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Home My WebLink About2001-01-22 Council MinutesKNEEHILL COUNTY AGENDA - COUNCIL MEETING January 22, 2001 APPOINTMENTS. 8 30 A.M Agricultural Service Board — see agenda item #14 GENERAL 7 Sustainable Management of the Livestock Industry in Alberta Committee — Public Meetings and Written Submissions 8 Bylaws re Revised Procedural Bylaw SDAB Bylaw and MPC Bylaw 9 Community Planning Seminar 10 CAAMD &C Resolution 11 Websrte Information TRANSPORTATION. 12 Transportation and Utilities Report 13 Fire and Capital Committee Report AGRICULTURE SERVICE BOARD. 14 ASB Meeting COMMITTEE REPORTS 15 Kneehill Regional FCSS — Nov g o 28/00 and Jan 15 101 minutes 16 Trochu Recreation Board Meeting Arena — Dec 14/00 LATE ITEMS 1 i 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Financial Report 6 Accounts Payable APPOINTMENTS. 8 30 A.M Agricultural Service Board — see agenda item #14 GENERAL 7 Sustainable Management of the Livestock Industry in Alberta Committee — Public Meetings and Written Submissions 8 Bylaws re Revised Procedural Bylaw SDAB Bylaw and MPC Bylaw 9 Community Planning Seminar 10 CAAMD &C Resolution 11 Websrte Information TRANSPORTATION. 12 Transportation and Utilities Report 13 Fire and Capital Committee Report AGRICULTURE SERVICE BOARD. 14 ASB Meeting COMMITTEE REPORTS 15 Kneehill Regional FCSS — Nov g o 28/00 and Jan 15 101 minutes 16 Trochu Recreation Board Meeting Arena — Dec 14/00 LATE ITEMS 1 i r� u KNEEHILL COUNTY COUNCIL MINUTES January22, 2001 A regular meeting of Council was held in the Kneehill County office, 232 Main Street Three Hills Alberta on Tuesday January 22 2001 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One James Hanger Division Five PRESENT Richard M Vickery Division Six Glen Wagstaff Division Seven Jennifer Deak Administrator Lonnie McCook Assistant Administrator was present along with Barb Long who recorded the minutes Mrs Marjorie Vetter was not present for the meeting CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 35 A M AGENDA A requests was made to add the following to the agenda under Late Items ADDITION AND Agenda Item 17 Highway 21 initiatives Meeting Report APPROVAL Agenda item 18 Public Hearing Date APPROVAL OF Moved approval of the agenda, with the above atldhtion MINUTES CARRIED Mrs Deak distributed a fifteen page information package just received from Susan Berdahl CALA PKG Cosway Adjacent Landowners Association to all of Council Moved approval of the .1anuary 9, 2001 minutes APPROVAL OF CARRIED ADMINISTRATOR REPORT The Administrator's report was presented Moved approval of the Administrator's report, as presenter) RECESS FOR ASB CARRIED MEETING Moved the Council recess to hotel the Agricultural .Senuce Board meeting scheduled for 830AM CARRIED COUNCIL Time 8 47 A M RECONVENDED Moved Council reconvene the Agricultural .Service Board portion of the meeting being completed CARRIED Time 10 30 A M The meeting recessed from 10 30 A M until 10 45 A M BREAK The Transportation & Utility report was presented Mr McCook reported the bucket for the gravel crew loader needs major repair and PURCHASE USED requested approval to purchase a used bucket for the amount of $9 720 00 plus GST As BUCKET time permits the existing bucket will be repaired for future use Moved approval.for Mr McCook, Public Works .S'uperintendent to purchase a used loader bucket fir the amount of S9,720. (Ill plus (;,VT CARRIED SALT FOR ICE Coancibinim8es KNEEHILL COUNTY COUNCIL MINUTES January22, 2001 Moved approval of the resolution regarding the dissolution process, as presented JD m.2-ffvV Further this resolution to he presented by Councillor Hanger and seconded by Reeve Hoff at the CAAMD &C February 16'h, 2001 meeting SUSTAINABLE CARTED MGMENT OF A draft copy of a submission to be presented to the Sustainable Management of the LIVESTOCK Livestock industry in Alberta Committee on