal 2002 Regional Fire, $36,200 for special Agricultural projects, an increase of $47,699 for Kneehill & Badlands Ambulance Services, an increase of $43,500 for insurance coverage an increase of $50,000 for Community Funding Council will also focus on greater opportunities for public input by establishing an Internet web site open forums for public participation and newspaper articles that highlight department functions and how to obtain services Council is proud of the County staff as they continually look for efficiencies to reduce spending while providing quality services to the ratepayers Council would like to thank the ratepayers for their confidence Your input is critical and we welcome your feedback as we chart a course for 2003 Reeve