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HomeMy WebLinkAbout2000-10-10 Council MinutesKNEEHILL COUN AGENDA - COUNCIL N October 10, 200( 1 Approval of Agenda 2 Approval of Minutes 3 Administrator's Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 9 00 A.M 11 15 A.M GENERAL. Agricultural Service Board — see agenda item #o Assessment Review Board see agenda item #7 6 Agricultural Service Board 7 Assessment Review Board 8 Kneehill Ambulance Service 9 Kneehill Regional Water Committee TRANSPORTATION 10 Transportation and Utilities Report 11 Dirt Road Policy COMMITTEE REPORTS 12 Kneehill Water Advisory Committee — Oct 5100 meeting report 13 Kneehill Housing Corporation — Financial Report 14 Wild Rose Economic Development Corporation — Sept 7/00 minutes 15 Drumheller Area Health Foundation — June 19 & July 20/00 minutes 16 Health Authority 5 — July 26/00 minutes LATE ITEMS 1 KNEEHILL COUNTY COUNCIL MINUTES October 10, 2000 A regular meeting of Council was held in the Kneehill County office 232 Main Street, Three Hills Alberta, on Tuesday October 10 2000 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One Marjorie D Vetter Division Four PRESENT James Hanger Division Five Richard M Vickery Division Six Glen Wagstaff Division Seven Jennifer Deak, Administrator Lonnie McCook Assistant Administrator was present along with Barb Long who recorded the minutes CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 35 A.M Requests were made to add the following to the agenda AGENDA Under agenda item 17 Three Hills & District Seed Cleaning Plant ADDITIONS AND APPROVAL Moved approval of the agenda, ivith the above addition. CARRIED APPROVAL OF Moved approval of the 4eptemher 26 2000 minutes. MINUTES CARRIED The Administrator's report was presented Council reconfirmed November 8' and ADMINISTRATOR November 21 ` as the Council meeting dates for November and requested these dates be S REPORT placed in the Three Hills Capital It was also confirmed the Planning meeting for NOV. COUNCIL Wednesday, October 12 2000 need not be attended by Mr Rusling Planner for Mountain MEETING DATES View as this would only be the first review of the Draft Land Use Bylaw It was further PLANNING requested Ms Reimer notify Mr Rusling that Council would meet with him once the draft MEETING had been reviewed Mrs Lowen left the meeting at 8 40 A M and returned at 8 43 A.M Moved approval (?f the Admrmstrator's report, as presented The October 5, 2000 Executive Committee report was presented Moved approval of the Executive Committee report, as presented CARRIED CARRIED APPROVAL OF E.C.REPORT Moved approval of the accounts presented for payment today subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Vetter ACCTSPAYABLE CARRIED Mrs Deak reported receipt of two complimentary supper tickets for both Mr Hoff and herself for the Three Hills & District Seed Cleaning Plant Annual Meeting, to be held on 3HILLS & November 1 2000 at the Three Hills Community Center An open house will be held from DISTRICT SEED 1 00 P M until 4 00 P M , supper at 6 00 P M with the annual meeting to follow Council PLANT ANNUAL recommendation was that both Mr Hoff and Mrs Deak should attend SUPPER MEETING .m n nv 1 KNEEHILL COUNTY COUNCIL MINUTES October 10, 2000 The Agricultural Service Board (ASB) representatives arrived for their 9.00 A.M with Council Entering the meeting at 9 01 A.M were Kevin Hoppins Ratepayer Farmer Member Mike Koot Ratepayer Farmer Member Russ Horvey Alberta Agriculture Representative Bruce Sommerville Agricultural Fieldman Mr Hoff turned over the meeting to Mrs Vetter Chairperson for the Agricultural Service Board Mrs Vetter presented the ASB Agenda items Agenda item #1 ASB Structure Mike Koot suggested restructuring was necessary in order for the ASB to achieve its full potential The recommendation brought forward was the ASB should include all of Council as well as a minimum of two ratepayer farmer members The advantages of this re structuring would include better communication with the full disclosure to all of Council eliminating any concerns or misunderstandings and a more time effective organization as there would be immediate discussion and decisions made The ASB would prefer regular meetings to be held along with the normal Council meetings with the frequency to be determined if this proposal is acceptable (currently meet approximately every two months) Mr Koot suggested a constant date could be set, with the time slot and length of time dependent upon the issues that needed discussing. Mr Koot advised his only concern was there be enough time allotted