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HomeMy WebLinkAbout2000-11-21 Council MinutesA N KNEEHILL COUNTY AGENDA - COUNCIL MEETING November 21, 2000 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Correspondence Report 5 Accounts Payable APPOINTMENTS. 9.00 A.M Kneehill Regional Water Committee — see agenda item #6 11 30 A.M Gordon Park — see agenda item #7 and #8 1 30 P M Tim Shearlaw, Three Hills Capital — see agenda item #9 GENERAL 6 Kneehill Regional Water Committee 7 Kneehill Watershed Advisory Committee (KWAC) 8 Presentation — Gordon Park 9 Three Hills Capital Newspaper 10 Employee Matters 11 Kneehill Ambulance Service 12 MLA Richard Marz 13 MGA 305(1) Assessment Adjustment 14 Joint Services Position 15 Audit Proposal 16 AAMD &C Fall Convention 17 Wild Rose Economic Development Corporation 18 Kneehill County Recreation Grants TRANSPORTATION 19 Transportation and Utilities Report 20 Trochu Fire Hall 21 Village of Acme Nov 8/00 Letter re Linden/Acme/County Fire Agreement Notes from Council article, and Letter to the Editor article (Nov 15100) 22 Dirt Road Policy PLANNING: 23 Legal opinion re bankrupt subdivision application 24 Nov 13/00 Correspondence from Wayne Magnuson re Access to NW 03 34 22 W4 25 Nov 9/00 Letter to Tamsh Howard COMMITTEE REPORTS ?6 Wild Rose Economic Development Corporation Nov 2/00 Minutes 17 Three Hills & District Seed Cleaning Plant Oct 11 & Nov 3/00 Minutes LATE ITEMS. 1 is KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Street, PRESENT Three Hills Alberta on Tuesday, November 21 2000 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Deputy Reeve James M Hanger Councillors Marylea Lowen Marjorie D Vetter Richard M Vickery Glen Wagstaff Division Two Division Five Division One Division Four (after 9.05 A.M ) Division Six Division Seven Jennifer Deak, Municipal Administrator and Lonnie McCook, Assistant Administrator were present along with Barb Long who recorded the minutes. AGENDA Reeve Otto Hoff called the meeting to order at 8 35 A M ADDITIONS Requests were made to add the following items to the agenda Under Item #28 Special Places Report Under Appointments AGRA Torchinsky /Alberta Trail Net at 10 30 A.M Under Late Items, Tax Penalty Cancellation Moved approval of the agenda, with the above add J DEAK 15 YR PIN itions i CARRIED I Mr Hoff presented Mrs Deak with her fifteen year pin received from the AAMD &C It was noted the November 8 "', 2000 Council minutes would be edited by a committee comprised of Councillors Vickery Vetter and Lowen KRWC Men IyW arty Prior to the 9 00 A M appointment with representatives of the Kneehill Regional Water APPOINTMENT Committee (KRWC) and Gerry Guy District Engineer for Prairie Farm Rehabilitation Administration (PFRA) the history of this Committee as well as Kneehill County s Joint Services Position were briefly reviewed Bert Jackson Bob Boake, John Van Doesburg and Gerry Guy entered the meeting at 9 10 A.M On behalf of Council Reeve Hoff welcomed the delegation to Council and introductions were made Mr Jackson advised the KRWC is currently in the process of obtaining grant money and the results to date are very encouraging The Committee has met with Ed Stelmach Minister of Alberta Infrastructure who was quite positive towards this project and recommended they be sure to request enough funding to cover all the costs of the water project The federal government Caucus Chairperson, also spoke favorably of the project and has forwarded the project to the Minister of the Environment but advised nothing will be done until after the November election Mr Jackson also reported the other water projects in the province are only in the formative stages therefore KRWC will have a good chance of being first in line for any available grant money Mr Van Doesburg advised the Committee should have a good idea by the end of January how they stand regarding grant money in response to a question regarding water licensing, Mr Van Doesburg reported the KRWC has water available from the Red Deer River through the town of Drumheller s water license Mr Van Does Berg explained that in order to control the amount of water removed from the Red Deer River each water treatment plant has been allocated so many gallons based on projected population growth and Drumheller has enough water volume allocated for at least 20 years possibly 40 years Council expressed their concern that the Municipal District of Rocky View has not been involved in this project as the lines will be running through their county to reach the interested towns of Irricana and Beiseker The misunderstandings regarding communications were discussed and Mr Van Doesburg noted he will ensure that in future ( onncibmin 0 0 KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 both the municipalities of Rocky View and Mountain View are invited to all meetings so that everyone is informed Mrs Lowen questioned whether the water supply to the rural users would be a "trickle system'? Mr Van Doesburg explained that designing a line to provide a demand system for all the rural users would be too costly With a trickle system the rural user would need a reservoir, with the allocated water volume being filled during less demand times Mr Gerry Guy reported that a 300 gallon fiberglass tank would be adequate for most residential water supplies He also reported that if a 2 3 day supply were stored in a reservoir or cistern it would operate like a demand system Mr Jackson advised each town on this project would also have a reservoir that will be pumped at night to decrease electrical costs and use of the water system during peak times Mr Guy advised the PFRA would assist rural water cooperatives or societies with the cost of hookups from the waterline into the residences, including installation of the reservoir or cistern However the farmer s individual pressure pump systems would not be covered The PFRA funding would be up front money with the loan to be paid back by the water co op Mr Guy advised that in 98% of the regional water systems the PFRA are involved with a trickle system is used He further suggested if a cooperative of rural residents wanted to pay the extra money it would be possible to have a demand system with water being pumped into one large reservoir on a controlled basis and having a demand system to the farmers from there Mr Guy noted the general cost for constructing a reservoir would be approximately $1 00 per cubic gallon Mr Boake reported he believed the rural residents of Kneehill County preferred a demand system for water delivery In reference to costs Mr Van Doesburg advised the cost for the transmission line alone would be approximately $27 million and it is difficult