HomeMy WebLinkAbout2000-11-30 Council Minutes14
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
The Executive Committee of Otto Hoff, James M Hanger and Richard M Vickery met
on Thursday November 30, 2000, at the Kneehill County office, commencing at 8 45
A.M
Jennifer Deak, Administrator, and Lonnie D McCook, Assistant Administrator, were also
present
Councillor Marjorie Vetter also entered the meeting
The following items were discussed
1 Nov 24/00 Letter from Richard Marz, MLA
Mr Marz has sent Reeve Hoff a letter thanking the County for providing the
office space for him to meet with constituents from 1997 to present, noting it was
convenient and much appreciated
Executive Committee recommends to accept and file
Myrna Bauman, Mayor of Three Hills, entered the meeting — time 9.00 A.M
2 Meeting with the Mayor of Three Hills
a. Town of Three Hills Public Works Request
Mrs Bauman requested the County to re consider its point service position re
public works, advising she was aware of this position but noting the County was
treating all towns and villages the same when they are not. Three Hills is trying to
be fiscally responsible In the past the town had contracted Ken Adams to grade
the elevator road the road out to Mt Olive and the road west of the County shop
to the cemetery road The town only has a little grader and cannot afford to
purchase a larger one for these three roads Three Hills is willing to pay and sign
a save harmless agreement (it always did sign a save harmless) for the County to
provide this service
b. Water
The Executive Committee discussed Council's meeting with the Kneehill
Regional Water Committee and the County's concerns re proposed water line,
especially the need to have Three Hills involved in this Mrs Bauman noted the
town wanted to sit down with everybody re negotiations, it did not want to
negotiate with a sub committee Three Hills commitment is that it owns its water
treatment plant it will cost out the price of water to others in a fair manner Mrs
Bauman gave a copy of the Nov 1/99 report, presented by Jack Ramsden,
regarding the town's proposal to the Kneehill Regional Water Services
Committee Mrs Bauman also gave a proposed schedule for water prices for the
period Jan 1 /01 — Dec 31/04 that was offered to Trochu, noting the price included
$0 50 /gal for plant upgrade Mrs Bauman noted Three Hills would not cut its
price and also wanted one rate for all third party users It was also noted, in light
of the increasing energy costs, these prices may have to be adjusted to reflect these
increases When asked, Mrs Bauman indicated Three Hills was willing to sit
down with the Kneehill Regional Water Committee
c. Other
Also discussed with Mrs Bauman were the following items ambulance, arena,
pool, school gym, economic development, with some of these discussions
requested to be kept in confidence
Mrs Bauman left the meeting — time 10 30 A.M
Executive Committee recommends a letter be sent to the Kneehill Regional
Water Committee advising the County has spoken with Mayor Bauman and
reconfirming the County's position that the town of Three halls be involved an
this proposed regional waterline A copy of this letter to be sent to the town of
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
Three Hills
Executive Committee recommends the County enter in a contract with the town
of Three Hills for the provision of maintenance services (blading and snow
plowing) the following roads-
- Mt. Olive road —from south of the Three Hills school (6 Ave.) south to the
town boundary (oil wellsite approach road) — approximately 118 mile +/-
- Third Street South — (where County shop is located) west to town boundary
(cemetery road) — approximately % mile +/-
- elevator road — approximately 4 mile
with this contract to be for one year after which time it will be reviewed
Further, the hourly rate for this service be cost plus 5
3 E 911 Contract
The city of Red Deer has forwarded a dispatch services agreements for the years
2001 and 2002 with a per capita fee for ambulance and fire dispatch at $150 for
2001 and $2 00 for year 2002 The city has also indicated it is willing to
continuing the existing contract and fees ($100 per capita) through December 1
31/2000
Executive Committee recommends acceptance of this agreement and the
continuance of the current contract through December 1- 3112000.
