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HomeMy WebLinkAbout2001-09-25 Council MinutesC� 17� 0 KNEEHILL COUNTY AGENDA - COUNCIL MEETING September 25, 2001 1 Approval of Agenda 2 Approval of Minutes (September 11 /01 regular, Sept 11 &20/01 Public Hearings) 3 Administrator's Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS 11 30 A.M John C Jeffery — see agenda item # 12 GENERAL. 7 Councillor Policy 3 20 8 Kneehill Ambulance Service 9 Reserves Policy 10 Employee Working Conditions Document 11 Organizational Meeting 12 John Jeffery 13 Huxley Community Association Request 14 CAAMD &C Zone Meeting 15 Kneehill Watershed Advisory Committee (KWAC) 16 Cosway Adjacent Landowner Request TRANSPORTATION: 17 Transportation and Utilities Report 18 Road Committee Report PLANNING: 19 Public Hearing Date — Redesignation SE 26 32 23 W4 20 Refund Request 21 Land Use Bylaw LATE ITEMS: 22 Town of Drumheller Meeting 23 Marigold Library 24 2000 ASB Resolution Seed Ingredients Label 1 N C KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 A regular meeting of Council was held in the Kneehill County office, 232 Main Street, Three Hills, Alberta, on Tuesday, September 25, 2001, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Deputy Reeve Jim Hanger Division Five Councillors Marylea Lowen Division One PRESENT Marjorie Vetter Division Four Richard M Vickery Division Six Glen Wagstaff Division Seven Staff- Jennifer Deak Administrator Lonnie McCook Assistant Administrator (after 9 50 A.M.) Barb Long Recording Secretary (after 9 50 A.M) Mr Hoff called the meeting to order at 9 35 A.M Mr McCook and Mrs Long were not present when the meeting convened Mrs Deak recorded the minutes Mr Hoff advised Council had reviewed and discussed the September 25, 2001 Executive Committee report presented by the September 20, 2001 Executive Committee members ' ESL ( , C' ou NC 11_ li r77X- Moved --to—approve -- the- ---S �- er - - --25,- -200 Exee _ Committee .report_ and APPROVED recd SEPT25 E.C.REPORT AND CARRIED- UNANEM9 RECOMMENDATI ON Council then discussed the September 24, 2001 letter delivered via Barb Long from Bob Long, President of the Three Hills & District Agricultural Society inviting all candidates DECLINE running for Kneehill County Council to participate in a Candidate's Forum on Thursday, INVITATION TO October 4th, 2001 at 7.00 P M at the Three Hills Community Centre AG SOCIETY SPONSORED Moved a letter be sent to Mr. Long, president of the Three Hills & District Agricultural CANDIDATES Society, advising the current County Councillors have declined this invitation and will FORUM not be attending this Candidate's Forum, but rather will be meeting with their ratepayers on a one to one basis to discuss local government issues and concerns CARRIED UNANIMOUSLY The meeting recessed from 9.45 A.M until 9 50 A.M RECESS Mr McCook and Mrs Long were present when the meeting reconvened and Mrs Long recorded the minutes from this time onward Mr Wagstaff requested Mrs Deak put together a simple explanation of the County's financial picture, including a break down of costs and reserves, which could be used when discussing this issue with ratepayers Mrs Deak advised reserves would be addressed under Agenda Item 49, but she would draft a simplified statement explaining the current financial status of Kneehill County A request was made to add the following to the agenda 25 Letter from Alberta Municipal Affairs – Permit Advisory Group Moved approval of the agenda, with the above addition. Council/minutes DIM I'll 11111-3-11 SIMPLIFIED COUNTY'S FINANCIAL STATUS •i A � il- AGENDA APPROVAL �&d- I 4 H :1 10 0 KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 Mr Hoff reported on the RCMP Musical Ride and Canine Demonstration that he ha(, REPORT ON RCMP attended in Olds on September 18, 2001 as a representative of Kneehill County He noted MUSICAL it was a very enjoyable and interesting presentation, which had been attended by several RIDE /CANINE dignitaries at the Olds Exhibition grounds DEMO Mrs Deak advised the September 20th 2001 Public Hearing minutes on the Land Use SEPT 20 PH Bylaw have not been completed Mrs. Long distributed copies of the portion of th LUB /PH SEPTI ITH minutes that have been done as well as the September 1 lth, 2001 Public Hearing minutes � DISTRIBUTE Moved approval of the Se tember 11th 2001 r �� P egular Council Meeting Minutes APPROVAL OF CARRIED MINUTES The Administrator's Report was presented Under Item #6, Bauer SDAB Decision, Mrs Deak presented a September 22nd, 2001 letter ADM REPORT received from Lawrence and Bobbie Bauer expressing disappointment in the MPC decision and the subsequent Development Appeal Board decision regarding their subdivision application The Bauer's advised they had drawn the following conclusions from this process The County is not interested in the development of acreages of value and potential additional tax dollars The Appeal Board has extensive authority and the least they could have done was agree with the MPC decision, not further reduce the size of the subdivision In certain instances the Land Use Bylaw is followed to the letter and