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HomeMy WebLinkAbout2001-08-23 Council Minutesi • EXECUTIVE COMMITTEE REPORT August 23, 2001 The Executive Committee of Otto Hoff James Hanger and Marjorie Vetter met on Thursday, August 23, 2001, at the Kneehill County office commencing at 8.45 A.M Jennifer Deak Administrator was also present The following items were discussed I. Road Concerns. Mr Hoff and Mrs Vetter brought the following road concerns to the Committee's attention J � � a. Grant McIntosh road south needs gravel (E of 36 29 23 W4) b Stan W1ebe — needs gravel in spots (SE 14 & SW13 —31 26 W4 c Aloys Stern — needs gravel towards the end of his road (NE 16 28 24 W4 Range Road 24 3) d Richard Metzger advised Ed Miller s grader is not operating (motor out) and he has been using a land leveler on the roads which has resulted in the gravel being moved off the road surface Executive Committee recommends the gravel requests be referred to Mr. McCook and follow up be taken to address the Miller development conditions Further, Council re -visit the contract agreements between individual parties to grade roads frequented by traffic into their feedlot operations 2 CAO Evaluation popq ,°�1ol A The 2000 CAO performance review needs to be completed The Executive Committee of June 7th, 2001 recommended a committee of Councillors Hanger and Vetter in consultation with Council, complete this evaluationV L Executive Committee confirmed Councillors Vetter and Hanger undertake this evaluation 3. July 26/01 Letter from Corporal Kowalczyk re: Kneehill County Concert Bylaw &a A reply has been received to the County s July 6t request for review and comment on C I the Kneehill County Concert Bylaw Sgt Gene Kowalczyk reported he has not had time to review this bylaw in any depth but has included a copy of the Red Deer County Public Events Bylaw which the local RCMP detachment feel 1s very well done Sgt Kowalczyk advised that he would be happy to meet with Council to further discuss Executive Committee recommends Mrs. Deak draft a bylaw to address concerts and music festivals 4. Torrington School Playground Equipment Removal In response to the County's August 13t correspondence, Vincent Gaudet Secretary Treasurer for the Golden Hills School Division, phoned to advise the Torrington school playground equipment was sent to a refuse site (not sure which site), as it did�� not meet current safety standards The only thing saved was some 4 x 4 timbers and some swings Executive Committee recommends a written response to this issue be obtained from Mr Gaudet and another inquiry be made to determine the exact location this equipment went for disposal. 5 Missing Laptop Computer Cst Barnes of the Three Hills RCMP detachment phoned on August 21St, 2001 regarding the missing Laptop computer Mrs Deak advised she did not know the 1W names of the Looker employees who had set up the new County office furniture but Vr l) advised Terry Nash had contacted Looker salesman Jamie Pilkie, regarding the C: /Council /ec20010823 Page 1 0 EXECUTIVE COMMITTEE REPORT August 23, 2001 missing equipment Mrs Deak further recommended Cst Barnes also contact Mr Pilkie Y Executive Committee recommends to accept and file until a final ponce, report is received 6. Aug 7/01 - E911 Activity Report An E911 activity report for the time period January 1 July 5, 2001 has been received showing 206 as the total number of calls for Kneehill County On August 22 "d, Mrs Deak called to request clarification of the breakdown of fire areas from Ted Hickey j Deputy Chief of the Emergency Services Department City of Red Deer Mr Hickey is on holidays and will return her call on Monday August 270i, 2001 MWg � Executive Committee recommends further report on this matter when clarification is received from Red Deer Emergency Services 7. July 2001 Package on the Search & Rescue Dog Association of Alberta \ A package has been received providing the qualifications, an overview of the types t/ and skill levels of search and rescue dogs and contact information Executive Committee recommends to accept and file 8 Request from D. Kerver to Cancel Final Utility Billings�y,� Deana Keiver has requested permission to cancel the $0 77 outstanding on a final utility billing (Invoice #3328) for Waldemar Reschke formerly of Torrington Alberta, �p due to the small amount owing and the cost effectiveness of invoicing for this final � billing Executive Committee recommends approval to cancel utility ball invoice #3328, to W Reschke, an the amount of $0.77 9 July 26/01 Letter from Alberta Rural Physician Action Plan (RPAP) re Eighth ' Annual Physician Recruitment Fairs Notification has been received that the annual Recruitment Fairs will be held in Edmonton on September 18th and Calgary on September 20th, 2001 Executive Committee recommends to accept and file 10. Councillor Time Sheets Clarification and authorization for payment of amounts claimed on individual Coup 'll t' h I1 ci or irue, s eets has been requested "L- Executive Committee recommends the Reeve and Deputy Reeve review and approve I 1�O� Councillor tamesheets on a regular basis with any adjustments to be made on the following cheque Aug 3/01 Letter from Alberta Sustainable Resource Development re Municipal Roadwav Seismic Operating Guidelines A response to the County's June 26 th letter to Premier Klein regarding the above issue has been received from the Honourable Mike Cardinal Minister of Alberta Sustainable Resource Development He advised that a provincial task force had been formed to address concerns of municipalities operating independently with seismic operation. This task force reviewed current policies and regulations and instituted a pilot program for more effective notification and communication A report on the pilot program will be available this fall Minister Cardinal recommended Council contact Mr