to determine specific user costs as it will depend on the number of cooperatives formed and the distance the water needs to be transported Mr Guy advised the costs on other lines have been averaging between $12 000 $15,000 00 per hook up One person per mile of line is considered economical and should the line travel through heavily populated areas, this would help average costs He further advised the 20 years amortization would also help reduce the costs incurred Mrs Deak left the meeting at 9 55 A M The following information regarding the line was provided Water lines running into the rural residences will use a 2 inch tap off and a 1 inch line, depending on amount of water needed Pressure on line all the time Most economical system 'trickle', 2 gallons per minute over a 24 hour limit (stored in a cistern or reservoir) Line should be designed to mirror the developments in the area and that has not yet been determined if the intensive operators want additional volume perhaps shares will be sold Have projected over 20 years that users of this line will be 50% urban and 50% rural Use of a steel main line so that pressure can be increased or decreased when needed The option of using the Three Hills Treatment Plant, if necessary in the future, is being considered Mrs Deak returned to the meeting at 1005 A.M It was reported the large installation cost of the regional line will be paid by the Commission through grants and then the urban and rural areas will buy in at a fee established to cover costs However the Commission cannot be established until funding is in place Mr Van Doesburg reported this water system is being approached as regional with no differentiation between rural and urban areas The Commission will work out prices, set the standards to ensure fairness and handle the user water groups In January the KRWC will organize a rural meeting to determine how many are interested Mr Boake reported at this time he has approximately 127 rural residents interested in signing up and he has been using the estimate of $15,000 00 per user connection Mr Van Doesburg reported the KRWC is not sure of the exact route of the water line until it is determined where the interested rural users are located Council advised groups interested in forming water cooperatives should go to the Kneehill Regional Water Committee first and the Committee can report back to Council regarding the applicants Council nun I 2 r� L • KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 Council noted that as the municipality has money invested in the Three Hills Water Treatment Plant and it is located within the County it should be considered to this water project It was also noted that Trochu should be invited to join the KRWC to determine a method of water delivery in order to obtain provincial and federal funding the Kneehill Regional Water Committee requested a letter of support from the County stating that the County is in favor in principal of the regional water line project Mr Jackson reported concern that funding will not be granted without the County s support Council recommended that it would like all its concerns addressed prior to the County being involved with a letter of support however they will discuss this further and advise the Committee of their decision Mr Van Doesburg advised letters would be sent to each Jurisdiction asking for motions supporting the signing of the agreement with the town of Drumheller to secure water delivery He provided a copy of this agreement for Council to review The delegation consisting of Messrs Jackson Boake Guy and Van Doesburg left the AB TRAIL meeting at 10 31 A M NET /_ TORCH The meeting recessed from 10 35 A M until 10 46 A M APPOINTMENT Mr Colin Stroeder and Mr Gord Caldwell from Agra Torchinsky Engineering were present RE SH806 when the meeting reconvened Mr Theo VanEvlingen Agra Torchinsky Engineering and Mr Scott Richardson, President of Alberta Trail Net entered the meeting at 10 50 A.M Mr McCook reported this meeting had been arranged to discuss the refusal of the Trans Canada Trail Foundation (TCTF) to sign Kneehill County s land purchase agreement for the Secondary Highway 806 road rebuild project Mr VanEvlingen reported he has been handling the land purchasing agreements for Kneehill County and negotiations between Trans Canada Trail Net and Kneehill County noting both parties are reluctant to take the responsibility for any environmental issues Mr Scott Richardson advised that the land in question is owned by the Trans Canada Trail Foundation with Alberta Trail Net acting as its agent He further advised that while he is not legally a representative of TCTF he would attempt to present and recommend information to the TCTF Mr Richardson reported that when Trans Canada Trail Foundation purchased the abandoned rail lines from the CPR it was with the agreement that if there were any environmental contamination the CPR would take the land back, reclaim it and then return it to the TCTF Mr Richardson advised that once the TCTF sells land to Kneehill County they would no longer be able to return it to CPR for reclamation, as per the agreement The lawyers representing TCTF felt Kneehill County s land agreements left J D TCTF unprotected and responsible for any contamination In an effort to expedite matters TCTF designed the following 3 options to allow Kneehill County to have their own land agreement signed Limit the amount of environmental responsibility to the purchase price Agree to expropriation Do an easement to allow the road construction go ahead When asked if TCTF could request the CPR to certify this portion of land benign of any contamination Mr Richardson advised he was unsure of the costs involved or the time limits necessary to do this type of certification? It was argued that if Alberta Law specifies that he who contaminates the land is responsible for the costs of reclamation why would TCTF be concerned as it would ultimately be CPR s responsibility Mr Richardson replied that signing the County's agreement accepting liability for any environmental issues was felt by TCTF to weaken their position in regard to this law Mrs Lowen advised the County is not just this one small land holding that is the issue but the precedent that will be set in dealing with TCTF property in future dealings Mr Richardson recommended compromise and common sense be used on both sides to settle this matter Mr Richardson suggested a Joint venture of Kneehill County, AB Trail Net and TCTF hiring an independent environmental consultant to look at this Council min 3 • KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 section of land conduct soil samples and see if there are contaminates