HomeMy WebLinkAbout2000-10-05 Council MinutesKNEEHILL COUNTY
EXECUTIVE COMMITTEE REPORT
October 5, 2000
The Executive Committee of Otto Hoff Richard M Vickery and M Glen Wagstaff met
on Thursday October 5 2000, at the Kneehill County office, commencing at 8 30 A.M
Lonnie D McCook, Public Works Superintendent and Jennifer Deak, Administrator,
were also present
The following items were discussed
I Meehan /St. Anne Cemeteries Fence Estimate
Further to the previous motion to cost share this fence, Mr McCook reported the �,-0
materials and labour estimate for this fence and posts is $3,989 50 plus GST This /D'm�
price includes having the existing gates sandblasted and painted, not replaced The P R�TY`34
County will cost share with St. Anne's on a 50150 basis 01D-
Executive Committee recommends to proceed with this fence replacement.
2 Agricore Water Hook UP Reauest
Agricore has proposed to hook onto the Equity water line at a cost of $14,000 00 plus p- v,
actual connection costs and have this $14 000 00 placed as a local improvement qll l,.e�t
charge on their taxes over a five year period Agricore would like to connect onto this �p \a`p f9
water line this year, if possible Mr McCook reported the water would be for W,' L4
personal, not commercial consumption
1'
Executive Committee recommends approval for Agricore to connect onto this water
line and further a bylaw be prepared for this local improvement charge, with this
bylaw to reflect the same terms (including interest rate) as the current Equity local
improvement bylaw
3. Linden Fire Budget
The village of Linden had advised in order for it to do its long term planning for
mayor capital purchases, it needs to know when the County will be budgeting for the
replacement of fire trucks in both Linden and Acme and for replacement of cutters y
and spreaders for the Rescue Unit in Linden
Executive Committee recommends the village of Linden be provided with the same
information as was provided to the village of Acme when it inquired about a new
fire truck. That being, the County's Regional Fire/Disaster Coordinator is
assessing the County's fire departments and Council will be reviewing this
information when it is compiled and at that time making decisions regarding the
future direction of fire suppression services
4 Fire prevention News Article
Mr Randy Tiller has prepared a news article, for publication in the Oct 11 /00 issue of
the Three Hills Capital, in recognition of Fire Prevention Week The article focus is it
on the Fire prevention Week theme "Fire Drills The Great Escape'
Executive Committee recommends approval of this article for publication
S Trail Net /SH 806 Road Project
Linda Strang Watson Executive Director, AB TrailNet requested a meeting with Mr
McCook to discuss the above road project Mr McCook has spoken with both the 4th l
Trail Net lawyer and Ms Strang Watson and advised them of Council s position - the f ��' �tp
County s agreement must be signed there is no negotiating on this issue Therefore �Cn 1�
there is no point in meeting unless Trail Net is willing to sign this agreement d
Executive Committee recommends to accept and file as information
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October 5, 2000
6 Snowplowina/Sandine/Maintenance Notice
A notice has been prepared for publication in the local newspaper advising County
residents that effective May 1/2000 AB Infrastructure assumed the responsibility for
all Secondary Highway maintenance in the County Contact telephone numbers are
also provided
Executive Committee recommends this notice be placed in the local newspaper on a
regular basis throughout the winter months
7 Flood Risk Management Strategy for Alberta — Draft Discussion
Further to the Sept 21/00 Executive Committee recommendation that this draft
discussion paper be referred to Mr McCook for comments, Mr McCook has
reviewed this document and advises cost sharing of flooding between the levels of ^,
government is discussed Also discussed is the ineligibility of flood cost relief where h R
there are inappropriate developments in floodplain areas The draft recommends in�y'
such cases, some instruments (caveat, etc ) should be placed on the land title , #1100
Executive Committee recommends this document be referred to the planning
department for further comment and recommendation for new Land Use Bylaw
8 AAMD &C Survey on rural Transportation Grants & Bridge Funding
This survey was partially completed by the Executive Committee The Executive
Committee directed Mr McCook to complete the balance of the survey
Executive Committee recommends this survey, as completed, be returned to the
AAMD& C
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9 Sept 19/00 Agra Torchinsky Ltd Letter re Rehabilitation of Bridge Structures
(BF #6594 —1NW 19 30 25 W4 & BF #1083 — SSE 04 32 26 W4)
Tenders for this project closed Sept 14/00 There was only one tender for the project,
which came in at approximately $200 000 00 higher than estimated cost for the �?>
project Due to the higher than anticipated cost, it has been proposed this tender be
rejected, there be no contract award and the contract documents be revised and re
tendered in January 2001
Executive Committee recommends the tender results along with a letter requesting
re- tendering in January 2001 be sent to AB Infrastructure
10 Trochu Highway Maintenance Yard — Environmental Assessment
AB Infrastructure has advised the Phase III Environmental Assessment on this P
