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HomeMy WebLinkAbout2000-10-23 Council MinutesKNEEHILL COUNTY AGENDA - ORGANIZATIONAL MEETING Monday, October 23, 2000 1 Call to Order by the Administrator Election Procedures 2 Call for Nominations for Reeve for the ensuing year Election of Reeve Completion of Oath of Office Reeve takes over meeting 3 Call for nominations for Deputy Reeve for the ensuing year Election of Deputy Reeve Completion of Oath of Office 4 Divisional Boundaries 5 (a) Organizational Policies Reconfirmation of Mission Statement Procedure to Make Changes to Organizational Policies Organizational Priorities Organizational Policy Statement Role of Council function, nature and scope, responsibilities `r Role of Reeve (b) Joint Services Position 6 Legislative Responsibilities CAO to advise Council of its legislative responsibilities 7 Review of Procedure Bylaw 41222 Confirm meeting dates and times 8 Banking Resolution for 2000/2001 Includes signing authorities for bank accounts 9 Borrowing Bylaw Previous bylaw authorized for borrowing up to $2,500,000 00 10 Resolution to adopt 2000 budget as the interim budget for 2001 until the 2001 budget can be completed 11 Review of Councillor Operational Policies 12 Appointment of Fire Chiefs 13 2001 Assessment Review Board Bylaw 2000 members JH, OH, ML, GW 1999 members MV JA JH ML, OH 1998 members MV, RV GW JH, BB 1997 members RAM /MV, RV, GW OH BB CAO is usually appointed Clerk with Ass t CAO as alternate 14 Appoint members at large on Committees /Boards a) Subdivision and Development Appeal Board This is an annual appointment Current members at large are Charlie Whatley appointed June /97 Dale Cameron appointed June /97 Angus Park appointed July /97 Darcy Penner appointed June /00 Greg Cole appointed May /00 (The SDAB is a five member board of which the majority of board members must be Minute /AGORG2000. doc e • KNEEHILL COUNTY AGENDA - ORGANIZATIONAL MEETING Monday, October 23, 2000 members at large) b) Municipal Planning Commission This is an annual appointment Current member at large is Bob Boake who was appointed in May 2000 c) Agricultural Service Board Usually appointed for three year terms Current ASB farm members at large are Kevin Hoppins and Mike Koot As at Oct/00 Kevin Hoppins has completed three years of his second term (total six years) As at Oct/OOMike Koot has completed one year of his second term (total four years) At the 1999 Organizational meeting motion approved to confirm the appointments of the Agricultural Service Board members at large as follows Mr Kevin Hoppins' appointment confirmed until October 2000 and Mr Mike Koot's appointment confirmed until October 2001 i 15 Set up Committees for 2000/2001 16 Other Scholarship Bylaw Enforcement 17 Adj ournment Minute /AGORG2000. doc • i KNEEHILL COUNTY ORGANIZATIONAL MEETING — OCTOBER 239 2000 The Organizational Meeting of the Council of the municipality of Kneehill County was held at the Kneehill County office 232 Main Street, Three Hills Alberta, on Monday, October 23, 2000, commencing at 8 30 A.M The following were present for the meeting Councillors Marylea Lowen Division I Otto Hoff Division 2 Marjorie D Vetter Division 4 James M Hanger Division 5 Richard M Vickery Division 6 M Glen Wagstaff Division 7 Administrator Jennifer Deak Administrator Lonnie McCook Assistant Administrator Also present was Barbara Long who recorded the minutes Mrs Deak called the meeting to order at 8 40 A.M Election procedures were reviewed There will be no nominations, each Councillor will by way of secret ballot mark his choice for the position of Reeve and Deputy Reeve In the case of a tie, a secret ballot vote will be taken with each Council member voting only for those candidates that received the tied votes An election was called for the position of Reeve Mr Hoff was declared Reeve by acclamation Mr Hoff reconfirmed he would strive to do his best for Council, as Reeve of the County Mr Hoff then proceeded to complete his oath of office for Reeve of Kneehill County for the ensuing year Mr Hoff then took charge of the meeting and called for a secret ballot vote for the position of Deputy Reeve Mr Hanger and Mr Vickery let their names stand for the position of Deputy Reeve Mrs Deak proceeded to distribute a ballot to each Councillor Mrs Deak then collected the completed ballots and left the meeting area to