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HomeMy WebLinkAbout2003-01-23 Council MinutesE] KNEEHILL COUNTY 2003 BUDGET DELIBERATIONS AGENDA 1) Review the 2003 Strategic Plan 2) Budget overview 3) Review the 2003 Draft Budget 4) Provide direction to Administration 5) Wrap-up & comments i • Ep Eor 400 KNEEHILL COUNTY COUNCIL SPECIAL BUDGET MEETING — January 22 & 23, 2003 A Special Council Meeting to discuss the 2003 Budget was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Wednesday, January 22 2003, commencing at 8 30 A.M PRESENT. Gene Kiviaho County Assistant CAO Division No 6 Ken Hoppms, Reeve Division No 4 Murray Woods, Deputy Reeve Division No 1 Brian Holsworth, Councillor Division No 2 Carol Calhoun Councillor Division No 3 Jerry Wittstock, Councillor (after 9 07 A.M.) Division No 5 Vern Crawford, Councillor Division No 7 Ken Knievel Councillor ADMINISTRATION PRESENT: County CAO Gene Kiviaho County Assistant CAO Terry Nash Public Works Superintendent Rob Mayhew Agricultural Fieldman Bruce Sommerville Development Officer Deanna Keiver Assessor Steve Nedoshytko Recording Secretary Barb Long 1 Reeve Hoppins in the Chair CALL TO ORDER Reeve Hoppms called the meeting to order at 8 33 A.M G KIVIAHO 2 2003 Budget Overview (attached and forminLy part of the minutes PRESENTATION Mr Kiviaho presented the Kneehill County 2003 Budget Overview and a review of the 2003 draft budget format, requesting that Council concentrate on Sections 2 and 3 of the Budget Proposal and to provide direction to Administration Mr Kiviaho noted the budget had been developed reflecting Council's directive that there be no tax increases He further noted the following items had not been reflected in the budget and should be considered inflation, final assessment figures final school requisition, and final 2002 expenditures Also not contained in this draft budget were the recommendations from the Rural Road Study the Water and WasteWater Study and the Emergency Services Review He noted that should Council want to add projects or implement the recommendations from these studies they would have to look at enhancing the budget In closing Mr Kiviaho thanked the department heads for the input into the budget and particularly Mrs Nash, for her hours of effort in preparing the budget document BUDGET REVIEW 3. Review of Draft Budeet Mrs Nash reviewed the 2003 budget, with each Department Head addressing their areas of the budget Note Clr Wittstock entered the meeting at 9.07 A.M Reeve i CAO n LJ 1� 11 E KNEEHILL COUNTY COUNCIL SPECIAL BUDGET MEETING — January 22 & 23, 2003 Action Item Clr Crawford suggested that the Annual Statement of Budget & Actual, contain only the budget figures from the prior year, and the actual figures for the 5 or 10 year period Action Item Clr Woods requested information on the reasons for the County being under budget by such a significant amount in 2002 Mrs Nash advised she would provide numbers at the January 23rd meeting The draft 2003 budget was reviewed on a departmental basis and the following noted Department Comments Recreation/Culture • Need to address