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Home My WebLink About2001-09-11 Council Minutes0 • • KNEEHILL COUNTY AGENDA - COUNCIL MEETING September 11, 2001 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 10.00 A.M Public Hearing see agenda item # 13 GENERAL. 6 Fire Agreement/Newspaper Article 7 Media Policy 8 Kneehill Regional Water Committee — County Representative 9 Kneehill Watershed Advisory Committee (KWAC) 10 CAAMD &C Director's Meeting Report TRANSPORTATION: 11 Transportation and Utilities Report 12 Aug 27/01 Wayne Magnuson Letter PLANNING. 13 Public Hearing — Redesignation SW 26 28 24 W4 (S Buyer) 14 Land Use Bylaw LATE ITEMS. 1 1 • N KNEEHILL COUNTY COUNCIL MINUTES September 11, 2001 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills, Alberta, on Tuesday, September 11, 2001, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Deputy Reeve Jim Hanger Division Five (entered at 8 50 A.M ) Councillors Marylea Lowen Division One Marjorie Vetter Division Four Richard M Vickery Division Six Glen Wagstaff Division Seven Jennifer Deak, Administrator, and Lonnie McCook, Assistant Administrator were present for the entire meeting, along with Barb Long who recorded the minutes Mr Hoff called the meeting to order at 8 45 A.M Mr Hanger was not present when the meeting convened A request was made to add the following to the agenda 15 Pat Carney Request 16 Minutes 17 Fire Notice 18 Red Deer River Basin Advisory Committee G Wagstaff Request Moved approval of the agenda, with the above addition CARRIED approval of the August 2e, 2001 regular Council Meeting Minutes CARRIED PRESENT AGENDA APPROVAL APPROVAL OF MINUTES L- The Administrator s Report was presented �� APPROVAL OF Under Item #5, Complaint of Taxation Assessment, Council requested Mrs Deak further ADM REPORT look into this matter with the County's assessor Under Item #9, Kneehill County 2001 Recreation Grant, Mrs Deak reported all the urban TAX ASSMENT centers have responded except for the Torrington Agricultural Society Council requested COMPLAINT Mrs Deak check to ensure the Torrington Agricultural Society has been notified by the other involved urban jurisdictions regarding the allotment of the grant and obtain written K.C. REC GRA T confirmation of the Torrington Agricultural Society's approval in order that the grant may _ ; ' v:v- C_ be disbursed U, 0 L Moved approval of the Administrator's Report, as presented CARRIED Mr Hanger entered the meeting at 8 50 A.M The September 6, 2001 Executive Committee report was presented Under Item #3 J C Jeffery Request, discussion ensued with Council noting that access to ANTON REVIEW the Dr Anton Medical Review should be provided, however copies of this report should DISTRIBUTION not be allowed to leave the County office Council consensus was to abide by earlier motion to not provide anyone but Board Members of the Kneehill Ambulance Society with T1 ftail -opies of the Dr Anton report ,tie is , C4� 2�, ; ?Moved Mr Jeffery be invited to review the Dr Anton Report, at the Kneehill County gffice but copies of this report are not to leave the County office Under Item #9, Kneehill County Policy 16 1 Reserves, Mrs Deak advised the amounts in Council/minutes I IA • X L40 • KNEEHILL COUNTY COUNCIL MINUTES September 11, 2001 JP JD tC4 reserves needs to be designated or allotted to specific projects vx `' "' FINANCIAL. Under Item #30, Aug 27/01 Letter from Minister of Agriculture Shirley McClellan RESERVES Council requested copies of this letter regarding the Provinces Intensive Livestock Operations Announcement LETTER S. Under Item #33, Road Crossing Agreement for Low Pressure Water Distribution Pipelines, MCCLELL — Mr McCook recommended this become the agreement for all Water Distribution Pipelines, ILO not just "Low Pressure" Q RD CROSSING AGR WATER CO -OPS Moved approval of the Executive Committee report, including the recommendations and the above amendment. APPROVAL OF E.C. REPORT CARRIED The meeting recessed from 9 38 A.M until 9 55 A.M Mr Hanger was not present when the meeting reconvened Moved approval of the accounts payable presented for payment today, subject to review ACCTS PAYABLE