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HomeMy WebLinkAbout2000-11-08 Council Minutes• U KNEEHILL COUNTY it AGENDA - COUNCIL MEETING ' November 8, 2000 1 Approval of Agenda 2 Approval of Minutes (October 23`d Organizational Meeting, October 240h Council Meeting, Oct 24th Public Hearing Oct 17" & Oct 31" Planning Meetings) 3 Administrator's Report 4 Executive Committee Report 5 Bank n eeeftei4iatton- Report 3I 6 Accounts Payable APPOINTMENTS. 9.00 A.M Bruce Sommerville — see agenda item #7 GENERAL. t 7 Agricultural Service Board 8 Joint Services Position 9 Kneehill Ambulance Service 10 Kneehill County Recreation Grants 11 Health Foundations !' 12 AAMD &C Fall Convention 13 Evaluations TRANSPORTATION. 14 Transportation and Utilities Report 15 Oct 27/00 Annual Road Tour Report 16 SH806 Road Project 17 Dirt Road Policy COMMITTEE REPORTS 18 Three Hills & District Seed Cleaning Plant Nov 1 /00 Annual Meeting 19 Kneehill Regional FCSS Board — Oct 17/00 Minutes 20 Health Authority 5 — Sept 20/00 Board Minutes 21 Drumheller Area Health Foundation — Sept 25/00 Board Minutes LATE ITEMS. 1 C� • • KNEEHILL COUNTY COUNCIL MINUTES November 8, 2000 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills Alberta, on Wednesday November 8 2000 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Deputy Reeve James M Hanger Division Five Councillors Marylea Lowen Division One Marjorie D Vetter Division Four PRESENT Richard M Vickery Division Six Jennifer Deak, Municipal Administrator, was present along with Lonnie McCook, Assistant Administrator i Councillor M Glen Wagstaff, Division Seven was absent from the meeting due to another meeting commitment CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 35 A.M Moved approval of the agenda APPROVAL OF CARRIED AGENDA The Administrator s Report for the period October 25 to November 8 2000 was presented Comments were made regarding the board make up of the New Provincial Committee on Intensive Livestock This board, chaired by MLA Albert Klapstem includes former AAMD &C President Roelof Heinen and producer Ben Thorlakson ADMIN. REPORT Moved approval of the Administrator's Report. CARRIED EXEC. COMM. The Executive Committee report was presented REPORT Under Executive Committee #7, Wild Rose Economic Development Corporation, Mrs Vetter requested this recommendation be removed from this report and addressed as a WREDC REMOVED separate issue FROM REPORT Under Executive Committee 410, Kneehill Ambulance Service board representatives, it was noted some of the alternate members to this board are the former board members A KAs discussion followed on the intent of having all new board members, including alternates, and it was agreed to further discuss this issue at the November 22 2000 ambulance meeting LETTER TO Under Executive Committee #25, Nov 1/00 Minister of Infrastructure Visit to Kneehill STELMACH RE. County the letter, recommended by the Executive Committee, was read in its entirety and VISIT TO COUNTY Council agreed to send this letter and include copies to Premier Klein the Hon Walters Paszkowski, Minister of Municipal Affairs, and local MLA Richard Marz Under Executive Committee #36 Copy of Oct 30/00 Letter from AB Infrastructure to Stan DUST PROBLEM Milan re dust conditions on SH836 north of Highway 27, it was clarified this is a sH 836 provincial road with AB Infrastructure responsible for all construction, maintenance and repairs responsibilities APPROVAL OF Moved approval of the Executive Committee Report with the exception of Executive EXEC COMM Committee #7, Wild Rose Economic Development Corporation, which will be addressed REPORT as a separate issue CARRIED Mr Bruce Sommerville, Agricultural Fieldman entered the meeting — time 9.25 A.M Mr Sommerville proceeded to discuss the role of the Agricultural Service Board (ASB), as ROLE OF ASB set out in the ASB Act The following points were noted When an ASB is formed it falls under the ASB Act, the role of an ASB is that of an advisory to Council, under the ASB Act, the ASB must hire an Ag Fieldman the Ag Fieldman is responsible for pest control, weed inspections and soil conservation with the balance of the ASB program at the discretion of Council JD /MIN 1 C • n 0 KNEEHILL COUNTY COUNCIL MINUTES November 8, 2000 The provincial ASB grant to Kneehill is $74,415 00 per annum The County has identified weeds and water as its priorities A lengthy discussion followed on the direction and vision for the ASB and the current ASB programs including the weed control spraying program Moved the structure of the County's Agricultural