January 26 2001 was reviewed and discussed INDUSTRY IN AB with amendments noted Reeve Hoff will make this presentation with Councillor Hanger as PRESENTATION a representative on the Subdivision & Development Appeal Board (SDAB), making a separate presentation commenting on Alberta Agriculture s role in the Development Appeal L �� Board hearings �� w�D Council recommended that as many Councillors as possible attend the Kneehill Regional KRWC MEETING Water project meeting being held at the Acme Community Center on Thursday January 25, JAN 25/01 2001 commencing at 7 00 P M Councillors Hanger Vickery Hoff and Lowen noted they GC 1,i -,* A would be able to attend and requested copies of Kneehill County's position and concerns be provided prior to the meeting REVISED Mrs Deak noted the County's procedural bylaw needs reviewing as at the current time it is PROCEDURAL not specified that members at large as a condition for serving on County boards be BYLAW required to vote on decisions being made Council agreed it was necessary to revise the procedural bylaw and rescind the former procedural bylaws # 1222 and #1309 Moved first reading of Bylaw #1428, that being a remised bylaw to deal with procedure and the transacting of business by the council of Kneehill County and to rescind bylaw a #1222 and #1309 6 L CARRIED Moi,ed second reading to this bylaw. Council nuneies 2 I t i 1 Mr McCook reported Ledcor has purchased salt mixture from the County and noted REMOVAL Ledcor is in agreement that the quality of material being supplied by the province is of lesser quality it was noted a letter expressing the County s concern regarding the effectiveness of the product being used for ice removal on the secondary highways has been forwarded to Alberta Infrastructure Mr McCook reported the painting and cleanup of the Trochu Fire facility should be APPROVAL OF completed within three weeks to a month T &U REPORT Moved approval of the Transportation and Utility report, as presented CARRIED The Fire and Capital Committee report was presented FIRE & CAPITAL Further to the recommendation made by the Fire & Capital committee that the honorariums REPORT to the fire departments and fire chiefs be increased in 2001 actual amounts will be discussed FIRE DEPT when the total assessment and requirements for the fire departments have been completed HONORARIUMS by the Fire & Disaster Coordinator The Fire & Capital committee reported the various options for the marketing of the existing NEW COUNTY SHOP public works site and buildings had been discussed Council requested the Fire & Capital committee do an assessment of the current site and provide an estimate of the costs for repair and /or replacement of the buildings and landscaping, as compared to purchasing new land and constructing new buildings This information to be presented at the next Council meeting APPROVAL OF FIRE & CAPITAL Moved approval of the Fire and Capital report, as presented REPORT CARRIED As per Councils January 9, 2001 request Mrs Deak presented a draft resolution to be presented at the Central Alberta Association of Municipal Districts and Counties RESOLUTION ON (CAAMD &C) February 16'h 2001 meeting regarding the dissolution process DISSOLUTION Moved approval of the resolution regarding the dissolution process, as presented JD m.2-ffvV Further this resolution to he presented by Councillor Hanger and seconded by Reeve Hoff at the CAAMD &C February 16'h, 2001 meeting SUSTAINABLE CARTED MGMENT OF A draft copy of a submission to be presented to the Sustainable Management of the LIVESTOCK Livestock industry in Alberta Committee on January 26 2001 was reviewed and discussed INDUSTRY IN AB with amendments noted Reeve Hoff will make this presentation with Councillor Hanger as PRESENTATION a representative on the Subdivision & Development Appeal Board (SDAB), making a separate presentation commenting on Alberta Agriculture s role