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Home My WebLink About2001-10-09 Council Minutes• KNEEHILL COUNTY AGENDA - COUNCIL MEETING October 9, 2001 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5. Accounts Payable APPOINTMENTS. Laurie Watt, Village of Carbon — see agenda item #11 GENERAL: 6 September 25, 2001 Executive Committee Report and Recommendation 7 Kneehill Ambulance Service Contract 8 Tax Sale 9 October 1 /01 ASB Meeting TRANSPORTATION 10 Transportation and Utilities Report 11 Carbon Joint Fire Protection Agreement PLANNING. 12 Safety Codes Accreditation and Contracting for Services LATE ITEMS 4 r 1 • LJ N KNEEHILL COUNTY COUNCIL MINUTES October 9; 2001 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, October 9, 2001, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Deputy Reeve Jim Hanger Councillors Marylea Lowen Marjorie Vetter Richard M Vickery Glen Wagstaff Staff Jennifer Deak Lonnie McCook Division Two Division Five Division One Division Four Division Six Division Seven Administrator Assistant Administrator Mr Hoff called the meeting to order at 9 30A.M Mrs Long was not present when the meeting convened Mrs Deak recorded the minutes Moved approval of the agenda, as presented. CARRIED Moved approval of the September 20, 2001 Public Hearing minutes and the September 25, 2001 regular Council Meeting minutes CARRIED Moved the straight- backed office chairs be re- upholstered in the same fabric as the Council chairs CARRIED The Administrator's Report was presented and it was clarified that item #3, should read that County maps were given to Starland and Red Deer Counties PRESENT APPROVAL OF AGENDA APPROVAL OF SEPT25 COUNCIL MINUTES AND SEPT 20 P.H. RE- UPHOLSTER CHAIRS 5Z 4,,4 - Cm ADM REPORT APPROVED Moved approval of the Administrator's report, with the above noted correction -11 "vim CARRIED ACCTSPAYABLE Moved approval of the accounts payable presented for payment today, subject to review by the Finance Committee of Councillors Hoff, Hanger, Lowen and Vickery CARRIED Mrs Long entered the meeting at 10.00 A.M and left to make copies of the Kneehill Ambulance Society Service Agreement for Council RECESS Mrs Deak advised Council that Laurie Watt, Administrator Village of Carbon, would be unable to attend today's Council meeting The meeting recessed from 10.00 A.M until 10 10 A.M Mrs Long recorded the minutes from this time onward "S CONTRACT Under Agenda Item # 7, Kneehill Ambulance Service Contract, Mr McCook presented the contract information he had obtained from some other ambulance services, at the request of CounciUminutes KNEEHILL COUNTY COUNCIL MINUTES October 9,, 2001 Council Concern was expressed that there is nothing in the KAS agreement that addresses the specific issues of chute time, number of ambulances and employees, and training It was noted the KAS policies would address some of these issues and requested a copy of their Operating Policies be obtained Mr Wagstaff suggested the County should have a representative, in an advisory capacity sitting on the KAS Board to have better communication and ensure the County is kept current on policy, reasons for policy any changes or issues Mr Hanger noted this would not be necessary as the County wants a contract, not an agreement and all concerns should be specifically addressed by conditions in the contract Mr Hanger reported the County had sat on this board before, and to have 0 someone in an advisory capacity would make no difference, it would have the same results Concern was expressed that the service to be provided would be of a lesser quality than N400 previously, with only BLS service being offered and increased chute times It was noted V g� that caution be exercised as the County alone would be responsible for the additional cost VAC for ALS service to be provided to both the urban and rural municipalities Council l requested the KAS be contacted to request a copy of their new Operational Guidelines in order that this be incorporated in the terms of the agreement. Mr Vickery suggested this matter be brought to plebiscite Mrs Long left the meeting at 10 30 A.M to phone Joanne Thompson, Office Administrator, KAS, to request a copy of their Operational Policies Mrs Long re entered the meeting at 10 32 A.M and reported Mrs Thompson had advised there are no new approved policies and operational guidelines in place The Medical Director and Operations Director are in the process of reviewing these policies at this time Mrs Deak left the meeting at 10 33 A.M until 10 35 A.M to bring back information on the County's March 2001 proposal to the KAS for the provision of ambulance service The County's proposal to provide ambulance service was reviewed It was noted this proposal would provide for part-time ALS service (with one paramedic), meeting the previous level of service, at a cost of $5.47 per capita as compared to the KAS offering strictly BLS at a cost of $15 00 per capita. Mr Hanger recommended this be tabled until after the election to allow the new Council to make the decision as they may have an entirely different perspective He further noted this issue could not be solved today, as any decision Council makes could be changed by a new Council Mrs Lowen left the meeting at 11 05 A.M 0, Mr Vickery again proposed this matter go to plebiscite leaving the onus on the new , 10 Council to implement what the ratepayers want. Mrs Lowen returned to the meeting at 11 09 A.M Consensus of Council was for administration to present the current Council's position to the newly elected Council, giving the history, costs and reasons the County had taken this TABLE KAS direction CONTRACT UNTIL NEW COUNCIL Moved Agenda Item #7, Kneehill Ambulance Society(KAS) Service Contract, be tabled to CAN REVIEW & a future Council meeting Further, the new Council be sincerely requested to seriously MAKE DECISION consider this Council's position regarding the KAS, with Administration providing the history and reasons behind this decision Further, it is recommended that when the new Council has a copy of the KAS Operating Policies, it consider carefully, both the KAS and the County's proposal for the provision of emergency medical services CARRIED UNANIMOUSLY Mrs Deak reviewed the report presented by Mr Nedoshytko, the assessor, regarding the Council /minutes K e 1�q • 1.11 KNEEHILL COUNTY COUNCIL MINUTES October 9; 2001 appraised value for Plan 6088BM SW 20 34 23 W4 (Nuisance Grounds in Huxley), Plan 7015EF Block 1 Lot 4 (Wimborne) These properties will be offered for sale by public auction, on Tuesday, October 23`d 2001, and under the Municipal Government Act, are subject to a reserve bid Mrs Deak further advised one of the properties eligible for tax sale had to removed as not all the people on title were notified Mrs Long left the meeting at 11 15 A.M and returned with Mrs Wildeman at 11 18 A.M Mrs Wildeman provided background information on the two properties up for tax sale and the amount of taxes outstanding She further advised that she had already removed from tax sale, the property that had not received the proper notification Mrs Deak left the meeting at 1121 A.M Mrs Wildeman also advised she would do a summary of the assessor's comments at the time of tax sale When asked about the environmental issues on the "Nuisance Grounds" property, Mrs Wildeman advised that as long as all information is disclosed at the time of sale, the County could not be held responsible TAX SALE — Mrs Deak reentered the meeting at 1124 A.M RESERVE BIDS Mrs Wildeman left the meeting at 1125 A.M Moved to place reserve bads on the properties scheduled for public tax sale at the bJ n"r price recommended by the assessor CARRIED Moved approval of the October ls; 2001 Agricultural Service Board Meeting minutes �� jotl l' PA CARRIED W 0 myth The Transportation and Utility Report was presented by Mr McCook APPROVAL OF ASE Under Item #5 and Agenda Item 11 Carbon Joint Fire Agreement, Mr McCook provided MINUTES information regarding the Carbon Fire Department and their use of the "old Torrington �` ;�4 Pumper" Mrs Deak reported that the village of Carbon administrator, Ms Laurie Watt, had invited Kneehill County Council to the Village of Carbon Council meeting being held at 7 00 P M on Tuesday, October 91h 2001 to resolve this issue Council requested Mrs T & U REPORT Lowen and Mr Hoff attend the Village of Carbon Council meeting being held tonight, to address this matter Mr McCook advised he would provide them with the necessary CARBON FI� information and Mrs Deak noted she would give them a copy of the letter from the village TRUCK of Carbon, questioning the County's action Mrs Long confirmed with the village of Carbon office, an appointment time of 7.00 P M., for Reeve Hoff and Councillor Lowen Under Item #11, Trochu Fire Hall Grand Opening Mr McCook reported that despite the TROCHU FIRE County, in good faith, meeting all the requests of the Trochu fire department, the Trochu HALL OPEN Fire Department has now refused to move into the facility until after the municipal HOUSE OCT 12TH elections He further reported he had checked with Fire Chief Lawrence Hogg, prior to arranging the open house and had been advised there were no problems However, at the y' October 3`d, 2001 Fire Meeting the Trochu Fire Department advised they were not moving into the facility until after the municipal elections Mr McCook advised the County has a tanker and the "old Torrington Pumper" in the facility for the Open House, being held on Friday, October 12th, 2001 Reeve Hoff requested Mr McCook compile an information ,d sheet listing the costs incurred by the County in purchasing and making improvements to this facility, along with a comparison of the approximate cost of building a new facility, so �ibd I f A that each Councillor would have this information available at the open house Under Item #6, Schmautz Pit Saturday Hours, Mr McCook reported he hoped to have an `� 1 answer from Frank Lotz of Alberta Environment by the end of the week. Under Item #8, Mr McCook reported Alberta Environment has advised there is another m dugout on the oxbow at this location and that both will be investigated. Yom' Council /minutes 3 • • • C KNEEHILL COUNTY COUNCIL MINUTES October % 2001 � L m Mr McCook reported it may be necessary to purchase two new plows for the County plow trucks but he has not yet obtained prices He also noted Randy Tiller, Fire & Disaster Coordinator, had compiled the fire report for September 2001, based on the E911 information This report showed only 9 stubble fires within Kneehill County during the month of September SCHMAUTZ PIT HOURS Moved approval be given to the Public Works Superintendent to purchase two new plowEt ;,SA for the County plow trucks and approval of the Transportation and Utility Report D UTS ON X CARRIED The meeting recessed for lunch from 11 58 A.M unti112 50 P M OXBOW OF CREED SEPT COUNTY FIRE RRP(1RT Moved the meeting go "in camera" with Council and Mrs Deak remaining in the APPROVAL OFT& meeting U REPORT CARRIED APPROVAL TO Time 12 54 P M PURCHASE 2 NEW Mr McCook and Mrs Long left the meeting PLOWS Moved the meeting back in session at 132 P M 16139 9 1 0117 Moved to rescind the September 25th, 2001 motion approving the September 25th, 2001 Executive Committee report and recommendation and further remove it from the record. LUNCH BREAK IN CAMERA SESSION CARRIED UNANIMOUSLY BACK IN SESSION Mr McCook Mrs Long, and Ms Reimer entered the meeting at 1 37 P M Ms Reimer, the Development Officer, presented Council with an update on Accreditation, noting the following RESCIND SEPT Kneehill County will be required to pay to the Safety Codes Council $5 for every building 25TH MOTION AND permit and $3 for every other permit /per discipline The Safety Codes Council in turn REMOVE FROM provides monitoring, mentormg to help fix those things not working or customizing to suit THE RECORD the County s needs and an assigned liaison, currently Chris Contenti Ms Reimer further advised the Safety Codes Council does not charge GST on their fee and Chris Contenti has recommended that Kneehill County charge the fee plus GST plus the Safety Code Council fee, for example $100.00 + GST + $5 00 = $112.00 Ms Reimer advised the agency will charge GST on the percentage (70 %) of their service, thus the UPDATE ON County has the following two options, to add more to the initial fee, or absorb the fee out of ACCREDITATION the County's percentage (30 %) Mrs Deak explained the county would only get 3% of the 7% GST returned and advised it would be easier to absorb the cost SAFETY CODES COUNCIL FEE Ms Reimer advised the County needs to assign a Quality Management Plans (QMP) Manager and either the Chief Administrative Officer (CAO) or the Development Officer are typically selected. Mrs Deak recommended the CAO be assigned as the QMP Manager, as this allows the CAO to designate this position to others if necessary GST ISSUE Moved the Chief Administrative Officer be named the Quality Management Plans (QMP) Manager and further, Kneehill County absorb the GST difference from the County's percentage CARRIED QMP MANAGER Ms Reimer left the meeting at 1 45 P M The Executive Committee report was presented. Under Item #15, Meridian Dam Feasibility Study, Mr information. Under Item 920, R Vickery Request, Mr Vickery Council /minutes �1A Wagstaff requested a copy of this "vCAO THE OMP MANAGER reported there are four current K.0 TO ABSORB 4 A H N arr KNEEHILL COUNTY COUNCIL MINUTES October 9, 2001 ,C* Councillors who will be receiving long service awards at the AAMD &C Fall Convention, GST but may not be reelected in the coming election. He also noted that historically, Past Councillors have been allowed to attend this convention for these purposes Mr Vickery further noted there is no policy in place regarding this matter EXECUTIVE' Moved approval for all the present Council to attend the 2001 AAMD &C Fall COMMITTEE Convention, if so desired, with remuneration from Kneehill County, for both the REPORT Councillor and spouse, as per County Policy # 3 -6 -1 2001 AAMD &C CARRIED FALL CONVENTION Under Item #25, Kneehill County Scholarship Program, it was reported Councillors' Vetter and Wagstaff would not be available to present the scholarship awards at the Friday,,,, October 121" Awards programs being held at the Three Hills and Trochu schools APPROVAL FOR Moved the Executive Committee recommendation be changed to have the respective PAST COUNCIL TC schools present the scholarship awards on behalf of Kneehill County. ATTEND CONVENTION CARRIED K.0 Moved approval of the Executive Committee Report, excluding Item #25, Kneehill SCHOLARSHIP — County Scholarship Program, which has been dealt with in the previous motion. PRESENTED BY SCHOOLS ON K.0 CARRIED BEHALF Mr McCook requested Council direction regarding the renting out of County equipment to the contractor handling the Secondary Highway 806 rebuild project Council unanimously agreed Mr McCook arrange for the rental of this equipment, at the recommended cost, �ry with the renter being responsible for any necessary repairs APPROVAL OF Mr McCook further advised he had received a report that the Kneehill Ambulance Society E.C. REPORT had called Three Hills Fire Chief Keith Martin, asking if the ambulance could attend the t fr ,alo"j, site of a vehicle fire Mr McCook reported he would obtain further information regarding �' this incident TAL OF MENT TO Moved the meeting be adjourned. SH EQUIP IP CARRIED CONTRACTOR Time 2 02 P M Reeve Council /minutes Municipal Administrator KAS REQUEST TO 3 HILLS FIRE TO ATTEND VEHICLE FIRE ADJOURNMENT 9 A ADMINSTRATOR'S REPORT September 26 = October 9. 2001 January 1, 2001 Balance Forward $ 0.00 Mike Frolek borrowed Kneehill County's original 1962 County map to have copies Feb 13/01 Floral Arrangement — Jennifer Deak 50.00 made At our request he had a copy made for the County at a most reasonable cost of Mar 07/01 Bakery Items for Land Use Bylaw Open House 4788 $5.00 He requested that should we find any other 1962 County maps he would Mar 07/01 Supper for Marylea, Barb Reimer, Barb Long (LUB evening) 23.27 appreciate being able to purchase this aged and tattered one for his collection Mar 12/01 Lunch for Council & Manager of Community Credit Union 70.34 Oct.4 /01 Fourteen County pins given to Jean Wilkinson for distribution to the Apr 27/01 Office Staff Lunch for Secretary Week — Jimmy's Restaurant 5000 polling clerks 49 July 05101 Prizes for County Golf Tournament 356.41 Oct 5101 Two County maps given to Rick at the CAAMD &C to be given to the 1 July 20/01 County Golf Tournament — Meals & Golf (3 Hills Golf Club) 1,54100 \! County of Red Deer, and the M D of Clearwate>.,. 4a � �at� ( am e� to t rn giqj�l 1 V WO July 20/01 County Golf Tournament Breakfast IGA 62.45 Both FOIP requests have been completed. I have followed all the recommendations JJV BALANCE $2,201.35 of the FOIP office and AB Health with regard to the excepting and severing of 1 Mike Frolek borrowed Kneehill County's original 1962 County map to have copies made At our request he had a copy made for the County at a most reasonable cost of $5.00 He requested that should we find any other 1962 County maps he would appreciate being able to purchase this aged and tattered one for his collection 2 Oct.4 /01 Fourteen County pins given to Jean Wilkinson for distribution to the polling clerks 49 3 Oct 5101 Two County maps given to Rick at the CAAMD &C to be given to the 1 \! County of Red Deer, and the M D of Clearwate>.,. 4a � �at� ( am e� to t rn giqj�l 1 V WO 4 Both FOIP requests have been completed. I have followed all the recommendations JJV of the FOIP office and AB Health with regard to the excepting and severing of information 5 Harold Bayes — Brownlee Fryett has confirmed Mr Baye's legal counsel was served Correspondence between the legal representatives have followed and a Special Chambers date is being sought to hear this matter Cross Examinations have been requested by Brownlee Fryett for the latter portion of October with December 7 or 14/01 being the first available Special Chamber dates otherwise January 10/02 will be the next available date Upon discussion with AB Environment on this matter, Claude Eckert has advised his department is awaiting proof of public notice for the water license, AB Environment's regulations are very generic (they do not state you cannot put a well in a pen only that it has to be in a sanitary state), Mr Eckert will advise his manager of the County's actions 6 Sept 28/01 — Ed Dunay came into the office requesting his coin set (December 2000 Christmas gift to employees) I gave him his set, which I had in my office, tagged with his name on it 7 To date, two candidates running in the municipal election have been in to the office to speak to me about County affairs All requested information was provided to these individuals 8 On October 3/01 I attended the Permit Advisory Group meeting with AB Municipal Affairs The mandate of the group is to assist AB Municipal Affairs in developing a new permit regulation with the scope to review the requirements for permits in the building, electrical, gas, plumbing and private sewage disciplines Eighteen people are on this advisory committee with five support members from Municipal Affairs The next meeting is scheduled for October 17/01 One other meeting will be held after this date before the timeline of December 31/01 expires 9 October 11 /0 — Je Wilkinson will be holding an election training seminar in the afternoon of at the County office for all the election officers involved with the County election All ballot boxes and election materials will be picked up from the polling stations after the votes are counted on October 15101 and stored in the County s vault 10 Chairs — the fabric Council has chosen to recover the Councillor chairs will cost around $350 00 per chair to recover with an additional $65 00, if required, to replace hardware The reception chairs (26 in total covered with an off white fabric) have been estimated at $180.00 per chair to recover What are Council's wishes? �/� tg\A I. ,'`. Minute/admmreport2001 doc e I" Im ADMINSTRATOR'S REPORT September 26— October 9, 2001 CORRESPONDENCE 1 Receipt #0046036 Sept 28/01 AB Transportation $48.00 County maps 2 Receipt #0046037 Sept 28/01 AB Municipal Affairs $12.00 — County maps 3 Receipt #0046096 AB Treasury $46,883 00 — FCSS grant 4 Alberta The Alberta Gazette — Sept 15101 5 AAMD &C Contact Newsletter Sept 26/01 6 The Armet Report Newsletter - Sept 28 & Oct.5/01 7 MuniMall Newsletter — Sept 21/01 8 Sept 15101 Market News Alert Issue 1002 9 Sept/2001 OTC Investor's Edge 10 Oct/2001 Travel Alberta "Directions" newsletter 11 Sept/2001 EPIC News & Views newsletter 12 Fall 2001 Advisory Aspects newsletter 13 AAMD &C Developments newsletter 14 Ken Nichols, Leader of the Opposition, Report from the Legislature — Sept 26/01 15 Narmin Hassam Alberta Liberal Caucus — Official Opposition Calls on Government to Change Budgeting Practices 16 Employment opportunity — Public Works Field Superintendent, Mountain View County 17 Employment opportunity — Director of Finance, M.S of Northern Lights No 22 18 Employment opportunity — Municipal Technologist, M.D of Foothills No 31 19 Employment opportunity — Level 1 Water /Wastewate Operator, M.D of Lesser Slave River 20 Employment opportunity — Planning & Subdivision Officer Yellowhead County 21 Employment opportunity — Protective Services Coordinator & Environmental Services Coordinator, M D of Greenview No 16 22 Conference advertising — AB Public Charities Dec 13/01 Calgary 23 Advertising — KCL Consulting Inc 24 Advertising — Myron, Aurora 500 Pocket Pal Diary 25 Advertising — Sure Craft Plastics Ltd — Pamphlet displays 26 Advertising — 4imprint — promotional products 27 Advertising — Bridge Brand Market Guide 28 Sept 2001 Summit magazine 29 Sept 28/01 Mountain View County News 30 Sept 18/01 Strathmore Standard newspaper 31 Sept 26/01 Drumheller Mail newspaper 32 Sept 26 & Oct 3/01 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: i Ledcor Industries Inc Portable Sand & Salt Storage Facility (55' x 60' and 32' x 50 ) 2 Penner, Victor PFRA Standard Dugout 3 R.B Reimer Holdings Shed (30' x 30') NW 32 34 23 -W4 Value $54,000.00 SE 10 -20 -26 W4 Value $3,000 00 SE 24 -30 26 -W4 Value $10,400.00 4 Tchir, Donald & Sherry NE 24- 29 -21 -W4 Addition to existing shop Lot 3, Blk2 Plan 951158 25' x 32' Value $6,500.00 INSPECTION PERMITS. None Minuteladminreport2001 doc 2 0 3 L [A Al Wr Transportation and Utility Report October 9, 2001 x We have been having trouble with people not following the detour road for the 806 project People are going all over the place and it's impossible to maintain the surrounding area as to the complaints f 2 The road crew is over on the Davis project now 3 The gravel crew is hitting bad spots and intersections now I have them working 9 hr days for a while then they will go to 8hr 4 The communication group was out on Thursday Sept. 27 to change over radios for the Trochu fire department. The new system is in, but it seems the never ending story I found out they had dust updated their old read out pages and got the impression from a few of the " old boys" that they were not going to be happy with the pagers for our system because they are not read outs I had Bruce from communication group and Randy go to the Oct 3rd fire meeting to explain how this new professional radio system works, that everyone else works off, should be used 5 On Oct 3rd, Randy came mtomy office to tell me the Trochu fire department has decided not to move into the building until after the elections I started to see red ,� (��;9 but it got better, he was down in Carbon to get the spare pumper and a few of the - fire boys started working him over on a few issues He gave me a report of the happenings 6 I have sent an E -mail to Frank Lotz inquiring about having the Schmautz rubble Qp pC pit open on Saturdays to accommodate the closure of Linden. 7 We have compiled a three year bridge request list to submit to A.I S-Q- AV-%"o 8 Water resources was out to investigate the work being done on the old Ed Duncan ] farm I am expecting a report from them on their findings and the actions they will be taking 9 In talking to Bruce from Communications group about the meeting to explain the radio system to the Trochu fire department, it went as thought They tried to trash the system along with everything else They want to be in their own little world and build their empires Randy had a different story 10 Once again, Kneelull County goes out and does a project for the betterment of its ratepayers only to be taken to task. Some of the people in Swalwell are not happy with the chip seal and want pavement Complaints range from, they can't roller blade to its too dusty They tell the girls on the counter that taxes are too high, and they have no services like they did in the city 11 The opening for the fire hall in Trochu is set for Fn fro 1 30 Oct. 12`h Coffee and donuts and hopefully some coon ilo t me 0,0 KS