by the Finance Committee of Councillors Hoff and Vickery CARRIED Mr Wagstaff reported Maurice Lewis, Red Deer County Councillor and representative on the Red Deer River Basin Advisory Committee will not be running for Council this fall but LETTER OF indicated he would like to remain as representative on this Committee Mr Wagstaff noted SUPPORT— M that Mr Lewis is a very knowledgeable and valuable committee member and asked if LEWIS (RED DEER Council would consider sending a letter of support to Red Deer County requesting they RIVER BASIN ADV allow Mr Lewis to remain on this Committee COMMITTEE Mr Hanger entered the meeting at 9 59 A.M Moved a letter of support for Mr Morris Lewis be sent to Red Deer County requesting he remain as their representative on the Red Deer River Basin Advisory Committee CARRIED Moved Council recess in order to hear the Public Hearing scheduled for 10.00 A.M. Time 10.01 A.M Moved Council reconvene, the Public Hearing portion of the meeting being completed. CARRIED Time 10 15 A.M Ms Reimer was present when the meeting reconvened Discussion ensued regarding the need for consistency in decisions regarding redesignation The size of the planned subdivision was discussed and whether Council wanted to approve subdivisions of 40 acres or greater It was noted that this request for redesignation to Agricultural District simply allows for the possibility of a larger subdivision as the Agricultural Conservation District stipulates the smallest division as 160 acres with the exception of a farmstead separation which is generally kept at 3 acres or less At the subdivision stage the issues such as land use size, and topographical features would be taken into consideration and a decision made Ms Reimer noted that at the redesignation stage Council must decide if the request fits the rules and in the current Land Use Bylaw there is no maximum size allocated for a subdivision within Agricultural zoning Ms Reimer advised a redesignation from Agriculture Conservation to Agriculture simply changes the usage of the land in that zone, and development is limited to what is applicable Council/minutes RECESS FOR PUBLIC HEARING MEETING RECONVENED BYLAw #1439 SHIRLEY BUYER sw26- 28 -24 -W4 2 L 6 r A 1� • KNEEHILL COUNTY COUNCIL MINUTES September 11, 2001 to that zone Mrs Lowen moved first reading be given to Bylaw #1439, this being a bylaw to redesignate the S W of Section 26, Township 28, Range 24, West of the Fourth MOTION BYLAW Meridian (SW 26- 28- 24 -W4), from Agricultural Conservation (AC) to Agricultural (A) # 1439 DEFEATED MOTION NOT CARRIED Mr Hoff declared the motion defeated Ms Reimer left the meeting at 10 30 A.M ACME /LINDEN Mr Vickery referred to the Three Hills Capital Villages of Acme and Linden News Release FIRE DEPARTMENT of September 5t' `County Reneges on Joint Fire Agreement," requesting Council consider NEWS ARTICLE printing a rebuttal to address this matter Mr Vickery further suggested this article contain RE: COUNTY the fire department budget amounts, the actual dollars spent and the number of fire calls RENEGES ON received Mrs Deak noted the budget amount allocated by the County for Linden/Acme JOINT FIRE Fire Departments was $29 500 with their actual costs totaling in excess of $80,000.00 AGREEMENT This brought them in at approximately $50 000 00 over budget compared to the other fire departments within the county who either stayed within budget or were very close to doing so Mrs Long left the meeting at 10 41 A.M to photocopy the time line that had been prepared REQUEST FOR giving the history of the Acme/Linden/Kneehill County fire department point services K.0 TO PREPARE LETTER TO Mrs Long returned at 10 43 A.M and distributed copies of the timeline to Council EDITOR AS REBUTTAL Discussion followed on the format the article should take and the amount of information provided in the article Mr McCook reported copies of the budget had been sent to the Linden and Acme fire departments and no comments had been forthcoming He further reported that if the Acme and Linden fire departments had wished the County to pay their portion of the over budget amounts they should have requested