in other applications generous allowances are made There have been several recent subdivisions approved larger than what they were requesting In summation, Council was asked to review this file and have the MPC and the SDAB reconsider their decisions as the Bauers felt they were unjustly treated A reply regarding ej% this matter was requested Council noted that they have no authority to repeal either a MPC or a SDAB decision. It was further noted that several issues are taken into account when determining the size of a subdivision, shelter belts, topography, natural divisions, soil type etc It was also noted the SDAB had conducted a site visit and their decision would have been made based on all the facts provided Mrs Deak requested the Bircham Well request be added to the Administrator's Report. KROSCHEL/ She advised she had spoken to Mr and Mrs Kroschel's son who advised his parents were HEMPEL WELL on holidays until October 6th, 2001 However he was of the belief an easement had been CONCERN signed by Mr Hempel but the Kroschel residence has not been sold Mrs Deak advised�jV she would check with Mr and Mrs Kroschel upon their return and let Mr Hanger and Mr Hoff know whether they will need to negotiate with Mr Hempel for the signing of an easement. BAYES FEEDLOT - Mrs Deak provided an update on the County s September 10th, 2001 follow up of the LEGAL FOLLOW conditions secifed by the SDAB for the Harold Bayes feedlot expansion On September up 19th and 20 the County s Development Officer, Barb Reimer had traveled to Calgary to )J sign an affidavit at the law office of Brownlee Fryett. A Motion to Order was written and a court date set for October 10th, 2001 Barrister Glen Scott will be representing Kneehill APPROVAL OF County in this matter ADM REPORT Moved approval of the Administrator's report, as presented. CARRIED The Executive Committee report was presented SAFETY CODES Under Item 425 Office Space for KWAC and the Municipal Safety Codes Officer, OFFICE SPACE discussion ensued regarding the amount of space necessary to house all the files and an office for the safety codes agency Mr Wagstaff suggested a municipality currently Council /minutes 2 r U KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 housing a safety codes agency be contacted to determine the amount and type of storage space required Under Item #36, Park Attendants 2001 Report, Mrs Deak advised the request by Alan and Shirley Mills to be considered as Park Attendants, for the 2002 season, had not been discussed by the Executive Committee Mr McCook reported he would like to review and make some amendments to the existing contract to ensure that all issues are addressed Council referred this matter to the Road Committee Moved approval of the Executive Committee report, as presented. CARRIED The meeting recessed from 10 40 A.M until 10.47 A.M Mrs Deak presented the Bank Reconciliation report as at August 31St, 2001 and the Net Cash Comparison report Moved approval of the Financial reports CARRIED Moved approval of the accounts payable presented for payment today, subject to review by the Finance Committee of Councillors Hoff, Hanger, Lowen and Wagstaff CARRIED Mrs Deak noted Agenda Item #7 Councillor Policy 3 20 had been addressed by Council i Mrs Deak reported receipt of an unsigned letter, and a copy of the Ambulance Service Agreement, on September 24, 2001 from Joanne Thompson, Office Administrator of the Kneehill Ambulance Society Copies of both were distributed to Council Council proceeded to review this agreement and the following concerns were noted the effective date of the agreement should read June 1, 2001 not January 1St, 2001 the contract should be changed to reflect a yearly period, not three years the agreement needs to specify a response time as well as a chute time for all areas of the County It should also specify there will be emergency personnel at the Three Hills ambulance hall at all times Kneehill County currently has a bylaw in effect granting the Kneehill Ambulance Service exclusive right to provide service within the County it would not be necessary to pass another bylaw Concerned over Clause 12, the dispute mechanism, which states in the event a dispute cannot be resolved within 7 business days, it would go to arbitration Concern regarding the requisition cost for BLS service and the fact that if the County desires part time ALS they would be required to pay the entire costs It was noted prior to the withdrawal of the County, the ambulance service offered full time BLS and part time ALS requisition free It was noted the County donated approximately $30 000 00 in office space, secretarial and accounting services, radio tower costs etc Mr Wagstaff also advised that prior to this there had been no salary paid for the services of a Medical Director, which is now a paid position which will benefit the Ambulance Society by providing more involvement and leadership Mr Vickery noted the service has decreased and with the requisition amount of $15 00 per capita the costs have increased three times Mr Hanger recommended the County demand at least the same service as provided before