4 Oct 31/00 Letter from town of Drumheller re Mayors and Reeves Network
The town of Drumheller is proposing the formation of a regional Mayors and
Reeves network with proposed objectives to be maintain dialogue with other
levels of government, monitor infrastructure issues regional development
(including economic development) Regional water, a rave bylaw, Highway 9
West upgrading and regional economic development are items listed for
discussion Two meeting dates have been proposed — Jan 8th or 22nd, 2001
Executive Committee recommends Reeve Hoff and Deputy Reeve Hanger
attend this meeting with their preference being for a Jan 8101 meeting date
5 January 2001 Council Meeting Dates
Executive Committee recommends Council meetings in January 2001 be
changed to the 90 and the 22 "d to accommodate the ASB Provincial
Conference.
6 Federation of Canadian Municipalities (FCM) Annual Conference
Information on FCM Conference May 25 28/01 in Banff has been received
Executive Committee recommends to accept and file
7 Nov 17/00 Central AB Economic Partnership (CAEP)
An invitation has been received to attend the Dec 5 General Meeting and Board
Elections for the CAEP, which is an economic partnership of 35 central AB
communities working together to market the region as a whole as well as each
individual community
Executive Committee recommends to accept and file
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
8 Nov 15100 Copy of Letter to Kneehill Housiniz Corporation (KHC) from AB
Community Development
This letter states the Golden Hills Lodge review meets the Standards of Operation
of Senior Citizen Lodges
Executive Committee recommends to accept and file
Mr Rmus Onos entered the meeting — time 11 00 A.M
9 Kneehill Ambulance Service (KAS)
a. Traveling Safe
afety
Mr Onos was advised a call had been received regarding the speed Mr Onos
traveled from his home to an accident scene on Nov 23/00 While it was
acknowledged by the caller this was an emergency call it was also noted safety
and caution should be exercised when in town, especially during a lunch hour
when more people, especially students are about
Executive Committee recommends Mr Onos exercise caution when traveling to
an emergency scene
b. Call Volume Summary to Oct 31/2000
Year to date responses total 675 with 510 of these responses originating from
Three Hills and 165 from Linden Of this total the response level of care was
EMR response — 3 alternative transport — 2, BLS response — 571, ALS response —
98
Executive Committee recommends to accept and file.
c. Budget and Balance Sheet Reports
A budget comparison report to Oct 31/00 has been prepared, indicating total
income for the period of $300,230.32 and total expenditures of 222 903 86 for a
net income of $77,326 46 It was noted year end adjustments for insurance,
prepaid expenses and accruals would be reflected in the next report. A balance
sheet as at Oct 31/00 was also presented.
Executive Committee recommends a copy of this information be provided to
each KAS board member
d Kneehill Ambulance Newsletter
Mr Onos has prepared a newsletter reporting on call volume comparisons over
the years, 911 dispatch services purchase of new stretchers along with
housekeeping items for these, CPR course and field resuscitation and list of new
board members This newsletter will be distributed to all ambulance personnel
Executive Committee recommends a copy of this newsletter be provided to each
KAS board member
e. Nov 20/00 Letter from University of Calgary Life Support International
This letter thanks Mr Onos for assisting a student complete her practicum with
the KAS In appreciation, a gift of a $50 00 credit at Mountain Equipment Co op
has been provided for Mr Onos
Executive Committee recommends Mr. Onos be given this gift in appreciation
from the University of Calgary Life Support International.
f Operations Director Report
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
Mr Onos reported on the following
Request to spend approximately $1000 00 from budget to purchase new T
shirts for the crew
Unit #3 had a brake problem that required the replacement of the ABS sensor in
the rear differential
A technician from the Communications Group has checked the radio system for
interference and no deficiencies were found
KAS participated in the Christmas Shoebox Campaign, taking 650 shoeboxes to
Calgary for distribution
Some KAS personnel spent time to train the cubs and scouts in first aid
Red Deer dispatch is upgrading their equipment and is initiating dispatch for
Starland, Drumheller Stettler and possibly Mountain View
Executive Committee recommends Mr Onos expend up to $1,000.00 for T-
shirts for the KAS personnel with this cost being within the unexpended portion
of the approved uniform budget.