no provision in budget for increase or change of policy $50,000 • Regional Partnership study • Library $10,000 Administration • Increase in postage — newsletters • Investigate combining phone services into one package — shop best rates • Investigate 800 phone line • Video/Security camera • County Logo design Assessment • CAMALOT explained — ASSET software program cost includes installation, data transfer training, modules and annual maintenance fee of approximately $5,000 $6,000 Fire • Recognition of volunteers • Review of honorarium amounts • Wait for completion of Emergency Services Review • Need to discuss with Wheatland County the County's share of the truck and lap top purchased jointly for the Fire & Disaster Coordinator Disaster Ambulance Radio/Bylaw Enforcement Reeve LL CAO 2 .7 C E-1 KNEEHILL COUNTY COUNCIL SPECIAL BUDGET MEETING — January 22 & 23, 2003 Bridges Transportation Sewer Waste Management Cemeteries • T Nash to investigate the possibility of separating these 2 items • R Mayhew to investigate the Linden Tower radio coverage (replacement tower shorter) • R.O W • Linden East $384,767 • Wimborne Gas Plant $567,100 • Bottomline $210,000 below 2002 • Correction — Machine repairs $160,000 • Review reserve policy and commitment to capital projects • Review post pounder replacement / fencing contract vs in house • Establish amount for contribution to future water projects • Review bulk water rates • Review billing changes (cost recovery) • T Nash to investigate insurance coverage sewer damages • Funds for future expansion to Three Hills town site (tipping fees) • Funds for Regional Partnership study/implementation Recess The meeting recessed at 11 55 A.M To reconvene at 8 30 A.M on Thursday January 23, 2003 The Special Council Meeting to discuss the 2003 Budget, recessed from Wednesday January 22, 2003, reconvened on Thursday, January 23, 2003 in the Kneehill County office, 232 Main Street Three Hills, Alberta, at 8 35 A.M Not present when the meeting reconvened were Clr Crawford (until 8 55 A.M.) and Mr Nedoshytko Review of Draft 2003 Budget Reeve CAO 3 C KNEEHILL COUNTY COUNCIL SPECIAL BUDGET MEETING - January 22 & 23, 2003 Review of the 2003 Draft Budget continued with the areas of Planning Agricultural Service Board, and Recreation and Parks being addressed REVIEW OF BUDGET Resignation - Development Officer AmkNa �►�� n1v TI ato Ms Keiver advised it was with regret that she had made A Q a lir C oil the decision to resign as Development Officer with Kneehill County -b e RESIGNATION OF DEV wr&e&'tcrgo-ty "' IS VF -1 UE -6, UJ(L` (!On, �- i,U C DOOR k INC OFFICER Reeve Hoppins thanked her for serving in this position and FL) R Kron -H, LCWyr- 1 expressed appreciation for the work she had done Clr Calhoun;') A Ffreeruj on behalf of the MPC commended Ms Keiver for giving PO`s' %/oDY0 this position an honest try, and expressed thanks for the good job she had done Clr Crawford entered the meeting at 8 55 A.M Transportation Projects - Request Addition to 2003 Budget TRANS REQUESTS Mr Mayhew advised that most of the surplus from the 2002 Budget had occurred