Service Board be as follows - the ASB to be comprised of all Council members and two ratepayer farmer members with each person on the ASB having the ability to make and vote on motions - the ASB board to set the programs and total budget for the ASB department - the Ag Fieldman to undertake the day to day operations of the ASB department and to report to the Assistant Administrator - the Assistant Administrator to ensure the direction of the ASB is followed - the ASB budget to be presented to the Finance and Capital Committee and follow the same budgetary process as all other County department budgets - the ASB meetings to be recorded separately from County Council minutes with these minutes to be approved by Council. CARRIED UNANIMOUSLY It was decided to defer the discussion regarding the continuance of annually weed blanket spraying of one third of the County to the ASB meeting It was noted one third of the County was blanket sprayed for weeds in 2000 one third is scheduled for 2001 and the final portion scheduled for weed spraying in 2002, after which time an evaluation of the program will be undertaken A discussion also followed on appointing a Chairperson for the ASB meetings Various options including the rotation of this position amongst the ASB members, were reviewed but no decision was made A recess was held from 10 30 A.M until 10 45 A.M Mr Sommerville discussed an option of applying, under an AESA grant, for $6,500 00 of the $20 000 00 payable to Madawaska Consulting in 2001 for creek testing within the County, noting the $6,500 00 is the portion of the cost estimate relating to meetings and reporting After some discussion it was agreed to leave this invoice, as previously approved by Council Mr Sommerville advised the four County Rosebud River /Service Berry Creek Water Quality Project meeting is scheduled to be held on December 12/00 at Kneehill County Mr Sommerville requested the County cover the costs of the luncheon for the eight to ten people that would be attending this meeting, noting it was the practice of the hosting municipality to host the luncheon It was agreed this request be approved. ASBSTRUCTURE ' ASB BLANKET SPRAYING AESA GRANT nPTInN UP_ MADAWASKA ROSEBUD RIVER/SERVICE BERRY CREEK WATER MEETING Moved an ASB meeting be held on Wednesday, December 6, 2000 at the County office, ASB MEETING commencing at 8 30 A.M with the purpose of the meeting to discuss and set out the DATE County ASB program. CARRIED Moved to table the balance of the ASB items to the December 6, 2000 ASB meeting BALANCE OF ASB CARRIED TABLED Mr Sommerville left the meeting — time 11 05 A.M Moved approval of the accounts submitted for payment to -day subject to approval by the Finance Committee of Councillors Hoff, Hanger, Lowen and Vetter CARRIED The Joint Services Policy, as revised, was presented and further reviewed It was ag re draft this policy, incorporating all the approved revisions, for presentation at tI Council meeting JD /MIN APPROVAL OF ACCOUNTS PAYABLE • • • • KNEEHILL COUNTY COUNCIL MINUTES November 8, 2000 The meeting recessed for lunch from 11 55 A.M until 1 10 P M Moved to table agenda item #10, Kneehill County Recreation Grants, to the next Council RECREATION meeting GRANT TABLED CARRIED The information, as requested by Council, regarding the existence of Health Foundations in the County was presented and it was noted the Three Hills Health Care Centre fund raises HEALTH through their Ladies Auxiliary organization, they do not have a Foundation board that FOUNDATION raises funds INFORMATION Moved to accept and file as information CARRIED The reservations for the upcoming Fall AAMD &C Convention were confirmed along with the meeting date and time with Agra Torchmsky EVALUATIONS REFERRED TO Moved to refer agenda item #13, Evaluations, to the Executive Committee EXEC. COMM. CARRIED The Transportation and Utilities Report was presented T &U REPORT Under report item #2, Mr McCook discussed the problems with the Trochu fire departments radio equipment, noting the radios were over ten years old with limited channels and programming Four new hand held radios, similar to those used by the TROCHU FIRE ambulance personnel, have been purchased for this department Mr McCook also DEP'T RADIO recommended a new radio base equipment and antenna be purchased for the new Trochu EQUIPMENT fire hall facility and this equipment be installed by the Red Deer Communications Group It was also noted the County needed to look at two base stations for disaster services A discussion followed on the budgeting of radios and Mr McCook advised