Murray Anderson Branch Head Land Use Management Branch t discuss this issue in more detail C: /Councd/ec20010823 0 Page 2 • • EXECUTIVE COMMITTEE REPORT August 23, 2001 Executive Committee recommends to accept and file I+ 12. Electnc Power and Telecommunications Assessment for 2001 Tax Year Further to a request from the Executive Committee, Steve Nedoshytko, has advised he has spoken with Grant Clark, Alberta Municipal Affairs, and has been faxing h he requested information regarding building and development permits to him i Executive Committee recommends to accept and file .i 13. Alberta Municipal Government Board Letter re Process to Receive Input on I+ Board Procedures Further to an earlier request from the Executive Committee Steve Nedoshytko has reviewed this request and has reported that at this time he feels the procedures used by the Municipal Government Board allow for proper representation by both parties All information is required well in advance and all facets of the procedure ar fair requiring no changes at this time Executive Committee recommends to accept and file i 14 Real Property Transfer Declaration Proposal Further to a request from Council for review and feedback, Steve Nedoshytko has reported there is a great need for this form as it will be extremely helpful to assessors in determining fair market value and whether the sale value registered is fair or whether there were any additional items included with the sale that may have affected the value of the property Steve noted he hopes there will be full support for this form i Executive Committee recommends to accept and file. IS. Aug 13101 Letter from Parkland Community Planning Services re Municipal Planning Services Bill Shaw Director Parkland Community Planning Services, has forwarded a business profile of the Parkland Community Planning Services He reported a ` number of municipal representatives had expressed interest in receiving this information after his August 301h presentation on a Red Deer River Basin perspective Y of the review of water management in the South Saskatchewan River Basin Mari Vetter represented Kneehill County at this meeting Executive Committee recommends to accept and file 16 Aug 17/01 Letter from Parkland Planning Services re Review of Water Management in the South Saskatchewan River4 Basin The Perspective of Municipalities in the Upper Red Deer River Basin As two of the Red Deer Basin Advisory Committee's roles are to communicate with stakeholders and to assist in public consultation, it is felt that municipalities in the upper portion of the Red Deer Basin meet to discuss the following key aspects avwr Vh Issues and concerns related to the flow of the Red Deer River P Issues and concerns related to the municipal water needs (present and future)jL Issues and concerns related to water allocation within the South Saskatchewan Basin September 7, 2001 at the Black Knight Inn, Red Deer 9 30 A.M until 12 30 P M has been selected as a meeting date and Kneehill County has been invited to send one�� person in addition to their representative on the Advisory Committee Attendance to be confirmed no later than noon on August 30th, 2001 p� Executive Committee recommends the County's representative, Councillor C: /Council /ec20010823 Page 3 • EXECUTIVE COMMITTEE REPORT Aueust 23, 2001 i Wagstaff, attend this meeting I7 Aug 16 /01 Letter from Town of Three Hills re Future Water Supply Notification has been received that Three Hills Town Council would be willing to meet with Kneehill County representatives regarding possible options for future water supply at their regular Council meeting on August 27 2001 commencing at 7 00 P M Executive Committee �I mrttee recommends Councillors Vetter and Hanger and the Administrator attend this meeting. 18 Bircham Water Well Herman and Mari Kroschel entered the meeting — time 10.05 A.M Mr and Mrs Kroschel discussed their problem regarding a water well, financed in the 1970 s by the County and the two adjacent landowners, Leo Lavoie and Herman Kroschel and advised as follows Mr Kroschel moved to Bircham in 1951 and built his house in 1965 the County has no property in Bircham a community well, for the use by the Lavoie and Kroschel residences (and at one time, the AB Wheat Pool) was drilled on Mr Lavoie's property in 1970 The County paid $800.00 towards this with the two landowners sharing the remaining $676.45 The landowners were responsible for maintenance the County never took out an easement on the well location over the years Mr Kroschel paid Mr Lavoie for power, repairs, etc on this well The Lavoie's property has now sold to Kevin Peter Hempel and his wife Joanne The Lavoies' are now deceased — Mr Kroschel is attempting to sell his property but the water issue is holding up the sale Mr Hempel agreed to sign an easement but when presented with one, prepared by Mr Kroschel's lawyer, Mr Tamsh, refused to sign Mr Kroschel is now unable to sell his property and the Hempel's have indicated they are only willing to sign an easement for a certain party that is interested in purchasing the property the Hempel's are currently using the other well on their property and Mr Kroschel is the only one using this well The Hempel s have threatened to shut off the water supply Mr Kroschel wants the County to drill and case a new well on his property, Mr Kroschel will do the rest (pump, etc) r t the original well, now only used by the Kroschel s, was drilled to an approximate depth of 235 feet Mr and Mrs Kroschel were requested to rovide the County ty with a copy of this easement agreement. They thanked Council for their consideration in this matter and left the meeting — time 10 30 A.M Mrs Deak reviewed the file, noting the following Jan 8, 1962 a bylaw was approved for the purchase of a small portion of Parcel D, Plan 6465E.G in NE 3 29 2 W4 (0 04 acres +/ ) from Mrs Mary