as it was felt a reclamation certificate through Alberta Environment would be very time consuming Mr Richardson advised that if the study came back clean and Kneehill County felt the environment issues were addressed and would be willing to write a letter to the effect that the County would not hold TCTF responsible Mr Richardson would present this option to TCTF to see if they would sign the County s land agreement Mr Richardson also felt there was merit in the easement option and suggested it be considered as it would provide protection to TCTF Council advised Mr Richardson they will further consider this issue and advise him of their decision Mr Richardson and Mr McCook left the meeting at 11 40 A M i Mr Stroeder advised it is not possible to move the road to resolve the issue Mr Van Evlingen reported AB Infrastructure would not likely recognize an easement and neither Kneehill County not TCTF appear willing to move from their positions due to the precedent being set so he again suggested the County consider the environmental study option as discussed with Mr Richardson Mr McCook returned at 11 45 A.M Council was reminded that Alberta Infrastructure had been willing to sign a separate agreement with TCTF removing the responsibility of the environmental liabilities from Kneehill County however Council at that time had taken the position that in order to be fair and equitable all parties should sign the same land purchasing agreement It was also noted that due to the lateness of the season, construction will not be undertaken this year The consensus of Council was to reaffirm its previous decision Messrs Stroeder VanEvlingen and Caldwell left the meeting at 11 50 A.M with Mr McCook Mr McCook returned at I 1 56 AM Mr & Mrs Gordon Park entered the meeting at 12.00 P M On behalf of Council Reeve Hoff welcomed Mr & Mrs Park and introductions were made Mr Park advised that he would like to address Council as Chairman of the Kneehill Water Advisory Committee He explained the Society had applied for AESA funding however as they are a new society there would be no money available until April 2001 and they are in need of funds to continue with their current activities as well as to be able to keep Ryan Cox as Coordinator Mr Park requested Council bridge the funding surplus left from the 2000 AESA grant which will be lost if not used or consider loaning this organization approximately $7,500 00 to cover mileage, wages benefits etc for the months of January, February and March 2001 Council agreed to let Mr Park know their decision by Friday, November 24 2000 Mr Hoff then presented Mr Park with a plaque in honor of his years of dedicated service to the Three Hills & District Seed Cleaning Plant and invited Mr & Mrs Park to ,loin Council for lunch The meeting recessed at 12 10 P M until 1 40 P M Mr Tim Shearlaw was present when the meeting reconvened On behalf of Council Mr Hanger advised Mr Shearlaw of the concerns regarding the inaccuracies of some of the news articles written and printed in The Capital, in particular one of two weeks ago and expressing disappointment that the facts weren't investigated or checked out prior to printing Council further advised that normally the County does not print rebuttals but due to the misrepresentation of the County facts this step had been taken Mr Shearlaw advised that in future he would ensure that both sides of a story be ( onncthnin KWAC REQUEST TO BRIDGE FUNDING GORDON PARK PLAQUE PRESENTATION LUNCH BREAK TIM SHEARLAW APPT RE. INNACURACIES RENEWS ARTICLES 4 n KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 investigated in order to clarify the facts so that accurate information is reported Mr Shearlaw further stated the provision of factual information from the County is an excellent idea and recommended that the County provide periodic information on departments updates etc. not only regarding contentious or controversial issues as he feels this would eliminate rumours and innuendoes Consensus of Council was that Kneehill County would send articles to The Capital on an as needed basis" with no definite times set At this time they reconfirmed the new Media Policy with Mr Shearlaw for his information Mr Hoff and Mr Hanger left the meeting at 1 55 P M due to a prior commitment Mr Vickery thanked Mr Shearlaw for coming to Council and for addressing this matter Mr Shearlaw left the meeting at 1 56 P M The Administrator's Report for the period November 9 to November 21, 2000 was presented Moved approval of the Administrator's Report. CARRIED The Correspondence report for November 9 to November 21 2000 was presented Under Correspondence Report Item #9 Town of Trochu Sewer Invert Extensions, Mr McCook reported these manholes are located in the County road allowance and the extensions to the manholes would put them flush with the road surface which would be a dangerous situation unless fill is brought in and the area properly sloped Moved a letter he sent to the town of Trochu advising Kneehill County will allow �' extensions to the current lines, in order to raise the manholes a mczrimum of 16" —24" if properly sloped, to address safety concerns However as per County policy, any future Ij sewer lines iw // not he allowed in Kneehill County road allowances CARRIED Mr McCook requested this letter be faxed immediately as the town will be starting this work immediately TROCHU SEWER LINE MANHOLE EXTENSIONS W_-e J&-o CW-0 9 Under Correspondence Report Item #13, Municipal Infrastructure Management System APPR OF CORR Project Mr McCook noted any rural interest in this project would have to go through an REPORT urban center Moved approval of the Correspondence report, with the amendment to item #9 ACCTS PAYABLE CARRIED IN CAMERA RE. Moved approval of the accounts submitted for payment today subject to approval by the PERSONNEL Finance Committee of Councillors Hoff, Hanger Vickery and Wagstaff ISSUE CARRIED Mrs Deak requested and In Camera Session to discuss a personnel matter Time 2 40 P M Moved the meeting go "in camera' with Council, Mrs Deak and Mr McCook remaining in the meeting Barb Long left the meeting at 2 40 P M REFER EMP ISSUE Mr Hoff and Mr Hanger entered the meeting at 2 50 P M FOR L_ Moved the meeting back in session at 2 55 P M COUNSEL c ouncilmin 5 KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 Moved this employee file be referred to legal counsel ftLoOL (j'Ib CARRIED b The November 9 2000 letter from Richard Marz MLA in response to Kneehill County s S letter regarding the November 1" 2000 tour of Kneehill County with the Honorable Ed Stelmach Minister of infrastructure was reviewed Moved to accept and. file BRIDGE FUNDING CARRIED It was also noted that