he was in the MAINTENANCE process of compiling a radio inventory It was recommended the Red Deer FOR CONTRACT Communications Group look after the maintenance of the County's radio system FOR RADIO Under report item #9, a Fire and Capital Committee meeting date was set for November EQUIPMENT 22/00 commencing at 1 00 P M A Planning Meeting (Land Use Bylaw Review) was scheduled for November 22/00 commencing at 8 30 A.M Under report item #12, Moran hill cut, it was agreed, until such time as the landowner signs MORAN HILL the required agreements for this road work danger and keep right signs be placed at this SIGNS location Mr McCook reported on the proposed purchase of the Linden radio tower, noting the County will be purchasing the radio tower with Mr Huckaby retaining his own equipment LINDEN RADIO for the radio rental and maintenance business he owns It was agreed the County was not TOWER interested in being in the business of radio rental &�, F� Mr McCook reported the Torrington fire department was contacted by the Wimborne Gas Plant (Ulster Petroleum) to assist with incidences In lieu of having this arrangement the TORRINGTON Wimborne Gas Plant will train the firemen in H2S standard operating procedures It was FIRE DEP'T & agreed this would be acceptable with the understanding the Torrington fire department is WIMBORNE GAS the County s first responders for fire suppression in the area and should there be a fire call PLANT these firemen would be required to respond to the County needs first Mrs Deak was called out of the meeting to take a telephone call — time 1 55 P M APPROVAL OF Moved approval of the Transportation and Utilities Report, including all the T &U REPORT recommendations regarding the radio equipment. CARRIED The October 27/00 Annual Road Tour report was presented Mrs Deak re entered the meeting — time 2 00 P M JD /MIN ANNUAL RAOD TOUR REPORT 3 —0 1i - I A • • • KNEEHILL COUNTY COUNCIL MINUTES November 8, 2000 Mr McCook was requested to compile information, for discussion at the next Council meeting, regarding the County's light coat surface roads It was agreed to re confirm the Grainger Road from SH 575 to four miles south (W of 4,9,16,21 — 29 24 W4) for the Division Two road project and have the Penner Road (S of 1 -30 25 W4 and S of 2,3,4,5,6 —30 24 W4), a six mile project on the next road program rotation Moved approval of the October 27, 2000 Annual Road Tour report CARRIED Mr Hoff gave an informative report on the October 27/00 Bowden Penitentiary tour he had attended Under SH 806 road project the following information was reviewed Copy of Oct 12/00 letter from the Hon. Ed Stelmach to the Mayors of Acme and Linden Copy of Nov 6/00 Letter from Cosway Adjacent Landowners Association to the Village of Acme Copy of Village of Acme's Notes From Council (referred to in the above letter) Nov 8/00 Three Hills Capital newspaper article re Secondary Highway Upgrading Delayed and Minister Tours 806 A discussion followed on the accuracy of the reporting in some of the above information, the lack of input requested, from various parties, for the County to provide accurate information on various issues, and the County s disappointment in their MLA for not advising of the Minister's visit and the lost opportunity to discuss local issues with the Minister, especially the SH806 road project Mrs Vetter briefly left the meeting Upon Mrs Vetter s return to the meeting she advised Council she had resigned as the campaign manager for MLA Richard Marz Council agreed it was time to set the record straight and advise the ratepayers of the facts surrounding the various issues not accurately reported in newsletters and the newspaper It was agreed to take out a full page of the local newspaper and `set the record straight by accurately stating the County s position on various issues such as SH806, Kneehill Ambulance, fire, recreation grants, Kneehill Regional Water Committee, TrailNet and County decision making It was noted it should be emphasized County Council, that is the elected officials, approve policies and directions and that staff implement these policies and direction, no staff member can set policy or follow a position that has not been duly approved by Council A recess was held from 3 05 P M until 3 15 P M Moved the County take out a full page notice in the next issue of the Three Hills Capital newspaper to `set the record straight' and provide facts on the various current County issues and positions CARRIED UNANIMOUSLY Moved, due to recent events in the municipality, MLA Richard Marz be advised the County will no