Lavoie for a site for a municipal well at the price of $100 (No indication this purchase was followed through or why it was not) April 1970 reported new well drilled on Mr Lavoie s property at a cost of $1,476 45 with M.D paying $800 00 and Mr Lavoie and Mr Kroschel sharing the balance Also a motion to authorize Mr King to contact Mr Ferguson of Trochu in respect to an easement for the Bircham well Note in file indicates the old well at Bircham is located on the west side of Mr Lavoie's property and the new well on the east side of Mr Lavoie's house ( Kroschel house is adjacent to this) It was the new well the M.D contributed to The M.D does not have a claim on either well and there is nothing on title to show the M.D owns any parcel in Bircham Jb(1tQi'""" Executive Committee recommends Mr Hoff and Mr Hanger attempt to negotiate C: /Coun ci I/ec20010823 Page 4 • 19 EXECUTIVE COMMITTEE REPORT August 23, 2001 with Mr Hempel the signing of an easement to address this well and the water supply to Mr Kroschel. (Note copy of easement, drafted by Mr Tainsh for Mr Kroschel, was delivefed to the County) I I I Kneehill Ambulance Society (KAS) a. Aug 15101 Letter providing Kneehill Ambulance Society Information The current contact information for the Kneehill Ambulance Society has been received giving the new mailing address, phone and fax number TOP Executive Committee recommends to accept and file b Aug 10 /01 Letter from KAS Administrator re Communications Group Invoice Joanne Thompson, Office Administrator for KAS has advised the KAS has paid invoice #100956 m the amount of $290 94 from Communications Group for work DIP done on the Linden tower Mrs Thompson requested that if the County is responsible for maintenance and repair of the radio towers, she would appreciate reimbursement 40't for this amount I Executive Committee recommends to refer this invoice to Mr McCook for further investigation c Insurance on Kneehill County Ambulance Terry Nash has been advised by Jubilee Insurance that the insurance on the County owned unit should be transferred to the KAS policy with Kneehill County listed as a `first loss payable" until the ambulance has been paid for in full X41- Executive Committee recommends the County request the KAS insure, to the same limits as the current policy, the County's ambulance with the County listed as a "first loss payable" on this policy. d Aua 17/01 Letter from KAS re Payment for County Owned Ambulance A letter has been received from Joanne Thompson thanking the County for the quick response on the decision made regarding financing for the County owned ambulance and advising the KAS has begun immediate investigation of alternate financing and intend to make payment in full on or before November 30, 2001 The 2001 Kneehill ` County Ambulance requisition showing a balance due of $75,960 00 (based on $15 00 /per capita) was included It was also noted the KAS looked forward to receiving the County's report on the ambulance portion of the costs for E911 dispatch r, and rental of the radio tower r- Executive Committee recommends this requisition not be paid until the contract for the ambulance service between the Society and the County is finalized and signed by both parties 20. Aug 16/01 Letter from Trochu and District Hall Development Society re Construction of Hall A request has been received from Terry Diack, President of the Trochu and District Hall Development Society, for Kneehill County to assist in fulfilling the following conditions that the Town of Trochu has placed on their building permit a 1) Install culverts and approaches into the new building site ,o M�6�0 AW 2) Develop a gravelled parking lot Executive Committee recommends a letter be sent advising the County has already contributed, at no cost, the initial dirt work on this property with the notation this C: /Council /ec2001 0823 Page 5 EXECUTIVE COMMITTEE REPORT August 23, 2001 request was made and undertaken during the County's construction season and resulted in men and equipment being taken off road construction to accommodate the request. Also, to advise the County provides recreation grants to urban centres • to assist with the operating costs of their community facilities 21 Aug /01 Letter from Alberta Transportation re Bridge File 13020 to The Honourable Ed Stelmach, Minister of Transportation, has written advising that % Vol funding has been approved to cover the eligible costs, in accordance with current p department guidelines for the replacement of the Ghostpme Creek bridge located on a local road near Trochu at SNW 28 33 23 W4 (Bridge File #13020) To arrange for completion of this agreement, Mr Stu Becker, Bridge Manager in Red Deer is to be 1'r! contacted • • Executive Committee recommends this matter be referred to Mr McCook. 22 Aug 14/01 Letter from Highway 21 Initiatives Group An update on the Highway 21 Initiatives Group, including a copy of their Marketing Plan Outline, has been received Funding in the amount of $15,000 has been received from the Community Economic Development Opportunity and an additional $15,000 has been applied for from the Canadian Rural Partnership Pilot Projects Initiative It was further reported that while this group is not currently looking for a financial contribution, member communities have committed to "in kind" contributions Each Q ,� member community, upon submission of a letter of support to the Highway 21`x" Initiatives Group, will be given one vote The next meeting is to be held on Thursday, September 13th, at the Bashaw Community Centre, commencing at 10 00 A.M Executive Committee recommends to accept and file 23. Bellamy/HTE Computer Mrs Terry Nash, accountant, entered the meeting — time 11 10 A.M Mrs Nash advised about a month ago the municipalities that use HTE CitySoft Software (formerly Bellamy) that the Edmonton office (support services) was closing