tally the votes Mrs Deak returned to the meeting area and declared Mr Hanger elected as Deputy Reeve of Kneehill County for the ensuing year Council extended their congratulations to j Mr Hanger Mr Hanger thanked Council for their vote of confidence and completed his oath of office for Deputy Reeve for Kneehill County for the ensuing year Moved the ballots be destroyed CARRIED Mrs Deak requested Council direction regarding any desired changes to the Divisional Boundaries If any changes are desired, prior to the next County election, they would need to be advertised in January 2001 Council suggested this issue be presented at the Divisional Meetings to get input from the ratepayers and requested Mrs Deak investigate the exact time limits, as set out in the MGA and provide this information at the October 24, 2000 Council meeting Upon request from Mr Hoff Mrs Deak proceeded to review and discuss, with Council the following Organizational Policies I KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 239 2000 1 Mission Statement — All Councillors agreed and reconfirmed the mission statement was still effective and reflected the position of the municipality 2 Procedures for Making Changes to Organizational Policies Established by the Council Policy reconfirmed 3 Organizational Priorities — Requested Transportation (roads) be combined with Bridges as 44 of the Organizational Priorities 4 Organizational Policy Statement — Policy reconfirmed 5 Role of Council Function of Council — Policy reconfirmed Nature and Scope of Council — Policy reconfirmed (Typing error correction — delete #3, as it is a repeat of #2) Responsibilities of Council — Policy reconfirmed Council must provide the chief administrative officer with an annual written performance prior to year end Mrs Deak will provide Council with performance evaluation forms Consensus of Council was both the administrative officer and assistant administrative officer should be evaluated by Council A time for these evaluation reviews will be set at the November 8, 2000 Council meeting Role of Reeve — Policy reconfirmed The meeting recessed from 9.40 A.M until 9 52 A.M • Mrs Deak requested confirmation of the Joint Services Policy for Kneehill County This policy was reviewed and amendments made A draft copy of this policy will be presented for approval at a future Council meeting The Joint Services Policy for the Ambulance Service and Transportation was tabled until the October 24, 2000 Council meeting • Mrs Deak advised Council of its legislative responsibilities, distributed a list of same, and encouraged all Councillors to read the Municipal Government Act Bylaw #1222, the Procedural Bylaw and amending bylaw # 1309 were reviewed It was agreed the hours for regular Council meetings would remain every second and fourth Tuesday from 8 30 A.M until 4 30 P M It was further agreed no names would be recorded for the motions made in Council Moved Bylaw #1222, the Procedural Bylaw, and amending Bylaw # 1309, be reconfirmed, and further the names of those making motions in Council not be recorded in the minutes CARRIED Moved the municipality of Kneehill County continue banking with the Parkland Savings and Credit Union Ltd., Three Hills, Alberta branch with the signing authorities to be the Reeve or Deputy Reeve and the Administrator or Assistant Administrator for the general chequing account and the Administrator or Assistant Administrator for the payroll Chequing account. CARRIED Moved first reading to Bylaw #1424, this being the bylaw to authorize the municipality of Kneehill County to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000.00) to meet its current expenditures and obligations for the calendar year 2001 Moved second reading to this bylaw. 