property will commence next week Electro magnetic equipment will be used to
check soil conductivity and some soil drilling and sampling may be required The 10
province is aware of a salt problem in the corner of this property
Executive Committee recommends to accept and file pending further details
11 Oct 4/00 Letter to Atco Gas re. Requests for Pipeline Locations
The County seems unable to get Atco Gas to daylight their lines This is posing
problems on the Medmg project Letters and telephone conversations have been held 0`
with Atco Gas officials but to date there has been no action. The County has now
sent Atco Gas a letter advising it will be holding all Atco Gas installation requests Q� Q
until this matter is resolved This includes a Sept 28/00 Atco Gas letter requesting
a pp roval of a as main installation alread y installed m Swalwell �Q d
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Executive Committee recommends approval of the County's Oct 4100 letter to Atco
Gas
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Mr McCook left the meeting and Mr Rinus Onos, Kneehill Ambulance operations
Director entered the meeting — time 9 30 A.M
12 Kneehill Ambulance Service (KAS)
a) Operation Christmas Child
Mr Onos requested the KAS participate in the 2000 Operation Christmas Child, a
project of the Samaritan's Purse, and will be delivering all Christmas shoeboxes from
this area to Calgary on November 17/00 All participating ambulance services south
of Red Deer will be delivering these shoeboxes to Calgary on this date
Executive Committee recommends approval for the KAS to participate in this
project
b) 911 Phone Numbers and Elimination of the 3777 Phone Numbers
Mr Onos discussed the history of the 3777 fire telephone numbers along with the
need to have non emergency phone numbers for the fire departments
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Executive Committee recommends the previous approved recommendation to
advertise the 911 telephone number for the fire departments be placed on hold until
the County's Fire and Capital Committee has addressed this issue with the Fire
Chiefs
c) Sept 18/00 Letter from Red Deer County
Cliff Fuller Acting Fire Chief of Red Deer County has sent the KAS a letter thanking
them for responding and assisting during the recent Pine Lake Tornado The letter g�D
notes the emergency services people in the surrounding areas responded quickly to D
lend assistance during this disaster
Executive Committee recommends a copy of this letter be sent to all the local fire
and ambulance halls in the County
d) Sept 27/00 Letter from AB Municipal Affairs re. 2000 Pine Lake Tornado
Ambulance Service Costs
This letter advises since the province has approved a Disaster recovery Program to
assist the victims of the Pine Lake tornado AB Treasury will issue a second cheque
in the amount of $1234 48 to the KAS for a total payment of $5 592 18 j bd
Executive Committee recommends to accept and file
e) Bell Express Vu Cheque
It was reported the KAS had received a donation of a satellite dish for the Three Hills
hall The staff at this facility was paying the monthly costs for this satellite service
through a payroll deduction The Executive Committee discussed the perception of
having the KAS paying this bill and offsetting the costs through payroll deductions J
Rol
Executive Committee recommends this matter be handled entirely by the staff with
the KAS not being involved in either the payment or any employee deduction for
the cost of this service
f) AB Agriculture Fatality Inquiry
Mr Onos reported he had received a call from AB Agriculture regarding the fatality at
the Sunterra facility west of Acme
Executive Committee recommends to accept and file as information VD
g) 911 Users Meeting — Red Deer
Mr Onos advised he would be attending a 911 users meeting in Red Deer later to
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day Mr Onos noted the city of Red Deer was bringing Red Deer County a
town of Drumheller onto full dispatch service
Executive Committee recommends Mr Onos further report on this meethj
next Executive Committee
Mr Onos left the meeting — time 10 10 A.M
13. Sept 28/00 Letter from AB Resource Development re Electrical Restructuring
Mike Cardinal, Minister of Resource Development has responded to the County's
letter regarding the rising costs of electricity, advising the provincial government has
implemented assistance programs for consumers to help deal with the rising energy
costs The Alberta Energy tax Refund will refund $150 00 this fall and another
$150 00 next spring to all Alberta taxpayers 16 years of age or older In addition the
program will rebate AB residential consumer s electricity bills by $20 00 per month
for one year beginning January 1, 2001 Industrial, farm business and commercial
electricity consumers will also receive rebates to be announced later
Executive Committee recommends to accept and file
14 Sept 26/00 Memo from Richard Marz re County letter to the Hon. Mike
Cardinal re Energy Prices
In response to the County's letter to the Hon Mike Cardinal re energy prices,
Richard Marz MLA has forwarded a News Release detailing the province's energy
tax refund (see above for refund details)
Executive Committee recommends to accept and file
1 X10
15 Sept 20/00 AAMD &C Letter re. Deregulation of Electrical Power
The AAMD &C has advised it currently has no plans to attempt to aggregate member