in the Transportation Department, and provided a breakdown of the surplus Mr Mayhew requested Council consideration be given to adding, the Linden East Road project or the Wimborne Gas Plant Road project to the 2003 Budget FINANCIAL POLICY Financial Policy #16-1 Ms Nash reviewed the County's Financial Policy #16 1 regarding accumulated surplus and reserves, recommending that should Council decide to use accumulated surplus, it be capital or infrastructure items not for operating expenses TORRINGTON GRANT Torrington Amalgamation O/S Costs (report attached and forming part of the minutes) 44/03 Clr Calhoun moved Kneehill County request the Minister of Municipal Affairs to consider an additional grant to respond to issues not included in the original grant. CARRIED The meeting recessed from 9 40 to 9 55 A.M Mr Nedoshytko was present when the meeting reconvened Historic Eaualized Assessment Changes (attached and forming part of the minutes) Mr Nedoshytko presented a chart showing the historic equalized assessment changes and the projected assessment for the years 2003 and 2004 Budget Options BUDGET OPTIONS Ms Nash was requested to draft some budget options using both the current and projected assessment figures for consideration by Council In Camera Session Reeve CAO El i N i KNEEHILL COUNTY COUNCIL t SPECIAL BUDGET MEETING — January 22 & 23, 2003 IN CAMERA Clr Wittstock moved the meeting go "in camera" with all of Council and Mr Kiviaho, CAO, being present to discuss a labour issue 45/03 CARRIED Time 10 17 A.M 46/03 OUT OF CAMERA Mr Mayhew Mr Sommerville, Mrs Nash, Ms Keiver and Mrs Long left the meeting at that time Clr Wittstock move the meeting `out of camera" CARRIED Time 11 30 P M Mr Mayhew, Mr Sommerville Mr Nedoshytko, Mrs Nash, Ms Keiver and Mrs Long re entered the meeting Draft I — Kneehill County Mill Rate Protections Mrs Nash distributed Draft 1 of the 2003 Kneehill County Mill MILL RATE Rate Projections showing the options requested by Council A PROJECTIONS discussion ensued and Mrs Nash was requested to draft more projections including some other possible options RECESS The meeting recessed for lunch from 12 10 P M until 12 55 PM Draft 2 — Kneehill County Mill Rate Protections Mrs Nash distributed Draft II of the 2003 Kneehill County Mill Rate Projections showing the options requested by Council (attached and forming part of these minutes) CONSENSUS FOR 2003 Budget Approval —Direction to Administration MILL RATE 2003 Consensus was reached regarding the 2003 Budget, with the motion to be presented at the January 28, 2003 Council meeting 2003 BUDGET The Mill Rate to be set at 8 0 mills, with any shortfall to be i r+nn7 PeS� i`�+ taken out of t��, z-,,,,� his would include the following adjustments to the Draft Budget Q m e fo, o q mala4 a) An additional $50,000 00 to be added in the area �Q n a$) v3 Lounc , ` tAeOk t,#nq b) An additional $60 000 00 for equipment( �Per4li le Ayer / maintenance 021A a c) Addition of the Linden East road project, if the Prairie Grains Grant is received if not the Wimborne Gas Plant road project If grants can be obtained