the County review the expenses and approve payment for same Consensus of Council was Mrs Deak should prepare an Letter to the Editor, based on the following criteria This article to be faxed to each Councillor for approval and input prior to sending it to The Capital for printing ' Actual budget amounts and the amount Acme and Linden were over budget without County approval Use as few numbers as possible but indicate all the other fire departments were 17 close to budget except for Linden and Acme Keep the article as short as possible Close the news article by reconfirming the County stands firm behind all the information provided to the newspaper The ineffectiveness of the County's current Media Policy 3 13 was discussed in length It was noted that, if necessary and in order to provide factual data, background information should be obtained from Mrs Deak prior to comments being made to the media MEDIA POLICY Moved the following be adopted as Kneehill County's Media Pohcy(3 -13). ,QQP W- ", The Reeve, or in his absence the Deputy Reeve, be appointed as the official spokesperson A l� for the municipality. CARRIED KNEEHILLW REGIONAL The County's rural representation on the Kneehill Regional Water Committee was WATER discussed in length Issues of concern were the lack of information provided to the County COMMITTEE on the meetings and current happenings of the Committee, as well as the lack of effort RURAL being shown in obtaining input, feedback and direction from the rural residents Options REPRESENTATION were discussed as to the replacement possibilities of the representative on this Committee TABLE TO ORG Moved this item be tabled until the 2001 Organizational Meeting_ MEETING Council /minutes • U N KNEEHILL COUNTY COUNCIL MINUTES September 11, 2001 CARRIED Mr McCook left the meeting at 11 14 A.M and returned at 11 16 A.M Mrs Lowen left the meeting at 11 16 A.M Mr Hanger reported the Kneehill Water Advisory Committee (KWAC) had cancelled the OFFICE SPACE scheduled meeting due to harvest and was planning on rescheduling for October unless FOR KWAC inclement weather allowed it to be held earlier Mr Hanger asked for an update on the COORDINATOR provision of office space, by the County, for the KWAC Coordinator and the County's AND SAFETY position regarding the depth of involvement with this committee CODES OFFICER Mrs Lowen reentered the meeting at 1120 A.M Mrs Deak noted the Safety Codes Accreditation Agency would also need office space and 1��,9 room for housing the many associated records and requested this issue be deferred until the TABLED UNTIL next Executive Committee to provide more time to investigate the possibilities E.0 SEPT 20/01 Moved the options for providing office space for housing the Kneehill Water Advisory � `k L,*- Committee Coordinator and the Municipal Safety Codes Officer be tabled until the --P September 20, 2001 Executive Committee meeting. Zh CARRIED Mrs Deak reported on the August 29th 2001 CAAMD &C Directors meeting held at Kneehill County providing Council with the following dates 2001 Fall Zone meeting — October 5 2001 Spruceview — MLA Shirley McClellan REPORT OF CAAMD &C FALL will be speaking on provincial direction regarding ILO's DIRECTORS 2002 CAAMD &C Spring Directors meeting — Friday, January 11, 2002 Kneehill MEETING County Office 2002 CAAMD &C Spring Zone meeting — February 15, 2002 — Special Areas CAAMD &C DATES Hanna 2002 CAAMD &C Fall Directors meeting — August 23, 2002 — Kneehill County �VT 1` 2002 CAAMD &C Fall Zone meeting — October 4, 2002 Pamtearth Summary of the meeting Kneehill County had volunteered to host the 2002 Curling bonspiel tentatively set CURLING for February 8th, 2002 BONSPIEL 2002 The M.D of Acadia will host the 2002 golf tournament Kneehill County will be presenting resolutions on Regionalization and Trail Net at RESOLUTIONS the Fall Zone meeting It was recommended that Didsbury Search and Rescue be advised to approach the DIDSBURY Community Lottery Board for funding SEARCH & The Clearwater County handout on Municipal Futures will be discussed at the Oct RESCUE 5101 Zone Meeting Copies of this will be provided to all Councillors for their