to allow for free, relaxed discussion He further suggested that on larger projects or short term events sub committees could be formed to avoid cumbersome lengthy discussions with all of Council Council advised this matter would be discussed and a decision reached at the October 23, 2000 Organizational meeting but consensus was the restructuring proposal had merit Under Agenda Item #2, Russ Horvey presented his interpretation of the future re structuring and direction of Alberta Agriculture advising there is nothing definite in place at this time Alberta Agriculture will however be taking the form of Resource Centres (Centres of Excellence) such as the Bison Center which will be comprised of individuals from the private sector and Alberta Agriculture staff bringing together the expertise of both resources and people This core of people will do research putting together research papers training material etc Mr Horvey reported he believed that this type of formation should be a better system to address current issues and areas Alberta Agriculture will be helping industry provide good service to the producer, with Alberta Agriculture s goal to make sure industry is well trained Mr Horvey reported this system should be better able to address the concerns of the large, middle and added value product farmers This change could result in some offices being closed with `Call Centers" formed and staffed by generalists, who would be able to refer issues to specialists at various locations if necessary This reformation will take place over the fall and winter with the team leaders being selected this fall The four defined functions of Alberta Agriculture will be Industry Development (business development and entrepreneurship) Agri Food and Added Value Products, Food Processors and New Crops (plants and animals) Mr Horvey reported this restructuring and consolidation should provide the best use of people and improved service and while it could change the representation by Alberta Agriculture on all Agricultural Service Boards he felt the current close working relationship would continue Under Agenda Item #3 ASB Summer Tour 2003 Kevin Hoppins distributed copies of the budgets from Counties that had hosted other summer tours, two of which showed small profits and one a loss Mr Hoppins expressed his belief that Kneehill County has a lot of information to show and share with other municipalities and this spread of information among farming communities is of great importance Mr Hoppins noted the amount of work necessary to host an event of this size but also reported with the excellent volunteer spirit in this community it would be possible to organize a successful event Mrs Vetter reported she had received a letter from the Regional ASB that had been sent to all the ASB s within the province, stating that Kneehill County would be hosting the 2003 Summer Tour Mr Sommerville advised he had notified them to tentatively book this date for Kneehill County and he would advise of Council's decision Mr Sommerville added he would investigate this matter to assure it is corrected Council recommended the County ✓n A 11 ASB MEETING WITH COUNCIL RE- STRUCTURE OF ASB 8R GbLll� a by �v 2 KNEEHILL COUNTY COUNCIL MINUTES October 10, 2000 administrative staff follow up on this as well, as they are concerned as to how this could KNEEHILL have been printed Mr Sommerville also advised that Red Deer County has a spot on the REGIONAL agenda of the November 7th 2000 Regional Conference to discuss the necessity of having WATER summer tours Concern was expressed regarding the amount of time, money and the COMMITTEE dedication of all of Council and ratepayer members to host such an event especially as there could be a complete change of representatives on the Board by 2003 It was further noted the "stops" or agenda items on a summer tour must be of timely and relevant issues Discussion took place regarding the possibility of presenting this issue at the Divisional Meetings for input from the ratepayers Mr Sommerville advised that as a summer tour takes 1 5 to 2 0 years to arrange, if a decision can t be made within2 3 months it is only fair to release this date for consideration by other municipalities In response to a question from IN CAMERA - Council Mr Sommerville advised he would be willing to help host a summer tour however PFRA it would require hiring some extra help Mr Hoppins requested a decision be made as soon as possible so that it could be sent to all the other regions Under Agenda Item #4 Regional ASB Conference Mr Sommerville reported it will be held in