longer provide office space at the Kneehill County offce for his constituency meetings with the public CARRIED UNANIMOUSLY Moved to table, until the next meeting, agenda item #17, Dirt Road Policy. CARRIED Moved to accept and file the Cosway Adjacent Landowners Association correspondence regarding the TrailNet. CARRIED WARMI /u GRAINGER ROAD APPROVAL OF ANNUAL ROAD TOUR REPORT SH 806 .S�Ll�co I F�/i�15.c G,y�o.l 1 f NEWS ARTICLE RE. SH806 CANCELLATION OF MLA OFFICE SPACE DIRT ROAD POLICY TABLED 4 LJ • on" Of' KNEEHILL COUNTY COUNCIL MINUTES November 8, 2000 It was reported the village of Linden has requested a waiver for the requirement of reserves in the subdivision application at SE 20 30 25 W4 The application is to subdivide one 23 7 acre parcel ( +/ ) from a previously subdivided quarter The village of Linden requires more sewage holding capacity and is seeking to increase the current site location through this subdivision, and construct another storage cell Moved the County waive the requirement for reserves for the 23 7 acre ( + / -) subdivision application request at SE 20- 30 -25 -W4 conditional upon the village of Linden planting a tree barrier around the lagoon area at this location and ensuring this area is maintained with respect to weeds CARRIED Council proceeded to complete the municipal dissolution study questionnaire requested by Nichols Applied Management It was noted AB Municipal Affairs has engaged this company to do a study on municipal dissolutions A representative from Nichols Applied Management will be arranging a meeting with County representatives to further discuss this VILLAGE OF LINDEN RESERVES WAIVER issue NICHOLS DISSOLUTIO Moved approval, as completed, of the Nichols Applied Management questionnaire STUDY regarding municipal dissolutions CARRIED Moved Councillor Wagstaff represent Kneehill County in the Zone Remembrance Day REMEMBRANCE ceremony and Councillor Vetter represent the County at the Three Hills Remembrance DAY CEREMONIES Day ceremony with both Councillors placing wreaths in memory of this occasion. CARRIED Mr Vickery discussed a comment he had received from a ratepayer regarding the omission of Councillor names in the motions recorded in the Council minutes It was confirmed the REPORTING OF Councillor names are recorded in the bylaws After a brief discussion on this matter it was MOTIONS RE agreed the current status of not recording in the minutes the Councillor name on a motion CONFIRMED was acceptable The following committee reports were presented COMM REPORTS Nov 1 /00 Three Hills and District Seed Cleaning Plant Annual Meeting — reported at the Annual Meeting Mr Gordon Park had retired after twenty two years, from this THREE HILLS board, Larry Penner had been elected, by acclamation, as the new board member At SEED PLANT the Organizational Meeting, Mr Miles Smith had been elected Chairman and Kevin Niemi Vice Chairman of this board. It was agreed to invite Mr and Mrs Gordon Park to the next Council meeting and present Mr Park with a plaque acknowledging his twenty two years of service to the seed plant PARK INVITATION board A request was made to consider a policy whereby anyone serving on a board for TO COUNCIL over fifteen years be presented with a plaque in recognition of this achievement and taken to lunch by Council Oct 17 Kneehill Regional FCSS Board meeting — reported the zones have been realigned, a letter sent to Golden Hills Regional Division requesting they re address the KNEEHILL funding allocation to the Kneehill Community Resource Program as the majority of the REGIONAL FCSS Family Resource Workers' time is spent in the schools yet the school division contributes only 11% of this program budget Sept 20/00 Health Authority 5 board minutes HA 5 Sept 25/00 Drumheller Area Health Foundation board minutes DRUM FDTN Oct 26/00 Drumheller Solid Waste Management meeting report, presented by Mrs DRUM WASTE Vetter WATERSHED Nov 1 2/00 Watershed Conference report, presented by Mrs Vetter KHA REPORT Nov 3/00 Kneehill Housing Authority Conference report, presented by Mrs Vetter JD /MIN 5 0 • • KNEEHILL COUNTY COUNCIL MINUTES November 8, 2000 Moved approval of the above committee reports, as presented Moved the meeting adjourn Time 4 25 P M Reeve 4 L�- - umci al Administrator APPROVAL OF CARRIED COMM REPORTS CARRIED ADJOURNMENT JD /MIN 6 • L] ADMINSTRATOR'S REPORT October 25 — November 8, 2000 REPORT: Balance Forward $ 0.00 Feb 12/00 Floral arrangement — L Wildeman. 