in the Development Appeal L �� Board hearings �� w�D Council recommended that as many Councillors as possible attend the Kneehill Regional KRWC MEETING Water project meeting being held at the Acme Community Center on Thursday January 25, JAN 25/01 2001 commencing at 7 00 P M Councillors Hanger Vickery Hoff and Lowen noted they GC 1,i -,* A would be able to attend and requested copies of Kneehill County's position and concerns be provided prior to the meeting REVISED Mrs Deak noted the County's procedural bylaw needs reviewing as at the current time it is PROCEDURAL not specified that members at large as a condition for serving on County boards be BYLAW required to vote on decisions being made Council agreed it was necessary to revise the procedural bylaw and rescind the former procedural bylaws # 1222 and #1309 Moved first reading of Bylaw #1428, that being a remised bylaw to deal with procedure and the transacting of business by the council of Kneehill County and to rescind bylaw a #1222 and #1309 6 L CARRIED Moi,ed second reading to this bylaw. Council nuneies 2 I t i 1 1� KNEEHILL COUNTY COUNCIL MINUTES January22, 2001 CARRIED Moved third reading he given to this bylaw at this time CARRIED UNANIMOUSLY Moved third reading to bylaw #1428 CARRIED The meeting recessed from 11 58 A M until 1 30 P M Mr Hanger was not present when the meeting reconvened due to a prior commitment The Executive Committee report was presented Under Item #6 Assessment Review Board Workshop Council confirmed that Mrs Deak Mrs Long and Councillors Vickery, Wagstaff and Lowen attend the March 13, 2001 session being held in Airdrie Alberta Under Item #9 Brownlee Fryett Seminar on Emer`�ng Trends in Municipal Law Council confirmed that Mrs Deak Mr McCook and Councillors Hanger and Vickery attend the February 22 2001 session being held in Calgary at the Sheraton Cavalier Council noted the Executive Committee date be rescheduled to Wednesday, February 21 2001 to allow attendance at this seminar Under item 418 Kneehill Watershed Advisory Committee, the Executive Committee recommended Council review its policy requiring County representatives to be present at any meetings held within the County office as after April 1 2001 Kneehill County will no longer have representation on this Committee Moved this issue he tabled to a,future Council meeting when all of Council is present Moved approval of the Executive Committee report. CARRIED CARRIED The Bank Reconciliation and Net Cash Comparison reports as at December 31, 2000, were presented Moved approval of the Financial Reports, as presented CARRIED Moved approval of the accounts presented for payment today subject to review by the Finance Committee of Councillors Hoff and Wagstaff CARRIED Mrs Deak requested clarification of the January 9"' 2001 motion regarding attendance at the Community Planning Seminar being held at the Capri Center Red Deer Alberta on April 2 "d 3" d and 4"' 2001 Moved all of Council and Ms Reimer attend all three days of the Community Planning Seminar CARRIED As requested by Council at the January 91" 2001 meeting, Mrs Long presented information she had obtained regarding the procedure and costs of establishing a Kneehill County website Council requested further investigation be done to obtain information from other municipalities as to the information available on their websites how much use it receives, whether it is felt to be a beneficial service and the amount of time required for maintenance and to update information ( ouncil. minwe.c EC REPORT ARB WORKSHOP MUNICIPAL LAW SEMINAR KWAC REQUEST FOR USING COUNTY OFFICE FOR MEETINGS, TABLED APPROVAL OF E.0 REPORT FINANCIAL REPORTS APPR OF ACCTS PAYABLE �D rn� a ^fib �- COMMUNITY PLANNING SEMINAR �x 110 L 3 t ❑t KNEEHILL COUNTY COUNCIL MINUTES January22, 2001 Moved to table this item until more information can he obtained regarding ivebsites and presented at a future