Castor, Alberta on November 7 2000 Mr Sommerville presented a resolution `Organic „,p Farming Notification to Local Municipality, for Council approval, that the ASB wish to present at the Regional Conference He further reported that for liability issues it had been &Crl written into the resolution that an agreement needed to be entered into with the local RESOLUTION ON municipality if the organic farmer wished to use the road allowance as the 8 meter buffer ORGANIC zone This condition would give each municipality the right to not allow the use of road FARMING allowances as a buffer zone if they so desired NOTIFICATION TO LOCAL Moved Kneehill County approve the Resolution, Organic Farming Notification to Local MUNICIPALITY Municipality, be presented at the A SB Regional Conference, on November 7`", 2000 CARRIED Discussion followed on who would present this resolution as County representation on this Board could change at the Kneehill County s Organizational meeting held on October 23, ��cL 2000g1�� Moved Mrs. Vetter and Mr Vickery present the Resolution, Organic Farming Notification to Local Municipality, at the ASB Regional Conference, on November 7`h, 2000 CARRIED Under Agenda Item #5 Joint Watershed Meeting, Mr Sommerville reported this meeting is to be held at the Mountain View County Office on Monday October 30 2000 at 10:00 A M for all of Council and Administration for the counties of Rocky View, Mountain ,v View Wheatland and Kneehill Mr Sommerville noted the Joint Watershed Group is JOINT involved with the Rosebud Service Berry Creek, which effects all four counties This WATERSHED meeting will provide a history of last year funding possibilities and an update on all MEETING — activities and Mr Sommerville requested he be notified as soon as possible as to those ROSEBUD attending SERVICEBERRY CREEK Under Agenda Item #6, Part Time ASB Assistance for the Agricultural Fieldman Mr Sommerville reported a Job description for the Agricultural Fieldman has not been written, �cr and felt that in order to be sure he is handling all the duties of his position this needs to be done He further reported weed control for the County takes most of his time for the j i} hV months of June July and August and this year he was unable to travel the entire County to check for weeds due to lack of time Mr Sommerville reported 400 miles of roadside JOB DUTIES spraying had been contracted this year with himself being responsible for approximately 530 miles One idea discussed was the possibility of all weed spraying being contracted out to provide Mr Sommerville with more time to supervise the fob done as well as handle his other duties It was further suggested that if contracted to an outside agency, the contract PART TIME for the roadside spraying should specify funds will be held back if the Job is not satisfactory ASSISTANCE FOR Discussion followed on the means used to determine if a good fob has been done and to AG FIELDMAN control the concentration of chemical used Mr Sommerville advised he could use the ✓v n IIN 3 KNEEHILL COUNTY COUNCIL MINUTES October 10, 2000 distance of the strip sprayed as a measurement and the County could continue to supply and keep control of the amount of chemical used Mr Sommerville also presented a break down of his Job duties He noted that if the County continues with the present spraying arrangements he would need assistance from May to August In response to a question regarding which would be more cost effective contracting or spraying with County owned equipment it was noted an investigation should be done prior to a decision be made Mrs Deak suggested the fob duties of the Agricultural Fieldman be tabled until the Organizational meeting and decided upon once the direction of Council is determined Mr Hoppins requested that each Councillor give his individual opinion regarding the ASB and the following comments were noted Caution and common sense need to be used when determining staffing and direction Staffing needs to be looked at carefully but should be a fair work load supports the idea of Kneehill County hosting a summer tour and would like to see the ASB continue to serve the ratepayers and grow Need to have someone checking for noxious roadside weeds perhaps grader contractors Use of County spray equipment by County staff would be more efficient and a better fob would be done Need for the ASB to be flexible and adjustable Weed control being the most important issue with other issues addressed as they arise Role should be to provide services to those who are unable to provide for themselves Need to maintain