information and review MUNICIPAL Moved Kneehill County host the 2002 CAAMD &C curling bonspieb FUTURES CARRIED Moved approval of the report of the CAAMD&C Fall Director's meeting, as presented. APPROVAL OF CARRIED CAAMD &C The Transportation and Utility Report was presented REPORT ART n � Under Item #8, September 13, 2001, commencing at 8 30 A.M., was set for the next Road �;j7o T Committee Under Item #9, Mr McCook was requested to arrange for a grand opening for the3roch COMM DATE Fire Hall prior to the fall election, if time permits Under Item #7, Mr McCook noted that as Imperial Esso in Three Hills is closing, the TROCHU FIRE supply of fuel and oil for the County, as arranged through a contract arranged between HALL Council/minutes 11 0 :�l KNEEHILL COUNTY COUNCIL MINUTES September 11, 2001 Imperial Oil and the AAMD &C Petroleum Products Buying Group, would have to be handled by distributors in Red Deer He noted that having Imperial Oil out of Red Deer PETROLEUM delivering supplies to the County would be an impossible situation Mr McCook further PRODUCTS advised that the current cardlock gasoline contract is through United Farmers of Alberta BUYING GROUP and upon checking he found the oil prices cheaper than those arranged through the Petroleum Products Buying group Mr McCook requested Council consider having UFA in Trochu and Three Hills supply all the petroleum products for the County Moved United Farmers of Alberta be contracted to supply petroleum products for UFA SUPPLY Kneehill County PETROLEUM SUPPLIES FOR KC CARRIED Additional Items presented VP W -, Mr McCook advised the final draft of the Fire Bylaw had been forwarded to Glen Scott, the County's legal representative for approval and would be presented to FIRE BYLAW Council as soon as it has been returned DRAFT Mr McCook requested permission to remove the emergency "3777' numbers as they are causing difficulties with emergency calls being placed to those numbers EMERGENCY 3777 instead of 911 He advised he would have an ad placed in the paper advising of NUMBERS their removal and would ensure any calls to those numbers be forwarded to 911, until the number of calls have decreased to the point it would no longer be J�V4Q necessary Moved approval for Mr McCook to proceed to disconnect the emergency "3777" phone DISCONNECT numbers 113777" NUMBERS CARRIED Drumheller has approached the County to rent radio space on Kneehill County "'bu mo ", towers A letter has been received from Elizabeth Hooyenga requesting the County accept DRUM RENT responsibility for applying dust control on Range Road 24 1 (Guzoo Road) RADIO SPACE Mr McCook has been compiling the figures requested by the Kneehill Ambulance Society regarding the costs of radio towers and equipment It is costing the County GUZOO RD approximately $46 000 00 per year for radio tower costs He advised he would like CONCERN to confer with Mrs Deak regarding the cost sharing of this amount but at this time v`';'X he feels it should be 25% fire 25% ambulance and 50% Kneehill County � VOWN6ST SHARE OF RADIO- KAS /KC Moved approval of the Transportation and Utility report. APPROVAL OF CARRIED T &U REPORT The meeting recessed for lunch from 11 55 A.M until 126 P M RECESS LUNCH The Wayne Magnuson request was reviewed and discussed Mrs Deak read his August 27th 2001 letter and the options he had suggested Consensus of Council was to refer this matter to Road Committee for consideration Moved the Wayne Magnuson request be referred to the September 13, 2001 Road Committee for consideration W. MAGNUSON CARRIED REQUEST Mrs Deak presented a request received from Mr Pat Carney to close and install a texas 1 V gate across the undeveloped road allowance located on Range Road 22 2 (the dead end P CARNEY road south of Sarcee) to allow him to graze this area. REQUEST TO INSTALL TEXAS Moved the Pat Carney request be referred to the September 13, 2001 Road Committee GATE for consideration CARRIED Council /minutes 5 J 0 n U • KNEEHILL COUNTY COUNCIL MINUTES September 11, 2001 Mrs Vetter suggested the County consider putting highlights of County projects and activities, rather than the Council Meeting minutes She felt by