Mr Hanger referred to item 6, which states the annual fee can be amended annually, by no later than November 30th and questioned the financial accountability of the organization if the ambulance service is able to raise the requisition when extra money is needed Council /minutes PARK .104'- ATTENDENTS CONTRACT APPROVAL OF E.C. REPORT FINANCIAL STMNTS ACCTS PAYABLE KAS DRAFT AGREEMENT FOR SERVICE TO K.C. r 3 • L COUNTY COUNCIL MINUTES September 25, 2001 The county should specify in the contract exactly the service desired and the amount of dollars willing to pay requested contracts be obtained from other ambulance providers in order to have a Son It was recommended these be obtained from Inmsfail, Sylvan Lake and Red Moved the Kneehill Ambulance Society, Ambulance Service Agreement, be tabled to the October 4, 2001 Executive Committee meeting CARRIED Mr John Jeffery entered the meeting at 1125 A.M Mr Hoff welcomed Mr Jeffery to Council and suggested they discuss any issues over lunch The meeting recessed for lunch from 11 35 A.M until 12 50 P M la Mrs Deak reported a request had been received from the Planning Department concerning I 0 application from Ernest Smyth and Monica King to redesignate the SE 26 32 23 W4 to :allow for an 80 acre split. Moved Tuesday, November 13th, 2001 at 10.00 A.M be set for a Public Hearing to hear this application for redesignation and further, the necessary notices be sent to all involved parties CARRIED Deak reviewed the changes to the Working Condition for Full Time Employees on hly Salary and the Full Time Hourly Employee Wage Scale and Working Conditions ive July 1, 2001 These changes reflect A salary increase for permanent employees of $0 60 per hour The temporary employees wage scale will be changed accordingly The sections on Maternity Leave and Adoption Leave changed to be in accordance with the terms and conditions as set out in the Employment Standards Regulations of the Province of Alberta oved approval to the above noted changes to the Working Conditions and Wage Scale ,cuments, effective July IS; 2001 CARRIED ue to regulations stipulating an Organizational meeting must be held no later than the ird week in November, and the possibility of a change to Council at the October 15th, 001 municipal elections, a discussion of the October meeting dates arose Moved the October 18th, 2001 Executive Committee meeting and the October 16t4, 2001 Municipal Planning Commission meeting be cancelled and the 2001 Organizational meeting be set for October 23'd 2001 commencing at 8.00 A.M CARRIED Mrs Deak reported a request has been received from the Huxley Community Association " or assistance in acquiring insurance for their community hall and curling rink, as they are ror able to afford their existing insurance Currently they are paying $2602.00 for coverage the hall and $2675 00 per year for the curling rink. Mrs Deak advised Kneehill County used to provide insurance for community centers under their umbrella but quit due to the Crossroads Community Association snow mobile accident and the resulting lawsuit. Mr TABLED KAS UNTIL E.C. OCT 4/01 JCJEFFERY LUNCH APPT PH DATE SE 26- 32 -23 -W4 SMYTH & KING REDESIGNATION Nov13 /01 AT 10:00 AM CHANGESTO WORKING _C_ONDITIONS AND WAGE SCALE DOCUMENTS —EFF JULY 1ST 2001 CANCEL OCT 16 MPC AND OCT 18 E.C. �)o 1 ORG MEETItG OCT 23/01 HUXLEY COMM ASSOC REQUEST FOR INSURANCE COVERAGE ASSISTANCE Council /minutes 4 KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 Wagstaff requested the County investigate with Jubilee Insurance and other agencies to see if better rates are available Mr Hanger noted that due to liability concerns he would rather see the County make a contribution to help offset these costs rather than bring them under the County's insurance policy • Moved the Huxley Community Association request be tabled until comparison costs for equivalent insurance coverage have been obtained. CARRIED Mrs Deak reviewed the agenda for the CAAMD &C Zone meeting being held on October CAAMD &C ZONE MEETING 5th at the Spruce View Hall noting she had received the following documentation, the minutes from the February 16th and the August 291h meetings, the Municipal Futures AGENDA Discussion Document and two resolutions This package was distributed to Council Mrs Deak also read the letter from Mountain View County to the Honourable Shirley McClellan LETTER FROM MT VIEW expressing disappointment with the government's decision regarding Intensive Livestock Operations and requesting they re visit this issue in close consultation TO s mccLELLAN RE with the AAMD &C ttached to the letter was a copy of the submission Mountain View had made to the ILO apstem Committee Mr Wagstaff requested copies of this letter be provided to all of REGULATIONS Council Mr Hanger requested copies of the Kneehill County letter to the Honourable Shirley McClellan • regarding this same matter, be sent to all the members of the`,, AAMD &C Mrs. Deak reviewed with Council the Clearwater Discussion Documents on v unicipal Futures 1�e rs Deak reported on a September 21St, 2001 letter received from Faye Engler of the Cosway Adjacent Land