effective Sept 1 /01 Four years ago Bellamy sold to HTE, a US company Since that time, the company has been losing money There are 66 municipalities, school and, 8 �" hospital boards that utilize this software Kneehill uses 9 different programs including taxation, payroll accounts payable accounts receivable, name and address, cash receipting, capital inventory fixed assets and gravel inventory We pay a maintenance and service plan of $7,878 78 per year plus GST The 77 municipalities have partnered with the AUMA to examine options for maintaining and improving' service in Alberta. Three options are available use HTE services from Florida �} contract former Edmonton employees of CitySoft, work with the AUMA to purchase.,? the Canadian operation of HTE Mrs Nash is recommending Kneehill go with the AUMA who has initiated a shared services initiative and will contract a company to do the maintenance service This will entail a two year commitment from the users (municipalities) and a maintenance service increase of 75% This increase will enable the Edmonton office to be retained for support services It was noted the County owns the license for its software Cost increases will go from $7878 78 /year to $$13,787387/year plus GST Cost increases will be effective Sept 1 /01 This two year window will allow us to fully evaluate our software system Mrs Nash polled the M.D s and Counties using HTE and all except one have indicated due to the time limitations, they will be going with this option as it ensures continuity of the programs and maintenance support and permits time to assess the situation The AUMA has requested municipalities sign a letter of intent prior to noon Thursday, August 23, 2001 Executive Committee recommends approval of Mrs Nash's recommendations C: /Council /ec20010823 Page 6 EXECUTIVE COMMITTEE REPORT �I August 23, 2001 including the signing of the letter of intent. (Note letter of intent signed and faxed indicating approval for the terms (increase and • two year commitment) is being sought from the appropriate authority) i, Mrs Nash left the meeting — time 1125 A.M i 24 Aug 15101 Letter from the AAMD &C re Submission to House of Commons Finance Committee A copy of the submission prepared by the AAMD &C for presentation to the House of Commons Standing Committee on Finance has been received It was noted in this submission that the goals of the Government of Canada's budgetary plan mirrored those of the AAMD &C and offered comments on the following issues support for the agricultural sector r ! transportation infrastructure funding rail service and particularly abandonment of rail lines environmental policy and environmental regulatory requirements provision of adequate service levels, infrastructure, and representation for rural communities • Executive Committee recommends to accept and file with .r this copies o P documentation to be provided upon request 25. Aug 15101 Letter from the AAMD &C re-: Orphan Well Program & Licensee Liability Ratina Program Larry Goodhope, Executive Director of the AAMD &C, has advised the Alberta Energy & Utilities Board has developed a proposed Licensee Liability Rating (LLR) w ; process and is now inviting stakeholder comments on this proposal A copy of a General Bulletin announcing the consultation process has been attached for review and consideration Executive Committee recommends to accept and file 26 Aue 15101 Letter from the AAMD &C re: AAMD &C Fall 2001 Convention An information package has been received for the Fall 2001 AAMD &C Convention which will be held in Edmonton, from November 19 to November 22, 2001 at the Coast Terrance Inn and Delta Edmonton South Included in this package was Convention Call, Draft Convention Program, Credentials Form, Hotel Reservations Form Partners /Accompanying Guests Form, In Memoriam Form, and the Long Service List, as well as the dates for submission of this information Executive Committee recommends all Councillors, the CAO and Assistant CAO and spouses attend this convention 27 Aug 13/01 Letter from the AAMD &C re: Policing Costs The AAMD &C has forwarded a copy of an article recently printed in the Grande Prairie Herald Tribune regarding policing costs The AAMD &C at member direction, continues to strongly oppose any move to download policing costs onto rural municipalities, however they have advocated the reinstitution of provincial policing grants as a means of providing urban neighbours with some measure of relief from the growing financial burden of policing costs Executive Committee recommends to accept and file 28. Aug 13/01 Letter from the Institute of Public Administration of Canada (IPAQ re. 2001 Lieutenant Governor's Award C: /Counci I/ec20010823 Page 7 is 7 EXECUTIVE COMMITTEE REPORT August 23, 2001 Information has been received on the 2001 Lieutenant Governor s Award Also included were "Call for Nominations Brochures ", to be used for the purpose of nominating a person who has demonstrated distinctive leadership in public administration in Alberta and who by his or her writings or other endeavors has made a significant contribution in the field of public administration in Alberta. The deadline for nominations is October 10 2001 Executive Committee recommends to accept and file 29. Aug 15101 Letter from Village of Linden re January to June 2001 Landfill Expenses Notification has been received from Tammie Dick, Municipal Administrator for the Village of Linden, advising they have been unable to come to agreement with the invoice from Kneehill County for the cost sharing of the Linden transfer site Upon review it was found the calculations used for determining Linden s share of the landfill expenses were in error and a revised invoice detailing the correct amount outstanding will be forwarded to the village of Linden These calculations were used in the previous year and part of 1999 Acme will