Mr Marz had requested unedited copies of the October 24, 2000 and APPROVAL RE.KWAC November 8 2000 Council meetings �'`� rx� ✓ 3 L Barb Long re entered the meeting at 3 00 P M Further discussion ensued regarding the request from the Kneehill Water Advisory Committee for the County to help with funding until April 2001 Moved Kneehill County offer to enter into an agreement with the Kneehill Water Advisory Committee for Kneehill County to provide funding, to a maximum of"� 57,500.00, for the payment of wages for Ryan Cox, Coordinator, with the understanding this amount will he repaid to the County upon receipt of the Kneehill Water Advisory Committee's AE.VA funding in April 2001 CARRIED i Mrs Vetter left the meeting at 3 01 P M KRWC REQUEST A request was made to have Mr Sommerville explain the different water groups at the Joint FOR LETTER OF SUPPORT - ASB meeting TABLED Mrs Vetter returned to the meeting at 3 10 P M i Further discussion took place regarding the request from the Kneehill Regional Water I Committee for the County to provide a letter approving in principle the concept of the 5109 j Kneehill Regional Water Committee It was noted the town of Trochu was also having��'c'M I water difficulties, so perhaps there would be a possibility of tying together the Drumheller and Three Hills Water Systems to cover the balance of the County It was felt the focus J J ov ot6-4 should be on a regional water system covering the entire County rural and urban, not just DECISIONS RE: the southern end with an emphasis on the urban centers Council cautioned that while this KAS TO BE needed further review and consideration, the County should not wait too long to make a PRESENTED AT decision on the request for a letter of support for the Kneehill Regional Water Committee NOV.22 /00 Moved a decision on this issue he tabled until the next Council meeting MEETING CARRIED Mrs Deak reported the November 7, 2000 Kneehill Ambulance Society meeting with the j new Board members had been very encouraging Mr Vickery requested the County's concern that to avoid bias the alternate members should not be former board members, be _ J Jl r" W,64L- addressed at the next ambulance meeting The minutes of the November 7, 2000 meeting G, were then reviewed Mr McCook left the meeting at 3 35 P M and returned at 3 38 P M Oc'� Srh.ct�G�� Council decided the following direction be taken regarding these issues of the Kneehill Ambulance Service and presented at the November 22, 2000 Kneehill Ambulance Society meeting KC /RED DEER Mr Hanger will attend to provide the Joint Services Committee position and to update CITY— 2 YR the KAS on the option for ambulance service discussed with the Acme area CONTRACT FOR representatives E911 FULL (onncil -loin 6 • KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 Full E911 dispatch contract expires November 30 2000 and will renew at a rate of DISPATCH $1 50 per capita for 2001 and $2 00 per capita for 2002 The City of Red Deer Emergency services has advised they could provide an interim contract until December 31 2000 if requested Consensus was for the County to continue to pay for the provision of full E91 I dispatch to the entire county Moved Kneehill County approve the renewal of the Red Deer City Dispatch contract for the provision of E911. full dispatch services, for a hvo- year term for the total population J of Kneehill County. "-s- CARRIED CARRIED Contract with RHA #5 be placed on hold pending the completion of the independent medical review of the ambulance service The three motions from the towns and villages regarding the ambulance service be placed on hold pending the completion of the independent medical review of the ambulance service mo �) L- Letter from Dr Swinton to Dr Webb expressing a concern regarding Mr Onos be ASSMENT referred to Dr Anton CHANGE B.T.ENERGY LTD It was also requested a letter be sent explaining that Mr Wagstaff as Kneehill County's ROLL 6800200 representative on the Kneehill Ambulance Society will deal only with issues pertaining to the existing structure, any information regarding the County's future position will be, 7D ft,-Q& � handled by the Joint Services Committee 5 Mrs Deak presented a request from Steve Nedoshytko Assessor, requesting a change in APPROVAL OFD' assessment to B T Energy Limited Roll #6800200, as provided for under MGA 305(1), JOINT SERVICES which allows the assessor to correct the assessment as Alberta Municipal Affairs has POLICY — advised B T Energy Limited no longer has a taxable linear property within Kneehill REVISED County Moved to concur with the assessor's recommendation and approve this assessment J `z wu6L change and the cancellation of the taxes in the amount of $990.29 AUDIT CARRIED PROPOSALS The policy on the County's revised Joint Services Position was reviewed wflaojL Moved approval of the Joint Services Policy, as presenterL CARRIED TABLE DIRT ROAD POLICY, Mrs Deak reported there had been four proposals received to supply the audit services for AAMD &C FALL Kneehill County ranging in price from $6,850 00 to $17 900 00 The invitation to tender CONY, WREDC, had been sent to nine accounting firms with a deadline for response of November 15, 2000 KC REC GRANTS Moved the audit proposals be referred to the Administrator and Assistant Administrator for review. �t ► ie" -� A f s -, CARRIED TRANS & UTILITY REPORT Moved to table agenda item #22, Dirt Road Policy, for a future Council meeting that has �c,> fewer agenda items. Further, agenda items #16 AAMDB(C Fall Convention, #17 Wild Rose Economic Development Corporation, and #18 Kneehill County Recreation Grants, J v�►.r he tabled until the next Council meeting. CARRIED TROCHU FIRE Mrs Vetter left the meeting at 4 15 P M due to another commitment HALL SITE Mr McCook presented the Transportation and Utility report as well as an update on the Trochu Fire Hall Facility Mr McCook reported that the town of Trochu has advised that the parcel containing the SCHMAUTZ PIT ( ouncil min 7 • KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 Trochu Fire Hall must be rezoned to `P' Community Service District They also require a request in writing to allow a fire hall to be permitted in this district While there is no cost to redesignate, it must go through the normal time frame They are also requesting a Development Permit accompanied by a site plan that includes the water lines and any APPROVAL OF changes being made to the building The fee for the Development Permit is $50 00 Mr T &U REPORT McCook advised he would be obtaining the required permits as they need to be in place prior to installing the water line There will be a six inch line running from the main water line into the site with two