for both projects, both are to be added to the 2003 budget Financial/Investment Policy DRAFT INV POLICY Action Item Administration was requested to drift a financial/investment policy for Council d "rp 444i! with the end Ctr�ne nd ��� mud ° of March 2003 established as a timeframe K In Camera Session Reeve V LL CAO 5 I KNEEHILL COUNTY COUNCIL SPECIAL BUDGET MEETING — January 22 & 23, 2003 IN CAMERA Clr Woods moved the meeting go in camera, with only Council present to discuss a labour issue CARRIED 47/03 Time 1 50 P M Mr Kiviaho, Mrs Nash, Mr Mayhew, Mr Nedoshytko Mr Sommerville, Ms Keiver and Mrs Long left the meeting 48/03 Clr Holsworth moved the meeting out of camera CARRIED Time 2 14 P M Aiournment ADJOURNMENT Clr Calhoun moved the meeting be adjourned at 2 15 P M 49/03 CARRIED Reeve ('�Wj �'W- L CA 6 J (O N Cl) N W N N C, W --• J O N O O Cn — U'i 4 O O (b Cn 0) A— (o J 4 (D N W 9 A .p .p W W W W W W W W N N N N 0 N N —— -- (o — W (r W J (n Cn W N --• J (n 4 W N— O (D W J (n _ 4 W Co W J W Cn A O O 4 Cl cn .A co (n w (D O 1�- 4 — a7 N co D (D (o O J co (9 (D CO J (D W (o Oo OD m J ( –a –a w — W Ob J — (n W (D m m (n Z CO M (D W N 4 (n —� O O —� (D (D (D O QG)G)0000DG)mZG)G7mC)G)T.G)m Fz K -;g: O O 0 i E: O m;�: K O= gy m O QG)-nG) O G)T.T.G) m m 0G) C) C7 n C) y C7 Z C7 n 00 C) Z C) ; o C) C) C7 Z Z n C) C) G) G7 (7) co O N J O m m m = 0 0 (a 0 0 �O C) o D N N W (D o z co rn -ri D (n (n (n 00 C) z(n�;' �ooOoOmoo� 0 o oC) o000 C) 00 Z 0� o z o z o 0 0o Z o o Cl o A A xx z0 o x O xo x x xx cn (, oCl) (, o x 0 70 cn O 70 E: CQ Cl) G) 70-;� ;Z X iZ G) m iZ �o 0 70 x v G-) Q m c� Z 0 Z= 77 O Z G) G) z 70 O z z O z x D Z 0 x 0 0 *;q ;7 x i Z -i --1m< -iZz -i< -i-i -i<x-i < Cl) «G) 0-1 J (O N Cl) N W N N C, W --• J O N O O Cn — U'i 4 O O (b Cn 0) A— (o J 4 (D N W — w W O O J d) (n W W A W OD W W (o W J J J (o — W (r W J (n 4�1 (D N N A O (D W J N (0 co w O w CO (b N J m O H O 4 Cl cn .A co (n w (D O 1�- 4 — a7 (n — (D 4 — W O N co — O — (n O — O (n O O (D (o w A (n (o O N (n QI 4 A W W 6 J O N J 4 J-r� (D O N O J O w O W N O (n 07 — w ao O O O— J— (O O— A (D — 0 0 0 J O — O O O (o (n (7) co O N J O 0 n X D m O v m r CD N v O M G) Z D r tfi N O O W J �1 N O O CA n 0 (n -i N Z O m O X CD N 0 v m X >N O O V N O O (b N O O tG N O O N O N O N 0 0 (a �O Cn O N W x x x OO O 0 0 O cn p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C) O O o ol I O o w w ou � C) � o 0 0 0 0 0 0 0 0 0 O o 0 N A N W (n co w O J x N O x 0 0 0 0 0 0 0 0 0 0 0 0 W W Ui co W J N cn W O Oo N N (n O O O O O 00 0 0 0 0 0 o O o � O N CWn UWi 0 CD 0 0 0 0 0 0 0 0 O o O o 1 0 w � ao (n cn O o 0 0 0 0 0 0 .A w (A 0 0 0 O au O 0 0 0 C.) w w w W N OD O) OD O o 0 co 0) o O o 0 O 0 O 0 0 0 0 0 0 0 0 0 0 0 w N N w O (wD co 0 o O o O CD 0 O o 0 0 0 n X D m O v m r CD N v O M G) Z D r tfi N O O W J �1 N O O CA n 0 (n -i N Z O m O X CD N 0 v m X >N O O V N O O (b N O O tG N O O N O N O N 0 0 DD D—i�—I—I—I—ID�����—i-1-—I—I�—I—ID—I—I D y w N w C7 N N N C7 — — — — —• W on (n U'i (T (n cn Cn ? 