also receive a revised 2001 invoice as they also have the same cost sharing agreement for this site and same incorrect cost sharing calculation was used on their invoice � w'o Executive Committee recommends a letter be sent to Tammie Dick thanking her for bringing this matter to the accounts receivable clerk's attention and revised invoices for the 2001 year be sent to Acme and Linden 30. A request has been received for Kneehill County to proclaim September 90', 2001 as Grandparent's Day / rl Executive Committee recommends to accept and file 31. Aug 16/01 Letter from AB Municipal Affairs re Survey on the Use of Equalized Assessment l� A brief survey, on the use of Equalized Assessment has been received, along with a/ request for completion prior to September 21, 2001 J Executive Committee recommends Mrs Deak complete and return this survey 32 Vernon Court Concerns a. Bruce Sommerville, Agricultural Fieldman, has investigated a complaint by Vernon Court regarding the weeds and grass around a trailer located on lots 39 42, Block 7 Plan 505OAK in Swalwell and has advised that as noxious weeds are not a factor he can not control this situation under the weed act He noted however that the tall grass does present a fire hazard This property is on tax notification and will come up for tax sale in October 2001 b Aug 20/01 Mr Court was in the County office and expressed concern regarding the safety and fire hazard at the old garage in Swalwell (Lots 1 & 2 Block 2, Plan 5050AK) He advised the children are crawling through the windows and may cause a fire and he requested Council ensure the property is cleaned up This property went to tax sale'm 1994 and was not sold W Executive Committee recommends the necessary requirements, to ensure the properties do not pose a hazard and are cleaned up, be undertaken, as provided in the Municipal Government Act with costs charged to the property owners and/or taxes C: /Council /ec20010823 Page 8 EXECUTIVE COMMITTEE REPORT August 23, 2001 33 Request to Purchase Old TRL Monitor Bruce Sommerville has requested Council permission to purchase one of the County's • ! old TRL monitors, at a price of $15 00 for use on his home computer L Executive Committee recommends approval of this request 34 Christmas Party 2001 Mrs Wildeman has requested Council direction regarding a Christmas Party this year? Executive Committee discussed other options such as a dinner theatre 41 ,Dw l b(k� \I Executive Committee recommends to defer this matter until the next Executive Committee. C 35. Alberta Pensions Administration "One -on One Counsellin Sessions" Notification has been received of the places and dates that pension counsellors will be IIavailable to discuss information regarding retirement options l , ,161 "� Executive Committee recommends a policy be adopted whereby the County covers � �U • an employee's salary and/or hourly pay, during working hours, to attend fW one 1° pension retirement session Any further pension sessions to be at the employee's own costs. 36. Aug 15101 Letter from Kneehill Watershed Advisory Council (KWAQ re B Sommerville Attendance at MeefinLis A request has been received from KWAC, that Bruce Sommerville attend the monthl'JD r meetings, which are held on the first Wednesday of every month commencing at 7 00 P M with the next meeting being held on September 5th 2001 ,6,V 10ag rMP Executive Committee recommends to accept and file as this matter has already been addressed 37 Aug 7/01 Letter from Red Deer County re Weed Winer A thank you letter has been received from Red Deer County for the use of Kneehill County's Weed Wiper for two days again this year The Weed Wiper was demonstrated as part of the AESA Committee tour this year and the signage at the site listed Kneehill County as one of the Partners in this demonstration am", A discussion followed on the reporting of items in the Western Producer It was noted the County pays for a subscription of this newspaper and several items are reported from it but the Ag Fieldman has brought none forward. Rl Executive Committee recommends Mr Sommerville be advised to report such situations as loaning equipment to other municipalities so that Council can be informed. Further, Mr Sommerville be requested to report any newspaper items that, in his opinion, may interest or affect the County and/or its operations. 38. Aug 22/01 Email from Mayor of Red Deer re United Wav Invitation An Invitation has been received for all Central Alberta Mayors /Reeves and Council members to attend the campaign kick off of the United Way being held on Tuesday September 11th 2001 at Twin Rock Holdings Ltd Oil Derrick 1 Executive Committee recommends to accept and file • 39 Municipal 2000 Sponsorship Program Mrs Deak has completed the 2001 Single Municipality Grant Application in the amount of $12,660.00 for the purchase of a plotter and updates of software and C: /Counci I/ec20010823 Page 9 EXECUTIVE COMMITTEE REPORT August 23, 2001 computer equipment necessary to print in house its municipal map and GIS requirements The total project budget is $14,580.00 Executive Committee recommends approval of this project application 40. Newspaper Articles a "Mediation Help for Ratepayer / Rail line Disputes" — An August 2001 article in Municipal World reports there is mediation for any disagreements with a railway over fence maintenance, crossing fees, noise from day to day operations and even the abandonment of the line This is available, on a confidential basis, by contacting the ,5- Canadian Transportation Agency at 1 888 222 2592 or by sending an email to medlathon.transDo@cta otc x400 c ca Executive Committee recommends this article be referred to the Cosway Adjacent Landowners Association b "Government Agencies Begin Feasibility Study" — An August 9, 2001 article in the Western Producer discusses the Meridian Dam project c "Councillors get Bucketful from ILO Opponents' — An August 9, 2001 article printed in the Western Producer reported the opponents of a proposed hog barn in the rural municipality of Rossburn in Manitoba, plunked a gallon size bucket of hog 0 manure onto the table during a Council meeting insisting it remain throughout the Coo' �%p meeting in order that Council get a sense of what it smells like d `Farmers Loyal to Shorthorn" — An August 9, 2001 article printed in the Western Producer about Bud and Bill Boake Executive Committee recommends copies of these articles be provided to all Councillors. 