hydrants being installed in the yard He further reported he has a couple of County employees cleaning walls and starting the painting in the building. row" Under item #5 Schmautz Pit, Mr McCook reported he would be hiring a truck and picker ACME /LINDEN /KC to move the transfer bin to the new site He also advised the hours at the Schmautz pit will FIRE AGRMENT remain the same as the current Torrington transfer site that being Wednesdays from 1000 LETTER FROM a m until 6 00 p m , unless there is a demand for additional hours ACME Moved approval (?f the Transportation & Utility report, as presented CARRIED Mrs Deak reviewed the November 8 2000 letter from the Village of Acme regarding the Linden/Acme /Kneehill Fire Agreement This letter expressed concern that the County is of the belief that because they have not signed the amended sections of the agreement that the original agreement stating the split of funding is of no effect RETRACTION OF Moved a letter he sent clarifying Kneehill County has never had an objection with the INFO BY VILLAGE OF funding arrangement, only to Acme's "other fire vehicle" Further advise of the ACME County's earlier motion that the Regional FirelDisaster Coordinator, Randy Tiller, will L he assessing all, fire departments in order, for the County to determine its direction in the provision of fire services CARRIED With regard to the possibility of forcing a retraction of the information given to the RESPONSE TO C. residents in a newsletter from the Village of Acme, Mrs Deak reported that she had JACKSON LETTER obtained a legal opinion and was advised that while the County could ask for a retraction it TO EDITOR RE. would be extremely difficult to prove defamation of character or to enforce a retraction AMALGAMATION Moved a letter he sent to the village of Acme giving 30 days to retract the information INTO ONE MUNICIPAL` provided in the newsletter, or legal action will he taken. COUNCIL 6 L CARRIED Council reviewed and discussed the November 15, 2000 letter to the Editor written by MA_GNUSON TABLED Cathie Jackson Mayor of the village of Acme recommending only one elected municipal government for all the residents rural and urban, of Kneehili County Consensus of Council 4)r(V n o0�- L was as the County is in excellent financial situation due to its sound fiscal decisions it b TD would be a disadvantage to partner with the urban centers who admittedly have debentures RE ESS�q�� and debt P-t� Moved a response to this letter he drafted and presented to all Councillors for their approval prior to Friday, November 24, 2000 in order that this response he printed in the November 29", 2000 edition of The Capital CARRIED Moved to table item #24, Wayne Magnuson Correspondence, until the next Council aok,00., a,2-19_19 meeting CARRIED Moved the meeting be recessed until Wednesday, November 22, 2000 commencing at 830AM Time 4 35 P M Couned min CARRIED 8 • �J • KNEEHILL COUNTY COUNCIL MINUTES November 21, 2000 The meeting, recessed from November 21 2000 reconvened on Wednesday November 22, 2000 at 8 40 A M in the Kneehill County Office 232 Main Street, Three Hills Alberta The following were present for the meeting PRESENT Reeve Otto Hoff Division Two Deputy Reeve James M Hanger Division Five Councillors Marylea Lowen Division One Marjorie D Vetter Division Four (after 8 48 A.M ) Richard M Vickery Division Six Also present were Jennifer Deak Administrator Lonnie McCook Assistant Administrator, L GIBBS SBDV and Barb Long who recorded the minutes Nw31- 29 -25 -W4 Mr Glen Wagstaff was not present for this meeting � 5snv"` �C fu Mrs Deak advised a subdivision request has been received and circulated for Lionel Gibbs, 'i bran.. 1,06011 NW 31 29 25 W4, however the land title indicates bankruptcy Moved thrs Subdivision application he referred for legal opinion CARRIED V.HOWARD LETTER RE. MSD Mrs Deak read a letter received from Victor Howard Barrister & Solicitor, stating his interpretation of the County s Land Use Bylaw Section 46 Subsections 2 in conjunction, with Subsection 3 due to the use of the `not withstanding clause" Mr Howard s'�J��j interpretation is not the same as the County s interpretation and application of this section �� of the Bylaw Mr Howard further suggested the County seek legal advice on this matter J Mrs Deak then read the letter of response prepared by Ms Reimer Development Officer CPlonn��y for the County, stating Kneehill County will continue with its current interpretation of this Bylaw W MAGNUSON Moved approval to send Ms. Reimer's letter (?f response, to [victor Howard LETTER CARRIED Mrs Deak read the November 13, 2000 letter received from Wayne Magnuson regarding new information that he felt could affect the access to the NW 3 34 22 W4 and that he wished to share with Council He reported that AB Environment when creating the subdivision in June 1980 reported they as they had not increased the number of privately owned parcels in this area there should be no change in services caused by reducing this from 160 parcel acres to 40 acres Mr Magnuson also advised that AB Environment has confirmed that the crown land adjacent to his parcel is not slated for inclusion in Special `- Places Tolman Badland D 1 1 d B ff 1 s or ry s an u a o Jump so there is no immediate need for REFER TO government or public access via Twp Rd 34 1 PLANNING RE, Council noted these facts are not pertinent to the County's decision, nor will they effect the LETTER OF former decision made by Council COMMITMENT FOR TAX Mrs Deak reviewed a request for cancellation of tax penalties for Roll #5631000, SE 4 -35 PAYMENT ON 24 W4 , due to a subdivision being done after the tax notice for 2000 had been sent out SBDV REQUESTS reflecting assessment on the entire quarter Mrs Deak read the letter of response, written by Mrs Wildeman explaining it is the County s practice to request the lawyers involved with the subdivision and sale to do the necessary calculations to split up the taxes for the WAIVER OF TAX current calendar year but advising the County would be willing to waive the penalties if the PENALTY ROLL taxes are paid by December 31 2000 5631000 A suggestion was made that this could be handled by the Planning Department at the time of the subdivision application by obtaining a commitment letter by either party involved in a � - � �W subdivision, stating who will be responsible for the payment of taxes Mrs Deak advised she would refer this matter to the Planning department for input k R Qlaw)4r" (� Council min 9 0 11 L-*1 CJ w KNEEHILL COUNTY COUNCIL MINUTES 1�VD November 21, 2000, Moved to waive the current tax penalties on Roll #5631000, conditional upon payment t of the taxes prior to December 31, 2000. ADJOURNMENT CARRIED Moved to table the Committee reports, until the next Council meeting Moved the meeting adlourn. Time 9 00 AM Reeve Council min M icipa Admirostrator C " 1 CARRIED 10 A 14 • El. ADMINSTRATOR'S REPORT November 9 — November 21. 