electric power needs in any sort of `group purchasing" entity This issue was
examined and determined that AAMD &C members would receive no meaningful
benefit to aggregate member power demand, rural municipalities account for an
extremely small fraction of AB's overall demand for electric power
Executive Committee recommends to accept and file
16 Sept 20/00 Letter from Wild Rose Economic Development Corporation
WREDC
WREDC has sent a letter thanking the County for allowing them to set up their
display and utilize the County facilities during Community Futures Awareness Week
Executive Committee recommends to accept and file
17 Sept 20/00 Letter from Laura Cavanaugh re. Roll #604010 Plan 9312627
(Pt NW 29 & SW32 — 28 24 W4)
This letter requests the County to cancel 1999 and 2000 taxes on a second farm
residence Apparently this residence was destroyed by fire Dec 17/98 The
Cavanaugh's overlooked advising the County of this loss and have continued to pay
taxes for this second residence The Executive Committee discussed the
responsibility of landowners in checking their assessment and tax notices
Executive Committee recommends the 2000 taxes on the second residence on Roll
#604010, in the amount of $214.27, be cancelled
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18 Sept 28/00 Letter from AB Children's Services re 2001 Grant Funding for
Family and Community Support Services (FCSS)
The AB Children s services has informed the estimated grant to the Kneehill regional
FCSS for the year 2001 will remain unchanged Total FCSS funding will be
$231,192.50 of which the provincial grant will be $184,954 00 (80 %) with minimum
municipal matching share of $46,238 50 (20 %) The municipal share is on a per
capita basis Ms Shelley Jackson FCSS Director has been provided with a copy of
this information
Executive Committee recommends to accept and file
19 Sept 25/00 Letter from AB_ Agriculture Food and Rural Development (AAFRD
re. Alberta Regional Variety Testing Program
A letter has been received thanking the County for their cheque, in the amount of , �ti 'ApP
$1,000 00, for the above noted program \' I
Executive Committee recommends to accept and file
20. Rurban Risk Management Seminar
Jubilee Insurance and Aon Reed Stenhouse are hosting a municipal management risk
seminar on October 26/00 in Calgary Topics covered include construction projects, 'j�� f�
sewer claims reservation of rights letters, wrongful dismissal, administrative errors
and omissions, policies — Council vs administrative Cost for this seminar is $25 00
per registrant
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Executive Committee recommends Mrs Deak, Mr McCook and Mrs Nash attend �a a,
this seminar.
21 Sept 26/00 Letter from Municipal Safety Codes Inspection Commission
MSCIC
MSCIC advises the Municipal Safety Codes Inspection Agency is now operating as
Advanced Permit Systems Ltd The MSCIC members are winding up the
Commission as a result of dwindling membership The issues relating to GST are
between the Agency and the Commission as the parry that contracted the service on
behalf of the members If a GST liability does exist, MSCIC urges all members to
work through the Commission to settle these issues Should Mr Simpson and the
Agency choose to proceed with a statement of claim, the Commission recommends all D�(le
members past and present, support a cohesive defense in defending the interests of
the Commission
Executive Committee recommends the County write a letter to the Commission
requesting to be informed and involved in all future proceedings
(See also Executive Committee #30)
22 Sept 26/00 Letter from the Organization of Military Museums of Canada Inc
(OMMCI re. National Inventory of Canadian Military Memorials
The OMMC is requesting assistance in the identification, photography and n
registration of any military memorials (monuments, cairns, plaques, Honour Rolls
etc ) This information will be posted on a websrte J
Executive Committee recommends this request be forwarded to the Royal Canadian
Legions within the County
23 Sept /00 Western Producer news article re Hog Operation Appealed
Residents of Flagstaff County have launched an appeal against the approval of an
80,000 hog operation (Taiwan Sugar) This development will freeze 40 quarters of
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surrounding land from future development. The appeal date for the development is
Oct 6/00 in Hardisty
Executive Committee recommends a copy of this article be provided to all
Councillors
24 Trail Net Letter
A form letter regarding the Trail Net and its impact has been received from Jacob and
Doris Prohl, Three Hills
Executive Committee recommends the standard response letter be sent to Mr and
Mrs Prohl.
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25 Red Deer River Basin Advisory Committee (BAC)
The next BAC meeting has been scheduled for Nov 8/00 at the provincial building in
Drumheller, commencing at 10 00 A.M Mr Wagstaff, the County s representative,
has been provided with a copy of this information. Mr Wagstaff also discussed
reimbursement of BAC member expenses, noting those BAC members not affiliated
with a municipality or organization, will be reimbursed by the province for attending g op
these meetings Mr Wagstaff further noted municipalities and other members have, v
the option of the province paying their expenses
Executive Committee recommends the County continue to reimburse it
representative on this Committee for costs, at policy rates.