41. Committee Reports a Kneehill Housing Corporation — Meeting of August 15, 2001 reported by Marj Vetter Discussed at this meeting were the 2002 wages, room rates and the new wing ` at the Golden Hills Lodge b Drumheller & District Solid Waste Management Association — Meeting of August 16, 2001 reported by M Vetter Discussed were the new regulations for UMA Groundwater Monitoring Interpretation, Underground Tank Disposal and the i Year End Financial Statements as at December 31, 2000 which listed assets at $3,631,721 Revenues were listed as $582 957 with Expenses at $473,256.00 Executive Committee recommends to accept and file 42 Subdivision and Development Appeal Board (SDAB) A SDAB has been scheduled for Friday, September 7, 2001 at 9.00 A.M (8 30 A.M for Board members) to hear a subdivision appeal for Roberta Bauer SW 27 33 25 W4 Greg Cole, Dale Cameron and Charlie Whatley along with Councillors Hanger and Vetter will hear this appeal Due to the time of year (harvest) one board member Iand one Councillor have indicated, weather permitting, they may not be able to attend �� gi Oah / p, the SDAB �"''� Executive Committee recommends Mr Hoff be appointed an alternate Council C� C Q b1'i "'' Zvi member on this Board and Mr Clint Mason be requested to stand by as an • alternate member at large for this hearing (J 43 Brost/Piepke NW 22 29 24 -W4 C: /Council /ec20010823 Page 10 • • • EXECUTIVE COMMITTEE REPORT August 23, 2001 Mr Hoff advised he had met with Mr Brost regarding the above noted property Apparently Mr Piepke the adjacent landowner, took out the fence along this property and moved it 8 10 feet to the west, onto what Mr Brost believes is his��'�' property Mr Brost had inquired whether or not a proper survey had been made d Executive Committee recommends a letter be sent to Mr Brost advising the County OW, has not undertaken nor received a survey on this property and recommend if Mr 4' Brost has concerns he should pursue this matter himself as the land in question is A� private land. (Mr Hoff requested this letter be prepared for Tuesday, August 28, 2001) I 44. Kneehill Ambulance Service (KAS) av Executive Committee recommends the County reconfirm and follow up with the KAS I&Vxopos4regarding the delivery of ambulance services for the area. am edc( 45. Council Minutes � m>zurw cal AVSIwl The Executive Committee edited the August 14, 2001 Council minutes for publication in the newspaper IftotnU �(- Executive Committee recommends these minutes, as edited, be published in the i newspaper C .m *Jd am131/ The Executive Committee adjourned — time 11 55 AN J ifer eak, Municipal Admimstrator C: /Council /ec20010823 Page l 1 • UPCOMING DATES August 14 2001 Kneehill County Council Meeting Kneehill County Council Chambers 8.30 Public Hearing 11 00 A.M Dale Moran Kneehill Ambulance Society Appt 1 30 F August 16, 2001 Assessment Review Board M Lowen, R Vickery G Wagstaff Kneehill County Council Chambers 8.30 August 21 2001 August 23 2001 August 28 2001 August 29, 2001 August 30, 2001 Municipal Planning Commission Meeting Kneehill County Council Chambers 8.30. Kneehill County Executive Committee Meeting Kneehill County Office 8.30 A.M Kneehill County Council Meeting Kneehill County Council Chambers 8.30 A M CAAMD &C Director's Meeting Kneehill County Council Chambers 10:00 A.M FCSS Zone Meeting Kneehill County Council Chambers 7 00 P M September 3 2001 Statutory Holiday — Labour Day September 4 2001 Municipal Planning Commission Meeting Kneehill County Council Chambers 8.30 A.M September 6, 2001 Kneehill County Executive Committee Meeting Kneehill County Office 8.30 A.M September 11 2001 Kneehill County Council Meeting Kneehill County Council Chambers 8.30 A.M September 17, 2001 Nomination Day 10.00 A.M — 1200PM Kneehill County Office September 18, 2001 Municipal Planning Commission Meeting Kneehill County Council Chambers 8 30 A.M September 20 2001 Kneehill County Executive Committee Meeting Kneehill County Office 8 30 A.M September 25 2001 September 27 2001 Tentative Land Use Bylaw Public Hearing Three Hills Community Centre 1 00 P M.(booked) Kneehill County Council Meeting Kneehill County Council Chambers 8 30 A.M Red Bow Regional Meeting M D of Rocky View • • PENDING FILES AS AT August 14 2001 1 AAMD &C Scholarship — Advertisement placed in June 13`h, 20`h and 27`h editions of The Capital Closing date for applications July 31, 2001 This year there will be five scholarships of $1,000.00 awarded (one from each area) Letters confirming residency in Kneehill County supplied for two applicants RECOMMEND TO FILE 2 AAMD &C Advisory Committee on Aboriginal Issues — May 28/01 Nomination form sent for Mr Vickery to serve on this Committee 3 Am s Brae Farm July 18/00 Council motion to present plaque in honor of the Christie family being chosen for the Calgary Stampede Farm Family Award, during the fall annual road tour Sep /00 Thank you from the Christie family received Oct 5100 Doris Christie advised going on holidays and they will contact the County upon their return as to a convenient date NEED COUNCIL DIRECTION hAi�PIE ,F.