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HomeMy WebLinkAbout2000-11-30 Council Minutes14 I� _9 a J i KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 The Executive Committee of Otto Hoff, James M Hanger and Richard M Vickery met on Thursday November 30, 2000, at the Kneehill County office, commencing at 8 45 A.M Jennifer Deak, Administrator, and Lonnie D McCook, Assistant Administrator, were also present Councillor Marjorie Vetter also entered the meeting The following items were discussed 1 Nov 24/00 Letter from Richard Marz, MLA Mr Marz has sent Reeve Hoff a letter thanking the County for providing the office space for him to meet with constituents from 1997 to present, noting it was convenient and much appreciated Executive Committee recommends to accept and file Myrna Bauman, Mayor of Three Hills, entered the meeting — time 9.00 A.M 2 Meeting with the Mayor of Three Hills a. Town of Three Hills Public Works Request Mrs Bauman requested the County to re consider its point service position re public works, advising she was aware of this position but noting the County was treating all towns and villages the same when they are not. Three Hills is trying to be fiscally responsible In the past the town had contracted Ken Adams to grade the elevator road the road out to Mt Olive and the road west of the County shop to the cemetery road The town only has a little grader and cannot afford to purchase a larger one for these three roads Three Hills is willing to pay and sign a save harmless agreement (it always did sign a save harmless) for the County to provide this service b. Water The Executive Committee discussed Council's meeting with the Kneehill Regional Water Committee and the County's concerns re proposed water line, especially the need to have Three Hills involved in this Mrs Bauman noted the town wanted to sit down with everybody re negotiations, it did not want to negotiate with a sub committee Three Hills commitment is that it owns its water treatment plant it will cost out the price of water to others in a fair manner Mrs Bauman gave a copy of the Nov 1/99 report, presented by Jack Ramsden, regarding the town's proposal to the Kneehill Regional Water Services Committee Mrs Bauman also gave a proposed schedule for water prices for the period Jan 1 /01 — Dec 31/04 that was offered to Trochu, noting the price included $0 50 /gal for plant upgrade Mrs Bauman noted Three Hills would not cut its price and also wanted one rate for all third party users It was also noted, in light of the increasing energy costs, these prices may have to be adjusted to reflect these increases When asked, Mrs Bauman indicated Three Hills was willing to sit down with the Kneehill Regional Water Committee c. Other Also discussed with Mrs Bauman were the following items ambulance, arena, pool, school gym, economic development, with some of these discussions requested to be kept in confidence Mrs Bauman left the meeting — time 10 30 A.M Executive Committee recommends a letter be sent to the Kneehill Regional Water Committee advising the County has spoken with Mayor Bauman and reconfirming the County's position that the town of Three halls be involved an this proposed regional waterline A copy of this letter to be sent to the town of JD/MINUTE/EC20001130 LI-C Dq X 0 r 5 a i a KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 Three Hills Executive Committee recommends the County enter in a contract with the town of Three Hills for the provision of maintenance services (blading and snow plowing) the following roads- - Mt. Olive road —from south of the Three Hills school (6 Ave.) south to the town boundary (oil wellsite approach road) — approximately 118 mile +/- - Third Street South — (where County shop is located) west to town boundary (cemetery road) — approximately % mile +/- - elevator road — approximately 4 mile with this contract to be for one year after which time it will be reviewed Further, the hourly rate for this service be cost plus 5 3 E 911 Contract The city of Red Deer has forwarded a dispatch services agreements for the years 2001 and 2002 with a per capita fee for ambulance and fire dispatch at $150 for 2001 and $2 00 for year 2002 The city has also indicated it is willing to continuing the existing contract and fees ($100 per capita) through December 1 31/2000 Executive Committee recommends acceptance of this agreement and the continuance of the current contract through December 1- 3112000. 