53 50 May 3/00 Took staff out for lunch — Secretary s Day 9000 May 12/00 Lunch Dr Webb, Rick Vickery, Jim Hanger, Rinus Onos and Jennifer Deak 4083 June 5100 Floral Arrangement — B Long 53 50 BALANCE $ 237 83 1 Oct 18/00 Red Deer Advocate news article reports Red Deer County Councillors Maurice Lewis and Earl Kinsella will not be seeking re election next year Mr Lewis has served 15 years on Council and Mr Kinsella 12 years Mr Kinsella was voted Reeve at the County's Organizational Meeting and will serve in this position until October 2001 2 I will only be able to stay two days (Monday and Tuesday) at the Fall Convention due to another commitment that I cannot re schedule 3 Highlights from the Oct 25/00 AAMD &C Contact newsletter — New Provincial Committee on Intensive Livestock A new committee to finalize provincial recommendations on outstanding issues related to AB s ILOs has been formed This committee will be chaired by Leduc MLA Albert Klapstein and will include former AAMD &C President Roelof Heinen and producer Ben Thorlakson Ty Lund has asked this committee to complete its report within six months 4 Highlights from Nov 3/00 Armet Report — the province has awarded a $193 million contract to Bell Intrigna for the right to provide high speed, high broadband Internet service to mainly rural and smaller communities across the province Four major AB technology firms will play a major role in executing this contract — AXIA Netmedia, TotalTelecom, Wilan and Netricom. CORRESPONDENCE: 1 Oct 31/00 RC #0042578 AB Government $76,008 38—AB Infrastructure 2 Oct 14/00 AB Gazette 3 Sept 12/00 Golden Hills Regional Division No 15 minutes 4 Sept 26/00 Golden Hills regional Div No 15 Minutes of the Committee of the Whole Meeting 5 AAMD &C Contact Newsletter — Oct 18 & 25/00 6 The Armet Report — Oct 20, 27 & Nov 3/00 7 MuniMall Newsletter — Oct 19 27 & Nov 3/00 8 AB Human Resources — Working Alone Safely A Guide for Employers and Employees 9 Sept/Oct 2000 Canadian Speeches magazine 10 Municipal Redbook 200 2001 11 Oct 27/00 FCM News Release re FCM Targets Quality of Life Issues in Federal Election 12 Sept/Oct 2000 Forum magazine 13 Fall 2000 Reynolds Mirth Richards & Farmer By Law newsletter 14 1999 — 2000 AB Municipal Affairs Annual Report 15 Oct/2000 Partners newsletter 16 1999 2000 AB Dairy Council Annual Report. 17 Oct/2000 APC Currents magazine 18 Fall 2000 TMC's Telecom Advisor newsletter 19 Oct/Nov 2000 Developments newsletter 20 Fall 2000 Heart & Stroke Life newsletter 21 Oct/2000 Status Alert newsletter 22 Employment opportunity — Business Analyst — City of Airdrie Minute /adm inreport2000doc 0 L' 0 40 ADMINSTRATOR'S REPORT October 25 — November 8, 2000 23 Employment opportunity — Safety Codes Officer City of Airdrie 24 Employment opportunity — Director of Finance and Systems — Municipality of Crowsnest Pass 25 Employment Opportunity — Scale Attendant — Lesser Slave Regional Management Services Commission. 26 Employment opportunity — Landfill Manager — Lesser Slave Regional Management Services Commission 27 Employment opportunity — Project supervisor — M.D of Big Lakes 28 Employment opportunity — Director of Community Services — Town of Edson. 29 Employment opportunity — City Manager — City of Wetaskiwin 30 Employment opportunity — Public Works Superintendent — City of Wetaskiwin 31 Employment opportunity — Operations Manager Grizzly Ridge Ski Hill — Town of Slave Lake 32 Employment opportunity — Development Services Assistant (two permanent full time positions) — City of Grande Prairie 33 Employment opportunity — City Treasurer — City of Camrose 34 Employment opportunities — Town of Rimbey Administrative Services Director, Operational Services Director, Utility operator, Recreation Services operator, Arena Operator (seasonal) Office Clerk 35 Seminar advertising — Communication Skills for Women 36 Course advertising — Lakeland College 37 Seminar advertising — Employment Related Records in Alberta. 38 Seminar advertising — Employment and Labour Law in Alberta. 39 Conference advertising — The 2001 Calgary Leadership Development Conference for Women 40 Advertising — The Best of Xerox 41 Advertising — AB Tobacco Reduction Alliance 42 Advertising — Microstation Manager 43 Advertising — e.pipe.ca. 44 Advertising — Hewlett Packard 45 Oct 18 25 & Nov 1/00 Drumheller Mail newspaper 46 Oct 17& 24/00 Strathmore Standard newspaper 47 Oct 18 25 & Nov 1/00 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Edwards, Dennis Deck addition to house (8'x30 ) 2 Ward Charles & Kenneth Game fencing and working area 3 Piepke, Laverne & Maxine 3000 Garage Minute /adminreport2000doc SW 29 27 20 W4 $3,00000 SE 05 29 24 W4 $20,00000 SE 28 29 24 W4 $6 000 00 2