►VErt --t> — fil61� 4 Bigelow Dam Site — July 20/00 Kneehill County wrote AB Environment expressing concern with the poor condition of the grounds and requesting to meet to discuss options for the maintenance of this facility Sept.29 /00 Letter sent to AB Environmental Protection Wayne Pedrmi requesting Kneehill County be given permission to provide maintenance of this area Received a copy of the July 18, 2001 letter from Wayne Pedrmi AB Environment to Bob Cooper of AB Environment, requesting the necessary steps be taken to transfer the Bigelow Dam to Kneehill County effective January 2002, with Kneehill County taking over the operation prior to next year's operating season Referred to Executive Committee August 9/01 Fl a' D tk rv-Tr L_ RF C&►V,5 f� 5 CALA Resolution to CAAMD &C Spring Meeting — Jan 18/01 Executive `fkl :b Committee recommended to evaluate after this presentation AGENDA ITEM 6 County Scholarship — June 13/00 Letter sent to Golden Hills School Division requesting information on how to proceed with establishing an annual scholarship Jan 30/01 Kneehill County motion that an Annual Scholarship be awarded, based on scholastic achievement, to a grade 12 student, residing within the municipality, who will be1¢�.,� pursuing further education June 6/01 Advertisement placed in The Capital for June and July 4`h & 11`h with a closing date for applications of July 31, 2001 Four applications received for consideration of this scholarship Referred to Executive Committee on Aug 9/01 7 Council photos — As per Council direction, on August 9 2001 Council photos for 1969, 1970, 1973 1976 and 1982 have been taken to Red Deer to be restored. 8 CP Rail Line Abandonment/Trail Net — Kneehill County Position — Addressed in the new Land Use Bylaw as a discretionary use under Recreation District The Development Officer/Municipal Planning Commission may impose any condition that relates to proper planning considerations prior to approval of a development permit for a recreational trail These conditions may include, but are not be limited to access to site and adjacent lands, t signage, garbage disposal range of activities maintenance, insurance liability and public safety (filed in vault) Issue being addressed with the new Land Use Bylaw RECOMMEND TO FILE 9 Delegation Expressing Concern re Accidents at Intersections of Secondary and Primary highways July 24/01 Delegation met with Council expressing concerns and requesting Kneehill County challenge the province to find a solution to the number of accidents and fatalities Aug 7/01 Letters sent from Kneehill County to the Honourable Ed Stelmach, with copies to Premier Klein, MLA Richard Marz and delegation representatives Bill Kilgour and Heather Braconnier RECOMMEND TO FILE 10 Ed Dunay Legal Matter — May /O l Council declined conciliation Going forward with investigation by Alberta Human Rights Commission 11 Equity Water Project — Phase II — May 3/01 Memo from M Vetter that interest has been expressed for water line west of Three Hills Tracy Toews and G Desrosiers have been advised to petition the County when have enough interested rural residents June 7/01 Councillors' Vetter and Hanger to represent the County on this water distribution line July 3/01 a list of 21 names of individuals interested in having a water distribution line installed west of Three Hills was received from Bruce & Tracy Toews July 26/01 Letter sent to Tracy Toews giving Kneehill County's Public Utility Policy and Guidelines for Future Water Systems July 26/01 Letter sent to Town of Three Hills requesting a meeting be scheduled for Councillors Hanger and Vetter to meet with the town to discuss possible options for future water supply 12 Fire Bylaw — Apr 17/01 Copy of Draft Fire Bylaw sent for legal opinion June 5101 Legal information received from Brownlee Fryett regarding the proposed Fire Bylaw Referred to Mr Tiller and Mr McCook July 24/01 Mr McCook i reported the second draft (with recommended changes) has been sent to Brownlee Fryett for another reading and will then be presented to Council 13 Golden Hills School Division — Torrington School Playground Site — March 2000 Kneehill County waived costs for subdivision of this site in exchange for the School Board donating the playground and ball diamond area to the County for use by the citizens of Torrington. This title was never transferred June 27/01 Letter sent requesting Golden Hills School Division proceed with this land y transfer July 9/01 Letter received from Golden Hills committing to the transfer I' I of this parcel with the understanding it will be made available for community use Aug 7/01 Letter from the County agreeing to this stipulation and requesting the go ahead with the transfer q g y 14 Ground Ambulance Service Delivery Review — June 6/01 Letter sent to Harvey Cenaiko Ambulance Advisory and Appeal Board requesting meeting to discuss �D concerns with Kneehill Ambulance Service Letter received advising the County that liability concerns should not be directed to this Committee and recommended Garry Alford Team Leader Ground Ambulance Alberta Health & Wellness, be contacted August 10/01 a meeting was held with Mr Alford of AB Health & Wellness, Reeve Hoff Deputy Reeve Hanger, Jennifer Deak, Administrator and Lonnie McCook Assistant Administrator 15 H T E Bellamy — CitySoft Canada — H T E has announced its intent to either sell the Canadian Operation or move the majority of its customer support to Florida, with minimal support from Edmonton with programmers working out of their homes Client meetings have been held to discuss the options and possibilities . Mrs Deak will attend the August 17, 2001 meeting at Nisku Alberta. 