2000 REPORT. Balance Forward $ 0.00 Feb 12/00 Floral arrangement — L Wildeman. 5350 May 3/00 Took staff out for lunch — Secretary's Day 9000 May 12/00 Lunch Dr Webb, Rick Vickery Jim Hanger, Rmus Onos and Jennifer Deak 4083 June 5100 Floral Arrangement — B Long 5350 BALANCE $ 237 83 1 On the afternoon of Nov 10 /00 Mr Walt Regehr came into the office to discuss the Kneehill Ambulance Service He wanted to know about the current review and referred to the review done when Richard Marz was on the ambulance board We had a lengthy discussion about the ambulance service and various incidences 2 Re November 15100 newspaper article — Kneehill County Speaks Out To date I have received the following comments Nov 15100 Dwayne Johnson, Feedrrte — Mr Johnson is a rural resident (NE 12 31 25 W4) He had questions about the ambulance and after explaining the County's position he wanted to go on record as not being in favour of the County withdrawing from the Society Nov 17/00 At the Drumheller Foundation fund raiser, Kent Walker advised he had read the County's article in its entirety, considered it well written and most informative (lots of information in the article he did not know) 3 Nov 15100 Pat Evans telephoned upset about the Nov 15100 article in the newspaper re TrailNet (Board Walks the Trail) She is of the opinion TrailNet trespassed across her property to access their trail notes this is now considered a Trail and what has the County done (Re permits) and wants to make a formal complaint I advised her of the County s position re Land Use Bylaw Review 4 Jerry Fardo, Nichols Applied Management has scheduled a meeting for Monday, December 4/00 at 1 00 P M at the County office to discuss the questionnaire on the hamlet dissolution (Torrington) 5 Just for information, the Sunterra Subdivision and Development Appeal Board (SDAB) hearing has been recessed to Nov 29/00 Also, another SDAB (dog kennel in Swalwell) has been scheduled for December 7/00 6 Joint council meeting with Wheatland County scheduled for Tuesday, December 5100 after County council meeting at Wheatland office CORRESPONDENCE 1 Nov 10/00 RC #0042637 AB Government $400 00—AB Infrastructure Fines Disbursement 2 Oct 31 /00 AB Gazette 3 The Armet Report Oct.6 , Nov 10 & Nov 17/00 4 EPIC News & Views newsletter — Fall 2000 5 Onsrte Insight — Nov /00 Convention 2001 Edition 6 MumMall Newsletter — Nov 9 & Nov 3/00 7 Pension News — Oct 2000 newsletter 8 Community Focus — Nov /Dec 2000 newsletter 9 By Law — Fall 2000 newsletter from Reynolds Mirth, Richards & Farmer 10 Travel Alberta — Nov & Nov 16 2000 newsletter 11 Breaking Down the Barriers — AB Infrastructure Oct.2000 newsletter 12 The Prime Minister's Forum — Sept/Oct 2000 newsletter 13 Talk About Town — Town of Three Hills Nov 2000 newsletter 14 Alberta Justice newsletter — Crime Prevention Week Wrap Up — Fall 2000 15 Hoof Prints — Oct 2000 newsletter Minute/adminreport2000doc • ADMINSTRATOR'S REPORT November 9 — November 21. 2000 16 Expropriation News — Nov 2000 newsletter Darren Moroz, Barrister & Solicitor 17 Status Report — Nov 2000 quarterly newsletter on Disability Issues 18 Oct 2000 Status Alert newsletter (AB Disability Strategy) 19 Nov 2000 Municipal World magazine 20 Big Country Tourist Assoc 1999 /2000 Annual Report. 21 Calgary Health Trust — Request for donation for P A.R T Y program 22 Employment opportunity — Water /Wastewater Operator — M D of Foothills 23 Employment opportunity — Chief Admm Officer — Town of Bon Accord 24 Seminar advertising — 2001 Incubation and New Ventures Conference 25 Seminar advertising — Marketing Plans & Competitive Strategies 26 Seminar advertising — Construction Superconference 27 Information Meeting— Loan Circle Society of Central Alberta 28 Advertising — Re Elect Jack Ramsay Independent 29 Advertising — Elect Kevin Sorenson Alliance Party 30 Advertising — Elect Verlyn Olson — Progressive Conservative Party 31 Advertising — Telus Mobility Web Site 32 Advertising — Bumper to Bumper 33 Advertising — Bridge Brand 34 Advertising — London Drugs 35 Advertising — Radio Shack 36 Advertising — Romperland play systems, parks etc 37 Advertising — RoadKmg 38 Advertising — CityView Software 39 Advertising — Telus Business Value Bundle 40 Advertising — For Sale Town of Bow Island 1986 Ford F700 Haul All Garbage Truck 41 Advertising — Duraguard Fencing material 42 Article — SchoolWorks Inc on Two Tier Schooling 43 Nov 8 & Nov 15100 Drumheller Mail newspaper 44 Nov 7/00 Strathmore Standard newspaper 45 Nov 1, 8 & Nov 15100 Three Hills Capital newspaper 46 Winter Travel Guide — Southern Edition 2000/2001 newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Bowman, Jonathan & Tanya NW 6 32 23 W4 Addition to house (28' x 28') $50,00000 2 Lynch, Tim & Daileen NW 15 33 22 W4 Attaching a portable classroom to mobile $5 500 00 home 3 Loewen, Alvin & Steve Mobile home for farm help(14 x 74') 4 Hay, Darryl Pole shed (48' x 96' x 14 ) 5 Boese, Bert Farm shop (50' x 80 ) 6 Sinclair, Joe & Sandy Repair & Upgrade sundecks Minute /adminreport2000doc NE 33 30 25 W4 $23 000 00 NW 20 29 23 W4 $9 000 00 NE 34 30 25 W4 $45 000 00 NE 3 29 21 W4 Lotl Blk2 Pln 9511518 $4 500 00 2 • �Nlr C7 CORRESPONDENCE — Nov.9 — Nov 21 2000 Given the lack of an Executive Committee meeting, due to the AAMD &C Fall Convention, Jennifer Deak prepared the following Correspondence Report and made the./ollowing recommendations 1 Letter re Joint Services Meeting from Town of Trochu Notification was received November 15, 2000 that due to the time commitments of the communities within the area the Joint Services meeting has been postponed until Thursday January 11 2001 Confirmation of attendance was also requested This meeting with suggested dates was discussed at the November 2 2000 Executive meeting and it was decided the County send each jurisdiction a copy of its Joint services position and further the County not attend this meeting The finalization of the County s Joint Services Position is an agenda Item for today s Council meeting Recommend the County send each jurisdiction a copy of its finalized Joint Service: Position, when completed, and further notification he given the County will not attend this meeting 2 Letter from Wild Rose Economic Development Corporation re Director Term A fax was received by Councillor Marj Vetter thanking her for the contribution she had made during her term as Director of the Wild Rose Economic Development Corporation and advising