publishing the more interesting things in the minutes not the ordinary housekeeping items, it would make more sense to our ratepayers Mr Wagstaff recommended the County do a newsletter rather than minutes as he felt it would provide more timely information Moved this issue be reviewed at the 2001 Organizational Meeting CARRIED The amendments to the Land Use Bylaw, as requested by Council and prepared by Ms Reimer, were reviewed Fee Schedules Council approved the fee schedule as presented except for the cost for appeals In order to be fair and equitable it was felt the cost of an appeal whether it be made by an adjacent landowner or any other interested party, be set at $300 Hamlet Restrictions Approved amendments as presented Hamlet Industrial Approved amendments as presented Hamlet Designation Approved the Development Officer's recommendation to recognize seven hamlets in order that both the Land Use Bylaw and Municipal Development Plan agree Livestock allotted per acre, P 67 — Council recommended this be changed to reflect that anything not on the livestock allotted per acre chart should be treated as a discretionary use Moved approval of the draft Land Use Bylaw, with the above noted corrections Moved the meeting adjourn Time 2 05 P M cmMeiUminutes i icip Administrator CARRIED CARRIED �L PUBLISH HIGHLIGHTS OF COUNCIL MEETINGS LUB DRAFT AMENDMENTS ADJOURNMENT A C C� � 11P ADMINSTRATOR'S REPORT August 29 — September 11, 2001 January 1, 2001 Balance Forward Feb 13/01 Floral Arrangement — Jennifer Deak Mar 07/01 Bakery Items for Land Use Bylaw Open House Mar 07/01 Supper for Marylea, Barb Reimer, Barb Long (LUB evening) Mar 12/01 Lunch for Council & Manager of Community Credit Union Apr 27/01 Office Staff Lunch for Secretary Week — Jimmy's Restaurant July 05101 Prizes for County Golf Tournament July 20/01 County Golf Tournament — Meals & Golf (3 Hills Golf Club) July 20/01 County Golf Tournament Breakfast IGA BALANCE $ 0.00 50.00 4788 23.27 7034 5000 356.41 1 541 00 62.45 $2,201.35 1 County map given to Ernie Maser, CAO Wheatland County 2 A Calgary Herald news article of September 4th, 2001, "Software Hunts Down Stolen Computers," reports on Absolute's Computrace software and other anti -theft tracking programs which are helping corporate and individuals around the United States find stolen laptop and desktop PC's by sending homing signals over the Internet to online monitors 3 August 24th, 2001 Armet Report news articles Stan Schumacher has been reappointed and designated as the new chair of the Surface Rights Board and the Land Compensation Board 4 An invoice has been received from Carbon Copy Imaging for the printing of 1000 County maps for a total amount of less than $8,354.88 or $8 35 per copy Recommend we keep the price of the maps the same ($10 00 or $12 00 if mailed out) 5 Grace Godlonton called on Sept 5101 regarding the increase in taxes on her property in Swalwell (from $814 79 in 2000 to $1127 45 in 2001) She advised Mrs Long there was not enough offered in services in Swalwell to compensate for the amount of taxes paid and wanted Council to be aware of her complaint Mrs Godlonton was asked to put her concerns in writing to be presented to Council 6 Held a SDAB on Friday, Sept 7/01 to hear the subdivision appeal of Roberta Bauer The Board has adjourned and the decision will be out by Sept 21/01 7 Aug 28/01 the County received its first FOIP request Mr Bruce Anderson, of Acme, has requested a copy of any reports, briefs, memoranda, notes or minutes made by the Regional Fire Chief that resulted from his/her inspections of the fire services in the county of Kneehill for the period July 1, 1999 to present Upon further contact with Mr Anderson, this request was revised to the time period April 2000 to present. The County has to provide this information to Mr Anderson by Sept 27/01 We are currently gathering this information and then it will be reviewed to determine whether any parts need to be severed before being released to Mr Anderson. It should be noted, information can only be severed according to the legislation 8 Aug 29/01 the Reeve, Deputy Reeve and myself met with Ernie Maser, CAO Wheatland