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N J N N O N J -� Cn Cn O W co co O W O co O O O m O N O (fl - Cn N W N w N CT co 4A J J 0-1 Cn O O 00 P J O J O co O O O m O rn en r i m _n n — r M r"t r1 rl 11 f1 o CT 6 00 cn W C) O- J co J N 4-;� o N Cn O rl r.l _1 m r r _a r"1 nl ri rn rn r i rn rn r7 m r7 O W, H �1 N I O O N O O Ul A � N L O � O K G) V v TI a TI D N A � O V N O O O N O O CD N O O N O N O N .Zl 0 m n m p C) D m D r T r D Z 11 � W O 90 p O O O O O CA m O O O O O O O W N O co w CD CD (A Cn N O O CT O J O O O O O O O O O ICDI O O N O J Cn (n co N O W J 0--A O N O o o O O 0 0 0 0 0 0 0 0 0I 151 0 I I I0 O J CD N 07 O O O A A O CD OD OD O O CD O 0 0 0 0 0 0I I I I ICIC)i rQc CD o 41 0 o O O O O O O o 0 0 0 CDI I ICDI0 J w N co W (n co co O 41 O O O J O o 0 o CD 0 0 0 a 0 0 0 0 0 O O o .p w N 1 (r O W O o O N O O N O O O O p O O O p O1 o 0 co N O co W cD (T J O O m O O O (A O C) o O o 0 0 O O O O w O o W o w O o O 0 BCD O 41 J W J JO OOO OO OO cn 00 0000 NN0 0000 00 1 0 0 C. W, H �1 N I O O N O O Ul A � N L O � O K G) V v TI a TI D N A � O V N O O O N O O CD N O O N O N O N .Zl 0 m n m p C) D m D r T r D Z 11 Sch Res&Farm Sch Non-Res&Farm Sch Power Generation Sch Mach & Eqpt. Sch Total Hosp.#5 Hosp. #6 Hosp. Power & Pipe Exempt Hosp. Total (See P 4) 3,870,770 761162,340 REG#5 0 312,715,440 REG#6 0 152,664,090 0 295,777 820 0 4,990 0 761,162, 340 Kneehill Housing Authority KHA 19,082 761 162,340 Trochu Rec. REC 30,000 92,334,760 Three Hills Rec 0 87 150,660 TOTAL Without Mun 3,919,852 "lunicipal MUN 6,268,172 761162,340 6,355,809 761162,340 OTAL REQUISITIONED 10,188,024 TOTAL TO BE LEVIED FARMLAND AG INDUSTRIAL M&E RESIDENTIAL MV RESIDENTIAL NIL RAP M\ NON RESIDENTIAL MV HAMLET VAC EX MV PIPELINES CHG MV POWER CHG MV R.R. TRACK CHG MV CABLE TV CHG MV AGT TRANS CHG MV G.I.L CBC CHG MV G.I.L BUFJMP CHG MV G.I.L. FERRY CHG MV LL. RCMP CHG MV G.I.L. KNEEHILL HOUSINC GENERAL POWER GENERATION LIN.HOME TOTALTAXABLE to/MILLPR02.xls/1/22/03 0.000 0.000 0.000 0.000 0.025 0.325 0.000 Levy Amount 1,331,362.22 2,538,013.66 1,570.65 0.00 3,870,946.53 0.00 0.00 0.00 19,029.06 30, 008.80 0.00 8.235 6,268,171.87 8.350 6,355,705.54 —�� ✓� ,�V� ? �^' ,�y�J/ ASSESS�VEAT 2002 TAX CALCULATIONS TE PR0✓EC7lONREPORT?DI 2002 • Requisition Live Asmt " Mill Rate R&F 1,331,314 276,675,440 4.812 N -R 2,539,456 340,261,920 7.459 N -R 421,200 3.729 M&E 0 143,803,780 0.000 3,870,770 761162,340 REG#5 0 312,715,440 REG#6 0 152,664,090 0 295,777 820 0 4,990 0 761,162, 340 Kneehill Housing Authority KHA 19,082 761 162,340 Trochu Rec. REC 30,000 92,334,760 Three Hills Rec 0 87 150,660 TOTAL Without Mun 3,919,852 "lunicipal MUN 6,268,172 761162,340 6,355,809 761162,340 OTAL REQUISITIONED 10,188,024 TOTAL TO BE LEVIED FARMLAND AG INDUSTRIAL M&E RESIDENTIAL MV RESIDENTIAL NIL RAP M\ NON RESIDENTIAL MV HAMLET VAC EX MV PIPELINES CHG MV POWER CHG MV R.R. TRACK CHG MV CABLE TV CHG MV AGT TRANS CHG MV G.I.L CBC CHG MV G.I.L BUFJMP CHG MV G.I.L. FERRY CHG MV LL. RCMP CHG MV G.I.L. KNEEHILL HOUSINC GENERAL POWER GENERATION LIN.HOME TOTALTAXABLE to/MILLPR02.xls/1/22/03 0.000 0.000 0.000 0.000 0.025 0.325 0.000 Levy Amount 1,331,362.22 2,538,013.66 1,570.65 0.00 3,870,946.53 0.00 0.00 0.00 19,029.06 30, 