4 Oct 31/00 Letter from town of Drumheller re Mayors and Reeves Network The town of Drumheller is proposing the formation of a regional Mayors and Reeves network with proposed objectives to be maintain dialogue with other levels of government, monitor infrastructure issues regional development (including economic development) Regional water, a rave bylaw, Highway 9 West upgrading and regional economic development are items listed for discussion Two meeting dates have been proposed — Jan 8th or 22nd, 2001 Executive Committee recommends Reeve Hoff and Deputy Reeve Hanger attend this meeting with their preference being for a Jan 8101 meeting date 5 January 2001 Council Meeting Dates Executive Committee recommends Council meetings in January 2001 be changed to the 90 and the 22 "d to accommodate the ASB Provincial Conference. 6 Federation of Canadian Municipalities (FCM) Annual Conference Information on FCM Conference May 25 28/01 in Banff has been received Executive Committee recommends to accept and file 7 Nov 17/00 Central AB Economic Partnership (CAEP) An invitation has been received to attend the Dec 5 General Meeting and Board Elections for the CAEP, which is an economic partnership of 35 central AB communities working together to market the region as a whole as well as each individual community Executive Committee recommends to accept and file JD /MINUTE/EC20001130 2 A cA KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 8 Nov 15100 Copy of Letter to Kneehill Housiniz Corporation (KHC) from AB Community Development This letter states the Golden Hills Lodge review meets the Standards of Operation of Senior Citizen Lodges Executive Committee recommends to accept and file Mr Rmus Onos entered the meeting — time 11 00 A.M 9 Kneehill Ambulance Service (KAS) a. Traveling Safe afety Mr Onos was advised a call had been received regarding the speed Mr Onos traveled from his home to an accident scene on Nov 23/00 While it was acknowledged by the caller this was an emergency call it was also noted safety and caution should be exercised when in town, especially during a lunch hour when more people, especially students are about Executive Committee recommends Mr Onos exercise caution when traveling to an emergency scene b. Call Volume Summary to Oct 31/2000 Year to date responses total 675 with 510 of these responses originating from Three Hills and 165 from Linden Of this total the response level of care was EMR response — 3 alternative transport — 2, BLS response — 571, ALS response — 98 Executive Committee recommends to accept and file. c. Budget and Balance Sheet Reports A budget comparison report to Oct 31/00 has been prepared, indicating total income for the period of $300,230.32 and total expenditures of 222 903 86 for a net income of $77,326 46 It was noted year end adjustments for insurance, prepaid expenses and accruals would be reflected in the next report. A balance sheet as at Oct 31/00 was also presented. Executive Committee recommends a copy of this information be provided to each KAS board member d Kneehill Ambulance Newsletter Mr Onos has prepared a newsletter reporting on call volume comparisons over the years, 911 dispatch services purchase of new stretchers along with housekeeping items for these, CPR course and field resuscitation and list of new board members This newsletter will be distributed to all ambulance personnel Executive Committee recommends a copy of this newsletter be provided to each KAS board member e. Nov 20/00 Letter from University of Calgary Life Support International This letter thanks Mr Onos for assisting a student complete her practicum with the KAS In appreciation, a gift of a $50 00 credit at Mountain Equipment Co op has been provided for Mr Onos Executive Committee recommends Mr. Onos be given this gift in appreciation from the University of Calgary Life Support International. f Operations Director Report JD/MINUTE /EC20001130 IN ml � X 9 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 Mr Onos reported on the following Request to spend approximately $1000 00 from budget to purchase new T shirts for the crew Unit #3 had a brake problem that required the replacement of the ABS sensor in the rear differential A technician from the Communications Group has checked the radio system for interference and no deficiencies were found KAS participated in the Christmas Shoebox Campaign, taking 650 shoeboxes to Calgary for distribution Some KAS personnel spent time to train the cubs and scouts in first aid Red Deer dispatch is upgrading their equipment and is initiating dispatch for Starland, Drumheller Stettler and possibly Mountain View Executive Committee recommends Mr Onos expend up to $1,000.00 for T- shirts for the KAS personnel with this cost being within the unexpended portion of the approved uniform budget. Mr Onos left the meeting — time 1145 A.M 10. Nov 21/00 Letter from Mountain View County re. Contingency Fire Fmhtmg — Olds Rural Area/Torrington Fire Department The County of Mountain View is currently in negotiations with the town of Olds for fire service to the rural area surrounding the town Olds has advised it will terminate fire services to the County effective Dec 31/00 if an agreement is not reached Mountain View has requested, as a contingency plan the Torrington fire department provide services in the interim. Executive Committee recommends this matter be referred to Council Note Mr McCook later advised Mr Randy Tiller has contacted Mountain View and been advised an agreement has been reached Executive Committee recommends to accept and file The meeting recessed for lunch from 11 50 A.M until 12 55 P M Mrs Vetter was not present when the meeting continued 11 Mint Coins Mrs Brenda Stappler Ramstad, Royal Bank Manager came into the meeting, bringing a selection of mint coins re long service awards Mrs Ramstad noted the millennium coin sets which complement last year's set (County gave sets to all employees last year) is $24.95 per set. With the purchase of 50 sets or more the bank will donate in the County's name, to a charity of the County's choice $2 00 for every set purchased with the Royal bank also donating $2.00 to its chanty (STARS) Mrs Vetter re entered the meeting during this discussion and left again See Executive Committee report #26 12 Nov 16/00 letter from Village of Acme re. SH 806 The village of Acme advised it has received a copy of AB Infrastructure's letter to the County regarding SH 806 and recommending the County deal with the concerns of Acme and Linden with regard to the re alignment of this road Acme has invited the County to meet with both the Acme and Linden Councils and have proposed dates of Jan 3rd or Jan 10 at 7 30 P M at the village of Acme office JD /MINUTE /EC20001130 4 X 10 11 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 Executive Committee recommends, for accurate record keeping purposes, Acme and Linden be requested to sent written documentation to the County clearly outlining their concerns with the SH 806 road project. Mrs Vetter re entered the meeting — time 1 05 P M 13 Nov 7/00 2000 Central Region ASB Conference The minutes and resolutions from this conference, hosted by the County of Paintearth, has been received Executive Committee recommends to accept and file. 14 Certificate of Appreciation Glen Wagstaff AB Environment has sent a Certificate of Appreciation to Glen Wagstaff in recognition of his valuable contributions to the completion of the Red Deer Corridor Integrated Management Plan Executive Committee recommends this certificate be presented to Mr. Wagstaff 15 Nov 21/00 Letter from Jubilee Insurance re. Reciprocal Insurance Exchange Equity Payment A four year program to return some $3 5 million of members equity back to members was initiated by Jubilee Insurance The fourth installment of this equity payment, in the amount of $1,45152 has been received Executive Committee recommends to accept and file 16 Nov 24/00 News Release — Government Responds to Recommendations Raised in Children's Forum and Task Force on Children at Risk The government has announced five major government initiatives to provide further support and intervention for children at risk These include protection of children involved in prostitution $ l OM, AB partnership on fetal alcohol syndrome $7M, programs for very young children $21M, community response teams $5M supports for youth leaving child welfare $5M Executive Committee recommends this information be referred to the FCSS department. 17. Municipal Safety Codes Inspection Agency ( MSCIA) and Commission MSCIC Under date of Nov 17/00 a letter (to John Jeffery) has been received from Delta Financial & Recovery Ltd requesting a cheque, in the amount of $14,892 96, representing 50% of an outstanding balance due to MSCIA Delta is acting on behalf of Westana Financial, creditor for MSCIA Under date of Nov 24/00 MSCIC has sent a letter regarding this collection action and advising they do not believe the claims can be substantiated and recommend that the issue be disputed and advise the collection agency accordingly Collection letters have been served on past members of MSCIC Executive Committee recommends the MSCIC recommended response be sent to Delta Financial Recovery with a copy to MSCIC 18 AAMD &C Information The following information/documentation has been received from the AAMD &C JD/MINUTE/EC20001130 D A CJ KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 a Economic Development and Industry Site Selection Workshop — copy of the presentation given at the Fall Convention b 2000/01 Reeves listing c Workshop on Municipal Tax Issues — copy of the presentation given at the Fall Convention Executive Committee recommends to accept and file with copies available, upon request. 