an active ASB as it is a necessary organization Roads, water and weed control should be the priorities of the ASB while not infringing on outside organizations Mr Horvey commented that the ASB provides a service that is not met by the private sector and that it needs to be continually reassessed to determine priorities Mr Sommerville thanked Council for the appointment and felt that all present had obtained a better understanding of the ASB and the decision making process Mrs Vetter notified the ASB appointment with Council had ended and Mr Sommerville Mr Horvey Mr Koot and Mr Hoppins left the meeting at 10 55 A.M Mr Hoff took back chair position at 10 55 A M The meeting recessed from 10 56 A M until 11 09 A M Moved Council recess in order to hold the Assessment Review Board hearing scheduled for 11 1 S A M CARRIED Moved Council reconvene the Assessment Review Board hearing being completed CARRIED Time 12 00 P M The Joint Services Committee reported on the October 4, 2000 meeting with the group representing the concerned ratepayers from the Linden area consisting of Ed Miller Doug and Helga Price Edith and Bob Penner and Miles and Vivian Hannah The proposal, approved by at the September 20`h' Council meeting designating the area south of SH 582 and west of Highway 21 to the County boundaries as part of the Kneehill Ambulance Service operating out of Linden, conditional upon no requisition to the County for thi, ambulance service for the County residents within this designated area was presented The representatives advised the Joint Services Committee that they would look at the proposa however in order to run the ambulance out of Linden they would need more volunteers anc money for operation When it was noted that at the previous meeting the group had advisee the County they would keep two ambulances in Linden regardless of the cost Mr Price replied it would not be viable The group advised they would look at the proposal anc make a decision however they would need to requisition or obtain revenue from transfers In light of the lack of interest for this proposal by the Linden area representatives the Joint Services Committee developed the following options, along with projected cost comparisons for Council to consider Option 1 Kneehill County operate its own ambulance service JDIAHN OPINIONS OF ASB FUTURE RECESS FOR ARB HEARING luiw'�)L A0 COW RECONVENE COUNCIL DATES KNEEHILL COUNTY COUNCIL MINUTES October 10, 2000 Option 2 Miller, Penner, Price, Hannah proposal Option 3 Contract for this service with either the Kneehill Ambulance Service or with an outside ambulance service The pro's and con's of option one and three were discussed in detail, as it was felt the 3 OPTIONS FOR second proposal would not be accepted A meeting will be held between the Joint Services AMB SERVICE Committee and the Linden area representatives to further discuss the viability of Option 2 WITHIN K.C. This meeting has tentatively been set for Thursday October 12 2000 The possible conditions to the contract document for Proposal #3, with the Kneehill Ambulance Service were reviewed with the following agreed upon All current board members change Kneehill County is not a part of the Society - Kneehill County to set the level of service, response time equipment standard and fees charged to patients Kneehill County approves annual operating budget Ensure cost neutral — any costs incurred to be shared on a per capita basis between the participating municipalities K.C. PROPOSAL Save harmless clause TO Should the Society dissolve the County has the first right of refusal, then the KAS County assume assets and provide ambulance service under same terms and conditions Kneehill County to retain ownership of towers and pay full dispatch costs Kneehill County to receive quarterly financial statements on the Kneehill Ambulance Service Kneehill County to review the contract annually Consensus of Council was a deadline of November 30 2000 be set for acceptance or refusal of these options The status of the County owned ambulance to be discussed at a later date Moved Proposals #1 and #3 be presented to the Kneehill Ambulance .Vervice for their consideration and further a decision be received by Kneehill County by November 30, 2000 CARRIED Council requested the Joint Services Committee arrange a special meeting with the Kneehill Ambulance Service after the October 23 2000 Organizational meeting to offer proposals one and three BREAK The meeting recessed for lunch from 12 55 P M until 1 50 P M Mrs Deak reported on the Kneehill Regional Water Committee advising a letter