008.80 0.00 8.235 6,268,171.87 8.350 6,355,705.54 —�� ✓� ,�V� ? �^' ,�y�J/ ASSESS�VEAT FORAf1LLR4 TE PR0✓EC7lONREPORT?DI �? LAND IMP OTHER TOTAL SCH 1 152,630,080 152,630,080 RF 19 143,803,780 143,803,780 M 21 50,909,450 72,028,880 122,938,330 RF 22 46,890 46,890 RF 27 2,339,380 41,565,320 43,904,700 NR 38 841700 841 700 RF 41 284,892,250 284,892,250 L 42 6,530,050 6,530,050 L 44 939,030 939,030 NR 46 17 090 17 090 L 47 3,917,230 3,917,230 L 70 10,810 7,690 18,500 NR 71 17,500 15,480 32,980 NR 72 26,550 26,050 52,600 RF 73 2,000 8,090 10,090 NR 74 12,690 153,150 165,840 RF 206,790,160 114,790,580 439,160,400 760,741,140 48 0 421,200 421,200 RF 0 0 421,200 421,200 206,790,160 114,790,580 439,581,600 761162,340 13.072 3, 616, 701.35 15.719 705,866.41 15.719 4,642,710.71 11.989 5,049.77 8.26 1 187 819.22 REC 30,008.80 10,188,156.26 kir -0C)Cn 0Cn ;a-aKP07K M-0K'D07K M -p03K c a) �. c a) cD E a) c a c Q CD C a1 c C C CL M a) c c c `O 3 3 G N �' (n 7 <. cn �' (n 7 <. �' W C- 7 0? CD 0 j m rm mm r. m mCD �. r. m mm �. r. 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I I I I kir "D (7Cn _00Cn XTK -�gCAK X-0 WK XK-0COK p 0 3 p c 0 3 (D <. c cn v c U) c c Q- c CD <. c cn a) c (n C c a = CD < m c g- in c c a c CD a CD D= CD O a CD D D_ CD (n CD �3 r E7 m m v c (Q n. m r.� a) — In cu a- r� 3 m rn v �. (Q n' m —� v — cn m Q� r= .-. m rn -0 a) C: (Q m r,�. v — (n cn N n <= o m 3 rn <° m 3 CD < -- m 3 CD cn CD (n (n CD cn CD cn U m < m a) CD > < `< �< c CD CD < �< CD < n 3 n 3 `n C (D o CDCD CD 0) � cn cn cn (n � CD CD C2 N (~�O n - n N 0 0) rn 0) 0) � CD P CD 1� CD a) (b W ffl W O cn ffl co P Efl W N O O N O N O O N (D — O O O 00 A O O cn CP 0 m cn 0 O (P (Ii CP CA O CJI CP W co W W -+, cn V O 00 00 O O co m O co V v- c V O O O O O O O O O O CD� Co. O 00 O Q N O V O O O O O 0 CO O O � 3 (n n O rn -4 -.4 -.4 CD CD ch j 3CD 00 Co (b 0 CD N N N CD N N N N CD W W W W O O O (WI1 cn cn (WTI O O G) G) CD CA O CD -n :3C= CD C) CA CD -n =1c CD T 7 -z CA C) 7 0) C 0.) 0) 7 N n a) 00 (fl co co CD CA 00 CD CA CO CD 3 O ip, W 0 V --• Q' -.I — Q' (D W cn N cn =11 v N cn N � O V CJ7 CD 0) m -69 O ) A 3Od CD (D (D (O V0) W CD OCD ' OO ( O V V V Ch (Q rO 7 N N 3 CD O O U1 Cp O O O CD Q CP Cn C2 (b c o (D W 'C'O' W W Q 4 V CD O O V V V V 0)10). 7 CO (O CD Cb O Cp 3 3 xX W W W N CD CO (O COO -1 CD - 00 O co V 00 O Q U01 W Q ONO CWJ1 cn O (O .0. N V N A V CT i z W O V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o m co U) m m r N � � M ti 69 E9 69 69 T O � O N_ _ O O O O O O O O O O p O O O O O O O o O O O O G 0 0 N co CA 19t O 0 p Lo O O OO d O T CO O O Cn ei 0 N Cl O O N O L O It O T M N O O N O J T N N � M p 00 O ci d M V N f- co N T T T 69 p T 69 69 T E9 T O � E9 69 E9 N 69 E9 d9 T cc �O O Z 0 v T cc o 0 0 of Z 00 O O O C) O d co M O O O CA W O O O O N d d' O It O ti O It C) d. O O O U) T r- 0 O h O M d T O C0 69 CO) r 61! p .. it M N 60T Co T O co N 69 O T N 69 O E9 E9 -p E9 09 69 69 T N 69 W a' � b 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 cc o 0 0 0 0 0 0 o 0 cc ►� O O O 0 0 0 0 0 0 t` O N O y N O O O O O O O O O O O Cb F 00 O CT O O O ti O O O N T O W� (' 6M9 E9Ql>C 609 6 4 6�9 6M9 0�4 20 N > > C mm L z �, cu�, a O 0) m E a��i 3 a _- F- W C N !n L N .. �-j CL w w 0 0 0 2 i U) C� co N C N 0�0 N IN N N N N N N N N O N I N N N N N N co f" T CN N 3 KNEEHILL COUNTY rinanciai roncy;nn-i 1998 POLICY RESERVES PLUS ACCUMULATED SURPLUS SHOULD NOT EXCEED ONE RESERVES PLUS ACCUMULATED SURPLUS SHOULD NOT EXCEED ONE YEAR'S BUDGET EXCLUDING HELD OVER SECONDARY PROJECTS. YEAR'S BUDGET EXCLUDING HELD OVER SECONDARY PROJECTS. 