effective November 2 "d 2000 a new Board was elected h Recommend to accept and file. 3 Letter from Wild Rose Economic Development Corporation re: Directors for J 2000/2001 A letter has been received listing the nine directors that had been elected at the g November 2 2000 Shareholders meeting from the 13 candidates running from the 14 member communities in the Wild Rose region Recommend to accept and file. 4. Hearthstone Child & Family Services Letter re Services Assessment Survey A request has been received for Kneehlll County to complete a services assessment survey questionnaire prior to November 30t1i 2000 jz Recommend administration complete the Hearthstone Child & Family Services questionnaire on services assessment S November 10, 2000 Letter from Marshall Glew & Company, Barristers & Solicitors re. Sunterra Farms Ltd ats Brands and Notification has been received from the above noted law firm retained by the insurer for Sunterra Farms Ltd. that the purpose of this letter Is to notify Kneehlll County of their Intent to claim contribution and Indemnity from it in respect of any Judgment against Sunterra Farms Ltd in respect to this fatality The claim against Sunterra is based primarily on the road conditions at the scene of the accident Terry Nash faxed this to Jubilee Insurance on November 14. 2000 Recommend to accept and file until further developments rnuin 0 6. Invitation to Christmas Celebration from ATCO Group An invitation has been received from the ATCO Group for Reeve Hoff and Jennifer C M I) Cortaspondcncc 1999.doL Page • 0 • W CORRESPONDENCE — Nov 9 — Nov 21 2000 Deak Administrator to attend a Christmas reception planned for Wednesday, e�D December 13 2000 at 5 00 P M in Calgary A reply is requested by December 1 2000 J�1J rnz rrt a � f-- Recommend Reeve Hoffattenrl, �f schedule permits 1,1wi 7. Wild Rose Economic Development Corporation invitation to 2000 Christmas Meeting An invitation for Reeve and Mrs Hoff has been received from Wild Rose Economic Development Corporation to attend the 2000 Christmas meeting at Jimmy's Family Restaurant in Three Hills on December 7 2000 commencing at 6 30 P M A reply is requested in order to confirm attendance numbers with the rectarrrnnt Recommend to accept and file. H. Canadian Municipalities Survey. re Recreational Opportunities A questionnaire has been received from the Canadian Fitness and Lifestyle Research Institute, to help provide a picture of the current recreational opportunities which will help the federal and provincial governments in planning and policy development j'bt o►T V Recommend administration complete this Canadian Municipalities Survey on recreational opportunities within Kneehill County 9. Letter from flown of Trochu re. Sewer Invert Extensions on Road to Trochu Dumpsite Notification has been received from the Town of Trochu advising they will be addin; extensions to the manholes located next to this roadway, in order to keep them in good working order and prevent them from running over during peak sewer demands Any information needed regarding this project should be directed to David Tetz jjmaj�,& !� L Recommend to accept and file A�oo f c��C dC ill. Nov.9 /00 Letter from AB Infrastructure re. Secondary Highway Transfer Ff� Revised Payment Schedule Alberta Infrastructure has advised that a ledger payment in the amount of $7,793 00 is being processed for Kneehill County This amount represents the final amount for the outstanding balance on the ledger for the Secondary Highway Partnership Program Recommend Terry Nash confirm this led9er balance. g� 11. Nov. 15/00 Surface Reclamation Board Appointments foil Mr Emil Heinrich called to accept his appointment to the Surface Reclamation Board for the 2000/2001 term A letter was also received on Nov 15/00 from Gordon Park, accepting the appointment to this Board for another one year term Recommend to accept and file 12. Nov.10 /00 Municipal Government Board Notice of Hearing re Appeal from Faye Engler (Roll No. 3034000 NW 6 31 25 W4 146.82 Acres) An appeal from Faye Engler regarding the decision of the Kneehill County Assessment Review Board on the above noted roll number, has been scheduled for Tuesday, December 1 2000 at 1 00 P M at the Municipal Government Board in Edmonton, C•XID orw- pondence1999.doc Page . 11 x is is CORRESPONDENCE — Nov 9 — Nov.21 2000 Alberta. it was further requested the County be prepared to submit any evidence it wishes the Board to consider Steve Nedoshytko will be attending this appeal Recommend to accept and file �-b W mo W- �\ r t S ke ve bLc Itb 13. Municipal infrastructure Management System Proiect information has been received regarding a system to help the municipality manage it capital infrastructure planning and maintenance more effectively This program will help the development of such things as standard inventories and condition assessmen of roads, water and sewage systems buildings etc Detailed design and development will be completed by February 2001 with implementation of the MIMS system targeted to start in late 2001 or early 2002 For more information log onto www AlbertaMIMS.org Recommend to accept and file 14. Nov. 7/00 Letter from AB Community Development re Seniors Service Award A letter has been received from Stan Wolosyn Minister of Alberta Community Development requesting the County nominate any individuals or organzations deserving of recognition as Albertans who have made an impact in their community I investing their time and effort to Improve the quality of life for Alberta Senors The deadline for nominations is Feb 28/2001 and the awards will be presented during Senior Citizens Week June 3 9, 2001 �J-b rh.P rn,t-Ac. Recommend to forivard this information to the Semors' Outreach. 