2 CARRIED CARRIED KNEEHILL COUNTY ORGANIZATIONAL MEETING — OCTOBER 23, 2000 Moved third reading be given to this bylaw at this time Moved third reading to Bylaw #1424 CARRIED UNANIMOUSLY CARRIED Moved the 2000 budget be accepted as the interim budget for 2001, until the 2001 actual budget is completed CARRIED The Councilor Operational Policies were reviewed A recommendation was made to combine all the conventions with the same per diems and allowances rather than listing separately It was decided to remove Policy 3 -7 Attendance at ASB Conventions, as all of Council will now be on the Agricultural Service Board The replacement of the existing Media Policy 13 14 was approved The new media policy states "Any statements made to the media must be in the form of a written statement from Council and further this statement is to be supplied only upon receipt of a written request from the media. It should also be ensured by Council, that this written response will be printed in its entirety to avoid misrepresentation Under Policy 3 19 Radio and Cellular Telephones, remove the stipulation for "for the next two years" from the monthly telephone allowance Also under this policy remove the Oct 24/99 addendum that states Councilors Vickery and Hoff still have radios and the location of these radios as Mr Vickery has returned his to the County and Mr Hoff advised his radio and antennae can be removed from his home at the convenience of the Public Works Superintendent Under Policy 3 20 2 Mileage, change to reflect that mileage is to be reimbursed at the rate of $0 64 cents per mile or $0.40 cents per kilometer to anyone claiming mileage reimbursement, effective November 1 2000 Moved all Councillor Policies, including the above policy changes, be affirmed CARRIED Moved Mr Randy Tiller be appointed as the Fire/Disaster Coordinator for Kneehill County CARRIED Moved first reading to Bylaw #1425, this being the bylaw appointing Councillors Vickery, Lowen, and Wagstaff to the 2001 Assessment Review Board with the Chief Administrative Officer appointed to act as Clerk of the Court. CARRIED Moved second reading to this bylaw Moved third reading be given to this bylaw at this time Moved third reading to Bylaw #1425 CARRIED CARRIED UNANIMOUSLY CARRIED • Mrs Deak then reviewed the Subdivision and Development Appeal Board appointments, including the terms of office for the members at large A discussion followed and it was agreed to continue with the current members at large in addition to Stan Cox and i Gawney Hinkley Council confirmed this board should remain as a five man board '' 3 KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 239 2000 Moved that Messers, Charlie Whatley, Dale Cameron, Greg Cole, Darcy Penner and Angus Park be re- appointed as members at large, for another year term, subject to their acceptance of same Further it was moved Gawney Hinkley and Stan Cox be appointed as members at large on the Subdivision and Development Appeal Board for the 2000 -2001 term. CARRIED Moved the Municipal Planning Commission representatives be Councillors Lowen, Wagstaff and Vickery, with Bob Boake being re- appointed as the member at large CARRIED Mrs Deak confirmed Mr Hoppms term of office, as member at large of the Agricultural Service Board, expires on October 2000 and Mr Mike Koot's appointment is in effect until October 2001 It was decided to advertise for a ratepayer member to serve in this capacity Moved the composition of the Agricultural Service Board be all of Council, a representative from Alberta Agriculture if one is available, and two farmer members at large Further, Mike Koot be re- appointed as farmer member at large for the 2000- 2001 term and advertising be done for an additional farmer member CARRIED The meeting recessed for lunch from 12 00 P M until 1 15 P M The make up of the 2000/2001 Committee appointments were reviewed, including the recommendations for amalgamating and canceling some of the current Committees The following Committee appointments were agreed upon and comments noted 1 Kneehill Ambulance Society To be tabled until the Oct.24 /00 Council meeting 2 Transportation Committee (includes Road, Parks & Cemeteries and Safety & Building Committee) Richard Vickery Marylea Lowen James Hanger • Alternate member Marjorie Vetter 3 Recreation Committees Acme Linden— Marjorie Vetter Trochu — Glen Wagstaff — Alternate Richard Vickery Carbon — Marylea Lowen — Alternate Otto Hoff Three Hills / Three Hills Arena Redevelopment Committee — James Hanger 4 Finance & Policy Review Committee Otto Hoff Marylea Lowen Marjorie Vetter Alternate member James Hanger 5 Capital & Fire Commrttee(Amalgamation of Fire and Capital Committees) Richard Vickery James Hanger . Marjorie Vetter Alternate member Otto Hoff It was decided Lonnie McCook should attend as Assistant CAO Fire committee also to attend Fire Chief s Meetings 4 is KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 239 2000 6 Three Hills Airport Commission James Hanger Glen Wagstaff 7 