Owners Association (CALA) Mrs Engler FOR AAMD &C advised that at the September 20th, Land Use Bylaw Public Hearing Kneehill County had announced Council was developing a resolution dealing with trails, that was not verbatim to the one CALA had asked the County to sponsor Mrs Engler urged the County to not develop and present this resolution as they had found a county to sponsor their resolution and any resolution presented by Kneehill on the same matter would only lead to confusion at the AAMD &C�,' Fall Convention On behalf of CALA, Mrs Engler did thank the County for its interest and :requested its full support for this resolution on the floor of the AAMD &C convention in p , r `)✓ November Council requested Mrs Deak proceed with the County's resolution on Recreational Trails Mrs Deak read the first draft of this resolution prepared by Mrs Long land noted she would re draft this resolution focusing on the County's position that the :abandoned rail lines revert back to the adjacent land owners ® ! oved that Councillor Lowen present the County's resolution "The Development of Public DEV OF PUBLIC RECREATION Recreation Trails" at the CAAMD &C October 5m, 2001 zone meeting and that TRIALS Councillor Vickery second this resolution. REGIONAL CARRIED APPROACH Moved that Reeve Hoff present the County's resolution, "A Regional Approach Towards TOWARDS Governance" at the CAAMD &C October P, 2001 zone meeting and that Deputy Reeve GOVERRNANCE Hanger second this resolution. �,Ml CARRIED Mrs Deak reported she had met with Jeannette Walker, Kneehill Water Advisory KWAC /KC Committee (KWAC) Coordinator and discussed the County's role in this organization Ms PARTNERSHIP Walker forwarded a report outlining the mission statement and goals of KWAC and providing information on what the County partnering with KWAC would cost the County and what benefits it would provide to the County residents Discussion ensued on the AESA FUNDING County's financial commitment to KWAC and AESA funding Mr McCook recommended caution be exercised in allocating funding without having all the information .10" Council /minutes :1 • Dq KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 ;ardmg the long range plans of AESA funding Mr McCook noted Council needed to )k at how KWAC fits with the big picture of AESA funding He further recommended ASB meeting date be set in order that Bruce Sommerville, Agricultural Fieldman, could iew AESA funding and update them on the long range projects and commitments Mr Hanger left the meeting at 125 P M Consensus of Council was to zero in on provision of office space for the safety codes agency at this time, and leave the possibility of an office for the KWAC coordinator until they have more information regarding AESA Mr Hanger reentered the meeting at 1 3 0 P M OFFICE SPACE €, KWAC I, ASB MEETING an Agricultural Service Board meeting be set for Monday, October ls; 2001 T- icing at 130 P M. S CARRIED was noted that farmer member at large, Greg Cole needed to be informed of this meeting rs Deak advised that at the September 201h Land Use Bylaw Public Hearing, Susan CALA REQUEST erdahl had requested the County photocopy, at no cost, a lengthy information package FOR that had previously been provided to the Land Use Bylaw Review Committee which she PHOTOCOPIES AT wanted to distribute to all the candidates running for County Council When advised the REDUCED COST cost would be $0.25 a copy, Mrs Berdahl reported she could get it done much cheaper in the city and asked if the county would consider matching that price? Mrs Deak advised it '44 ✓ would have to be Council's decision to waive policy Moved Mrs Berdahl be advised the cost for photocopying this information would be as per County policy #I1 -10 T & U REPORT CARRIED !Mr McCook presented the Transportation and Utility Report !Item #4 — Council recommended Councillor Hanger and Wagstaff meet with Glen �Stankievech to discuss this matter Item #6 — Further to a request from a discussion ensued regarding the possibility of having ;lines painted on the County's paved roads to address safety issues Mr McCook advised it would cost approximately $500.00 per mile for a painted center line and two shoulder lines He further advised there would be approximately 70 miles of local paved roads that are the (responsibility of the County The consensus of Council was that it would be worthwhile as it may prevent some accidents from occurring Moved approval for Mr. McCook to arrange for the painting of a center line and two shoulder lines on the County's local paved roads, that are not scheduled for construction within the next year. CARRIED Item #8, Councillors Hanger and Vetter requested copies of the Red Bow water alliance report submitted by Bruce Sommerville Item #9, Equity Water Line, Mr McCook advised the initial Equity Water Project Scope of Work consisted of the initial 32 hookups plus the 3 potential hookups of which Mr Brian Kester was one Due to this information Mr Kester would be eligible to hook up to the Equity Water System for the cost of $14 000 00 Mr McCook advised he would discuss this matter with Mr Kester to see if he is