had been received requesting an appointment with Council on October 24 2000 This request was received prior to the County sending its letter withdrawing from the Committee. The letter notifying of the County's withdrawal from the Kneehill Regional Water Committee was K.C.WTHDRAWAL faxed the same day to Joanne Weller, Secretary of the Committee Mrs Deak advised the FROM KRWC final accounting and cheque in the amount of $372.48 would be mailed with the original of the letter advising of the County s withdrawal Mrs. Vetter s letter of resignation to the�Q Kneehill Regional Water Committee was read and approved Council further approved V Mrs Vetter s letter be sent to all the representatives on the Committee It was agreed that Council meet with representatives of the Kneehill Regional Water Committee and Gerry Guy on November 8 2000 during their regular Council meeting T &U REPORT The Transportation and Utility report was presented Council approved the additional cost to install a glycol tank (to prevent rusting) as well as the new boiler at the Acme shop Discussion ensued on the guidelines used for the installation of guard rails with Council being advised they are only used on pavement not gravel roads and Alberta Transportation rules would apply as all the Secondary and Primary highways within the County are under their Jurisdiction ROAD The Road Committee meeting was set for Friday, October 13, 2000 commencing at 8 30 COMMITTEE A. M DATE JIXAHN 5 KNEEHILL COUNTY COUNCIL MINUTES October 10, 2000 It was decided both the Safety Committee and the Fire and Capital Committee would meet SAFETY AND FIRE after the October 23`d 2000 Organizational meeting & CAPITAL MEETINGS Council was advised the Fire and Capital Committee would review the Fire Bylaw drafted by Mr Tiller prior to presenting it to Council for their input and decision Mr McCook reported the road bans had been lifted on the Allmgham West Linden East and Linden West road Jp4DIRT ROAD Moved approval (_%'the Transportation and Utility report, including the recommendation. POLICY TABLED CARRIED Moved to table Agenda Item #11, Dirt Road Policy, to a future Council meeting. OMMITTEE CARRIED REPORTS The following Committee reports were presented Kneehill Watershed Advisory Committee — Mrs Vetter reported on the highlights of KWAC the October 5`h, 2000 meeting She advised the Committee is in the process of applying for Society Status Kneehill Housing Corporation — Financial statement and the Budget Summary for 2001 were reviewed Mrs Vetter reported the costs for representatives to attend KHc meetings have previously been covered by the Kneehill Housing Corporation and suggested as 2001 is to be requisition free the jurisdictions should consider paying KID expenses for their representatives, effective January 1 2001 Council agreed and J� recommended Mrs Vetter give a notice of motion to that effect at the next meeting Wild Rose Economic Development Corporation — the September 7, 2000 minutes of WREDC the regular Director's meeting were reviewed noting two resignations had been received from the loan sub committee Drumheller Area Health Foundation — the minutes of the June 19`h and July 20`h DRUM AREA 2000 meetings were discussed Mrs Lowen reported the Foundation is still trying HEALTH to raise money to purchase a machine to be able to provide CT Scans Health Authority 5 — the minutes of the July 26, 2000 meeting were reviewed It HEALTH was noted a policy for Capital Projects had been approved as well as a letter of AUTHORITY 5 thanks to Three Hills and Strathmore hospital staff for their handling of two recent disaster situations Moved approval of the Committee reports, as presented CARRIED Moved the meeting adjourn Time 240PM Municipal Administrator CARRIED ADJOURNMENT .1/),AIIN 6 ADMINSTRATOR'S REPORT September 27 — October 10, 2000 REPORT Balance Forward $ 0.00 Feb 12/00 Floral arrangement — L Wildeman 53 50 May 3/00 Took staff out for lunch — Secretary's Day 9000 May 12/00 Lunch Dr Webb, Rick Vickery Jim Hanger, Rmus Onos and Jennifer Deak 4083 June 5100 Floral Arrangement — B Long 5350 BALANCE $ 237.83 1 Larry Rice from Mountain View evaluated the County for the AB Municipal Health and Safety Association audit Kneehill received a 96% score (182 out of 190) The areas where Kneehill lost points were personal protective equipment — worn at discretion of employee mock emergency preparedness exercises or drills needed, and action plan not totally implemented. Miles Maerz is the County's safety person and ensures all requirements are met 2 Need to clarify November Council meetings tare