16 Kneehill County Water Project — ICAP Funding Feb 14/01 Letter sent to ICAP I j requesting consideration of one time funding to the County to provide the delivery of water to all residents of the County, rather than piece mealing funding Feb I� 26/01 Letter received from ICAP advising the County project would be considered on a project basis merit, there is no entitlement and will be ranked m relation to other eligible projects In order to be eligible for funding for a County wide water line the applications must be filed by August 31 s`, 2001 to commence in the spring May 10/01 Council requested Mr McCook further investigate this matter 17 Mt Vernon Water Co Op — Nov 15100 Letter sent approving request to install a 2 inch hydrant at the Corner of Hgwy #27 and RR 22 5 and requesting the water valves located above ground level in the Kneehill County ditches along the Braconmer Road Project be lowered July 5100 Letter from Vern Crawford advising valves had been lowered July 11/01 K.0 sent letter advising problem still exists and again requesting this problem be addressed 18 Orkney Water Co op ICAP Funding — May 25/01 Letter received from Greg Cole requesting the County apply on behalf of the Orkney Water Co op for funding from ICAP June 7/01 E.0 recommendation that this be deferred until the completed application form is received from Greg Cole (application forms picked up at County office) 19 Planning Issues /Land Use Bylaw — Council and the Planning Department met from Nov 99 until April 19 2001 to review the Land Use Bylaw On Mar 7/01 and Apr 11/01 Kneehill County held Open Houses to provide information to ratepayers On April I Oth /O1 a meeting of Concerned Ratepayers met and a motion was passed that Kneehill County Council discontinue proceeding with the present land use bylaw review and implement a stake holder committee concept Apr 19/01 — Council motion that a Land Use Bylaw Review Committee be established consisting of Rick Vickery as Chair, Otto Hoff and Marylea Lowen plus 6 members at large representing various stakeholders from within the community Advertisement for members closed on May 22, 2001 and Council chose from these applications as well as the list of names forwarded by the "Concerned Rate Payer Group " August ls` 2001 has been set as the finish date for the Committee to review the entire land use bylaw Meetings have been held in June and July, with the [� Committee meeting with Council and presenting their recommendations on August 7`h, 2001 AGENDA ITEM 20 Radio System Upgrading — Mr McCook looking after this (Lonnie has file) 21 Rave Bylaw — May 22nd 2001 the MPC moved to table the proposal for a Rave Bylaw until a member of the RCMP could meet with Council June 5101 A copy of the County's existing Concert Bylaw was sent to Corporal Kowalczyk, RCMP I IM • Detachment Commander, for review and comment along with a request to meet with Council on July 24th , August 14th or 28th 22 Safety Codes Accr Ma— M 2 3 • 24 25 26 LL 27 is a ion ar 12/01 A motion was passed to obtain building safety codes accreditation in conjunction with fire accreditation Apr.24 /01 Quality Management Plans in the Fire, Building Electrical, Gas and Plumbing disciplines signed and forwarded to AB Municipal Affairs Accreditation has been granted in all but Fire, and the Orders of Accreditation received on July 16, 2001 An approved copy of the Fire QMP has also been received Ms Reimer advised the next step will be to tender and she would be contacting Chris Contenti Sustainable Management of the Livestock in Alberta Committee — Jan 19/01 Kneehill County submitted a presentation to the Klapstein Committee Apr23 /01 Letter sent to AB Agriculture making a FOIP request for copies of all the written submissions to this Committee May 7/01 letter to Shirley McClellan, Minister of Agriculture requesting the County be contacted regarding the results of this committee as soon as they are available Aprl8 /01 Response from Shirley McClellan advising expects the report by the end of April 2001 July 2001 1�1� received the report and recommendations of the Committee Kneehill County is currently analyzing the report and recommendations July 24/01 Kneehill County reconfirmed its support of the AAMD &C Intensive Livestock Operations Resolution 400 F, which leaves the responsibility for land use approval and the appeal process to the municipality August 8th, 2001 letters written to the AAMD &C and the CAAMD &C requesting they strongly support this position with copies sent to R Klein S McClellan and R. Marz Town of Three Hills Request for Resurfacing Golf Course Road — June 15101 Letter from Town of Three Hills requesting the County consider upgrading the surface on this road due to dust and flying gravel July 6/01 Sent letter asking whether they would be interested in cost sharing July 10/01 Letter from town of Three Hills requesting cost estimates Referred to Lonnie McCook Trochu Fire Hall Facility — Kneehill County purchased the old Trochu Highway Maintenance Yard (Plan 5087 JK Block 3, Pt of SW 17 33 23 W4 ) from AB Infastructure March 7/00 and has been working at making it a suitable building to house the Trochu Fire Hall To date all repairs have been completed and Mr McCook is in the process of installing a radio tower and hooking up to the Trochu water lines July 2001 Mr McCook reported as soon as the Communications splitter is completed at the Wimborne tower and the 2 inch water line installed an Open House will be held for the Trochu Fire Hall Facility Mr McCook hoped this would take place the first or second week of August 2001 Water Withdrawal Request — May 24/01 Letter to AB Environment requesting approval to withdraw water from the Torrington Gravel Pit and Three Hills Creek �j k E for upcoming road construction June 25 /01 AB Environment granted approval to withdraw water from the Three Hills Creek. FILED 2001 Weed Survey — May 15101 Kneehill County agreed to handle the administration of the 2001 Weed Survey for AB Agriculture Aug 13/01 Mr Sommerville advised the project is being undertaken this month and upon ��� . (t4 completion Kneehill County will pay for the hours of labour involved in the l 5�`� �' A V' survey and then invoice Alberta Agriculture for repayment of that amount. ?'10 t 1) �nG0(P