interested The route a water line must take now Council /minutes MEET WITH G STANKIEVECH RE SICH ROAD MOTION TO PAINT LINES ON LOCAL PAVED ROADS 1' r RED BOW WATER ALLIANCE REPORT�� INITIAL EQUITY H2O LINE PROJECT — B KESTER REQUEST 6 N CInk KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 Euel that they are not allowed in the County ditches was discussed, with it being noted the line st run in a straight line parallel to the road and in a distance of 99 feet into the adjacent CONCERN RE d DETOUR ON SH� s Vetter reported she had received a complaint regarding the condition of the detour 1PROVAL 1 oad being used for diverting traffic on the Secondary Highway 806 construction OF Moved approval of the Transportation and Utility report. T &U REPORT CARRIED ROAD COMM e Road Committee report was presented REPORT ,tern #12, Council requested Councillor Wagstaff approach Steven Haller regarding the MAGNUSSON possibility of purchasing the number of acres necessary to provide access to the Wayne ACCESS Magnusson land, with the amount offered as per County policy Mr McCook noted another Road Committee should be set as there are approximately 6 RD COMMITTEE items that need to be dealt with DATE SET oved approval of the Road Committee report and further October 160, 2001 be set for he next Road Committee meeting commencing at 8.30 A.M CARRIED r Hanger excused himself from the meeting prior to discussion on the next agenda item 'due to a conflict of interest Mr Hanger left the meeting at 2 04 P M Mrs Deak reported the Planning Department had received a fax from Bio -Logic Resources Inc requesting Council consider refunding their application fee in the amount of $1568 00, as they are not able to proceed on the site, which had been selected Ms Reimer noted the circulation had been done and this application had been discussed at one Municipal Planning Commission meeting Council suggested a policy addressing refunds of ,application fees should be initiated and this fee should incorporate a sliding scale depending on the amount of work done by the County Moved the County refund $1000.00 to Bio-Logic Resources Inc ii ,Further discussion ensued regarding the amount of time spent on this application and the ,costs involved Moved to amend the motion to read, Kneehill County refund to Bio-Logic Resources one �ajf of the Development Permit application fee and further, Kneehill County look into eveloping a policy to deal with the refund of Development Application fees. A vote was taken on the amended motion and it was declared CARRIED Mr McCook left the meeting at 2 10 P M to ask Ms Reimer to attend the meeting in order to discuss the draft Land Use Bylaw Mrs Deak explained the minutes were not finished but distributed copies of the portion that was completed Mr Wagstaff recommended more work be done by Council and the Land Use Bylaw Review Committee before passing the new Land Use Bylaw Reeve Hoff noted that Council had promised to have this new bylaw completed before the election Mr Hanger returned to the meeting at 2 13 P M at which time he recommended Council ,review the concerns expressed by those attending the Public Hearing Mr McCook and Ms Reimer entered the meeting at 2 15 P M Mr Wagstaff suggested Council consider removing the section Operations until after January 2002 Ms Reimer presented the following issues that needed addressing Council /minutes on Intensive Livestock REQUEST FOR REFUND OF DEV APP FEES BIO -LOGIC RESOURCES INC 1� REFUND ONE HALF OF FEE LAND USE BYLAW • • C: 0 KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 the ownership of the MDS clarification of the word `existing" notification of developments to urban centers public recreation trails postponement issue MDS Ms Reimer advised if Council leaves the ownership of the MDS in the bylaw, there would need to be clarification of the term "existing" She noted "existing" as it pertains to ILO's has to be considered what is actually on the land when a development application, whether for expansion or a new operation, comes to the table She further noted this is how the Code of Practice would deal with it as well A definition under the ILO section would differentiate between the two uses of the word "existing " Mr Hanger noted criticism had been received regarding the loop hole of being able to start small, with a 5000 head feedlot and expand to a 10,000 head lot without having to own the MDS He advised this had been adjusted already to allow a young farmer the opportunity to be able to start a feedlot Council suggested the possibility of using a minimum time factor to be allowed to increase an intensive operation without having to own the MDS Mr Hanger also advised if an individual can afford to build a 10,000 head feedlot he would be able to own the MDS s Reimer noted the new code allows for one expansion factor in a lifetime, after that the aw MDS would be required to be met t was noted that the ownership of the MDS was to protect the family farm as it gives the ocal landowners the option to not sell to an intensive operation unless they so choose It was further noted the ILO owners only seem concerned with