County to discuss the joint assessment department Some changes within the assessment department have been agreed upon Mr Maser will be following through with the County s concerns and speaking to the assessment staff and providing us with a copy of his documentation from his discussions with the assessor This matter will again be reviewed in six month's time 9 Sept 5101 Laurie Watt from village of Carbon telephoned about the County s recreation grant She was of the opinion the County would be paying the grant out on the same basis as previous years Advised her June 30/01 was the deadline to apply and also that the County required a unanimous approval from all parties as to the distribution of the grant To date, have received some letters but not from all parties CORRESPONDENCE 1 Receipt #0045241— Aug27 /01 Alberta Environment Land Conservation/Reclamation $65905 2 Receipt #0045609— Sept 4/01 Alberta Municipal Affairs — Grants In Lieu —$466 12 3 Alberta The Alberta Gazette — Aug 15th Part I and Part II 4 Contact Newsletter August 22nd & 291h Minute/admmreport2001doc t n ADMINSTRATOR'S REPORT August 29 — September 11, 2001 5 The Armet Report Newsletter Aug 24th & 31" 6 Partners Safety Codes Council Newsletter Aug 2001 7 Deliberations Newsletter — Fall 2001 8 Directions — Travel Alberta Newsletter — Sept 5101 9 Hoof Prints Newsletter — July /Aug 2001 10 National Broadband Task Force Report — The New National Dream Networking the Nation for Broadband Access 11 BMO Nesbitt Burns email re Province of Ontario New Issue Bond 12 MuniMall Newsletter — Aug 23/01 13 Electrical Line magazine — July /August 2001 14 Municipal World magazine September 2001 15 Child Find magazine — Fall 2001 16 Employment Opportunity — County of Grande Prairie — Superintendent of Public Works 17 Course Advertising — The Banff Management Course 2001 18 Course Advertising — FOIP Courses Access Privacy and Administration Calgary Sept 12 14, Introduction and Privacy Sept 26/01 19 Advertising — Municipal Catalogue 2001 20 Advertising — Unique Solutions Group 21 Advertising — Sage Country Homes 22 Advertising — Cre84u Millennium Graphics Inc 23 Advertising — Michener Allen Upcoming Auctions 24 Aug 14" & 21St , 2001 Strathmore Standard newspaper 25 Aug 22nd & 29" , 2001 Drumheller Mail newspaper 26 Aug 29th , 2001 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Bauer Bros Ltd & Proctor Crushing Gravel Pit #2 Development 2 Hargreaves, Sharon Single Car Garage 3 Penstock, Brian Covered deck 4 Price, Kevin Metal Cold Storage Shed 40' x 60' 5- Toews Patrick & Theresa Building basement and moving home onto foundation 6 Vetter, R E Mobile home 76' x 81' 7 Vetter R E Mobile home 16' x 80 8 Vetter, R.E & Marjorie Mobile home 16'x 80 NE 20 32 26 W4 Value $15 000 00 Lot 2 3 Blk 2 Pln 7015EF Wimborne Value $2,000 00 Lot 33 Blk7 Plan 5050AL Swalwell Value $2,000.00 SE 18 32 23 W4 Value $22 000 00 SE 16 31 25 W4 Value $20,000 SW 28 31 25 W4 Value $25,000.00 SW 28 31 25 W4 Pln 9411058 Value $25,000 00 SW 27 31 26 W4 Value $25,000 00 9 Vetter R.E &Steve SW 26 31 26 W4 Mobile home 16' x 80 Value $25,000.00 INSPECTION PERMITS. None Minute /adminreport2001 doc 2 Transportation and Utilities Report Sept 11, 2001 1 The bridge at Kmevels is out, and the crew is working on getting the culverts in rw 2 The main street in Torrington is done other than final inspection then repairs 3 The Hastie blade grade is now completed 4 The gravel crew is working out of the 21 and 27 pile 5 The road crew should have about a week and a half left on the project west of the golf course 6 Linden east road and Swalwell need to be chipped and then they will be completed 7 I d like to discuss the AAMD & C Petroleum Products buying Group 8 We need to have a road committee day 9 We are in the final stages of the fire hall in Trochu with the radios I'm expecting a final approval sometime this week from Communications group 10 The Linden west bridge is completed other than final inspection I will fix the west approach apron onto the bridge as the tie in is rough and traffic bounces I I There is a detour west of Linden as road construction has started It will last up to ten days u� C�J