Mr Onos left the meeting — time 1145 A.M
10. Nov 21/00 Letter from Mountain View County re. Contingency Fire
Fmhtmg — Olds Rural Area/Torrington Fire Department
The County of Mountain View is currently in negotiations with the town of Olds
for fire service to the rural area surrounding the town Olds has advised it will
terminate fire services to the County effective Dec 31/00 if an agreement is not
reached Mountain View has requested, as a contingency plan the Torrington fire
department provide services in the interim.
Executive Committee recommends this matter be referred to Council
Note Mr McCook later advised Mr Randy Tiller has contacted Mountain View
and been advised an agreement has been reached
Executive Committee recommends to accept and file
The meeting recessed for lunch from 11 50 A.M until 12 55 P M
Mrs Vetter was not present when the meeting continued
11 Mint Coins
Mrs Brenda Stappler Ramstad, Royal Bank Manager came into the meeting,
bringing a selection of mint coins re long service awards Mrs Ramstad noted
the millennium coin sets which complement last year's set (County gave sets to all
employees last year) is $24.95 per set. With the purchase of 50 sets or more the
bank will donate in the County's name, to a charity of the County's choice $2 00
for every set purchased with the Royal bank also donating $2.00 to its chanty
(STARS)
Mrs Vetter re entered the meeting during this discussion and left again
See Executive Committee report #26
12 Nov 16/00 letter from Village of Acme re. SH 806
The village of Acme advised it has received a copy of AB Infrastructure's letter to
the County regarding SH 806 and recommending the County deal with the
concerns of Acme and Linden with regard to the re alignment of this road Acme
has invited the County to meet with both the Acme and Linden Councils and have
proposed dates of Jan 3rd or Jan 10 at 7 30 P M at the village of Acme office
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
Executive Committee recommends, for accurate record keeping purposes, Acme
and Linden be requested to sent written documentation to the County clearly
outlining their concerns with the SH 806 road project.
Mrs Vetter re entered the meeting — time 1 05 P M
13 Nov 7/00 2000 Central Region ASB Conference
The minutes and resolutions from this conference, hosted by the County of
Paintearth, has been received
Executive Committee recommends to accept and file.
14 Certificate of Appreciation Glen Wagstaff
AB Environment has sent a Certificate of Appreciation to Glen Wagstaff in
recognition of his valuable contributions to the completion of the Red Deer
Corridor Integrated Management Plan
Executive Committee recommends this certificate be presented to Mr. Wagstaff
15 Nov 21/00 Letter from Jubilee Insurance re. Reciprocal Insurance Exchange
Equity Payment
A four year program to return some $3 5 million of members equity back to
members was initiated by Jubilee Insurance The fourth installment of this equity
payment, in the amount of $1,45152 has been received
Executive Committee recommends to accept and file
16 Nov 24/00 News Release — Government Responds to Recommendations
Raised in Children's Forum and Task Force on Children at Risk
The government has announced five major government initiatives to provide
further support and intervention for children at risk These include protection of
children involved in prostitution $ l OM, AB partnership on fetal alcohol
syndrome $7M, programs for very young children $21M, community response
teams $5M supports for youth leaving child welfare $5M
Executive Committee recommends this information be referred to the FCSS
department.
17. Municipal Safety Codes Inspection Agency ( MSCIA) and Commission
MSCIC
Under date of Nov 17/00 a letter (to John Jeffery) has been received from Delta
Financial & Recovery Ltd requesting a cheque, in the amount of $14,892 96,
representing 50% of an outstanding balance due to MSCIA Delta is acting on
behalf of Westana Financial, creditor for MSCIA
Under date of Nov 24/00 MSCIC has sent a letter regarding this collection action
and advising they do not believe the claims can be substantiated and recommend
that the issue be disputed and advise the collection agency accordingly
Collection letters have been served on past members of MSCIC
Executive Committee recommends the MSCIC recommended response be sent
to Delta Financial Recovery with a copy to MSCIC
18 AAMD &C Information
The following information/documentation has been received from the AAMD &C
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
a Economic Development and Industry Site Selection Workshop — copy of the
presentation given at the Fall Convention
b 2000/01 Reeves listing
c Workshop on Municipal Tax Issues — copy of the presentation given at the Fall
Convention
Executive Committee recommends to accept and file with copies available, upon
request.