owning the MDS not the effect on water supply or infrastructure Mr Hanger again noted the cost of owning the land would be the smallest cost in the development of an intensive feedlot operation. Mr Hanger recommended the ownership of the MDS be left in the bylaw If it doesn t work it can always be amended as the Land Use Bylaw is constantly changing It was further noted that owning the MDS would make them more accountable, so that that they have to maintain ownership of an adequate land base along with a feedlot, otherwise all the quarters could be sold and the remaining quarter with the feedlot would be of no use Notification to Urbans — Consensus of Council was they had no problem with it being written in the Land Use Bylaw that urban jurisdictions be notified on all Development Permit Application discretionary uses falling within a 1 mile radius of the relevant urban Icente ;Public Recreation Trails — Ms Reimer noted that Recreation Trails encompasses more ,'types of trails than those that would fall along the abandoned rail, which is why there needs to be some room to move within the relevant policies !Mrs Deak read the section of the letter from Malcolm McIlroy recommending that the 'bylaw specify that manure has far more harmful effects on the environment than chemical fertilizers Ms Reimer noted this has been addressed under section 12(b) Intensive Livestock Operations — Mr Hanger expressed his belief that the County would be protecting its silent minority He felt the County should protect against monopolies and give the smaller operators, the non intensive operators, a chance to develop He also noted that during one on one discussions with ratepayers after the public hearing, most had no problem with this Bylaw, it was simply pressure from a high interest minority group Mr Wagstaff left the meeting at 2 57 P M and returned at 2 58 P M He advised that due to a family situation he would be unable to stay for the balance of the meeting Mr Wagstaff left the meeting at 2 59 P M Moved approval of the August 15m, 2001 draft Land Use Bylaw and the subsequent addendum subject to the following additions, the addition of a clause stating that the ownership of the MDS will not be required if an operation, wishing to expand and exceeding the numbers specified in Section49 (12c), has been in existence for a period of three years or longer, the addition of a section under the Development Permit Application specifying that any development application for a discretionary use falling within a one mile radius of an urban center be referred to the relevant urban center and an explanation of "existing" be added under the Intensive Livestock Operation section. Council/minutes LUB - MOTION TO APPROVE 8 L 0 KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 CARRIED rs Vetter moved first reading be given to Bylaw #1440, this being the bylaw to establish BYLAW 1440 new Land Use Bylaw for Kneehill County and rescind former Land Use Bylaw LUB PASSED 060 CARRIED Mrs. Lowen moved second reading be given to this bylaw. CARRIED Ur Hanger moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY response to a question by Council, Mrs Deak advised that even though Mr Wagstaff asn't present Council had a quorum and the vote was unanimous of those present .Mrs Vetter moved third reading to Bylaw #1440. CARRIED The meeting recessed from 3 05 P M until 3 21 P M Mrs Deak advised Council that the request to designate the County's reserves had only been discussed briefly by the Executive Committee The following figures were presented, Approximately $1 5 million per year needed for equipment replacement Local surfaced roads approximately $12 million per year for road crew and $1 1 million per year for gravel crew Approximately $7 800,000.00 for bridge replacement Approximately $250,000 00 needed in the near future to replace the office computer system (AS 400 ) Shop upgrade and replacement approximately $5 million Approximately $10 million per year to purchase gravel Total of $10.8 million Mrs Deak further advised that the 12 9 million classified as reserves is not cash, it is comprised of all the County's assets, with roughly one half of the budget in cash. This amount in reserves would not cover the County's costs for a one year period should some type of disaster occur She further advised our term deposits are earning 3 75 % interest rate Mrs Deak reported the County has been very cautious on its expenditures so has not had to borrow since the late 1980's A recommendation was made to designate capital reserves Moved Kneehill County designate Capital Reserve. CARRIED Mr Hoff reported on the Mayor's and Reeve's meeting he had attended He noted this group is actively trying to promote year round recreation and tourism within the Drumheller valley, mainly Drumheller east He advised he had written and presented a report at this meeting regarding the improvements and approximate costs involved to improve the roads into the Buffalo Jump park in order to increase the use of this area. He reported the road would have to be a surfaced all weather road to allow access for recreational vehicles Council /minutes