they November 8th and 21St? Back oD t %11 in September we had determined November 7 and 28 and then changed the 7 t the 8th to accommodate the Regional ASB Conference V) PAPER 3 New proposed Land Use Bylaw received Sept 29/00 Planning meeting scheduled for Wednesday, Oct 11 /00 at 8 30 A.M Do you wish to review this document prior to having John Ruslmg attend the meeting Recommend we review on own and then have John Rusling at a meeting to finalize this document CORRESPONDENCE 1 Sept 26/00 RC #0042205 AB Government $12 887 38 —Municipal Sponsorship Grant $$12,660 00, Municipal Debenture Interest Rebate $227 38 2 Sept 29/00 RC #0042225 AB Treasury $6,400.00 — STEP Program Grant 3 Oct 10 /00 RC #0042253 $55,402 00— Community Resource Program Grant $9,164 00, FCSS Grant $46,238 00 4 Sept 15100 AB Gazette 5 Aug 29/00 Golden Hills Regional Division No 15 minutes 6 AAMD &C Contact Newsletter — Sept 20 & 27/00 7 The Armet Report — Sept 22 & 29/00 (forecasting Mar 27/2001 as provincial election date) 8 MuniMall Newsletter — Sept 122, 28, 29 & Oct 2/00 9 Municipal Safety News newsletter 10 Fall 2000 Rural Routes magazine (copies distributed to all Councillors) 11 Sept /2000 Alberta s New Economy — A Report to Albertans pamphlet 12 Sept/2000 Municipal World magazine 13 Summer 2000 Connections newsletter 14 Sept/2000 Windsock newsletter 15 Aug /2000 Connexion newsletter 16 Sept/2000 Letter from Prime Minister with edited Aug 29/00 transcript of address to the National Liberal Caucus 17 Sept/Oct 2000 Newsletter — Three hills Area Resource Centre 18 Sept 2000 Summit magazine 19 Sept/2000 Bulletin newsletter 20 Sept/2000. Hoof Prints newsletter 21 Local Authorities Pension Plan — Members Handbook 22 Summer 2000 Our Legacy — Alberta's Future newsletter 23 Firearm Ownership information brochure Minute /adminreport2000doc ADMINSTRATOR'S REPORT September 27 — October 10, 2000 24 Employment opportunity — Director of operations — Town of Inmsfail 25 Employment opportunity — Firefighter /EMT A Town of Coaldale 26 Employment opportunity — Finance Officer — Town of Mayerthorpe 27 Employment opportunity — Subdivision Officer — Yellowhead County 28 Employment Opportunity — Public Works Foreman — City of Lloydminister 29 Call for Proposals — Highway Corridor Study — M.D of Brazeau 30 Seminar advertising — Canadian Waste & Recycling 31 Seminar advertising — Indecent Proposals 32 Seminar advertising — Midstream 2000 New Strategies for increasing Value and Profitability 33 Conference advertising — Construct Alberta 2000 34 Conference advertising — Automation and Instrumentation Making the Most of New Tools and Technology 35 Conference advertising — The Calgary Luncheon Conference 36 Conference advertising — iDesign Online Conference 37 Advertising — Lac Ste Anne Travel 38 Sept 27/00 Drumheller Mail newspaper 39 Sept 26/00 Strathmore Standard newspaper 40 Sept 27 & Oct 4/00 Three Hills Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Armstrong, Kyle Single family dwelling 2 Baerg Lorrm Farm storage shed 54 x120 3 Reimer, Dalin & Shirley 40'x250 Broiler Barn (12,000 capacity) 4 Kuiken Dennis/Naylor, Andrew Setback Relaxation of Moved in House 5 Rogers AT &T Wireless Erect 96m telecommunication tower and install equipment shelter 6 Wiens Nick & Linda Addition to house & set back relaxation 7 McCook Lonnie 8'x12' Pumphouse 8 Scheunert Tanya Home Occupation — hair salon SE 21 31 25 W4 $120,00000 NW 30 30 25 W4 $39,00000 SE 17 31 25 W4 $100,00000 Lot 37 38, Blk 4, Pln 5050AK, Swalwell $ Nil SW 23 33 26 W4 $40,00000 SW 14 31 25 W4 $10,00000 NE 09 34 23 W4 $30000 SE 19 34 24 W4 Minute /admmreport2000doc 2 Transportation and Utilities Report October 10, 2000 I Lawrie Ross and myself met with Moran s to go over the hill cut and fill I have put this this on road committee because there are other requests 2 I had a date set to meet with the Trochu fire department this week, it will have to be rescheduled due to a planning meeting. 3 All the crews were down October 4,2000 due to the snow and wet conditions 4 The boiler went down in the Acme shop To install a new one it will be plus or minus $2200 and $700 for parts and installation This could be more if we install a glycol tank J1 rn to prevent the bottom from rusting out. 5 The gravel crew is down in the south country 6 The road crew is still on the Medmg project tying in mile ^� 5 7 I'd like to set a date for road committee this week if possible 8 I also would like to set a date for the Safety committee to go over the audit. (Lt7 9 Fire bylaw draft will be discussed at the capital meeting first then onto council