1997 % SURP $4,567,299 1998 % SURP $4,692,623 1997 RESERVE $7,008,577 1998 RESERVE $8,519,268 TOTAL $11,575,876 TOTAL $13,211,891 1998 EXP BUD $11,347700 1999 EXP BUD 12,387,600 (INCLUDES $510,100 FROM CONTINGENCY RESERVES) Millrate Not Reduced 1998 MILL RATE LOWERED FROM 8.505 TO 8.000 Re 99 Secondary Program 1998 POLICY RESERVES PLUS ACCUMULATED SURPLUS SHOULD NOT EXCEED ONE YEAR'S BUDGET, EXCLUDING HELD OVER SECONDARY PROJECTS YEAR'S BUDGET EXCLUDING HELD OVER SECONDARY PROJECTS. 2000 % SURP $4,703,497 1999 % SURP $4,696,814 1998 % SURP $4,692,623 1999 RESERVE $7,023,143 1998 RESERVE $8,519,268 TOTAL $11719,957 TOTAL $13,211,891 2000 EXP BUD $12,450,415 1999 EXP BUD 12,387,600 1998 POLICY RESERVES PLUS ACCUMULATED SURPLUS SHOULD NOT EXCEED ONE YEAR'S BUDGET, EXCLUDING HELD OVER SECONDARY PROJECTS 2000 % SURP $4,703,497 1999 % SURP $4,696,814 2000 RESERVE $8,260,576 1999 RESERVE $7,023,143 TOTAL $12,964,073 TOTAL $11719,957 2001 EXP BUD $11,940,701 2000 EXP BUD 12,454,265 (INCLUDES $754,000 FROM CONTINGENCY RESERVES) (292,154 FM RESERVE) 2001 MILL RATE LOWERED FROM 9.036 TO 8.0000 FM e 8304 TO 8 0000 1998 POLICY RESERVES PLUS ACCUMULATED SURPLUS SHOULD NOT EXCEED ONE YEAR'S BUDGET, EXCLUDING HELD OVER SECONDARY PROJECTS. 2001 % SURP $5,708,292 2000 % SURP $4 703 497 2001 RESERVE $7,871 721 2000 RESERVE $8,260,576 TOTAL $13,580,013 TOTAL $12,964,073 2002 EXP BUD $12,938,884 2001 EXP BUD $11,940,701 (INCLUDES $0 FROM CONTINGENCY RESERVES) (754,000 FM RESERVE) 2001 MILL RATE NOT LOWERED FM 9.036 To 8.0000 April 14/98 A five year policy to be implemented and reviewed annually Reserves plus accumulated surplus should not exceed one year's budget, excluding held over secondary highway projects. Should reserves plus accumulated surplus exceed one year's budget, Council will review the mill rate and long tern expenditures. �7_ Historic Equalized Assessment Changes Year Total Taxable and GIL (Grant In Lieu Properties) Revenue Generating Properties % Change 1998 632,062,440 00 0 1999 675,248,510.00 1068325639 2000 702,224,760.00 1039950107 2001 727 480 660.00 103596555 2002 761,162,340.00 1046299073 Average 1 047635092 2003 Projected Assessment 797,420,378.22 2004 Projected Assessment 835,405,57143 jP Torrington Amalgamation O/S Costs Utility Assessment for Water/Sewer Study 10,000 00 Rebuild Walls & Roofing on Fire Hall 25,000 00 Water Well Improvements and Pump Replacement 12,500 00 Maintenance on Sewer Lagoon and Dumpsite 22,500 00 Torrington Landfill Reclamation 56,000 00 Total 126,000 00 Require Council Motion to request Minister of Municipal Affairs additional grant to respond to issues not included in original grant