RECESS „gyp N REQUEST TO JOIN E C 0 KNEEHILL COUNTY COUNCIL MINUTES September 25, 2001 Mrs. Deak read the letters received from the Chair of the Marigold Library System Board, (Frank VanderKley, and Jennifer Dresser, a cardholder of The Regional Automation Consortium or TRAC These letters explained that the purchase of a TRAC /TAL Marigold card allows the holder to access the 110 libraries within TRAC including Marigold, Northern Lights and the Yellowhead Regional Library Systems as well as an additional 100 libraries participating in the TAL card program which includes university college and regional library systems throughout Alberta. Effective January 2002, the residents of eehill County who have TRAC /TAL cards will receive basic Marigold services only, at : cost of $60 00 per year Those people who are not Marigold members will receive on site ervices only The restrictions include no remote patron access to electronic databases and no customer - initiated online transactions Both letters requested the County re consider the possibility of becoming a member of the Marigold Library system Moved Agenda Item #24, 2000 ASB Resolution, be referred to the October IS; 2001 ASB meeting CARRIED It was agreed in Mr Wagstaff s absence, Mr Vickery would sit on the Finance Committee, to help approve the accounts presented for payment today MARIGOLD LIBRARY S` 4?A TABLE ASB RESOLUTION - SEED INGREDIENTS LABEL s Deak reported she had been asked by Alberta Municipal Affairs to sit on a review J. DEAK - (� ommrttee, the Permit Advisory Group, to look into the permitting process There will be AB SAFETY our meetings held in Red Deer, with the first two being scheduled for October 3rd and REVIEW ctober 17th, 2001 COMMITTEE Moved approval for Mrs Deak to attend the meetings of the Alberta Municipal Affairs PermitAdvisory Group. Moved the meeting be adjourned Time SOP Reeve Municipal Administrator 1 Council/minutes CARRIED CARRIED ADJOURNMENT 10 v ew ADMINSTRATOR'S REPORT September 12 25, 2001 January 1, 2001 Balance Forward $ 0.00 Feb 13/01 Floral Arrangement — Jennifer Deak 50.00 Mar 07/01 Bakery Items for Land Use Bylaw Open House 4788 Mar 07/01 Supper for Marylea, Barb Reimer, Barb Long (LUB evening) 23.27 Mar 12/01 Lunch for Council & Manager of Community Credit Union 70.34 Apr 27/01 Office Staff Lunch for Secretary Week — Jimmy's Restaurant 5000 July 05101 Prizes for County Golf Tournament 356.41 July 20/01 County Golf Tournament — Meals & Golf (3 Hills Golf Club) 1,54100 July 20/01 County Golf Tournament Breakfast IGA 62.45 BALANCE $2,201.35 1 A landowners list for the appropriate division has been provided to all the electoral candidates This was made available after a request was received from a candidate This list had already been provided to the current councillors 2 The following newspaper articles have been received "Council Narrowly Averts Suspension" Rocky View / Five Village Weekly — September 11th, 2001 edition An initiative to suspend the municipal administrator, Peter Kivisto and the launch an in depth review of his actions at the helm of the / administration was narrowly defeated in a 5 4 vote , "Review Committee of Chief Dismissal" Rocky View / Five Village Weekly September 11th edition The reeve and two senior police officers from jurisdictions other than Rocky View will form a review committee in charge of investigating whether the decision to dismiss former chief constable Arnie Wilson was justified "Rocky View Hires Human Resource Coordinator' Rocky View / Five Village Weekly September 11th edition The M.D of Rocky View has hired a human resource coordinator to its staff in order to tend to matters of recruitment, employee relations, staffing etc 'Kivisto Motion Defeated' and "Outside Members Attend Hearing" Rocky View Times September 11th edition Reports the motion to suspend Mr Kivisto was defeated 5 to 4 Council has decided that two outside members from either the RCMP or the Calgary Police force will sit on a review hearing to determine whether Mr Kivisto's decision to terminate former Chief Constable Arne Wilson was correct The review committee is not intended to comment on the method of termination but whether the termination itself was justified Mr Wilson, who was originally suspended without pay has won a court decision to be reinstated on the M.D 's payroll but will most likely not return to his former job "County Manager Eyes Early Retirement' — Strathmore Standard September 11th edition Ernie Maser CAO of Wheatland County has officially resigned effective August 31 2002 Mr Maser has worked 32 years in local government of which 23 has been with Wheatland County "Residents Have Date With County Council' — Mountain View County News September 14th — a petition requesting the County hold a vote on whether or not to build a new county administration building will be presented to Mountain View council on Sept 26/01 3 County maps have been given to the following Malcolm McIlroy — courtesy of Mr Hoff (Sept 14th) Exchanged one Kneehill map for one Clearwater map (Sept 13th) Election — Gave 10 maps for election purposes to Jean Wilkinson the County's Returning