15. November 23 & 24, 2000 Pre Retirement Planning Workshop - True Colors The M D of Rocky View has sent an Invitation for any employees, within other municipal districts and counties, who are within ten years of retirement to attend a one and one half day retirement workshop being delivered by Verburgh Consulting. This is a non financial workshop and is open for the first 30 individuals to register at cost of $75 00 per person Registrations should be sent to Bernice Wahl, Payroll and Benefits Administrator no later than November 17, 2000 Recommend to accept and file, having missed the deadline for this workshop R e"w 16. Community Riparian Program A copy of the latest version of the guidelines and application for the Community CC gCoh( Riparian Program has been received from the Alberta Riparian Habitat Management e Program Cows and Fish This program is designed to provide funding and access tc - 101- technical resources for community based groups to work on riparian related issues �tl Recommend this information be referred to Ryan Cox, coordinator for the Kneeh, Watershed Adwsory Committee J'-j (U#Lo 17 Bulletin on Sturgeon County Plebiscite re Electing the Reeve at Large An October 25 2000 plebiscite held in Sturgeon County resulted in a 29% turnout, p with 1833 voting in favor of electing a reeve at large and 1122 voting against On t November 7 2000 the Sturgeon County Council gave third reading to a bylaw to ele C°'*l the Reeve at large C NII) Ct)respondcnccl999,(Ioc Pap 40 11 � 191 rr 3 CORRESPONDENCE — Nov 9 — Nov.21 2000 Recommend to accept and file 18 Oct. 25/00 FCSS 2001 Conditional Fundine Agreement Alberta Children s Services has forwarded the FCSS 2001 Conditional Funding Agreement to be signed and returned by November 27, 2000, in order to expedite payment Payments will be forwarded in January April July and October 2001 Recommend this agreement be duly signed and returned for processing J I � �`o 19. 2001 Equalized Assessment Report A package including the 2001 Equalized Assessment Report and the County s 2001 equalized assessment and comparison report was received on November 7, 2000 A right to appeal or to make revisions exists prior to December 1 2000, with respect t�`i the 2001 equalized assessment Recommend this report he referred to the Assessment department for venficatron. 1Y,44 20. Kneehill Adult Learning Society Request A request has been made for Randy Tiller, Fire and Disaster Coordinator, from Kneehill Adult Learning Society to put on a Rural Safety program for County and Town residents This program would be for January to June 2001 and the Society ha $500 00 from Rural Access to Learning to use for this program Recommend to refer this issue to the Fire & Capital Committee. r 21 Nov.1 /00 Invitation re Alberta Pork Annual Meetin An invitation has been received for the Municipal Administrator to attend the key not session on iLO s and environmental issues at the Alberta Pork Annual meeting, to be held on Thursday December 7, 2000 at the Ramada Inn, 11834 Kingsway Edmonto Alberta Confirmation prior to November 24, 2000 is requested r� Recommend to accept and file. 22. Nov 7/00 Letter from Carbon & District Recreation Board re Kneehill County 2000 Recreation Grant A thank you has been received from the Carbon & District Recreation Board, for the cheque in the amount of $14 285 71 which represents their portion of the 2000 Grant' Recommend to accept and file. 23. Invoice from St. Anne's Catholic Church An invoice in the amount of $2 413 56, reflecting the County's 50% share of the cost for replacement of the fence around the Meehan cemetery, has been received P`Q c c Recommend approval of this invoice for payment, as per the October S, 2000 S Erecutrve Committee recommendation. -�) rr, n" C.'\ID Corcespond011cc1999.doc Page r-I L � II CORRESPONDENCE — Nov.9 — Nov 21. 2000 24 Nov. 6/00 Fax from Faye Engler Alberta Association of Landowners for the Protection of Agricultural Land (AALPAL) Faye Engler, Secretary of AALPAL has forwarded a draft copy of AALPAL s Draf Municipal Trail Planning Committee and has invited comments and questions This proposal will be further discussed at the AAMD &C Fall Convention d bmemo�> i Recommend to refer this to the Planning department. 0C Q \p°� fkAv 25 Sunterra SubDivision & Development Appeal Board Reauests Kneehill County office staff have been advised that in order to prevent any confusion and to maintain consistency any requests to any SDAB, particularly the currentI� Sunterra SDAB are to be referred to Jennifer Deak Secretary to the Board Q Recommend to accept and file for information only it 26. Newspaper Articles (a) High rise Farms Ruffle Farmers — Calgary Herald Nov 14/00 — reported the development of a six storey Agropark ' of pigpens, chicken coops salmon tanks mushroom beds and a greenhouse. It was further reported this 25 hectare complex it Rotterdam would be the largest of 4 around the country, holding 300 000 pigs and of million chickens (b)Dutch in Uproar over Plan to Put Pigs in Apartments — Globe & Mail Nov 15/00 reported this concept of a high rise farm or Agropark, and also outlined that the pig and chicken manure could be reprocessed into fertilizer and salmon feed, while anima body heat would heat the plant (c)The Many Problems with Intensive Livestock Operations — Strathmore Standard Nov 7/00 — reported the system of having Alberta Agriculture doing the site assessment for operations is not working as Alberta Agriculture is also a promoter o these operations It further noted that in order to allow the site assessments to be unbiased, the site inspections should be taken away from Alberta Agriculture and given to Alberta Environmental Protection and Alberta Public Health (d)Appeal Board Upholds Rosebud Area Residents Quest — Strathmore Standard Nov 7/00 — reported Wheatland County's SDAB upheld the appeal by residents of th Rosebud /Dalum area who appealed the granting of a development to Dynamic Swine for a 20,000 pig nursery southeast of Rosebud (e) County Prepares for Ambulance Switch — Calgary Herald, Nov 13/00 — reported the municipally funded ambulance service will begin January] 2001 in Mountain Viel County The municipalities of Didsbury Carstairs Cremona, Olds and Mountain View County decided to go with a municipal ambulance service after encountering problems with the private provider All the municipalities in the county will be participating except for Sundre which is happy with its ambulance provider Recommend to accept and file, with copies being provided to all Councillors for g L information only cc d,loouaa. C '%1D Correspondcnccl999.doc S`i:A• Page 6 11 • 11 Transportation and Utilities Report November 21, 2000 1 The water line is installed into the Torrington fire hall n 2 We need to request to re -zone the facility in Trochu before any work take place with the J D VV water hook ups for hydrants or fill in the facility a- % J- { R 3 The road crew froze out last Thursday so they have cleaned up until next spring. The boys have gone to the gravel crew to start stockpiling. They will be working 8 hrs /day 4 I d like a motion to put a fax line, and a backdoor line into the Carbon fire hall In talking ib p" W)D with Wl Randy we will need these for 911 dispatch I'm still going with the direction of Kneehill County owning fax machines and radios 5 Letter from Frank Lotz in regards to Schmautz pit. rJ rn�v�� � ►� - � � rW m a k INI 6 We will have a couple of the boys start cleaning walls and painting in the Kneehill fire hall 7 All the crews are down to 8hrs /day Graders are still blading roads until we get some moisture to lay the gravel down. u�oRKs �'uPeRi►�«�a�� �