19 Fall 2000 Convention Evaluation The Executive Committee proceeded to complete this evaluation Executive Committee recommends this evaluation be returned, as completed. 20 Nov 23/00 Letter from Village of Delburne — re. Highway 21 Initiatives Meeting Delburne has sent a summary of information collected and provided at this meeting The Executive Committee reviewed the economic development information provided in this package Executive Committee recommends to accept and file 21 Nov 22/00 Letter from The Recycling Management Association of Alberta A letter has been received addressing some inconsistencies and confusion regarding the collection and disposal of scrap tires at landfill sites Executive Committee recommends this matter be referred to Mr McCook for further comment. 22 Financial Indicator Graphs for the Year Ending Dec 31/99 AB Municipal Affairs has compiled financial indicator graphs using financial and statistical information and comparing similar municipalities The Executive Committee reviewed all the graph indicators, noting overall in comparison with similar municipalities, Kneehill has a good report card Executive Committee recommends to accept and file 23 Nov 24/00 Report re. AB TrailNet Mrs Vetter reported on Nov 24/00 Scott Richardson, AB TrailNet, contacted her to advise the cistern at Allmgham was not filled with gravel but with wood This was in response to an inquiry Mrs Vetter had made when Mr Richardson was at the November 7/00 Council meeting Mr Richardson further advised he would be addressing this matter in the spring when he has help Executive Committee recommends to accept and file 24 Nov 28/00 Letter from Sunnyslope Community Hall This community association is requesting a $2,000 00 grant to help renovate their hall — upgrade and relocate washrooms to make them wheelchair accessible removal of trees for installation of a wheelchair ramp, rebuild ball diamonds and do some landscaping Executive Committee recommends to accept and file JD/MINUTE/EC20001130 1 9 I� :1 P07:9 • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT NOVEMBER 30, 2000 25 Nov 29/00 AAMD &C Letter re Electrical Dere ulation The Premier has announced previously approved increases in electricity rates will not be implemented in 2001 In consultation with their consultants, the AAMD &C advises to continue to budget for a substantial increase in electrical energy costs in 2001, pending any further clarification from the government Executive Committee recommends this recommendation be referred to the Finance Committee 26. Christmas 2000 The advertisement for Christmas closure will be in the newspaper for the month of December The office will be closed from 4 30 P M on Dec 22/00 until 8 00 A.M on Jan 2/01 Executive Committee recommends a Christmas gift of a 2000 millennium coin set be given to the County employees and Councillors Further, Mr Hanger and Mrs Deak select appropriate mint coins for the long service awards with these coins to be presented to the long service employees at the December 19100 Council meeting at 8 30 A.M Should an employee receiving along service recognition not be able to attend this meeting, arrangements be made for the local Councillor to present this award to the employee 27 Employee Working Conditions Mrs Deak reported an hourly employee has requested to go on salary This employee is not within five years of retirement but feels there would be a benefit to his Local Authorities Pension (LAP) Plan to go on salary at this time It was noted the Employee Working Conditions will change and effective Jan 1/01, the option for hourly employees to go on salary and use one hour of overtime each day as part of LAP earnings to top up /increase pension benefits will no longer be available The Executive Committee discussed this matter, noting transportation department employees hours were currently being reduced to an 8 hour day The difficulty for an hourly employee to attain the required number of hours for a salary calculation that would benefit his LAP was discussed Executive Committee recommends hourly employees, with the exception of those with a salary agreement in place, remain as hourly paid employees The Executive Committee adjourned — time 3 05 P M Je ifer D ak, Administrator JD /MINUTE /EC20001130 • a M V O O d' a N X O O O C a 0 0 H Z D O J J 2 W W Z Y 0 M O^ N 10 W) M N 00 .it L: I� i I0O III M o ' ti I 1 0.! 1 1�1 100 IO' O�0^ F v I IOOI 00 I ', 1M1 IW' Iy� INI ioo. !I loo kn O\ II I00 0� Di cp 00 M O0 MI 00 006 O^I Rt �I I I a I I� li i INI I~ (! 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