Kneehill Housing Authority James M Hanger Marjorie Vetter Alternate member Marylea Lowen 8 Alberta Disaster Services Committee Reeve, Deputy Reeve and Municipal Administrator 9 Seed Cleaning Plants Rosebud — Marylea Lowen Alternate Member Otto Hoff KIBA — Otto Hoff Alternate Member Marione Vetter Three Hills — James M Hanger and Richard M Vickery 10 Executive — Central Association of Municipal Districts and Counties (CAAMD &C) 1 Reeve and Deputy Reeve 11 Waste Committee (including Drumheller & District Solid Waste Management Association) Marjorie Vetter Alternate member Marylea Lowen 12 Agricultural Service Board Marjorie Vetter, Council Member Richard M Vickery, Council Member Otto Hoff Council Member James Hanger, Council Member Marylea Lowen, Council Member Glen Wagstaff, Council Member Mike Koot, Ratepayer Member Agricultural Fieldman i One Representative from AB Agriculture 13 Executive & Economic Development Committee • Reeve Deputy Reeve and a third Councillor with this Councillor position to be rotated, amongst the balance of the Council members, to afford each Councillor opportunity to participate on this Committee Alternate member Any other member of Council 5 14 Alberta Environment — Surface Reclamation Board Emil Heinrich, Ratepayer Member Gordon Park, Ratepayer Member Agricultural Fieldman 15 Municipal Planning Commission Marylea Lowen, Council Member Richard Vickery Council Member Glen Wagstaff Council Member Bob Boake Member at large Barbara Long, Secretary to the Commission 16 Subdivision and Development Appeal Board (Bylaw 1416) James M Hanger Council Member Marjorie D Vetter, Council Member Alternate member Otto Hoff KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 239 2000 Dale Cameron Member at large Charlie Whatley Member at large Angus Park, Member at large Greg Cole, Member at large Darcy Penner, Member at large Gawney Hinkley Member at large Stan Cox, Member at large Jennifer Deak, Secretary to the Board Note This is a five member board of which a majority of the board members must be members at large 17 Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) Marylea Lowen 18 Assessment Review Board (Bylaw #1425) Richard Vickery Marylea Lowen Glen Wagstaff 19 Regional FCSS Board Marylea Lowen — Alternate Member Marjorie Vetter 20 Municipal Safety Codes Association (MSCIA) Glen Wagstaff Alternate member Marjorie Vetter 21 South Saskatchewan River Project Glen Wagstaff Alternate member Otto Hoff 22 Horseshoe Canyon Committee Marjorie Vetter Alternate member Marylea Lowen 23 Joint Services Committee Richard Vickery James Hanger • i 24 Kneehill Community Lottery Board Marjorie Vetter (Term will end Dec. 31 /00) • Moved the committee representatives be confirmed, as per above recommendations, and these representatives be the County's committee appointments for the 200012001 year CARRIED With the removal of Council representation on the Kneehill Community Resource Program (KCRP), it was requested Ms Shelley Jackson, attend the KCRP Zone meetings, in order that a report would be available to Council Council requested the administrative staff investigate the existence of Health Foundations, located within Kneehill County, in order that representation on these as well as the Drumheller Health Foundation be considered It was noted Kneehill County has representation on the Wild Rose Economic Development Committee as it had inherited a voting share through the acquisition of the Village of Torrington 6 KNEEHILL COUNTY ORGANIZATIONAL MEETING - OCTOBER 239 2000 Moved Kneehill County withdraw its share from the Wild Rose Economic Development Committee CARRIED It was noted a date for a Fire & Capital Committee meeting needs to be established at the October 24, 2000 Council meeting Moved that Agenda Item, Kneehill County Scholarship, be tabled for a future Council meeting CARRIED Discussion ensued on the position of Bylaw Enforcement Officer which had been tabled from the 1999 Organizational meeting It was noted that with Alberta Infrastructure assuming control of the secondary highways within the County, the policing issue has been taken care of by the province Moved to accept and file the issue of a Bylaw Enforcement Officer until such time as there is felt to be a need to address this issue CARRIED CThere being no further business to discuss the meeting adjourned at 1 45 P M on/� -fr • ici 1 Administrator