Officer (Sept 21/01) 4 Authorized Terry Nash to purchase for $80 00 the Norton 2002 virus program for the County's computers 5 On September 20/011 received a FOIP request regarding the County s motions, letters etc dealing with its ambulance services I will be proceeding to address this request in the same manner as the first FOIP request 6 On September 21/01 the SDAB decision regarding the Bauer subdivision appeal was released Upon receiving this decision, Mr Bauer telephoned me to express his concerns that the County's planning department is not consistent in that he is aware of at least three other subdivision applications that are in excess of 3 acres. I explained Mmute /adminreport2001 doc 7 a • • ADMINSTRATOR'S REPORT September 12 25, 2001 to Mr Bauer I was unable to comment on the MPC decisions, all subdivision applications are site specific and that I would relay his concerns about the inconsistency of the MPC decisions to Council Mr Bauer also wanted to know how to appeal his SDAB decision and I advised him only procedure could be appealed to Queen's Bench and he had to wait six month's before re applying for the subdivision Later in the day, Mr Bauer came into the office to apologise for his telephone manner CORRESPONDENCE. 1 Receipt #0045776 Sept 14/01 AB Treasury $154 13 ($34 00 bladmg Midland Provincial Park and $120 13 debenture interest rebate) 2 Receipt #0045748 Sept 12/01 Gov't of Canada $1,190 00 2001 Weed Surveys 3 Receipt #0045746 AB Treasury $279 00 — fines distribution 4 Sept 2001 Fines Distribution report 5 Alberta The Alberta Gazette — Aug 31/01 6 AAMD &C Contact Newsletter Sept 5, 12,19/01 7 AAMD &C Executive Meeting Highlights — Sept 4/01 8 The Armet Report Newsletter Sept 7, 14, 21 /01 9 MuniMall Newsletter — Sept 6/01 10 Aug/2001 Brownlee Fryett Municipal Law newsletter 11 Sept/2001 Occupational Health & Safety magazine 12 Sept/2001 Town of Three Hills Talk About Town newsletter 13 Sept/Oct 2001 AB Community Development Community Focus newsletter 14 Sept 19/01 Municipal Safety News 15 Ken Nichols, Leader of the Opposition Report from the Legislature — Sept 512 19/01 16 Employment opportunity — Operations Supervisor, town of Coaldale 17 Employment opportunity — Transportation Services Supervisor, M.D of Rocky View 18 Employment opportunity — Community Constable, Slave Lake 19 Employment opportunity — Planner, Lamont County 20 Course advertising — Kneehill Adult Learning Society 21 Conference advertising ARPA (AB Recreation & Parks Association) 22 Course advertising — Lakeland College 23 Conference advertising — Travel Alberta. 24 Conference advertising — Uniting for Children Forum 25 Course advertising — Trmus Technologies Inc 26 Seminar advertising — Writing the Employee Handbook in Alberta 27 Conference advertising — Canadian Environmental Auditing Association 28 Advertising — The Positive Culture Company 29 Advertising — CG Hylton & Associates 30 Advertising — BMO Nesbitt Burns 31 Advertising — Dell Business Solutions 32 Advertising — Epic Environment and Plastics Industry Council 33 Aug 28, Sept 4 11 /01 Strathmore Standard newspaper 34 Sept 12, 19/01 Drumheller Mail newspaper 35 Sept 5 12, 19/01 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Sinclair, Joe & Sandy NE 23 29 21 W4 Storage shed (40'x60 ), Pole shed (12'x60' with lean to on side Value $35,000 00 2 Klassen, Lewis & Ruth SE 35 30 26 W4 Farm Workshop (40'x64') Value $45,000.00 INSPECTION PERMITS None Minute /adminreport2001 doc 2 • 0 • N Transportation and Utilities Report September 25, 2001 The gravel crew is down in the south country hauling out of Grainger 2 The road crew is finishing up on the Golf course road 3 We took and ripped up and re laid some bad spots on the streets in Torrington `' 4 Glen Stankievech called and said that it was okay to go in and back slope between b the power poles now that the crop was off on the Sich road. He stated that Glen W I and Jim H said there would be no roblem I p need to know is this a deal he pays for or is this part of the project? The other day on road committee we looked at a request from Grant Paget for an -,, I } approach north of his house After talking with Grant, further information came out c` that the County cleaned the ditch about three years ago and an approach was promised to him then by Otto They used to come out of the field anywhere along that stretch of road Rather than getting into he said this and he said that, I put the approach in 6 Grant Paget raised another concern he has with the Linden East road that was dust S done He feels this is an unsafe road because a motorist can't tell the difference " between the shoulder and the side slope of the road during certain times of the day , 7 I'll be working with water resources over a dug out that was reported to me that has ! not been issued a permit It is located in an oxbow of a creek and the County didn't issue a permit. I brought this up to Barb R to look into Water Resources will be out October 3rd to deal with the issue n qq 8 Bruce gave me a report from the Red Bow water allowance 9 I have the information executive has requested for the Equity line a 1-� S