meeting when all of Council is in attendance. CARRIED Mrs Deak reported a request had been received from the Planning Department concerning an application from Eva Jensen, NW 16 34 23 W4 to amend the Land Use Bylaw to allow them to apply for a subdivision greater than 40 acres 1- 0 Moved Tuesday, February 27, 2001 at 1 30 P M be set for a Public Hearing to hear kis application for redesignation and further the necessary notices be sent to all involved parties CARRIED The following Committee Reports were reviewed Kneehill Regional FCSS — the minutes of the November 28`h, 2000 and January 15`h, 2001 meetings were reviewed Trochu Recreation Board Councillor Wagstaff reported on the December 14`h, 2000 meeting Mr Wagstaff questioned the possibility of Kneehill County revisiting its recreation grant policy due to the increased utility costs being faced by recreation facilities fie further reported he had requested a comprehensive statement showing all monies including tax dollars from the Town of Trochu, that have been used for the Trochu Arena upgrade Highway 21 initiatives Meeting — Reeve Hoff reported on the January 17, 2001 meeting he had attended in Delburne Alberta Some of the initiatives suggested were advertising in order to attract development along Highway 21, the upgrading of Highway 21 (including a new bridge across the Red Deer River) to get a share of the traffic on Highway #2 from Edmonton south, and a regional approach to cost sharing A report of this meeting including all the items discussed will be faxed to Kneehill County Mayor & Reeves Meeting — Reeve Hoff reported that while he was unable to attend this meeting being held in Drumheller today he had spoken to Drumheller s Mayor Phil Bryant regarding some of the County s concerns Moved approval of the Committee reports, as presented Moved the meeting adjourn. Time 2 50 P M Reeve C ouncib mimdes - -- La-ai mcip 1 Administrator CARRIED CARRIED KC WEB SITE - TABLED PUBLIC HEARING FOR REDESIGNATION Nw 16- 34 -23 -W4 EVA JENSEN REGIONAL FCSS MEETING TROCHU REC BOARD MEETING HIGHWAY 21 INITIATIVES MEETING MAYOR & REEVES MEETING APPROVAL OF COMMITTEE REPORTS ADJOURNMENT 4 N �f ADMINSTRATOR'S REPORT January 10 — 22, 2001 REPORT. Balance Forward $ 0.00 1 Four County pins given to the Royal Purple for the Supreme Leaders who will be in Three Hills on January 21, 2001 2 Thank you note from Agnes Paetkaw to the Kneehill Ambulance for the fast response to her call 3 The SDAB decision regarding the Sunterra appeal was released at 3 30 P M on Friday, January 19/01 The SDAB upheld the MPC decision and denied the Sunterra appeal 4 The Bayes SDAB has been scheduled for Tuesday, January 30/01 at 10.00 A.M> at the County office 5 The Kneehill Ambulance review has been scheduled for Thursday February 1/0 1 at 1 00 P M at the Kneehill County office and the Land Use Bylaw review with John Rusling scheduled for Friday, February 2/01 commencing at 8 30 A.M 6 We are currently advertising for a clerical person to work in the office, to act as transportation secretary Applications will be received until Feb 5101 CORRESPONDENCE. 1 Jan 12/01 RC #0043016 AB Treasury $57 00 — Fines Distribution. 2 Jan 12/01 RC #0043016 AB Treasury $46,237 00 FCSS Grant 3 Jan 12/01 RC #0043018 AMA Financing Corp $958 00 Distribution of surplus 4 Dec 29/00 Forum for Young Canadians Donor Income Tax Receipt $50.00 5 Jan 9/01 National Crime Prevention Summary Report 6 The Armet Report — Jan 19/01 7 Jan 10 /O1 Contact Newsletter 8 Jan/Feb /O1 Community Focus Newsletter 9 Jan 9/01 AB Environment Water Supply Outlook Press Release 10 Jan 8/01 Travel Alberta Newsletter 11 Jan 9/01 MuniMall Newsletter 12 Jan 9/01 Municipal World Newsletter 13 Municipal Safety Newsletter and Course Schedule Jan/O1 14 Jan/OI Talk About Town newsletter 15 Jan/O1 EPIC Newsletter 16 Winter 2000 EPIC Newsletter 17 Jan/O1 Hoof Pnnts Newsletter 18 Jan/O 1 Seniors Advisory