26. County Audit Tender/Proposal
It is recommended this be a proposal, rather than a tender as there is more flexibility 5
in accepting a proposal Also, the proposal be for a three year audit with the option to r
extend up to two additional years, if mutually agreed i
Executive Committee recommends approval of the audit proposal and term of
engagement with the deadline for proposals to be November 15, 2000
27 Municipal Government Board (MGB) Appeals
To date, Fay Engler and Alan Becker have appealed their 2000 tax assessments to the
MGB However, before processing Mr Becker's appeal the MGB requires him to 1
complete the proper appeal forms The County s assessor, Mr Steve Nedoshytko (l rt:
will attend this appeal on behalf of the County
Executive Committee recommends to accept and file
28. AAMD &C Fall Convention Workshop Reeistration
Six workshops are being offered at the Fall Convention Municipal Accounting/
Issues, Internet Training Oilfield Wastes and Landfills, Municipal Investment
Practices Regional Cooperation, and Attracting Industry The Executive Committee
proceeded to complete this registration
Executive Committee recommends a copy of this workshop registration be provided
to all Councillors for approval.
29 Early Retirement Incentive Policy 7 17
Mrs Deak reported Myrna Bauman came into the office to advise Brian was
contemplating re entering the workforce and taking a position with Ledcor Industries
and inquired how this would affect his Local Authorities Pension (LAPP) A follow
up was made to this inquiry and a letter sent to Brian advising of the above noted
policy Myrna has now advised Brian will only be working part time and will not
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KNEEHILL COUNTY
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October 5, 2000
exceed the 84 day annual limit The continuation of group health benefits for retired
employees re entering the workforce and the policing required to ensure the 84 day
limit was met was also discussed
Mr McCook re entered the meeting
Mrs Marjorie Vetter entered the meeting
Mrs Deak also brought to the Executive Committee's attention the need to place a
minimum age on this retirement entitlement Current policy reads "five or more years
before the age of sixty five"
It was agreed the intent of this policy was for the employee to be receiving LAPP
benefits
Mr Jim Hanger entered the meeting
Executive Committee recommends this policy be amended immediately to reflect a
minimum age of 55 years and further, the group health portion of this policy be
reviewed and discussed at the Organizational Meeting
30 Telephone Call from AB Municipal Affairs re Municipal Safety Codes
Inspection Agency (MSCIA) (see also Executive Committee #211
On Sept 22/00 Alex Morrison from AB Municipal Affairs called to discuss the status
of MSCIA noting his department is working with MSCIA in its wind down As of
Sept 1/00, the County has 125 open files with MSCIA First preference is for MSCIA
to complete these files but should they not do so the municipality would have some
responsibility in seeing these files completed The County's contact at Municipal ,-b ow�,,g
Affairs regarding this issue is Chris Contenti
Executive Committee recommends to accept and file with this information to be
provided to the Planning Department
Mr Hanger left the meeting
31 Sept 25/00 Letter from Three Hills Amateur Radio Club
This club is requesting a $5 000 00 grant from the Red Deer & District Community
Foundation to upgrade their repeater equipment To this extent they require a letter of 5� � L
support from the County
Executive Committee recommends the County provide a letter of support to this
organization for this grant request.
32 Request to Hay Torrington Dump Site
Mrs Vetter has received a request from Jim Klug to cut the hay at this site Mr V)
McCook has recommended this request be denied as there could be potential liability
issues should permission be given Mrs Vetter has been advised of this
recommendation
Executive Committee recommends to concur with Mr McCook's recommendation.
33 December Council Meeting Dates
Q�V
Executive Committee recommends the Council meeting dates for December be /
rescheduled for December Sth and 19th, due to Christmas closure
34 Council Minutes
The Executive Committee proceeded to edit the September 12th (recessed to Sept
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20th) and the September 26th minutes for publication in the newspaper It was noted a
correction to the September 12th minutes, page 8, dealing with the Buffalo Jump Road
was required
Mr Wagstaff requested that anyone writing to the Municipal Planning Commission
regarding a development application receive a response It was agreed anyone writing
a letter to the MPC receive the decision of the MPC with regard to the development
permit Mrs Deak noted she would ensure this was implemented in the MPC
guidelines currently being developed
Executive Committee recommends approval of the edited minutes for publication in
the newspaper
The Executive Committee adjourned — time 12.40 P M
Jennifer De c, M4icipal Administrator
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