19 Fall 2000 Convention Evaluation
The Executive Committee proceeded to complete this evaluation
Executive Committee recommends this evaluation be returned, as completed.
20 Nov 23/00 Letter from Village of Delburne — re. Highway 21 Initiatives
Meeting
Delburne has sent a summary of information collected and provided at this
meeting The Executive Committee reviewed the economic development
information provided in this package
Executive Committee recommends to accept and file
21 Nov 22/00 Letter from The Recycling Management Association of Alberta
A letter has been received addressing some inconsistencies and confusion
regarding the collection and disposal of scrap tires at landfill sites
Executive Committee recommends this matter be referred to Mr McCook for
further comment.
22 Financial Indicator Graphs for the Year Ending Dec 31/99
AB Municipal Affairs has compiled financial indicator graphs using financial and
statistical information and comparing similar municipalities The Executive
Committee reviewed all the graph indicators, noting overall in comparison with
similar municipalities, Kneehill has a good report card
Executive Committee recommends to accept and file
23 Nov 24/00 Report re. AB TrailNet
Mrs Vetter reported on Nov 24/00 Scott Richardson, AB TrailNet, contacted her
to advise the cistern at Allmgham was not filled with gravel but with wood This
was in response to an inquiry Mrs Vetter had made when Mr Richardson was at
the November 7/00 Council meeting Mr Richardson further advised he would be
addressing this matter in the spring when he has help
Executive Committee recommends to accept and file
24 Nov 28/00 Letter from Sunnyslope Community Hall
This community association is requesting a $2,000 00 grant to help renovate their
hall — upgrade and relocate washrooms to make them wheelchair accessible
removal of trees for installation of a wheelchair ramp, rebuild ball diamonds and
do some landscaping
Executive Committee recommends to accept and file
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KNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
NOVEMBER 30, 2000
25 Nov 29/00 AAMD &C Letter re Electrical Dere ulation
The Premier has announced previously approved increases in electricity rates will
not be implemented in 2001 In consultation with their consultants, the
AAMD &C advises to continue to budget for a substantial increase in electrical
energy costs in 2001, pending any further clarification from the government
Executive Committee recommends this recommendation be referred to the
Finance Committee
26. Christmas 2000
The advertisement for Christmas closure will be in the newspaper for the month
of December The office will be closed from 4 30 P M on Dec 22/00 until 8 00
A.M on Jan 2/01
Executive Committee recommends a Christmas gift of a 2000 millennium coin
set be given to the County employees and Councillors Further, Mr Hanger
and Mrs Deak select appropriate mint coins for the long service awards with
these coins to be presented to the long service employees at the December 19100
Council meeting at 8 30 A.M Should an employee receiving along service
recognition not be able to attend this meeting, arrangements be made for the
local Councillor to present this award to the employee
27 Employee Working Conditions
Mrs Deak reported an hourly employee has requested to go on salary This
employee is not within five years of retirement but feels there would be a benefit
to his Local Authorities Pension (LAP) Plan to go on salary at this time It was
noted the Employee Working Conditions will change and effective Jan 1/01, the
option for hourly employees to go on salary and use one hour of overtime each
day as part of LAP earnings to top up /increase pension benefits will no longer be
available The Executive Committee discussed this matter, noting transportation
department employees hours were currently being reduced to an 8 hour day The
difficulty for an hourly employee to attain the required number of hours for a
salary calculation that would benefit his LAP was discussed
Executive Committee recommends hourly employees, with the exception of
those with a salary agreement in place, remain as hourly paid employees
The Executive Committee adjourned — time 3 05 P M
Je ifer D ak, Administrator
JD /MINUTE /EC20001130
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