Council for Alberta Newsletter 19 HR Group Productive Workplaces Newsletter 20 Geomatics Industry Association of Canada Oct/Dec 2000 Newsletter 21 Winter 2001 Co Op News 22 Dec /00 Business Central magazine 23 Jan/O1 Occupational Health and Safety magazine 24 Jan/OI Municipal World magazine 25 Employment opportunity — Assistant Manager— M.D of Opportunity No 17 26 Employment opportunity — Director Agnculture and Environmental Services — Lakeland County 27 Employment opportunity — Chief Administrative Officer —Town of Spirit River 28 Employment opportunity — Special Constable — Flagstaff County 29 Employment opportunity — Manager of Sport and Recreation — Town of Peace River 30 Employment opportunity — Special Constable — County of Newell No 4 31 Conference advertising — Alberta s Power Market — IPPSA 7th Annual Conference 32 Conference advertising — Local Government Administration Association Annual Conference 33 Conference advertising — Dalhousie University — Competitive Tendenng Conference Minute/adminreport2001 doc IM C X-11 ADMINSTRATOR'S REPORT January 10 — 22, 2001 34 Conference advertising — CompuMaster Windows 2000 Workshop 35 Conference advertising — MunGov — Canada's Municipal Government Conference & Exposition 36 Conference advertising — Growing Rural Tourism — Camrose Regional Exhibition 37 Conference advertising — URISA Alberta Conference 2001 38 Seminar advertising — Employee Leave Issues in Alberta 39 Seminar advertising — How to Design Eye Catching Brochures, Newsletters, Ads, Reports 40 Seminar advertising — 28th Annual Administrative Assistants Executive Secretaries Seminar 41 Course advertising — Environmental Leadership Programs 2001 Banff Center 42 Course advertising — The Banff Management 2001 course 43 Advertising — The Business Link 44 Advertising — STARS 8th Annual Lottery 45 Advertising — Legion Million Dollar Lottery 46 Advertising — Bridge Brand Market Guide 47 Advertising — Canada Public Auction Ltd. Mar 5101 Calgary 48 Advertising — Michener Allen Auction — Jan 20 & 27/01 Calgary 49 Advertising — RBC Insurance 50 Advertising — EPCOR — Winter 2000 Newsletter & Calendar 51 Advertising — ICS Career Diploma Program 52 Advertising Dell Business Solutions 53 Advertising — Inland Audio Visual 54 Advertising — Scott s Directory of Canadian Municipalities 55 Advertising — Elfrieda Enterprises — Flags/Pins 56 Dec 30/00 The Alberta Gazette 57 Jan 5101 The Lawyers Weekly newspaper 58 Jan 10/01 Drumheller Mail newspaper 59 Dec 26/00 Jan 2 &9/01 Strathmore Standard newspaper 60 Jan 10 & 17/01 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Sorensen Farms Ltd 1000 feeder bard expansion 40'x224' = 8960 sq ft 2 John Trentham Addition to Existing Shop 36' x42'x16' Minute /adminreport2001 doc SW 25 29 26 W4 $200,000.00 NE 25 31 24 W4 $16,000.00 2 Transportation and Utilities January 22, 2001 1 The gravel crew has moved over to Torrington to stockpile because Ed McNair has not brought a crusher in yet. I'm recommending we look else where for a gravel supply in that part of the world for next year due to the fact he pulls this crap every year 2 The grader boys have caught up with the ice problem and are now doing jobs that need doing. 3 The Trochu hall is getting the final coat of semi gloss paint on the walls The floor will be next and then some drain cleaning etc 4 Something that has come to my attention, that I thought would wait for a capital J5-b',(2 (hD recommendation has come up The bucket for the gravel crew loader needs heavy repair S We were going to replace it with a jobber and fix the old one up as time permitted. I'd like //}} ,,,, �n� to order the jobber now due to the fact Miles thinks the old one won't last much longer S1 aO0CW4> a The price on the replacement bucket is $9720 + G.S T 5 We have filled the remainder of the sand shed so there is enough material for another ice or snow storm Lk 1e LJORKS 5 "PLR1NTEO-), &YJ7 C: