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HomeMy WebLinkAbout2001-09-20 Council Minutes• KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 The Executive Committee of Otto Hoff James Hanger and Mari Vetter met on Thursday, September 20, 2001, at the Kneehill County office commencing at 8 30 A.M Jennifer Deak, Administrator, and Lonnie McCook, Assistant Administrator, were also present The following items were discussed 1 Internal Audit of Kneehill Health and Safetv Program Based on the internal audit he had conducted on Kneehill County's Health and Safety Program, during the time period of September 11th — 14th, 2001, Miles Maerz submitted a report outlining both the strengths and weaknesses, along with suggestions for improvement The County achieved a score of 86% on the audit Executive Committee recommends to accept and file 2 Rebuttal to Three Hills Capital News Release from Villages of Acme and Linden, "County Reneges on Joint Fire Agreement " At the September 111 2001 Council meeting, Council had requested Mrs Deak prepare a Letter to the Editor as a rebuttal to the above noted news release Council has since requested this article not be printed Executive Committee recommends this article be used for information purposes only and not published in the newspaper 3. 2001 Kneehill County Recreation Grant Letters have been received from all the recipients of the Kneehill County Recreation Grant advising of their support of the current funding formula for 2001 All the towns and villages except for the town of Three Hills, have requested this funding formula be used for all future years until 2003 when Kneehill County reviews the grant amount. This funding split would be as follows Town of Three Hills — $42,587 14 Town of Trochu $14,285 71 Village of Acme $14,285 71 Village of Carbon $14,285 71 Torrington Agricultural Society $14,285 71 The letter from the Town of Three Hills requested the County consider raising the amount of the grant due to the increases in natural gas and electrical utilities On September 19, 2001 Mrs Long spoke with Jack Ramsden and he confirmed Three Hills Council, while not having a problem with the funding formula, wished to review this again in 2002, in order to again approach Kneehill County regarding the total grant amount Executive Committee recommends this grant be paid as per unanimous agreement of the recipient municipalities. 4 CAO Evaluation Further to Council approving the September 6, 2001 Executive Committee recommendation that Councillors' Hanger and Vetter completed the evaluation of the CAO for the year 2000, it was requested this evaluation be completed prior to the municipal election. Executive Committee recommends approval of this request. S 2000 Kneehill County Fact Sheet The 2000 Kneehill County Fact Sheet has been prepared and distributed 1 Q Executive Committee recommends copses of this Fact Sheet be provided to all Councillors LG �' MINUTE /EC20010920 C7 L� KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 6. Sept 4/01 Letter from Alberta Trail Net to Steve Nedoshytko re Adjacent landowner access across former CPR rights-of-way owned by the Trans Canada Trail Foundation Linda Strong Watson, Executive Director of Alberta TrarlNet Society, has responded to questions from Steve Nedoshytko regarding access across former CPR rights of way A copy of July 9th, 2000 correspondence regarding this matter, as well as a copy of a Licensed Access Agreement which is currently being used by Alberta TrarlNet, when adjacent landowners wish to arrange access across the rights of -way, were attached This letter confirmed the following The Alberta TrarlNet Society and the Trans Canada Trail Foundation have not pursued and are not in the process of pursuing, trespassing charges against any adjacent landowner in Alberta Adjacent landowners have not been denied access across the ROW to their lands on the other side As mentioned previously, on June 30, 2000, we contacted adjacent landowners indicating that, "The Alberta TrailNet Society wishes to emphasize that it remains open to negotiating balanced agreements (Access, Cross Fencing) which recognize the mutual rights and responsibilities of adjoining landowners ' Executive Committee recommends to accept and file with copies of this letter to be made available to the Cosway Adjacent Landowners Association group. 7 Trans Canada Pipelines Ltd Letter re: Public Awareness Program As part of their on -going Public Awareness Program, Trans Canada Pipelines Ltd has provided information on their safety and integrity programs An enclosed brochure, "Your Safety our Integrity" highlights the safety programs Executive Committee recommends to accept and file. 8 Aug 2/01 Email from Alberta Municipal Affairs re Assessment and Taxation Regulation -- fps Further to the August 9th Executive Committee recommendation, Ms Reimer, Development Officer for Kneehill County has reviewed and provided comments on �V the proposed new definition for farming operations Executive Committee recommends these comments be forwarded to Affairs AB Municipal "i 9. Trochu Fire Department Report The Trochu Fire Department Fire report for the month of August has been received This report listed six items, two of which were ambulance assistance calls C� C Executive Committee recommends to accept and file 10 Utility Adjustment Requests The following requests have been received from Ms Keiver regarding the County s utility billing Write off $0.01 due to system glitch on the following accounts Richard Lay (A/C 20180 01), Jason Westin & Ruth Purves Smith (A/C 20305 00), Jonathon Dyck (A/C 20250.00), and Richard Rhoden (A /C 20095 01) - Write off $0 77 for Norman Coutts (A /C 30580.00) as payment was postmarked prior to the penalty being assessed Transfer the outstanding balance of $52.49 from closed A/C 30410.01 to current A/C 30550.00 for Mike and Jane Krosawski - Refund a credit balance of $17 17 on A/C 40000 00 for Joanne Robanske MINUTE /EC20010920 2 �q • Ll KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 Executive Committee recommends approval of these utility account adjustments I. Highway 21 Initiatives Notification has been received of a Highway 21 Initiatives meeting scheduled for Thursday, September 13th, 2001 at the Bashaw Community Centre at 10.00 A.M Notification has also been received of a conference on tourism being held in Red Deer - in November and requesting whether anyone on the Highway 21 Initiatives committee would be interested in attending Executive Committee recommends to accept and file 12 Manulife Financial Summary Mrs Wildeman has submitted a summary of the County's group plan based on an overview provided by Gerry Quinn of Manulife Financial, as well as her recommendations for same The areas covered included Life, Dependent Life, Extended Health Care, Dental, Retirement Package Short Term and Long Term Disability Executive Committee recommends Mrs Deak follow up on this matter. 13 Sept 11 /01 USA Terrorist Attacks A file has been opened containing any articles or information received on the terrorist attacks on the United States Executive Committee recommends to accept and file 14 Sept 5 101 Email from Fire Commissioner's Office re: Fire Ban Information Notification has been received that Alberta Sustainable Resource Development, Forest Protection Division, has initiated a new websrte that allows MD's Counties, Municipalities and provincial authorities to post or update fire ban information Executive Committee recommends a copy of this information be provided to Mr Randy Tiller, Regional Fire/Disaster Coordinator. 15 John Prohl Concern On September 18, 2001 Mrs Deak spoke with John Prohl regarding the following concerns an unsafe condition caused by the drop off between the newly resurfaced Secondary Highway 805 and the sidewalk in Wimbome motorists not adhering to speed limits - the placement of a culvert will allow water to run under his building during spring runoff Mrs Deak advised Mr Prohl his concerns would be referred to the Executive Committee for consideration and review Mr McCook advised the Committee he had addressed these concerns Executive Committee recommends to accept and file 16. Brian Kester Concern re Equity Water Line Hook-up On September 13, 2001 Brian Kester requested he be contacted regarding a hook up to the Phase 2 of the Equity Water Line He reported he has called several times regarding this issue and has yet to receive any information. Mr McCook requested this be referred to Council for clarification regarding the status of the Equity Water Line Mr McCook discussed the need to define the scope of the Equity project to determine the requirements for requests to connect to this line MINUTE /EC20010920 3 F� C �a KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 VY of q Executive Committee recommends Mr McCook investigate the Equity project to determine the original scope of the project with regard to future water connections G • 17 _ M ayors &Reeves ' Meeting 3 Notification has been received that the next Mayors' and Reeves' meeting will be held on Wednesday September 19, 2001 at 6 00 P M at the Red Deer Legion An agenda for this meeting was enclosed Noted neither the Reeve nor Deputy Reeve attended this meeting Executive Committee recommends to accept and file. 18 Sept 14/01 H T E Bellamy Email An Email has been received from Carol Gagne of Camrose County, advising that Microage has made an offer to H T E, which has been approved in principle subject to the lawyers finalizing the deal 23 Liberal Senators of Alberta Invitation An invitation has been received to attend the Senators' Salute to the People of Alberta, A Tribute to Agriculture, on Saturday, October 27th, 2001 at the Green Wood MINUTE /EC20010920 4 Executive Committee recommends to accept and file 19. —W- heatland County Policy re. Em to ee Com p uter Purchase Plan Ok A copy of Wheatland County's policy regarding an employee computer purchase plan` has been presented for review and consideration Executive Committee recommends this policy not be adopted by Kneehill County 20 Request from Darcy Harsch to Purchase Computer Equipment A request has been received from Darcy Harsch to purchase the following computer equipment, located in the basement of the County office, for a total cost of $70.00 Two IPC Select Series CPU cases and contents with appropriate cabling $20 00 each �Q Two Magnavox Enhance VGA monitors with appropriate cabling $15 00 each Executive Committee recommends this request be denied and further, the old office equipment in the basement office be sent to auction. ® 21 Sept 16/01 News Release re Governor General's Visit A news release from Government House has announced the Governor General will be visiting Southern Saskatchewan and Alberta to focus on the culture and daily life of farming and ranching communities Governor General Adrienne Clarkson and John Ralston Saul will visit these areas from September 17 24, 2001 Executive Committee recommends to accept and file 22 Sept 6/01 News Release re Government Appointments to Regional Health Authority Boards A news release from the Government of Alberta has named appointments to the Regional Health Authority Boards Appointed to the Regional Health Authority #5 were Mr Brian 4). Peterson of Morrin Mr Jim Turner of Didsbury and Ms Carol Wiens of Hanna. Appointed to the David Thompson Regional Health Authority �, were Mrs Irene Gataint of Red Deer, Mrs Jean Graham of Rocky Mountain House and Ms Patricia Toone of Sundre Executive Committee recommends to accept and file. 23 Liberal Senators of Alberta Invitation An invitation has been received to attend the Senators' Salute to the People of Alberta, A Tribute to Agriculture, on Saturday, October 27th, 2001 at the Green Wood MINUTE /EC20010920 4 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 Inn, Calgary Alberta commencing at 6.30 P M Executive Committee recommends to accept and file. 24. Christmas Party 2001 Direction is requested regarding the Christmas party for 2001 At the September 6th 2001 Executive Meeting it was recommended that an interest be obtained with regard to hosting a dinner theatre in lieu of a Christmas party Executive Committee recommends in lieu of a Christmas party, employees be given a choice of either a ham or turkey for Christmas and further, the County make a donation of $2,000.00 to the Salvation Army. 25. Office Space for KWAC and the Municipal Safety Codes Officer The options for providing office space for KWAC and the Municipal Safety Codes -� Office was deferred from the September 11, 2001 Council Meeting"! k Executive committee recommends this matter be deferred until after the October 2001 election. 26 CAAMD &C Zone Meetm The agenda and a location map for the October 5th, 2001 meeting at the Spruce View p Hall, located west of Innisfail has been received Also enclosed were the minutes of the February 16th and August 291h meetings, and copies of the Municipal Futures „ Discussion Document and two resolutions C� Executive Committee recommends copies of this information be provided to all Councillors. (Note need to review Clearwater's presentation) 27 Policy #3 -20 Retirement Gift A request has been received to discuss the possibility of amending this policy CI Executive Committee recommends this policy be re -named Retirement Allowance and further reviewed by Council. Mr Rick Vickery entered the meeting — time 10.30 A.M 28 Great Kids Awards 2002 Information has been received regarding the third annual Great Kids Awards, held on Family Day 2002, which will again recognize sixteen children between the ages of 5 and 18 years of age for their contribution to the community school and home C' " bq Executive Committee recommends to refer this information to the FCSS � department. 29 Sept 14/01 Letter from Museums Alberta re 30th Anniversary The 30t anniversary of Museums Alberta will be highlighted at their annual conference held this fall at the Royal Tyrell Museum of Paleontology in Drumheller and the Delia & District Dawson Museum in Delia. An invitation has been extended to attend the conference Opening Reception on Thursday, September 27th at the Royal Tyrell Museum commencing at 7 30 P M Executive Committee recommends to accept and file. MINUTE /EC20010920 5 • 0 0 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 30 Sept 11 /01 Letter from Golden Hills School Division re Sale of Former Viscount Torrington School Playground Site Vincent Gaudet, Secretary- Treasurer of Golden Hills School Division, has confirmed „p the transfer of the former Viscount Torrington Playground Site to Kneehill County for the cost of $1 00 He also reported that any playground equipment, which could nott7 be salvaged and retained by the maintenance department of the school division was placed into the Three Hills refuse site for disposal Mr Gaudet advised a resolution has been passed to allocate $5,000.00 towards the purchase of equipment and asked that Kneehill County contact him to further discuss arrangements for the provision of this equipment. Executive Committee recommends Mr McCook be authorized to determine the requirements of the $5,000 00 from the school division towards the purchase of playground equipment for Torrington. 31 Grace Godlonton Concern re: Assessment Increase Further to a request by Council, Mr Nedoshytko has reported on Mrs Godlonton's complaint regarding the increase in her property taxes Mr Nedoshytko reported the following reasons for the increase and advised he had discussed this matter with Mrs Godlonton and had felt she had understood and was satisfied 1 The residence had two closed verandas attached that previously had not been , assessed 2 There had been 10% functional obsolescence applied to the residence that was not warranted 3 There was an increase in the overall market value since the last assessment. Executive Committee recommends to accept and file 32. FCSS/KCRP Request re Group RRSP A request has been received from the FCSS and KCRP employees for consideration to be given to allowing them to participate in the Kneehill County group RRSP Executive Committee recommends approval of this request. 33 Sept 12/01 Letter from the AAMD &C re Proposed Pocket Reference Manual As a number of respondents indicated opposition to the AAMD &C's proposal to develop a Pocket Reference Manual for Councillors, the AAMD &C has decided not to proceed with this initiative at this time Executive Committee recommends to accept and file 34. Sept 7/01 Letter from the AAMD &C re Pipeline Issues Survey The results of the AAMD &C recent survey on pipeline issues has been received The following information was provided based on the responses of 50 municipalities Pipeline Angle Restrictions 46 respondents place restrictions on the angle of the pipeline crossing a road allowance and 40 of these specify the pipeline must cross at a 90 degree angle to the road allowance Pipeline Bending Restrictions 48 respondents place restrictions on pipeline bending within a road allowance and 45 of these specify that no bending of the pipeline within a road allowance will be allowed Minimum Buned Depth of Pipelines 49 respondents impose a minimum depth that a pipeline must be buried and of these 31 require the pipeline to be buried below the ditch bottom, at depths ranging from 1 Om — 2.5m Pipeline Relocation 46 respondents require the pipeline owner to assume responsibility for costs involved in pipeline relocation required for municipal purposes MINUTE/EC20010920 KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 Differences between high and low-pressure pipelines 11 respondents indicated different requirements for high and low pressure pipelines 6 respondents specified • the depth of installation differs 1 specified that heavy wall pipe must be used for high pressure pipe Fees and Charges Related to Pipeline Development 11 respondents charge Development Application Fees 8 respondents charge inspection fees Other Issues Some of the suggestions were more adequate signage warning motorists of pipeline construction and storing pipeline plans in a G.I.S format Mr McCook noted the County restricts pipeline angles to 90 degrees, requires a certain depth, charges the pipeline to relocate for construction projects, does not charge fees and charges for pipeline developments s Executive Committee recommends to accept and file 35 Sent 12/01 Letter from Alberta Health and Wellness re Regional Health Authority Election Agreements Copies of the fully executed copies of Kneehill County's Regional Health Authority Election Agreements with Health Authority #5 and the David Thompson Health • Authority have been received Executive Committee recommends to accept and file. 36. Sept 17/01 Park Attendants 2001 Report A year end report has been received from Allan and Shirley Mills, attendants for Keivers Lake, Braconnier Reservoir, Swalwell and Torrington campgrounds The following items were noted Total use for Keivers Lake was 1082 units (624 /year in 2000) S Total use for Braconnier Reservoir was 327 units (198 /year in 2000) Keivers Lake Several recommendations for improvements made The first two noted were that most sites need a top dressing of fine packing gravel and the pathway from the main road to beach, between the playground and handicap privey needs a larger culvert Braconnier Reservoir Several recommendations for improvements made with the first on being a shortage of tables It was felt a minimum of 12 are needed in the park Allan & Shirley Mills also noted they would be pleased to be considered for the position of attendants for the next year Executive Committee recommends to accept and file 37 Sept 18/01 Fax from Wheatland County re Municipal Election Ernie Maser has faxed a list of candidates for the Wheatland County 2001 Municipal Elections- Division 1 Ron Hansen, Vern Hoff, Ken Larsen Division 2 Abe Eitzen Division 3 Steve Farthing Division 4 Tristan Jackson Wayne Duke Division 5 Shirley Reinhardt, Douglas McLaughlin Division 6 No one as of 7 44 A.M Sept 18/01 Division 7 Ben Armstrong, Robert Jackson IV 1� Executive Committee recommends to accept and file. 38 Sept 13/01 Repuest from KWAC re - Ellis Reimer SDAB Bob Vetter, KWAC representative has requested Kneehill County hold the letter to Reimer Ellis requesting verification of compliance of the conditions set by the SDAB, MINUTE/EC20010920 7 • 0 • KNEEHILL COUNTY EXECUTIVE COMMITTEE REPORT September 20, 2001 until after the municipal elections He noted there was too much "anti County" �Q feeling in the Linden area right now Executive Committee recommends this letter be sent to Mr Reimer 39 Committee Reports A a. Wild Rose Economic Development Corporation Meeting_Minutes of the September 6, 2001 meeting Three Hills has agreed to support the Community Business Beautification Program $7,500 00 has been allocated from Community Economic Development Opportunity funds to the Highway 21 Initiatives marketing plan outline b. Golden Hills School Division — minutes of the June 12th, 26th, and August 28th meetings June 12th minutes of the Regular Meeting of the Board of Trustees noted a meeting with Alberta Infrastructure was held on June 6th, 2001 and with the Three Hills School staff on June 13th regarding the Three Hills School Modernization The (J June 26th minutes of the Meeting of the Committee of the Whole noted correspondence had been received from Otto Kurta regarding the Torrington playground Moved a recommendation to the Golden Hills School Division Board of Trustees that $5,000.00 be made available to purchase playground equipment for the Torrington community The August 28th, minutes reported Alberta Infrastructure funding in the amount of $6,300,000.00 for the Three Hills School Modernization and Addition It was also noted that two letters had been received regarding the playground equipment removal at the Torrington School Playground site Executive Committee recommends to accept and file 40. Garbage Concern —A rt Taylor Mr Art Taylor, Acme, has reported garbage being dumped along the Lone Pine Creek, two miles west and 3/4 mile south of Linden Mr Taylor is of the opinion this is occurring because of the distance (to Torrington) the Acme Linden area residents now have to travel to dump their garbage and the hours of operation of the Torrington garbage site Mr McCook reported he was monitoring this situation. Executive Committee recommends Mr McCook continue monitor this situation. 41 Council Appointment Information In response to a request for information, it was reported Mr Vickery served as Deputy Reeve for the County from March 25, 1997 until October 23, 2000 Mr Hoff served as Reeve from October 1983 until October 1991 and from March 1997 until present. Executive Committee recommends to accept and file 42. Council Minutes The Executive Committee edited the September 11 2001 Council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the a( j newspaper The Executive Committee adjourned — time 11 00 A.M MINUTE /EC20010920 Municipal Administrator